COMMITTEE ON PROCUREMENT OF FOREIGN PUBLICATIONS FIRST ANNUAL REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82M00097R001400120007-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: September 14, 2005
• Sequence Number: 7
• Publication Date: May 6, 1959
• Content Type: REPORT

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PROCIB-D-13
6 May 1959
UNITED STATES INTELLIGENCE BOARD
COMMITTEE ON PROCUREMENT OF FOREIGN PUBLICATIONS
FIRST AMWAL REPORT
The Intelligence Advisory Committee (LAC) approved DCID.2/5 in.
May 1958, establishing the Committee on Procurement of Foreign Publi
cations. The National Security Council dissolved the LAC on 15 September
1958 and established the United States Intelligence Board. IAC committee
structure was approved for USIB. This reportreflects,the major activities
of the Committee on Procurement of Foreign Publications since its inception.
II. MAJOR DEVELOPMENTS
a. Evaluation Studies. The publications procurement activities of
field collectors in the Far East have been evaluated and a coordinated
paper distributed, commenting on the effectiveness and, appreciation for
such collection.. Similar papers on Latin America, the Scandinavian
countries and Africa are in preparation.
b. Field Trips Mr. Paul A. Borel, Assistant Director, Office
of Central Reference CIA and the Far Eastern procurement specialist
25X1 of the CIA Library, visited more than 15 poets in the
Far and Southeast Asia area to promote the publications and graphics
procurement programs. Mr. Leo M. Goodman, Chief, Division of Intelligence
Collection and Distribution, , Department of State, .visited 17 posts in the
Far and Middle East for the seams purpose. Mr. Jennings Wood st Chief,
Exchange and Gift Division, Library of Congress, spent over 4
months in
India to expand the official exchange of publications program between
India and the United States. He also arranged for the purchase of national
and state government publications using Indian wheat loan funds,(P.L. 8).
The publications will be deposited in the University of California Library,
the:Midwest'Inter-Library Center, and the University of Pennsylvania?Library.
c. Participation of Non-USIB Members
The three National Libraries of the US: Library of Congress,
National Library of Medicine and the Department of Agriculture Library,
as well as the National Science Foundation and USIA were invited to
participate in PROCIB discussions.*
*Amended per USIB-M-42, item 7, 9 June 1959
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d. Increased Reporting of ForeigR Receipts. In
October 1 9 5 61, a. letter was sent-to the, various U Governmt agencies
]cuown'to receive foreigg publications, urging them to report- foreign
receipts through such established media as the..Eibliography of Agriculture,
Current List of Medical Literature, or the two Library of Congress 7
cat onst Monthly Index of Russian Accessions, and the 'Eas4 Euro can
Accessions Index. Along these. lines, CIA pulled together i n:ou the.
receip of serial publications in, the USIB caarmunity, and is planning '
to'publish a:co solidated listing to, supplement. the Library of `Congress pub-
lication Serial Publications of the Soviet union 1939-197.
e. Association of Research Libraries. The Chairman. and Secretary
of PROCLIi were invite to participate in gr eeting of'the Association
of Research Libraries at Chicago in early 1959. This Association consists
of over 45 of the major libraries in the United States. For 10'years:
they have been utilizing a cooperative.aequisitions program called the
FarmingtonPlan, through which foreign areas and subject fields have been
agreed upon for procurement action.
III MAJOR PROBLEMS
The past year brought to focus several I areas of concern to PROCIB in
its efforts to improve the program for the procurement of foreign publica-
tions. A selection. of these.continuing programs is given below.
a. else of Foreign Currencies Available Under Public Law 480. The
85th Congress amended,public Law 480 to permit the use of availa le foreign.,.
currencies for programs involving the procurement, processing,, translation,
ate. of foreign publications. The two program of interest to PRQCIB are;.
(Section look, P.L. 85-931) primarily,concernedd with. the translation and
utilization of foreigf.acientific and'technical publications, is under the
direction of the National Science Foundation; the other (Section 104n, P,L.
85-931) for the evaluation, acquisition and distribution of foreign pub-
lications in all fields, is under the direction of the Librarian of Congress.
PROCIB is active in a consultative . and coordinating capacity to both the'
Library of Congress and National ScienceFoundationo
b. Library of Congress Indexes Announcing Availability of Foreign
Publications. Library of Congress has been publishing for years the Monthly Index of Russian Accessions and the East European Accesiaions.Index,
with financial support from CIA. These two projects,-together with a
proposed Monthly,.'. Index of'Chinese Accessions under consideration,:are going
25X1 to cost close tol Fiscal Year 19W.
PROCIB, together with the
National Science Foundation, is exploring the ossibility of community
support for these projects.
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C. Publications Excha -es with Countries with whom the,U.S. bag no,
Di lomatic Relation. In some cases, an exchange of publications with--
foreign libraries or research institutions is the only way to secure pub-
lications'of interest.. This is particularly true In countries with which
the t.w.has no diplomatic relations, such as Communist China, East Germany,
North Korea, North Viet' Nam, Bulgaria and 'the Mongolian Peoples'. Republic.
PROC]h'requested from'the Department of State a statement of policy as
guidance in the exchange programs with these countries. The Department of
State replied that since diplomatic relations with Bulgaria have now been
resumed, it has no objections to the commencement of exchanges with that
country. It is, however, the general policy of the Department to withhold
formal approval for negotiations of this nature for the other countries
involved. The Department offered to discuss the possibility of other means
by which at least a significant portion of these publications may be
procured PROCIB will study the problem further.
IV. MAJOR OBJECTIVES
The Committee will continue to meet with field collectors, both in.
the field and on their home leave. The Committee will review and evaluate
the various procurement.programs and will make recommendations to ensure
that maximum utilization is made of the various media for publications
procurement by the U.S.Government. The Committee will act in.an.advisory
capacity to acade4c institutions requesting procurement information that
can be made available. This'Committee will coordinate activities with
those of.the''CSIB Committees on Documentation andExplo3,tation respectively.
Chairman, eommi ee on Procurement
of
Foreign Publications
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