QUARTERLY REPORT ON PROGRESS RE-USIB-APPROVED RECOMMENDATIONS IN USIB-D-39. 7/5 (PERIOD: 1 OCTOBER - 31 DECEMBER 1965)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82M00097R001400090006-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 20, 2016
• Document Release Date: October 23, 2006
• Sequence Number: 6
• Publication Date: February 2, 1966
• Content Type: MF

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USIB-D-39. 7/15
2 February 1966
UNITED STATES INTELLIGENCE . BOARD
MEMORANDUM FOR THE UNITED STATES INTELLIGENCE BOARD
SUBJECT
Quarterly Report on Progress re-USIB-Approved
Recommendations in USIB-D-39, 7/ 5 (Period-
I October - 31 December 1965)
REFERENCES
a..
USIB-D-39- 7/6, 6 May 1964
b.
USIB-D-39.7/ 5, 16 March 1964
1 The attached sixth quarterly report on the subject from the
Chairman, Committee on Documentation responds to a Board
directive in reference a.. The paper reports on progress being made
on the recommendations in reference b. , as approved and amended
by USIB in reference a
2- Unless specifically requested by a Board member prior to
the close of busine s on 10 Februar; 1966, the report will not be
scheduled for discussion at a USIB meeting, and will be recorded
as having been "noted" by the Board on that date,
L/ Executive 6ecretrY7
GROUP I -'
Excluded from automatic
downgrading and
declassification
I? C_ F1
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1400, 1%~
USIB-D-39.7/15 CODIB-D-112/6.1
28 January 1966
UNITED STATES INTELLIGENCE BOARD
COMMITTEE ON DOCUMENTATION
MEMORANDUM FOR:
Chairman, United States Intelligence Board
SUBJECT:
Quarterly Report on Progress re USIB-Approved
Recommendations in USIB-D-39.7/5 (Period:
1 October - 31 December 1965)
REFERENCES:
(a)
USIB-D-39.7/5, 16 March 1964
(b)
(c)
USIB-D-39.7/6, 6 May 1964
USIB-D-39.7/12, 18 November 1965
Attached is a summary of activities and accomplishments of CODIB
Task Teams established pursuant to recommendations in Reference (a) as
approved and amended by USIB in the attachment to Reference (b). This
is the sixth quarterly report. The previous report was Reference (c).
GROUP I
Excluded from automatic
downgrading and
declassification..
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NOW, Nwe
CODIB-D-112/6.1
28 January 1966
Summary of Activities and Accomplishments
of CODIB Task Teams
1 October m 31 December 1965
I. CONTENT CONTROL
This Task Team has held a total of 37 meetings, eight during this quarter.
Members have reported a total of 1615* hours devoted to this effort. An interim
report to CODIB containing the Content Control scheme developed by the Task
Team is now being typed on masters and should be distributed to CODIB members
about mid-February, 1966. An observer from the Content Control Task Team
participated in the activities of a non-USIB Country Code Task Group sponsored
by the Bureau of Budget in an attempt to provide for coordination between the two
efforts.
II. ITEM IDENTIFICATION
This Task Team was dissolved, its work having been completed in the
previous quarter. The Team report together with CODIB comments and
recommendations thereon, was forwarded to the USIB Secretariat just prior to
the end of 1965 (distributed for subsequent USIB action as USIB-D?39.7/14,
dated 17 January 1966). CODIB recommended that USIB direct the CIA to
undertake the task of implementing and operating an Item Register System as
outlined in the report, and to develop item description element standards plus
an implementation plan for CODIB approval.
*Does not include time spent by members of the CODIB Support Staff,
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III. FOREIGN PUBLICATIONS
This Task Team has held a total of 17 meetings, two during this quarter;
in addition, a working group on transliteration has held a total of eight meetings,
one during this quarter. Manhour investment to date totals 1080* hours. The
second draft of the Team's report is now being reviewed by each Team member;
transmittal to CODIB is expected by mid-February, 1966. The working group
on transliteration completed its report to the Team, and its findings and
recommendation were incorporated in the Team's report.
IV. INSTALLATIONS
This Task Team has completed its work and has been dissolved. it held
13 meetings and devoted 1222* hours to the effort. Its report, together with
CODIB comments and recommendations thereon, was forwarded to USIB as
USIB-D-39.7/13, dated 5 January 1966.
V. BIOGRAPHICS
This Task Team has held a total of 18 meetings, six during this quarter;
in addition, two working groups have held a total of 13 meetings, two during this
quarter. Members have reported a total of 3993* hours devoted to this effort.
The Team has drafted its report to CODIB and several revisions thereof. The
final version is now being typed on masters and will be forwarded to CODIB by the
first of February, 1966.
VI. RESEARCH AND DEVELOPMENT
The Task Team's report was delivered to CODIB on 30 September, and the
Team has held no further, -meetings. The report was reviewed by the various agencies
and discussed at the CO'DIB meeting on 16 December 1965; the CIA member was asked
to prepare a draft CODIB position for consideration at the next CODIB meeting,
Concurrently, Ct".SIB and the Task Team will be Land subsequently were/ briefed
by NPIC on its information processing program and by the Board of National
Estimates on feed-back from users, these having been found to be areas where
additional fact-finding would be useful.
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VII. ANALYST COMMUNICATION
This Task Team has held six meetings, none during this quarter, and has
expended a total of 268* manhours. An interim report, prepared by the Team
during the previous quarter, was discussed by CODIB at its meeting on 15 November
1965, and the Team was directed to complete its survey of analysts concerned with
Latin America, then expand the survey to include analysts involved in other areas.
VIII. PHOTO CHIP
This Task Team has held eleven formal meetings, one (a four-day meeting)
during this quarter. In addition, one or more members have worked almost full-
time since May, 1965 on the Team report. Members have reported a total of
5715* hours devoted to this effort. During the four-day meeting in December, the
Team carefully reviewed a draft of the report. Suggested revisions are now being
incorporated into the final version which will be mailed to all Team members for
review before the end of January, 1966, with subsequent distribution to CODIB
expected by the end of February.
IX. ADP SYSTEMS LIBRARY
This Task Team has held 18 meetings, three during this quarter; total
time expended to date is 1172* hours. The Team report, which includes an
instruction manual for reporting of data on ADPS files and programs, has been
forwarded to the CODIB Support Staff. The Task Team agreed that reporting of
20 file description elements should be mandatory for the non-DoD USIB Agencies,
and that reporting on 13 other file description elements should be left optional.
The DIA-DoD Intelligence ADPS Catalog System, of which the USIB ADPS Library
would be a subset, requires reporting by the DoD intelligence agencies on all 33
file description elements. The Team also agreed that reporting on 18 ADPS
program description elements should be mandatory and that reporting on eight
additional program description elements should be left optional. The DoD-DIA
system requires all DoD intelligence agencies to report on all 26 program
description elements.
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