THE AGENCY PERSONNEL QUALIFICATIONS RECORDS SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000700080010-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: July 5, 2000
• Sequence Number: 10
• Content Type: REGULATION

Approved For RelvaseIW, /AgR7c&9W82r0j 7t 7 0080010-0
PERSONNEL
THE AGENCY PERSONNEL QUALIFICATIONS RECORDS SYSTEM
1. The purpose of this Notice is to bring to-the attention of
Agency managers the Agency Personnel Qualifications Records System, a
system developed and designed to provide Agency managers with a tool
to do a better job of utilizing, developing and managing employees.
Its utility varies with the awareness of the individual manager of the
scope and content of the system and the potential it offers for the
consideration of the on-board work force in meeting ad hoc or antici-
pated requirements for qualified employees.
2. The Personnel Qualifications Records System was developed
by the Office of Personnel to permit the central recording, filing and
retrieval of biographic data, education, language skills, Agency and
pre-Agency work experience, patents, copyrights, and hobbies of an
employee which may be of use and interest to the Agency. A comprehensive
record of this information for each employee is updated annually, or as
needed, and stored on tape for rapid retrieval by computer.
3. The Personnel Qualifications Register, a by-product of the
Agency;;Qualifications System, is designed to provide Agency managers a
rapid and efficient summarization of employee experience and qualifica-
tions data. It provides a basis for the review and consideration of
employees to fill staffing needs or particular assignments where a
combination of Agency acquired experience and specialized skills are
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requisite, and a basis for objective consideration of qualified
employees for assignment to positions offering career development.
Use of the Register affords maximum use of'on=board employees for filling
new requirements, while collaterally offering developmental opportunities,
and reduces the cost and delay associated with external recruitment.
4. The Qualifications Records System is an essential element in
the Agency's personnel management records system. It can be used for
statistical and manpower studies, and provides a potential basis for
identifying affinity groups. Studies are currently underway to utilize
the Qualifications Records System as the data base for developing computer
produced Biographic Profiles and eventual elimination of the present
manual system.
5.. For information or assistance in the use of the Personnel
Qualifications Records System, please contact the Qualifications Analysis
Branch on extension 3641. Requests should be addressed to the Office of
Personnel, Qualifications Analysis Branch, Room 636, Chamber of Commerce
Building.
FOR THE DIRECTOR OF CENTRAL INIhLLIGENCE:
JOHN F. BLAKE
Deputy Director
for
Administration
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