GUIDE TO OCD FACILITIES & SERVICES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81S00991R000200110001-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: November 16, 2016
• Document Release Date: November 29, 1999
• Sequence Number: 1
• Publication Date: November 1, 1950
• Content Type: REPORT

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FACILITIES & SERVICES
LIAISON DIVISION CIA LIBRARY
BIOGRAPHIC REGISTER INDUSTRIAL REGISTER
GRAPHICS REGISTER MACHINE DIVISION
MAIL & COURIER SERVICE
OFFICE OF COLLECTION & DISSEMINATION
CENTRAL INTELLIGENCE AGENCY
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FORE WORD
The purpose of this Guide is to make you better acquainted with
the people and the tools available in OCD to aid you in your intelligence
work. We hope you will establish direct and informal contact with all
members of the OCD staff, calling upon them for any services which you
feel OCD should be able to provide. Whenever it happens that you fail to
get as good service as you desire, discuss the problem with the Division
Chief concerned. The only way that we can improve the service is to
learn of the things that go wrong.
OCD wishes to operate with a minimum of controls, paperwork,
and protocol. But it must serve all Offices and Staffs of CIA, as well as
the IAC agencies; and it cannot assign highest priority to all requests.
Therefore some controls and channels are needed, but there is nothing
sacrosanct about them. Division Chiefs can and do find shortcuts when
really urgent problems come up.
Your suggestions as to ways and means by which OCD might give
you better service are always welcome.
JAMES M. ANDREWS
Assistant Director
Office of Collection and Dissemination
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BIOGRAPHIC REGISTER
Supplies information on foreign individuals and the organizations with which they
are associated. (Page 2)
GRAPHICS REGISTER
Supplies photographs and motion picture films of all types for intelligence and
training purposes. (Page 3)
Supplies information on foreign industrial resources and installations; trans-
portation, communication, and other service facilities; and on the companies connected
with these activities. (Page 4)
Collects intelligence information for CIA and other IAC agencies through direct
contact with all U. S. Government agencies in Washington, and through appropriate CIA
Offices and IAC agencies for exploitation of other sources. Reads all incoming intel-
ligence documents and decides to whom they should go. (Page 5)
In addition to the usual library facilities, maintains an indexed file of all docu-
ments received or produced by CIA. Provides a bibliographic reference and loan
service based on this file, and on other sources. Maintains the CIA Central Records.
Advises on records management problems. (Pages 6-7)
Develops machine methods and equipment for intelligence purposes, and advises
on their adaptation to special problems. Operates machine index facilities for Graphics
Register and CIA Library, and for special projects. (Page 8)
MAIL AND COURIER SECTION, ADMINISTRATIVE STAFF
Receives, distributes, and dispatches all official CIA mail. Provides messenger
and courier service within CIA and in the Washington area. (Page 8)
Amore detailed explanation of the services available from each Division is
given on the indicated pages.
Formal requests for these services should be submitted in accordance with the
control procedures established by the Office of the requester.
An INDEX TO OCD on the last page includes the name, location, and telephone
number of Division and Branch Chiefs.
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NOVEMB'~R 1950 SECRET
Files and facilities in BR
1., Dossiers containing biog~?,ca~hic data on foreign scienti ts, technologists, and 'the or-
ganizations with which they aP? ' ~?.ssociated. Also a smalle~? but considerable vol!ame of
data. on other types of foreign ~~ersonalities. (Under NSC[I. No. 8, CLA has primary
responsibility for biographic information in the scientific .:end technological fields).
2. A machine index to the BR dossiers, recording the nanar, nationality, occupation and
other data concerr.~n? each individual, for reference or li cing purposes.
;;. A machine index to dossiers in the Biographic Divisior; of the Department of State,
mostly political personalities., recording name and nations+iity for reference purposes.
~, A. machine index to selected names o? intellii;ence inter~~sc that appear in docu-
ments on file in CIA Library, thus providing a source reference to persons not included
in the biographic dossier files.
~_ , ,??, collection of "Who's Who" and similar publications in many dift ert.~nt languages,
iaterial. (Information Section -Ext. 2457)
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Services provided by the Library (continued)
3. 'the Library Intellofax File provides a listing of documents by subject and :>_~ea,
which shows the source, subject, and other data concerning pertinent documents. These
listings include a growing proportion of abstracts of the more important documents.
Comprehensive intelligence bibliographies are also perpared on request. (Information
Seci:ion -Ext. 2457)
4. A separate machine index of the FBID Daily Report on foreign radio broadcasts
provides reference to the subject and area content of the recorded broadcasts. (Infor-
mation Section -Ext. 2457)
5. Microfilm Viewers and Dictaphones are available to enable extracts to be made
from documents recorded on microfilm. (Information Section -Ext. 2309)
6. l~xtra copies of intelligence documents produced by CIA are supplied on request,
subjiect to approved distribution procedures. (Records and Files Section -Ext. 518)
7. ]?ublished material is purchased on request, in accordance with established CIA
proCEDURES ESTABLISHED BY THE OFFICE OF THE REQUESTER. CIA Form No.
60-70 should be used for loan requests, No. 60-72 for information requests, and the
Library Order Card for purchase requests.
Ext.
Room & Bldg.
Office of the Chief, CIA Library
2045-6
1040
M
Reference Branch
2895
1429
M
Central Records Branch
419
1046
M
Analysis Branch
2863
1.514
M
Cataloging Branch
2147
1501
M
Records Management Branch
2455-6
1147
Q
SECRET PAGE 7
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~1C)VEMBER 1950 SECRET
5~rvices provided by MD
1. Investigates, develops, and adapts machine processes far identifying, collating,
reproducing and transmitting intelligence data.
2, Provides advisory service for CIA offices and IAC agencies on the availability
and use of machine methods and equipment for intelligence operations, and for their
adaptation to special problems.
3. Performs the machine operations required for special projects such as the com-
pilation of a world-wide gazetteer of place names and physical features.
4, Advises and assists in the development and perforrnance~ of ~~ll machine operations
for OCD. Maintains the machine indexes for CIA Library and Graphics Register, and
processes the requests received by them that require machine operations,. Biographic
Register and Industrial Register operate their own machine indexes under general
upervision of MD.
Requests for information or service may be made t :~:
Ext. Room & Bldg.
SJffice of the- Chief, Machine Division
2711-2
1315
M
Planning Branch
3171
1317
M
Machine Operations Branch
2734
1337
M
CIA MAIL AND COURIER SECTIONS ADMINISTRATIVE STAFF
Services provided
1. Receives, distributes, and dispatches all official CIA mail, both domestic and
foreign.
2, Provides. inter-office messenger and courier service for regularly scheduled
pickups and deliveries throughout CIA.
3. Provides. regular courier runs to other governmental agencies in the Washington
area. Special pickup and delivery service is provided in urgent cases, if ;~ courier
is available.
~?;~quests for information or service may be made to:
F.xt.
_Room_& Bldg.
Chief, CIA Mail and Courier Section 719
1~Q50 Q
13r~ad, Courier Unit 2542
1~D75 Q
%~~~:E #3 SECRET
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