CENTRAL INTELLIGENCE AGENCY PRIVACY ACT OF 1974 SYSTEMS OF RECORDS; ANNUAL PUBLICATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81M00980R001900030031-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 16, 2016
• Document Release Date: September 9, 2004
• Sequence Number: 31
• Publication Date: September 22, 1977
• Content Type: REGULATION

CENTRAL INTELLIGENCE AGENCY
PRI* IFAIPFIq ase 2005/04/22
Systems of Records; Annual Publication
The purpose of this document is to give notice that the Central
Intelligence Agency systems of records as published in the Federal
Register at 41 PR 37692 through 37716 dated September 7, 1976
continue in effect, except as chanted in the notice published in the
Federal Register at 42 FR 24759, 24760, 24761 dated May 16. 1977.
Also, notice is hereby given that the following Central intelligence
Agency systems of records, subject to the Privacy Act, are
amended. A change in Storage is stated for CIA-8. NARS (GSA)
has approved the Retention and Disposal schedules for CIA records
systems 4, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15. 24, 27, 28, 32, 38. 39,
40, 43, 44, 46, 472_59. and 59. In addition, all systems of records,
except CIA-21, are amended to show a new title to whom inqui-
ries should be scat in the Notification Procedure section. These
amendments are effective upon date of publication in the Federal
Register. Two new records systems, CIA-60 and 61, are proposed
seed shall become active, in the absence of any negative comments
from the public. on or before October 25, 1977. Any data, views, or
arguments concerning thew new systems of records may be submitted
in writing to the Information and Privacy Coordinator, Central Intelli-
gence Agency, Washington. D.C. 2(505.
Michael J. Malanick,
Acting Deputy Director for Adatiaistration.
STATEMENT OF GENERAL ROUTINE USES
The following routine uses apply to, and are incorporated by
reference into, each system of records set forth below.
1. In the event that a system of records maintained by the Cen-
tral Intelligence A;ency to carry out its functions indicates a viola.
tion or potential violation of law, whether civil, criminal or regula.
tory in nature, and whether arising by general statute or particular
program pursuant thereto. the relevant records in the system of
records may be referred, as a routine use, to the appropriate agen-
cy, whether Federal, state, local or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, or rule, reguta-
tion or order issued pursuant thereto.
2. A record from this system of records may be disclosed, as a
routine use, to a Federal, state or local agency maintaining civil,
criminal or other relevant enforcement information or other per-
tinent information, such as current licenses, if necessary to obtain
information relevant to a Central Intelligence Agency decision con-
cerning the hiring or retention of an employee, the issuance of a
security clearance, or the letting of a contract.
3. A record from this system of records may be disclosed, as a
routine use to a Federal agency, In response to its request, in con-
aection whit the hiring or retention of an employee, the issuance of
a security clearance, the reporting of an investigation of an em.
ployee, the letting of a contract, or the issuance of a license, grant,
or other benefit by the requesting agency. to the extent that the in-
formation is relevant and necessary to the requesting agency's deci-
sion on the matter.
4. A record from this system of records may be disclosed, as a
routine use. in the course of presenting evidence to a court, magis-
Osta or administrative tribunal, including disclosures to opposing
counsel is the co?trse of settlement negotiations.
5. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private release bgistation as set forth in 0.48 Circular No. A-19 at
any stage of the legislative coordination and clearance process as
set forth in that Circular.
-6, A record from a system of records may be disclosed as a rou-
tine Lite to NAPS (GSA) in records management inspection: cone
t)ffine o1Datta-i icessing Training end Skills Inventory-CIA-2
Private Attorney Panel-CIA-4
Lessi Subject Records-CIA.S -
Career Training Files-CIA-6
Off-Campus Instructor Applicant Files-CiA-7
Agency Training Record-CIA-S
-5
Modern Language Aptitude Test Scores (MLAT)-CIA-11
External Training Files-CIA-12
Guest Speakers-CIA-13
Equal Employment Opportunity Complaint Records-CIA-14
Employee Grievance Files-CIA-15
Parking Permit Files-CIA-16
Vehicle Operators File-CIA-17
Personal Property Claims Records-CIA-18
Equipment and Supplies Accountability Records-CIA-19
Logistics Security Clearance Records-CIA-20
Privacy and Freedom of Information Acts Requesters--CIA-21
Polygraph Files-CIA-23
Supplemental Personnel (Soft) Files-CIA-24
Supplemental Personnel (Soft) Files-CIA-25
Supplemental Personnel (Soft) Files-CIA-26
Supplemental Personnel (Soft) Files-CIA-27
Supplemental Personnel (Soft) Files-CIA-28
Manpower Controls System-CIA-29
Applicant Files-CIA-30
Current Employees and Former Employees (official Personnel
files and records related thereto)-CIA-31
Consultant and Independent Contractor Records-CIA-32
Prospective Contributors for Collection of Foreign Intel-
ligence-CIA-33
Clinical and Psychiatric Files (Employees)--CIA-34.
Clinical and Psychiatric Files (Applicants)-CIA-35
Medical Facilities and Physicians-CIA-36
Psychological Test Data Files-CIA-37
Congressional Liaison Records-CIA-38
Publications About CIA-CIA-39
CIA Authors Fite-CIA-40
Intelligence in Public Literature File-CIA-41
Library. Open Literature Ready Reference File-CIA-42
Briefing Program File-CIA-43
Foreign Map Source Files-CEA-44
Soviet-U.S. Contacts File-CIA-45
Academic Relations File-Cfk-46
Professors and Placement Officers of Selected Colleges-CIA-47
Cryptographic Access File-CIA-48
Directorate of Operations Records Systems-CIA-49
Financial Records-CIA-SO
Security Duty Office Events Reports-CIA-51
Special Clearance Sy3tem-CIA-52
Central Badge System-CIA-54
Security Analysis Records-CIA-56
Security Records-CIA-57
Inspector General Research Records-CIA-53
Unsolicited Correspondence from the General Public Addressed
to the Director or Deputy Director of Central Intelligence-CIA-59
Personal and Professional Associates of the Director of Central
Supplemental Personnel (Soft) Files-CIA-61
CIA-1
System name: Applications Tracking System.
System lecatlon: -
Central Intelligence Agency
Washington, D.C. 20505.
Categories of tadividnals covered by the systessi Agency and con-
tract employees, employees of contractor supporting Office of Data
Processing, currently or formerly assigned to computer software
development or maintenance projects in Applications.
Categories of records la the systssat-Docuraentation of hours
logged on each assigned programming or overhead pro;ect-
Anthorlty for maIatanascs of the eyatem: Section 536(a), Federal
Records Act of 1950 (44 U.S.C., Section 3101).
Routine oars of records maletatacd In the systna, Including catsego-
ries of Freers and the purposes of such uses: Used by Applications
staff for periodic reporting to management roan-hours expended to
develop assigned programming projects and overhead hours. Used
for tracking the usage and scheduling of a:i resources for develop-
ing software.
Used to substantiate hours spent by contractor personnel on bil-
lable contractual activity.
PolIcies and practices for aterisrg, retrleviag, acetesiag, retaining,
and d4sposIng of records In the systssw:
FEDERAL REGISTER, VOL 42, NO. 184-THURSDAY, SEPTEMBER 22, 1977
Approved- For Release 2005/04/22 : CIA-RDP81 M00980R001900030031-5
 ;;:UNCLASSIFIED I;.
TO:'-" (Officer designation, . room number, and
building)
FORM 610 USE PREVIOUS
3-62 EDITIONS
COMMENTS (Number each comment to show from,.'- rwhsris
to wham. Draw a, lino ucroas column afiec- etch cornr:s*nr.f
^ SECRET ^ CONFIDENTIAL ^ UINTERNAL SE ONLY ^ UNCLASSIFIED_
Approved For Release 2005/04/22 : CIA-RDP81M00980R001900030031-5