CHRONOLOGICAL HISTORY OF PURCHASE OF HILLSIDE SAFES THROUGH GSA

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81M00980R001700020015-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 52
• Document Creation Date: December 20, 2016
• Document Release Date: October 17, 2006
• Sequence Number: 15
• Publication Date: October 11, 1978
• Content Type: MF

Approved For Release 11 I7/0 DP 111 80R00170002001 -6
2
OLC 78-3157
11 October 1978
STAT
kG
Coordination and Review Staff
Office of Legislative Counsel
SUBJECT Chronological History of Purchase of Hillside
Safes Through GSA
1. In late September, we received a telephone request from
Pete Roman, on the staff of the Senate Governmental Affairs
Subcommittee on Federal Spending Practices and Open Government,
who reported that he had received an anonymous tip that the
Agency had "half a warehouse full of defective safes from a
subsidiary of Art Metals Corporation." Roman said that he had
also been provided the names of two Agency employees who could
provide him the details about these safes. After a discussion
with Mr. Malanick, we decided and Mr. Roman agreed that at this
time it would be better to make arrangements to provide him the
pertinent documents on this matter.
2. On 2 October, Mr. Malanick provided this office with
23 documents which provide a chronological history of the purchase
by CIA of Hillside Safes (a subsidiary of Art Metals Products).
On 6 October, the undersigned showed Mr. Roman the 23 documents
with the instructions that should he want any of these documents
they would be released to him in an unclassified version and that
the names of Agency employees would be deleted as appropriate.
Mr. Roman concluded that he wanted the entire package of documents.
3. The release of document number 1, which was originated
by the Department.of State, was approved by Mr. James Kolesnik,
Chief, FOIA Office of Security, Department of State. The
release of documents numbers 4, 5, 6, 7, and 8 was coordinated
On file GSA release instructions apply.
State Dept. review completed
ARMY review(s) completed.
MTER !AL USE ONLY
OSD review(s) completed.
Approved For Release 2007/03/28 : CIA-RDP81 M00980R001700020015-6
li f f - N A U-S U N E ._ ..r
 Approved For Release 2007/03/28 : CIA-RDP81 M00980R001700020015-6
;INTERNAL USE ONLY
with Mr. Paul H. Riley, Deputy Assistant Secretary, Office
of the Assistant Secretary for Manpower, Reserve Affairs and
Logistics, Department of Defense. Neither Mr. Riley nor
Mr. Kolesnik had any objection to our releasing these
documents to Mr. Roman in their entirety.
4. At the request of Mr. Malanick, the names of Agency
employees, except for Messrs. and Howard
Osborn, have been deleted from t ese . Malanick
reviewed the attached material for classification purposes and
determined that the Agency originated documents could be released
to Mr. Roman in an unclassified form and those documents which-
bore classification markings or internal handling markings
have been re-marked and declassified accordingly.
5. Attached is a set of the documents as they will be
passed to Mr. Roman. Your concurrence on the release of this
package is requested. When these documents are provided to
Mr. Roman, we will request that no public use be made of these
documents without prior clearances from the Agency.
AT
AT
Attachments:
As Stated
Michael Malanick, ADDA
-
'a if W,6LV0d VVVIL-
AIX
/o if .7r
Date
L91,) -2
e
"f
Apvtwou- Wt-'(,-
AV
~
UA 6t t
STA
STA
INTERNAL USE ONLY.
Approved For Release 2007/03/28 : CIA-RDP81 M00980R001700020015-6
 ^ UNCLASSI FI%roved
r FAY%2007/03/28: CIA-RDI18 M60 i I1T?I
R
2001'-6
SECRET'
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
EXTENSION
NO.
OLC 78-3157
C&R Staff/OLC
DATE
11 October 1978
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
INITIALS
to whom. Draw a line across column after each comment.)
RECEIVED
FORWARDED
1. Michael Malanick
ADDA
1j1
b`~'V
7D18
2.
--HAND CARRY--
E
UIG
6E08
4.
16
PA TS
N o 4,p-
Tube: DX4-Green
00
6.
Ta Ve
7.
''I
,Url
~ 1l _
g~s Qj-4 Q
d
7D O7 Tube: BX5-G
een
ZA
RU
B.
V
1
0 fli C
9.
UJ 1 1 ~l 4 ~.
1 1?
~~ U
~
10
~
~d~
'
.
11.
~
t 1~1 9 ? q~~ ~~ I ~,, r
(
a
12.
13.
14.
C-T
15.
TA
TA
TA
FORM 610 USE EDIITIRIV
3-62 TIONSppU1 1ec ft jeleas"00L7 FIfigofAtDP 4 IO AO17000;8 15 CLASSIFIED
IONS
USE ONLY
 Approved For Release 2007/03/28 : CIA-RDP81,M00980R001700020015-6
BEST COPY
AVAILABLE
Approved For Release 2007/03/28 : CIA-RDP81 M00980R001700020015-6
 ~!~-ipr ve,d o ~}~e,I O7~?g3J28 elA- 8 FMb8,980R00a70089 015:6
__ .a? 't. i. ~,.??? - _ r .! v a ..'_4t .%~_ ?_
' t? ?_ ? - = ?~ ??? JJL 2 1 ~~
} 1 !'!-`,' -. `?~. * - _i'I
'i.. r y.}.a ?4-.?. 1, -' Ry't~ a'r ~- : r t~~<
)
C`.., t n o L~a.t{Z '.'?s ii~LZ e.~tr3~~~`i~1ti ,~v~.~1t;'r'l~f 1 "~; C
XT Z
? = ~ !? ' lid CJ b. t< iii' '
? a 1 d~ I z a a a Y ' Vi 2 c apt. ' -
.
'
'
ci vtc;: ~ t. ~ 1r' I41cn r :.3 tta
? 1t ^ -.r t :,.5 ~..?~ C'~'I IMU00980R001700020015-6 r'-
9 r S) x
( /r) A,r,tni~M :i: Le i I"LL,tl? ; ! Ar} 11 'J
DAILY ACTIVITY REPORT
3.3 May 1976
SUPPLY DIVISION ITEM OF INTEREST
A stock replenishment requisition for 32 Class 6
-drawer filing cabinets (safes) with 3-way comb nation ..
locks was placed with General Services Administration (GSA)
several weeks ago. Since the Mosier Class Wes, with hand
change lock, was on Federal Supply Schedule, the Mosier
Gio!lel - was specified for procurement.
We h:we now been advised that GSA did not place an order
for the Nosier safes but elected to request bids em the 32 sages.
GSA advises that r`Ert Metal Products submitted the low bid.'
Art Metal Products recently tacquired the assets of Hillside
Products, the previous ;i?fe manufacturer.
We have had two "Hillside" safes on order since August
1975 for the purpose of test and evaluation. Several delays
have been encountered in trying to obtain. delivery. GSA
recently advised us that a stop order had been placed on these
two safes ostensibly because of the merger between Art
 Approved Fqr Release 2007/03/28 : CIA-RDP81.M00980R1901700020015-6
we do not wish to place an order for 32 safes prior to
conducting a comprehensive test and evaluation on the
latest iodels manufactured by Hillside.
Simultaneously.with our stock replenishment-requisition for
32 cabinets, we forwarded an order for 80 of the ire Clays
catzi..e+s for Logisitcs Service Division's requirements for
the Headquarters Building. Art Metal was also low bidder
on this solicitation.
Approved For Release 2007/03/28 CIA-RDP81 M00980R001700020015-6
 Approved For Release 2007/03/28 : CIA-RDP81 M00980R001700020015-6
Reference is made to attachment 19 and the statement
following the name,\ The statement includes a
reference to an additional order for 80 safes.
Examination of existing stock record cards disclosed
that the orders for 32 and 80 safes (actually 85 as reflected
on the cards) were cancelled.
It is the recollection of the undersigned that when
advised that GSA had let both orders to Hillside, I directed
to cancel both orders and attempt to work out some
arrangement with GSA which would assure us that other than
Hillside safes would be acquired for our use.
t rt pp y Divfs~ion, OL
 Approved. For Release 2007/03/28: CIA-RDP81 M00980R00'1700020015-6
STAT
not meet specification standards. The units are apparently as bad as those
which were procured fro -m the saris cony in 1963 (which are still. in
stock) .
A written report listing the discrepancies will1 ba for "ardcd to 1B by
The two safes which were ordered from Art Motel (Hillside) Inc. for
evaluation in July 1975 ;.ere received on August 30, 1976. An initial STAT
inspection by and indicates that both units do
DAILY ACM-11T REPORT
.3 -September 1976
S PPLY DIVISION ITO-11 OP I~TEPu ST
on the cost of these units or attempt to have the vendor rectify the
It must eventually be decided whether to accept the loss
di.screpanci_es .
Approved For Release 2007/03/28 : CIA-RDP81 M00980R001700020015-6
 V--,A reran (41 CFF0 801-11.6 _w;-,,4 ; UNCLASSIFIED
UNITED STATES GOVERNMENT
p ovea ror Keiease - uunus
~morana urn
TO Chief, Supply Division, OL
ATTN : Chief, Supply Management Branch, SD/OL
Inspection of Hillside Class #6 Security Cabinet at
J. In resvonse to a request made by the leader of Team "C",
Mr.I safe technician performed
an initial inspection of f-e ?each, Hillside Class r6 Security
Cabinets. This was done because of the past poor performance of
Hillside Cabinets and the Office of Security's reluctance to accept
them for issue.
2. Mr.~ is report and associated photographs are
attached. %
Atts:
as
is f1NCCASSIFIEq
.S. Savings Bonds Regularly on tl;-e Payroll Savings Plan
~-~ LL Lc.J I
 Approved For Release 2007/03/2
R001700020015-6
Inspection on Hillside Class #6 Security Cabinet (At Safe Shop
-STA
Combination Lock..
1. Lock mounting plate loose which causes the lock to shift.
2. Hard plates in front of lock case are loose and could cause hard plates to
cut into the outer spindle and it could cause it to break in half.
Drawer Stops
Draw stop on the side of the draw which is called the drawer body slide are set
to0high and would cause a safety problem and should be considered a safety hazard.
Bolts and Handle
Bolt cam will clear the bolt lock when the arber is removed from the cam without
retracting the lock bolt.
Drawer Suspension
Drawer suspensions are not sturdy enough to carry the weight load as the weight
is down and would cause the suspension to buckle and bind on the drawer.
--""Safe Technician
sir UNCLASSIFIED.
Approved For Release 2007/03/28 : CIA-RDP81 M00980R001700020015-6
Ui~~f~~ t P
 Approved For Release 4GER t NOW ~x_ WAMWWRMAM 015-6
.,< iii TJNClASSIFIED.
} E1.10.:.ANDIP-41 FOR: Chief, Physical Security.- Dil;i~ion, ,CS
PRO;.4
SUBJECT
RLFEMENC.:.
ief., .Sup1)ly Division, OL
pia lls t=:le Filing Cabinets (Safes) Received
for 'lest and Evaluation .
. 111crio d -d 16 Jan 76 for C/SD/OI, f n! ??D/5 (,' T 0S)
subj : Procure i_cnt of Security Containers
1. With the concurrence of your division in July 197S,
we ordered two Art fetal Products (Hillside) safes for test
and evaluation. After several delays, these safes were
delivered and W -are -n,;cted by our
safe technicians, i essrs . aricl 'r ,. The following STA
discrepancies were forme.:
.al. Four -,ti ay co: bi?haticn lock - the lock I o- ntin"
plate was loose. f h.is COn'dition c^.-;.:es tic: fol=k to
shift. The hard .3_': ates in front of the lock case are
loose and could cause hard plates to cut into the outer
spindle and cause it to break in half.
b. Drawer stot s - -.he drawer stop on the side of
the drawer (which is called the drati;er body slide) is
set too h`-1 . This situation causes a safety ?rovlt'"1
and is considered a hazard. .
c. Bolts and handle - the bolt ca will clear the
bolt lock when t tie ar Jer is removed from the Cm-a -without
rotr acti 4 .' he ioc?: bolt,
d. Drawer suspL n5ic:i: - the drawer suspensions are
not sturdy enough to carry the weight load as the
weight is down and co-17d anus the suspension to
buckle and bind on the dr a,,.er.
2. Since the Office of Security ihc'as historically tested
F:Ild c'valratcd security containers tier reference, it s reroested
your staff CO;aduct a, fur Cher e1`~ 3?: ti of t-1-
Cori tzjuo : -s :,10n-Cj1?neJ ai oyo. Arran(?cn,ontts c n be to
de]. iver. the safe: tc site 1;hi`h you STA
Approved F Pte e ^2007/0 CIA-RDJ 8l1MUMM&1700020015-6
rC7 \ .*\ ` ...0~ ~z 3k _ a.asm
 Approved For Release 2007/03/28.: C
SUBJECT: 1iil1sadC Filing Cabin ets (Safes
Test and Evaluation
3. Since these safes are on the Federal Supply Schndu1e,
we would appreci.:t.e a written ra crt of your evaluation. -ie
will array. e to forfrard tics evaluation report to the General
Services Administration.
4. For additional information concerning delivery of
the _tt