EXECUTIVE ORDER 12065 - CLASSIFIED MATERIAL REQUIRING EXEMPTION FROM AUTOMATIC DOWNGRADING AND DECLASSIFICATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81M00980R000100090011-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 18
• Document Creation Date: December 15, 2016
• Document Release Date: August 11, 2004
• Sequence Number: 11
• Publication Date: August 11, 1978
• Content Type: MF

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UC:
AUG '
1
MEMORANDUM FOR: 0L C RECORD CU *1STAT
c minis rative Officer, DCI
FIOM: Frederick P. Hitz
Legislative Counsel
11.06J10,
SUBJECT: Executive Order 12065 - Classified Material
Requiring Exemption from Automatic Down-
grading and Declassification
1. (A/IUO) This is in response to your memorandum of 19 July 1978
asking that we identify classified material unique to this Office which
requires exemption from the automatic downgrading and declassification
provision of E. O. 12065.
2. (A/IUO) Almost all substantive intelligence and sources
and methods information contained in documents originated by the Office
of Legislative Counsel is derivative, and would be covered by the
descriptions of material requiring exemption which have been supplied
by the Directorates.
3. (A/IUO) We believe that the following categories of OLC-produced
documentation which usually, but do not necessaril
covered by the Directorates' descriptions, should als, contain information
o be ee mpted from
automatic downgrading and declassification:
--material related to sensitive negotiations, agreements,
and relationships between the Director of Central
Intelligence or the Central Intelligence Agency and
other Ggver,m.ent agencies, departments, independent
establishments, or individuals. This would include,
for example, classified exchanges related to the
potential effects of proposed legislation on the DCI
or CIA.
--material which relates to sensitive relationships or
exchanges of information between the Members,
committees, or staffs of the Senate or House of
Representatives and the Director of Central
Intelligence or the Central Intelligence Agency.
This would include classified assessments of
the potential effects of proposed legislation
on the DCI or0CIA.
Dist.: Orig - Addressee
1 -- OLC Subject 1 - OLC
1 - OLC Chrono 1 - OLC
OLC:GMC:mlg (10 August 19
Frederick P. Ilitz
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iEOOF REQUEST
SUSPENSE DATE
LRO
GMC AUG
Reply to Memorandum on E.O. 12065
NOTES
This action due 11 August was received in C&R on
9 August. I have spoken with who says STi
that all submissions will be reviewed by the ISAS. Our
reply seeks a specific exemption category for documents
related to sensitive interchanges between the DCI and/or
CIA and other executive or legislative entities. I can't
estimate the chances for success, but I think its worth
a try . The response has been shown in draft to RLB and
THW.
ST
COORDINATED WITH (list names as well as offices)
NAME
OFFICE
DATE
NAME
OFFICE
DATE
NAME
-- ----
OFFICE
DATE
NAME
OFFICE
DATE
ACTION REQ
UIRED BY GLC
FYI
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 INTERNAL
^ UNCLASSIIED n USE ONLY ^ CONFIDENTIAL ^ SECRET
Approved or Releo~/1AA~~O~~~00100090011-Q
ZZ-
SUBJECT: (Optional)
EO 12065
FROM: EXTENSION Administrative umcer, DCI
-------~
-S
DA 19 July 1978
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
Legislative Counsel
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
3?6z 610 uS ~r~E"T&s j se 24A4/ofg Fl$i L81M~8p USE RpAp ONLY 0900~o UNCLASSIFIED
AT
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OLC #78:?2L7 .,I
19 July 1978
MEMORANDUM FOR: See Distribution
Administrative Officer, DCI
1. The Information Systems Analysis Staff (ISAS) is
preparing the unclassified guidelines for declassification
rev i eew required by EO 12065. These gJi dE,l i nes will be publ i seed
in the Federal Register. ISAS has received from all four direc-
torates descriptions of material requiring continued classifica-
tion beyond twenty years (copies attached).
2. ISAS has requested that we identify classified material,
unique to the DCI, the DDCI, and the Independent Offices requiring
exemption from automatic downgrading and declassification. It will
not be necessary to repeat categories of information listed in the
directorate guidelines.
3. Please advise, by 11 August 1978, of any information
generated by DCI Area offices which will require classification
beyond the twenty-year limit specified in EO 12065 and which is
not already covered by the guidelines submitted by the directorates.
Any questions regarding this matter should be directed to Bob
Red Line LJ
Attachment: Declassification Guidelines
Distribution:
SA/DDCI General Counsel
Executive Secretary Legislative Counsel
Inspector General A/DCI/PA
Comptroller Director, EEO
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001
CT - ....~
MEMORANDUM FOR: Chairman, Executive Advisory Group
FROM John F. Blake
Deputy Director for Administration
'SUBJECT Action Plan for the 30-Year Declassification
Review Program
1. On 1 March 1977, the members of the Executive
Advisory Group were briefed on the scope of and the
requirements for adequately staffing and supporting the
Agency's Thirty Year Declassification Review Program.
2. Upon completion of this briefing, those in
attendance discussed how best to deal with this required
undertaking and came to an agreement in principle on those
items contained in the attached action plan which is now
being forwarded to you for your approval.
STAT
o n Blake
Attachment: a/s
( ) Approved ( ) Disapproved
C airman, Executive Advisory Group Date
Distribution:
Original - Chairman, EAG (to be returned to DDA/ISAS)
1 - Chairman, EAG
1 - ER
2 - DDA
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;ACTION PLAN FOR THE 30-YEAR DECLASSIFICATION REVIEE%T PROGRAM
1. That a centralized Agency unit, the Records Review
Branch, be established within the DDA under the Information
Systems Analysis Staff (ISAS) to conduct the systematic
declassification review of all records, documents, and
information originated by or clearly attributable to the
Central Intelligence Agency or its predecessors in accordance
with Section 5E of Executive Order 11652, the National
Security Council Directive of 17 May 1972 and Sec ion
3(d)(1)(viii) of Executive Order 11905.
2. That each directorate and the DCI's office
immediately detail one officer (preferably senior enough
to be able to make decisions and commitments for his/her
organization) to the Records Review Branch to assist in
the Staff's initial organization, including the preparation
of review guidelines for the 1946-1950 time period. Addi-
tional personnel will be assigned as specific workloads are
identified and it is currently estimated that a'total of 30
full-time reviewers (13 DDO; 7 DDA; 6 DDI; 2 DDST; 2 DCI),
seven clericals and three supervisors will be required to
review and process the records associated with the 1946-1.950
time period. It is understood that pending allocation of
adequate resources for the 30-Year Declassification Review
Program, staffing will be accomplished through the assignment
of detailees with the assigning organization absorbing all
costs involved. This situation will be eliminated in FY-79
if the 40 new positions and the $1.1 million the DDA will
include for this project in its FY-79 program requirements
are approved.
3. That each directorate be requested to officially
designate a senior focal point officer to aid and assist
the Records Review Branch in promptly solving unique problems
associated with the review and handling of information
generated by his/her organization.
4. That each directorate and independent office
initiate, upon notification by the Records Review Branch,
a systematic survey of its inactive file holdings at the
Agency Archives and Records Center. This survey would be
conducted by the directorate or independent office records
management officers according to guidelines provided them
by the Records Review Branch. The purpose of this survey
will be to:
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a. determine the content and tiizie frame
of inactive fiics know inadequately identified)
in order that a direct, systematic review can
be orc,anizcd;
b. determine if there are any inactive
fides that can be declassified without a
page-by-page review; and
c. purge Agency holdings of all inactive
records officially certified as disposable prior
to the start of any actual review activity.
To obtain maximum benefits, this final aspect of the survey
should be coordinated with, and monitored by, ISAS, Records
Administration Branch.
5. That the Records Review Branch be officially
delegated the authority to make declassification decisions
on documents and information:
a. originated by any present or former
component of the Agency;
b. originated by a predecessor organi-
zation, the responsibilities and functions
of which are now held by the Agency; and
c. information over which the Agency has
exclusive or final authority appearing in
documents of non-Agency origin.
6. That action be initiated by the Records Review
Branch to officially establish liaison contacts with other
Federal agencies who hold classified CIA documents or whose
classified documents and information can reasonably be
expected to be present in Agency files.
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OUTLINE: DDA REVIEW GUIDELINE
II. Sources and Methods
III. Official Liaison
1. Foreign
2. Domestic
IV. Intelligence Administration
1. Personnel and Cover
2. Finance
3. Logistics and Support
V. Equipment and Research
Appendix: Equipment Designation Abbreviations
STAT
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Guidelines for the Declassification Review of DDA Records
I. GENERAL GUIDANCE
1. The following guidelines are to be utilized for the declassifica-
tion review of all documents, information, and other materials originated
by or attributable to the Directorate of Administration and/or functional
predecessors over which it still maintains original or final authority.
2. These guidelines are to be applied to all DDA-originated
material, wherever located. They do not supersede restrictions imposed
by the originators of documents and information over which the DDA does
not exercise exclusive or final jurisdiction. No declassification
action is permitted without the authorization of officially approved
guidelines.
3. Classified documents and information furnished by a foreign
government, international organization (or official representative
thereof), or produced jointly with a foreign government or international
organization shall be exempt from automatic declassification without the
approval of the foreign government or international organization concerned.
4. Subject to approval by the originator of the information or
functional successor, doctunents and information which would ordinarily
be exempted from declassification may be declassified if it is determined
that, based on prior official disclosure or other considerations, current
or future equities clearly would not be adversely affected by declassi-
fication, provided that the information has been released in its entirety
and not on a fragmentary basis.
S. Some documents, information, and other material falling within
the exemption criteria described in these guidelines may have been
originated in an unclassified format. If such material is located in
the course of review, it is to be identified for further action by the
originating component or its successor. Such material will be handled
as if it were classified.
6. Classified documents, information, or other materials specifi-
cally protected by statute will receive continued protection in accordance
with the provisions of the relevant statute. Restricted Data and Formerly
Restricted Data shall be downgraded and declassified in conformity with
the provisions of the Atomic Energy Act of 1954 (as amended) and appropriate
regulations issued in accordance thereto.
7. Unless otherwise specified, all documents to be certified as
requiring continued protection beyond 20 years will be protected at the
Confidential level. Any cornpartmentation will continue to apply unless
otherwise stated. Material exempted from automatic declassification will
be protected in accordance with statute, pertinent executive orders, and
appropriate Agency regulations.
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8. Prior to 1954, the word "Restricted" was used to designate a
fourth classification level. During the review any material found so
marked should be treated at the Confidential level; however, do not
confuse this classification with that of "Restricted Data" which is used
by ERDA.
9. Sections II-VI below describe in detail specific declassifica-
tion review guidelines. Documents which are found to contain information
described in these sections are to retain classification if released to
the public the material could reasonably be expected to:
(A) cause damage to the national security;
(B) have an adverse effect upon foreign relations;
(C) place a person in immediate jeopardy;
(D) compromise intelligence sources and methods which require
protection as prescribed by the National Security Act of 1947 and the
CIA Act of 1949.
STAT
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Michael J. lqalanick
Acting Deputy Director
for
Administration
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DO/ISS 77-461
MEMORANDUM FOR: Deputy Director for Operations
FROM: William'F. Donnelly
Chief, Information Services Staff
SUBJECT: Declassification Guidelines for
Reviewing DD.O Records
1. ACTION REQUESTED: This memorandum requests
your approval of the attached Declassification Review
Guidelines for DDO Records.
BACKGROUND:
2. Forwarded herewith are the Directorate of
Operations Classification Review Guidelines for use in the
declassification review of DO records. They were prepared
in accordance with the requirements of Executive Order
11652, the National Security Council implementation
directive of 1 June 1972, and relevant statutes. They will.
now be used to fulfill the requirement contained in the
draft of the new Executive Order which will replace EO 11652.
The new Executive Order will require that within 180 days
after the effective date of the order, now expected on or
about 1 April 1978, the heads of certain agencies,
including the head of the CIA, will, in consultation with
the Archivist of the United States, issue declassification
guidelines which shall be applicable to 20-year-old infor-
mation classified under their respective jurisdictions and
for which a prior automatic declassification date has not
been established. These guidelines are to specifically
identify those items or categories of information which,
because of their probable continuing sensitivity and
importance to the national security interest, cannot be
automatically declassified but must he reviewed to determine
whether there is a nee,? for continued classification hc-yond
2U }' c: rs;. Inforn.:lt.ion not ident .ificc! in these guidLli.ne::,
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as requiring review will be automatically declassified
at the end of 20 full calendar years from its date of
origin. A copy-of these guidelines will be made
available to the Archivist of the United States.
3. The attached classification review guide-.
lines will be-filed with DDA/ISAS and used by the DDO
Classification Review team to review all DO records.
The guidelines are to be applied to all documents,
information, and materials which were originated by or
are attributable to the Directorate of Operations and/or
functional predecessors and over which the Agency still
maintains original or final authority.
ILLEGIB
STAT.
Attachment: a/s
r-7'
Deputy Director for Operations Date:
C/ISS/PIAG/1
25X1
1(29 Nov 77)
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