OTR STAFF MEETING THURSDAY, 2 OCTOBER 1975

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010053-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 53
• Publication Date: October 2, 1975
• Content Type: AG

Approved For ReleY0"fro81~`~IA-R~P~480Y010053-9
OTR STAFF MEETING
Thursday, 2 October 1975
AGENDA
1. Minutes of the 18 September Meeting.
2. Discussion of the OTR Registry and the
kinds of materials to be included.
3. Annual Review of Soft Files.
4. Briefing of OTR Unit Chiefs for PMCD Evaluation.
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STATI N.TL
MEMORANDUM FOR THE RECORD
SUBJECT: Minutes of the 18 September 1975 OTR Staff Meeting
1. The OTR Staff Meeting of 18 September 1975 began
at 1405 hours and concluded at 1540 hours. The meeting was
chaired by the Deputy Director of Training in the absence of
the Director of Training.
2. The DDTR introduced Assistant to the DDA
for Information, noting that he had addressed a previous
Staff meeting on the Freedom of Information Act. His subject
at the present meeting was the Privacy Act of 1974. Mr.
-began by likening the Privacy Act to the "other shoe"
which people had been waiting to drop since FOIA became
effective in February. He noted that some 7,000 FOIA
requests had been received in the Agency thus far, the vast
majority of which fall in the "do you have a file on me"
category. These types of requests will fall under the
Privacy Act as of 27 September, possibly exclusively under
this Act according to a Justice Department opinion rendered
this summer. He pointed out three basic differences between
FOIA and this Act: the Privacy Act specifies no deadlines
for replies, there are exemptions from some judicial review,
and the Privacy Act permits much deeper access to files than
does FOIA.
will probably come in through the Privacy Act after 27 September.
The Information Review Staff, to be redesignated the Information
and Privacy Staff effective 27 September, will han:e,.requests
under both Acts. This Staff will be conducting as - eries of
half-day seminars on the Privacy Act for people-who handle
records systems effected by the Act.
FOIA requests coming into the Agency per day--most of these
and there are still more to be printed. There are about'-100,
records systems have been published in the Register to date,
exemptions which the Director has taken via publication in
the Federal Register. He noted that some 8,000 individual
3. outlined the mandatory and non-mandatory
(exemptible provisions of the Act. He explained the general
exemptions.which are spelled out in the Act and the specific
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STATINTL 4. noted that such things as interview
reports and soft personnel files will be available to an
individual upon request under the Act. One of the major
effects of this Act will be to force components to take a
new look at their Records Management Program. The DDA
STATINTL Records Administration Branch will be spearheading this
movement. and the group concluded by discussing
possible methods o purging material from existing files and
the kinds of things which can be removed.
5. The discussion of the Minutes of the 4 September
1975 Staff Meeting centered around the following points.
a. Item 2a. The DTR has signed the new instruc-
tion for the Career Panel. The DDTR met with the committee
courses will b e pletedythe STATINTL
STATINTL on computer technohandlesmorescheduled.
~ capability to
week of 22 September.
b. Item 4. Chief, PRS, reported that the DTR
had approved the concept of an OTR house organ on a trial
basis. PRS has asked the Unit chiefs to nominate individuals
to work on a group to implement this.
c. Item 6. Chief, PRS, reported that a branch
of the Office o Personnel is responsible for putting material
on the classified bulletin board at Headquarters. The OTR
channel will be through Chief, PRS, or Chief, OTR Personnel
Branch.
The Minutes were approved.
6. The DDTR urged the members present to give Agenda
items to the Secretary for the Staff Meetings.
Plans and Resources Staff
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