MINUTES OF THE 25 MARCH 1976 OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010049-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 49
• Publication Date: April 12, 1976
• Content Type: MFR

Approved For Ruse 2001/08/07: CIA-RDP81-00896ROW100010049-4
*ITriTS - T1 y "_L USE ONLY
1976
y E~
MEMORANDUM FOR THE RECORD
Secretary
SUBJECT: Minutes of the 25 March 1976 OTR Staff Meeting
1. The 25 March 1976 OTR Staff Meeting convened. at
1405 hours and adjourned at 1525 hours. Chief, FTD, chaired
the meeting and welcomed
2. opened the discussion of MBO in the DDA
by noting that both the DDA and the ADDA are comfortable
with the system. There are six management systems: by
hunch, staff, tight control, delegation, exception, and
objectives. The latter two have been married in the DDA
system. He gave a brief description of MBO. In response to
the question--why IMO?, he noted that it is a planning
device, a communications mechanism, it identifies problems,
leads to greater achievement, and lessens ambiguities in the
system. He contrasted a goal, which indicates a desired
future condition, with an objective, which aims at a specific
result and is time-sensitive. There are four key elements
in an MBO system: goal definition and setting of objectives,
action planning, implementation and self-control review--
with its attendant participation, feedback, and corrective
action as necessary--and appraisals. Good objectives represent
the definition stage, action planning is the explanation
phase, review/appraisal consists of periodic progress report-
ing, and the last stage is the final appraisal.
3. discussed the pros and cons of. total
MBO vs. selective MBO. He also noted some of the problems
which have emerged. in use of MBO in the public sector. The
DDA system is a selective MBO system which retains the four
key elements. He described task identification as the
distinction between routine matters and matters which are
innovative, problem-solving, and unique. Ile stated that
improved communication is the most important factor in the
DDA system. A blue booklet, prepared by on theSTATINTL
Approved For Release 2001/08/07 : CIA-RDP81-00896R000100010049-4
 Approved For R sep QA 1/O810Z-. CIA-RDP81-00896Rdaffii -100010049-4
DDA system, will be available shortly. Ile briefly discussed
the relationship of MBO to resource packages, and the nature
of the comments and complaints he has heard on the DDA
system.
4. As to the future, listed several areas
for improvement: more thorougi ana ysis, building better
objectives with emphasis on results, and,a better mix of
personal/professional goals. Ile stated that goals should be
output-oriented, not input-oriented and that objectives do
not have to be quantifiable. noted that one of his
objectives was to reorganize clandestine training. He
questioned whether this should not be considered a routine
job rather than an innovative objective, statedSTATINTL
that he tended to agree, unless= consider. ed. it impoiTa! T1.NTL
for the UTR to be informed on the regular basis which is
inherent in an MBO system. Ile noted that routine activity
is reported by exception reporting rather than through the
objective mechanism. Chief, CTP, questioned the difference
between DDA-level office-level, and component-level objec-
tives. replied. that the lower levels should be
looked at as a. microcosm of the top levels, and there should
be sequencing of objectives up and down the line.
5. Chief, FTD, thanked for taking time to
conic over for this presentation. o owing this, the Minutes
of the 29 January Staff Meeting were approved. The Secretary
noted. that the revised versions of five of OTR's systems of
records have been sent to the Federal Register for publication.
noted that the IJni2 weed 1. es are now available
for the Unit Chiefs to read..
6. Chief, PRS, distributed copies of a memorandum
from the DDA concerning the possible assignment of an
attorney to the Directorate. Ile noted that OGC,STATINTL
would. be surveying each Office to examine t re aut orities
for each activity. Ile requested each Unit Chief to check
their files for papers which concern delegation of authority
to their components. PRS personnel will check LOIs for this
information.
STATINTL
Approved For Release 2001/08/07 : CIA-RDP81-00896R000100010049-4
 Approved For jlease 2001/08/07 : CIA-RDP81-00896RN0100010049-4
OTR Staff Meeting
Thursday, 25 March 1976
AGENDA
1. Management by Objectives
in the DDA
Assistant tor Resources,
DDA
2. Minutes of the 29 January 1976 Staff Meeting
Approved For Release 2001/08/07 : CIA-RDP81-00896R000100010049-4