MINUTES OF THE 12 APRIL 1976 SPECIAL OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010047-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 47
• Publication Date: April 23, 1976
• Content Type: MFR

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ASR 1976
MEMORANDUM FOR TIi1; RECORD
STATINTL FROM
ecre ary
SUBJECT: Minutes of the 12 April 1976 Special OTR
Staff Meeting
1. The DTR opened the meeting by saying that he was
looking forward to his tour in QTR. He thanked all present
for the excellent series of briefings which he and STATINTL
had received during the preceding two weeks. The peop e
invalved were obviously very knowledgeable and interested in
what they were doin He also noted the fine sessions which
had been held at ~ He and had extended their STATINTL
visit to be present when the Director met with the students
in the Operations. Course. He gave the group some of the
flavor of that session.
STATINTL 2? The DTR put down one rumor which he had heard by
STATINTL stating that would be staying on as DDTR. I-Ie also
announced that would be a Special Assistant for
STATINTL the time being and would re Lace on 15 May. STATINTL
STATINTL will re lace when he retires. In the
STATINTL next month will be looking at the administrative
side of OTR, particularly the Executive Officer function.
He will relieve the DDTR of some of the paperwork. Although
na decision has yet been reached, the DTR stated that he
will probably devote his time more to the administrative
area and the DDTR will concentrate on the training area.
The DTR also noted that he tends to want to be invalved in "
as much as possible. He stated that he wants the D/OT to
become more involved in training matters..
3. The DTR stated that the Curriculum Committee,
Language Development Committee, Career Board and Career
Panel will remain as presently constituted for now, although
he did not rule out change in the .future. IIe announced-that
he would meet daily with the Unit Chiefs at 1640 houxs in
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the Conference Raom, at which there would be an established
seating arrangement. These meetings will have three purposes:
for him to report items Exam the DDA morning meeting, far
the Unit Chiefs to report items which he~should take to the
DDA meeting on the following morning, and for a genexal
exchange of information among the group. He is a firm
believer in the value of two-way communication. IIe noted
that he requires punctuality, both in arriving at meetings
and in answering correspondence. In connection vlith replies
to correspondence, lie realizes that OTR's location is a
problem in xeplying expeditiously. He will establish a
tickler system with an action card and suspense date, and
action officers will be held responsible for meeting these
deadlines.
4. The~DTR went on to enunciate some of, his requirements.
I-ie wants cleanliness and orderliness in the working areas,
both for esthetic and. security purposes. He noted that
visitors to the building see these working areas and OTR
should put its best foot forward in appearance. Each area
should have a double check system for security purposes.
Personnel problems, such as tardiness and counseling, must
be documented from-the beginning. OTR personnel must be
?cost-conscious, especially in these inflationary times. He
reQuixes teamwork in the office, and stated that personality
conflicts-must not interfere with the work of the Office.
He noted that he is people-oriented and will have an open-
door policy. however, he requires people to work through
the supervisory chain first on problems, and only then bring
unresolved difficulties to him. He wants the DDTR kept
aware of problems.
5. Tlie DTR expressed his feeling that OTR has done a
poor public relations job with the DDA up to now. He stated
that he will arrange for the Unit Chiefs to brief ?the DDA
and ADDA on their activities. Concerning weekly reports, in
response to a question from Chief, CTP, the DTR had no
suggestions for change. He said that, if Unit Chiefs have
doubts about an item, they should include it. He wants to
look at the report to the DDA, noting that these are busy
men but they read all of the weeklies. The DTR closed by
reporting items which had been discussed at the DDA morning
meeting.
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6. echoed the DTP.'s statements about the
excellent c{uality of the briefings during the previous two
weeks. He noted a current problem of cover which prohibits
the DT'R fram signing correspondence going out of the Agency.
Until this problem is resolved, the DDTR will sign all such
correspondence as Acting Director of Training.
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Special OTR Staff Meeting
Monday, 12 April 1976
1600 Hours
AGENDA
1. Discussion of Future OTR Policy Mr. Fitzwater
Z. Authorities for OTR Activities
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