MINUTES OF THE 24 JUNE 1976 OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010042-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 42
• Publication Date: July 6, 1976
• Content Type: MFR

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6 JUL 1976
MEMORANDUM FOR THE RECORD
Secretary
SUBJECT: Minutes of the 24 June 1976 OTR Staff Meeting
1. The 24 June 1976 OTR Staff Meeting convened at
1400 hours and adjourned at 1545 hours. The DTR opened the
.meeting by welcoming to the session.
2. stated that the Director is concerned
about over-classification of material in the Agency and in
the Community as a whole. He has asked that people look at
the provisions of Executive Order 11652 and how they are
being applied. The Agency is not completely complying with
these classification guidelines. She noted the difficulty
in determining what should be Confidential and what should
be Secret and referred to the problem of training on classifi-
cation. The act of classifying a document should be a
conscious decision. A working group on DDA Information
Systems is being established to consider the major problem
of entire systems which must be classified but whose individual
parts do not necessarily need to be classified. She cited
the Time and Attendance system in which a TfA on an overt
employee is not classified.
3. also noted the declassification program
and stated that each Directorate will have a declassification
staff. She pointed out the problem of the Information and
Privacy Staff declassifying documents for release to requestors
and the need for notifying the holders of the same documents
of this declassification. Executive Order 11905 includes a
challenge for a vigorous declassification program throughout
the Community, for which the Agency will probably have to
assume a leadership role. People should be asking basic
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questions such as: Why do we classify documents, and can we
protect information by another method? For example, a
document does not necessarily need to be classified in order
to protect intelligence sources and methods. She suggested
a system in which a document with a name and cover unit
specified would be marked Sources and Methods and not
classified.
4. stated that she is compiling a list of
things whit she fee s should be included in the coverage of
the classification problem in training courses. She will
submit this list to OTR. The DTR stated that this coverage
should be included in any orientation course and in other
courses as appropriate. The members made several suggestions
for this coverage, including a program for classifiers in
the auditorium and a videotape available in the Media Center.
icers e responsible for distributing material on classifi-
stated her desire that Agency Records Management
cation. In closing, she referred to the basic documents
which cover classification: EO 11652, the NSC implementing.
paper, Agency regulations, and a booklet put out by the
Interagency Classification Review Committee. The DTR asked
her to send OTR a few copies of the latter and requested
that she send her list to OTR for consideration.
5. discussed the current EEO situation
in the A required to submit an Affirmative
Action Plan to the Civil Service Commission each fall. This
has resulted in outside pressures on the Agency when people
compare the plan with the results. Accomplishments for
FY 76 included the Off-Campus Program, as part of Upward
Mobility, which was most successful, and the goal for EEO
training was met. Problems identified included the need to
train OTR managers in their EEO responsibilities and the
need for an EEO organization and training at the STATINTL
noted that more hostility toward the concept
was evident in the most recent running of the EEO Seminar
than at any time in the past year. He expressed considerable
uncertainty as to the reasons. Chief, CTP, stated that
Mr. Colby's emphasis on EEO had resulted in the recruiters
doing a better Job of getting qualified minority candidates
for the CTP. stated that currently the age
factor is the greatest contributor to grievance cases. He
concluded by pointing out that the Agency is quite vulnerable
to EEO complaints concerning black employees, but is in
fairly good shape on women.
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6. The Secretary reported that the second issue of
the OTR Newsletter was in TAP being typed on stencil. He
.pointed out that this version will be considerably simpler,
without fancy cover. It will contain a biography of the
STATINTL DTR, some 2 1/2 pages of personnel data, and an article on
the new
7. The group reviewed the OTR Personnel Report. It
was stated that one new employee would be reporting in on
25 June.
8. The DTR requested status reports on pending actions.
On the new list of people for the eminent speaker program,
the,DDTR suggested and it was agreed that a draft list be
submitted to O/DTR prior to preparation of the final memorandum.
called attention to the draft list of actions
discussed at the OTR Planning Conference and asked the Unit
Chiefs to submit comments to him. He noted that a number of
the. items did not carry deadlines. The DTR asked the members
.to establish their own deadlines where practical.
9. The DTR reported significant items from the DDA
morning meeting. He then went around the table for items
from the members.
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OTR Staff Meeting
Thursday, 24 June 1976, 1400 hours
AGENDA
1. Issues in Classification Management
2.. OTR's EEO Affirmative
Action Plan for FY 1977
3. OTR Newsletter
4. OTR Personnel Report
Mr. Fitzwater
5. OTR Pending Actions Mr. Fitzwater
6. The Day's Events
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