MINUTES OF THE 14 JULY 1977 OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010017-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 17
• Publication Date: July 27, 1977
• Content Type: MFR

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STATINTL
2 7 JUL '377
MEMORANDUM FOR THE RECORD
ecretary
SUBJECT: Minutes of the 14 July 1977 OTR Staff Meeting
1. The 14 July 1977 OTR Staff Meeting convened at
1400 hours and adjourned at 1555 hours.
2. The DTR opened the meeting by noting that recent
events had caused Mr. Blake to cancel his scheduled appearance
at the meeting.
3. Chief, CTP, discussed,the proposed Career Training
Program and its revised schedule. He stated that the major
changes involve the addition of a-week of DDSFT orientation
and the division of the Operations Course into Parts I and
II. He discussed.the rationale for these changes in scheduling
and content. He also discussed a memorandum fro
to the DDA which proposed a DDA training program and use of
the CTP for new DDA officers. Chief, CTP, explained his STATINTL
reasons for rejecting the proposal for a DDA training
program but accepting the proposal to incorporate DDA training
into the CTP. The members discussed the several ideas put
forth, noting that the proposal should be tabled in the
Curriculum Committee.
STATINTL 4. distributed the paper summarizing the
decisions and observations from the Unit Chiefs' Conference.
STATINTL The members noted the paper and offered to provide
guidance if any member had questions.
5. The Secretary briefly noted his memorandum of
24 June which outlined those kinds of assistance which could
be provided to other Government agencies with only DTR
approval. He offered to provide additional guidance if any
member had cases which were questionable as to interpretation.
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SUBJECT: Minutes of the 14 July 1977 OTR Staff Meeting
6. The DTR discussed the preparation of Fitness
Reports. He noted the frustration which he had encountered
recently in a ranking exercise involving a number of people
he did not know, and the ranking was based solely on several
fitness reports. He stated his belief that there must be a
better way of preparing these reports, noting the disparate
rules and ideas prevalent among Agency components. The
members discussed the problems involved in establishing an
OTR policy on preparation of these reports, noting the DDO
personnel assigned to OTR would be unfairly penalized in the
future if they were rated under a relatively strict inter-
pretation of the letter ratings. Chief, FTD, offered to
have MATB put on a Performance Appraisal Workshop for the
members in the fall as one possible solution to the problem.
This offer was accepted.
The DTR briefly noted several items of concern.
7
.
He reported that he had walked around the building on an
evening recently and found a number of lights and air
conditioners left on. He stated that this is not in keeping
with the need to conserve energy. He also noted the fact
that some of the summer-only employees are not being fully
utilized. Re urged the members to correct this situation or
transfer the employees to more productive areas. He also
wondered aloud about the status of OTR's SEMP requirements.
He noted that OTR's MBO objectives were getting sparse. He
urged the members to come up with some new ones, stating
that they should come up from the, Units. The members
discussed whether it would not be better for objectives to
come down in fairly broad terms from above, to be made more
specific at the Unit level. The DTR concluded by saying
that annuitants may be used on a one-time basis in courses.
8. The members briefly noted the OTR list of pending
actions; two were deleted and one was postponed to a later
date. The DTR reported from the DDA morning meeting, and
the members reported on the day's events.
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OTR STAFF MEETING
Thursday, 14 July 1977, 1400 hours
1. Remarks by Mr. Blake
2. The Proposed Career Trainee Program
3. Discussion of Decisions and Observations from
the OTR Unit Chiefs' Conference
4. Assistance to Other Government Agencies
(Reference: Memo From EA/TR dated 24 June,
same subject)
5. Discussion of Fitness Reports Mr. Fitzwater
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6. OTR Pending Actions
7. The Day's Events
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