MINUTES OF THE 8 SEPTEMBER 1977 OTR STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00896R000100010015-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 9, 2016
• Document Release Date: June 27, 2001
• Sequence Number: 15
• Publication Date: September 14, 1977
• Content Type: MFR

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14. SEP 1971
MEMORANDUM FOR THE RECORD
ecretary
SUBJECT: Minutes of the 8 September 1977 OTR Staff
Meeting
1. The 8 September 1977 OTR Staff Meeting convened at
1400 and adjourned at 1555.
2. The DTR discussed the FY 1978 Objectives. He
stated that he'and Chief, PPG, will discuss OTR-level Objectives
with each Unit Chief. He stated his intention that the
Objectives not result in simply busy work but rather that
they be realistic.
3. The DTR referred to the Federal Women's Program.
He noted that is a member of the group. He
outlined the sc e ule for a 15 September program in the
auditorium and enjoined each Unit Chief to encourage the
ladies in the Units to attend the session.
4. The DTR discussed the Personnel Management Survey
and the FUST program. Chief, PB/TR, pointed that this is an
EEO-oriented program and the DDA EEO Officer will come to
OTR to discuss it on 12 September. There will be two sessions
and the Units are to divide their personnel GS-12 and below
into two groups so that all may attend one of the sessions.
The DTR noted that we must participate in this program so
all personnel must attend. Chief, PB/TR, stated that lists
of eligible personnel will be provided to each Unit Chief.
5. The DTR referred to a memorandum concerning
funding requirements for FY 1978. Chief, PRS, noted that
the Trend Reports are in for August and stated that if Units
have a real need for FY 1977 funds, they should inform him
immediately.
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 Approved For Rele a 2001/08/07: C[A-RL)P81-0Y08'9tRti0t 0010015-1
SUBJECT: Minutes of the 8 September 1977 OTR Staff Meeting
6. The DTR distributed copies of a paper on DDA
responses to the Agency Employee Survey. He noted that OTR
has now formed an internal MAG and that and the
ADMAG would be talking with the ADDCI t Wig He
asked the Unit Chiefs to study the paper and provide all
assistance required in solving the problems noted.
7. The DTR stated that the Director had been invited
to speak at the Air War College. The DCI had declined on
principle, restating his belief that students should be
active in such institutions, not simply passive listeners.
The DTR stated that the DCI may look at some of our courses
in this light--he has already said that he wanted to become
more involved in training. Chief, II, noted that the students
are already becoming more involved in seminars, projects,
and the like in the Midcareer Course and the Senior Seminar.
Chief, FTD, noted that he is planning to institute student
accountability in the IPC by recording whether a student
completed the courses satisfactorily or unsatisfactorily.
The DTR stated that we must put more activity and accounta-
bility into our courses. The members discussed ways of
tackling this problem. The DTR stressed the seriousness of
the problem and asked each member to look at each of his
courses and consider ways to obtain student accountability.
8. The DDOT gave the background for the expanded
Chiefs of Station Course. He noted that the DDO wants COSs
to go out with a broader knowledge of the Intelligence
Community and the world today. The DDOT has designed a new
15-20 day course in four blocks. He gave a synopsis of the
new course.
9. Chief, PPG, briefly discussed planning for the OTR
Conference. The contributions received from the members
fall into five categories. PRS will have a proposed agenda
ready for distribution by 16 September. The members briefly
noted the recurring problem of LLC employees attending the
Conference.
10. Chief, PB/TR, distributed copies of the OTR
personnel report for the week. He also briefly referred to
the DDA Notice on Letters of Instruction. He noted the
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SUBJECT: Minutes of the 8 September 1977 OTR Staff Meeting
suggestion that a copy of an individual's current LOI be
attached to his or her Fitness Report; this would go as far
as the soft file only.
11. Chief, II, briefly discussed the new orientation
course for DDO employees. This course had been proposed by
the DDO/STO for relatively new GS-06 to GS-09 employees.
Chief, II, stated that it would be a course somewhere in
between the Orientation for New Employees Course and the
Introductory Operations Course. As proposed, it would run
for five days and be for both Headquarters and field personnel.
12. The EA/TR noted that the OTR Pending Actions list
was in good shape for meeting deadlines. The DTR reported
significant items from the DDA morning meeting, and the
members reported on the day's events.
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;row
Thursday, 8 September 1977, 1400
1. OTR-Level Objectives for FY 1978 Mr. Fitzwater
2. The Federal Women's Program
15 September Meeting in the
Auditorium
3. The Agency-Wide Personnel
Management Survey and the OTR
Management Advisory Group
Chiefs of Station Course
l __, _ U. _ ONLY
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 ADW- '?ST TI,E - i .T~_ USE ONLY
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5. Planning for the OTR Conference
6. OTR Personnel Status and DDA Notice
77-5 on LOI's
7. Orientation Course for DDO Employees
8. The Orientation Program for New
OTR Employees
9. OTR Pending Actions
10. The Day's Events
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1. Aug 77
C-REP
Respond to DTR re SEMP
DONE
8 Aug 77
C-PB
Initiate PRA Action
DONE
19 Aug 77
C-FTD
Instruction on Ops Funds &
DONE
Rep Allowances
C-II
it it
DONE
C-OTD
it to
DONE
29 Aug 77
C-PPG
Submit FY 78 MBO Objectives
DONE
to DDA
7
1
STATINTL
Sep
7
EA
Reply to DIS re
DONE
12 Sep 77
C-LLC
Prepare Response on
Case
15 Sep 77
C-PPG
OTR Course Catalog Control
List Due
16 S
77
P
t
A
dit St
ff
R
ep
repare
esponse
u
a
o
re Action Taken on Audit Report
20 Sep 77
EA
21 Oct 77
C-TSS
Redesign and Publish OTR
Catalog of Courses
15 Nov 77
C-PPG
OTR Planning Cycle
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