REPRESENTATION ALLOWANCES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00755R000100080048-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: September 16, 2000
• Sequence Number: 48
• Publication Date: June 15, 1949
• Content Type: MEMO

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OGC HAS REVIEWED. 15 June 1949
MNHOWIDUM
TO : General Counsel
FSOM : Chief, Confidential Funds Branch
SUBUCT: Representation Allowances
9
1. It has been recommended by 050 that the Confidential Funds eegula-
tions be amended to permit the granting of Representation Allowances, either
to a specific individual or to the Chief of an instellation or activity for
expenditure by himself or his subordinates under his control and direction.
2. The General Counsel has expressed no legal objection to such
broadening of the regulations but recommends considerable elaboratioe of the
regulation, in order to more precisely illustrate and define the "Aepreeee-
tation" category of expense. Accordingly, the General Counsel has drafted e
proposed revision of the "Representation Allowance" portion of the eonfidene
tial Funds Regulations.
3. CFB" believes that the proposed language more realistically and more
fully covers the subject oe' Representation. 'ee wish to point out, however,
that the proposed concept of Representation includes specific types of ex-
penses which cannot be controlled on a precise accountable basis. These
items are those;
eeeele:
(a) Involving the living expenses (quarters and oeher personal expenses)
of officers and employees traveling on special missions.
(b) Involving the living expenses, (quarters, servants and other per-
sonal expenses) of officers and employees permanently assigned to
foreign stations.
4. Because the representational element of such expenses is irrevocebly
eingled with the personal expenses of the individual which in turn are,
at least in part, already assumed by the Government in the form of travel
per diem, quarters allowances, and post allowances, it would be extremely
difficult, if not impossible, to properly administer such representational
allowances on a strict accountable basis.
5. In lieu thereof, it is urged that the reeulation be revised to
specify that "Repreeentational allowances will be authorized arid accounted
in accordance with supplementary reeulaelons prescribed by the eirector."
6. It is preeposedeth4tesupplementere regulations be provided for
each of several ypes of representation expense. Tentatively, it is believed
that the following approach would be workable, practical, and reflect a
reasonable degree of administrative control:
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(a)
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Extra tare travel accomodationa - to be authorised in travel
orders for that portion of the journey during which the traveler
is requiree to occupy better than minimum first-class accoano-
dations for the reason that he is representine the U. S. Govern-
ment while traveling in conjunction with officials of other Lovern-
Amts.
(b) Supplementary Representational Per Diem - to be authorized in
travel orders during specific periods of travel during Which the
traveler is required to incur excessive subsistence expenses for
representational reaeonsi The maximum amount of such additional
per diem (not to exceed 0.0.00 per day) to be recommended by the
appropriate Assistant Director. The traveler shall account for
his expenditures at such points of duty by a certification of his
average daily subsistence expenses 4p to the maximum coebinee
normal and supplementary per diem.
)
Representational allowances may be authorised in travel orders for
entertainment and other specific representational purposes to
officers or employees traveling on special missions to a maximum
amount deemed adequate by the appropriate Assistant eirector.
auch allowances shall be properly accounted for.
(d) Representation allowances may be authorized by Assistant Directors
to officers or employees aaelened to overseas posts for periods
not to exceed twelve months, subject to further extensions. such
authorization may be to a specific individual or to a atation for
expenditure by the Chief of Station or his subordinates under the
former's control and direction. Such allowances shall be properly
accounted for.
(0)
In special eases where an individual's representational responsi-
bilities directly attributable to his ga duties neoessitete etc-
cupance of quarters at a cost in excess of his normal quarters
allowance, a supplementary quarters allowance, fixed in amounts
may be authorized by Assistant Directorse each supplementery
allowances may not exceed the normal increments provided in atan-
dardized Civilian Allowance Reeulatione between contieueus quarters
groupings of employees and in no event may exceed 000.00. Leech
allowances shall be accounted for in the same manner as the regular
quarters allowances.
In special cases where an individual's representational responsi-
bilities directly attributable to his aa, duties necessitate per-
sonal living expenses in excess of those he would normalle be ex-
pected to pays a supplpaenteserarepresantepeen allowance eay be
authorized by Assistantliiii4ter. teen jexpenses could includee
but are not restricted to, additional servants and other increased
maintenance costs. Such allowances shall be claimed and accounted
for by certification setting forth the'deiailed items covered and
the actual or eatimated cost thereof.
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SECRET
7. In view of the contemplateu extension of the principle of Repre-
sentation Allowances? and delegation of authority to the Covert Assistant
Directors severally, it is suggested that the Director may desire that
CFB submit periodic semi-annual reports of all Representation Allowances to
the Sxecutive for review, in order to ensure coneistenc:/ in policy as between
the Covert Offices.
8. In the event it is deemed desirable to incorporate some or all of
the aforementioned suggestions in the Confidential funds Aegulatione thew-
selves rather than in supplementary regulations, it will be necessary to
considerably modify your draft proposal to. the Oireotor believe that his
would be generally preferable.
Chief, Col!!!!!!!!!!!!!!1Branch
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