PROPOSED NOTICE (Sanitized) TRANSMISSION OF DOCUMENTS AND ATTACHMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100150009-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 9, 2016
• Document Release Date: August 1, 2000
• Sequence Number: 9
• Publication Date: July 21, 1953
• Content Type: MF

 CROSS rrmrx Jor~ 173
editor: Sucpenae:
Approved For Release 2~~~~~~1~~~~~~i'600100150009-9
Approved For Release 2002/05/02: CIA-RDP81-0.0728ROU0100150009-9
 Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
~~~~~~~~
Socurily In(r;rm,rlion
~~. ~'~y ~-~53
I-4~:bis~'v+~~3~Gtd r~?l~s C~z~,e~:'y Cenc~ar~. ~ex~v3.cc:a
,SI~L~,~T1,~C~'; :t"'ropt7>~e~l M'ot~.c:e ~~tc~a
AMU l~~.'TACt~~T~'S
'~T~1'3`.~M~~~11GIe Ok' S~C?CU~T~1'r~
1, '.~'k;e mu~,~ect Nti1;~ec:, tr~z~,o2~ wzx~ ~ubaaAtlred ~'or aulrl~exxl;3.cat~,orx on
~ Ju~~ ~-`~j~, ]ia~s been returzzed 'b;; tk:e ltoi:~.r:~ Deputy T~ixec~:ax (11,~9.>iziatra-
tion) w;xt? ~ th.c foll.ow~,n~ rr~au~:~~t:
p`i: i3v >ot a~c~a t3.zat uu AE,etxoy I3ot:Lac ~s t2ze u~pa~c~j~r~~te
~d~uzn for Qomu~ut~3,csf,~n,~ these ~.rr~atx~`~ct:lona ~ :~`~~~.~
~tar3.eb]. ~hou:lcl ~e ~.ncox~ox^x~~d ~.nto 'f:Le ~.~t~ncyg ~
Correupnrzc~.e*rlce l~:~nuu~..
T:e 'ti;~xetc~r a relrtz~:z3u~ ~:i:e tls~.~'t Notice 1iz c~~~ar thot you
ma~~ ~.noarUox~,,la the mrltc~r~.ul ~.~t the Coxx~~goue~cuce ~1~,~lyoc~:~;, ~rL~.a~a ~.~
curx~ut: ~e~.z~ ~.Q~~loped by your oCf'~.cc:.
~c ui A~~>sta~uxL ~o tl7e
I~e~u'~y 5.~3.rec~c~w (w~.ni>:~tr~etion)
At~C~a~~
1'~a~a~;v~. l~otr.ae rya.
,7~,~ ~. ;~ f~7D/A
SF~RET
Security Information
Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
 Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
S~~RE~
Security tnfnrmstlon
~ Jay 1953
TRANSN1xBSxUN t)1~' DOCt1A~NTS
1. There 3.a subm3ttod herewith for approval and. authentication,
25X1A proposed Notice No. Which cAl].s attention to the proper use
of staples on documents and envalapes.
2. This3 Notice was propnsed lay the Chiefs General, Serv9.ces and
reflects the thought of an emp~,oyse au~;gestion wrhich was ttubml.tted to
the incentive Awards Committee.
MENI(?Tt/1NDUM rOR t Acting Deputy DirQetar {Administration)
SUBJNCTs Prapoeed Nat~.ce No.
AND Arl"SAC~N'TS
3. The Notice has not Ueen disseminated. far formal coordination
tts such action does not appear to be necessary.
Special Assisiant to the
Deputy Directox {Administration}
Attac~hn~cnt
:proposed Notl.ce No.
D
DLM~mrf -~ SAJDD~A
~~~~~
Security lnform~licn
Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
 Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
NOTICE
0
SEC1~wT
Security information
GENL1~tAL
TRANSMISSION q~' DUCUMCNTS AND ,ATTACHM[:NTS
CaHI~~-~'ONDENCE
Jw.y 1953
1. The pxo;per assembly ar~d transmission of documentE and r.;ttr~ch~ient~a
can effect the cumulativ~hcylr~.sk of tr.3 diz~ected or misplacededacumantsmuch
irritation and mJ.nam3.zc.
The si~ple ru1.c should be to asse~eible axzd traixsmlt documents :Eox the
convenisnc~ of the rec~:ivcr e~rid user,
2. The paces of each bo,s3.c document should normally be t'e.stened
together lzy thc: 'use of ~~~ siz~;~.e s~Luvle and rzat by paper clips. :~ssc:nt~?al
attachments shouJ.d ~;eneral.ly be tabbed sa'-:i atts.ehec~. to 'the basic document
by a single r~,dd:L-t?tonal. stap~.e. Staples ~~%';.ou].d .always be placed sa that the
entire File can be rend without rema~r ~:;;, 't~y~ staples. Ttxc placement of
staples in the upper left corner tril:a. ~ -~?' ~~i'.,~y be roost suitable.
3. Copies of documents attachef: ~ ~.. ; ,.:.~'.;~~vaa_ r~na re~ton~L?1.on by offices
;; ~~;,.~.,a ~:~.r,:;~r~ the ori~a.~.za1. documents.
of record should. be assembled as un3.t ~ ~: " .~
~zE~y should bes.r appropriate routir:.g or ~_ ~admittal slips and be fu.stened
_ _behiua, the oxi~;inal by papex cl~.p 'to fac~.t:tt~,-te the~.r rciaovu]..
~. When documents are fors~rc~x?ded irz envelopes Vri~th coura.ez~ xeceipts
attaaheda e4xc shoLtld be taken to ensure that the contents are not stapla~d
to the envelope.
5. Envelopes should not be sealed Wr~ mst&pWkzexeutheacon ontslzof the
approved slued seals available a.rz supp3.y
envelope are b~'Yr scotch tape may be used.
L. K. WHITE
Arcting Deputy Directs
(ministration)
DTSTHT13Cd'It~Iv ~ .~1B
~C~T
Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
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A~
~~~ ~'1 c'~ ~ ~~
lf3 C~hy 1.95.3
i~4?j~~il1R.~'ll'~T13I7i~'. ~'f.-kts Ghiaf cif Adzain~.str~.t~.on, Daput;~r D3.x~actor (Yl.s,ns)
Gh~,ofx Coneraxl Serv?~.caez
StJC~JFC~': RgQncy ReE;cz~.stions ~- G~~te~ary ~ Corrospardr~nae 25X1A
Rf!;I~'FR ~'?IC~"5: (1) ,~;azno d~;d $ ~~.Ay 1.953 to the `~peci~.i Assist;~.ntp
DD/A. frazn CrLE.Qfp Cc~nEarfL1_ "cervices; $ubjecta
91Re,~;~ulr.,tion 1 ~o:>respandence"
C T.?~ Ro .~u"l.e,t~;t a para~;rECph 2
.~~?ncy klot~.ra
1. A rovie~ of t~zv fl:?nct~.az~ul or/;sn3.~ation of CAA indic~.tes that
the Qf'FicQ of Cenora.l Serv~.c~as h~,s br~s~,c rcaspo>ss:ibil~. ty tar the pragrrsm.
of raaords ru~r~.~;erlent itx the Agency includ3ng~ the developmrlnt o,nd ztza~.n-~
terzanQe of s. standard. ligency Qarrespondenca s,~sstozn,
~. To ful.,~~1.~, t~~i3 z~v 5ponsib~.l.ityg it wfl.l. obvious3y be nacasr~rary
,~,,,
to ptzb~3sh ba ~~Aganc;,r ~~;ul.ationa and a Cc~rrespondazace I~andbvok~ It is
also clear that ~s~te pr~.apaz.?~tt~.on of carz!?Q;~panr~enue 3s closely rel.a~tsd to
the pr~apsruticr o.xzd farc~rr~xd:~ng a~' diepat~:hes to t~a~+ f~.c~ld (o, f~anct3.on of
the Deputy D3,reator (F'lrzns) ,
3. :~n v3.aw of thew intQrrel.atianships~ it fs st~;fosted th~.t x-epre<
santn.tives of rI/F2I/Da.~~3P end the G1'Sxca of Gc~naral Serv~.ces/DD.A be des~.~
x~ted to collaborate 3.n the planning of necessary T~iadr~uarters and I~"3.e1d
Regule.t~.ono and in the inta~;ration of the zz2aterial. to ba drafted by each
o# the interested parties.
~.. if tk;is ~.r~ ?~greeaUle, ~ waul.d like to az-rangQ rznd attQnd the
~.rr3tial canfc~renc4~s to ~.ssist 3.x~ plazu~.in~ the arrr~np;ament of zzzater3a.1. in
a xr~,nnQr cans~.stent ~Y~3.th the concept of :~.e~ulations presently be~.ng developed.
peaia.. Aart .s? ~ t to the
Deputy Director (Adm3.n., )
Enclosure .. 1
Reference (1)
ec .~ Regulations Control Staff
~~~f~~'~
SA/DD~AsEDE:mes (~.$ May 53} s~~urity Information
Approved For Release 2002/05/02: CIA-RDP81-007288000100150009-9
 Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
^7~~IrC ~ 1
Security Informa-ion
13 Mme' 1953
MG'~~tQ~ANDIJM I~t~R s Cb~.ef? Qe~uera3 St~.rvicae
SUAJ~CTs Qax~rpspvndenav ~lytubr~lss
1. The ai,taohmd ~'~.lc~ conaarx~l.n~ ?the 9.r~clv~~.on in llgana~r
Reg~tiane of ~ liet~,ng of cvrreapond?nce sysnbale $a fcu~rdad
t'ar your inf'vrmstion.
2. ~ eacox~denc~s ~l~.th 'the 's~sri~a.I ~pprQVa]. of ~:hQ ]~.racta~
on 15 July 195 and 'Ehe ~ctuaeaond~a~.?n of DD/~' dmtad 9 Jar
1~3i it 3s au~gas~.ed t,~t a ~ot3~ 4f cux~arat oft"3.or~ symbols
ba xn~ipar~d for incl.ueiom l,n tfu3 Agency Carreopondenc~a ~ndb~aok.
p#oia~3. Aea3e'F~xnt to the
~aputy Dire~etox (~.dn;~.a. }
Atfi~.c'.~mente e
1. s~erio dtd 9 fur: 53 to Ca~e~'~ ~ & Any fram CAO/DD/P; Subjects
"Proposed Cl~nge in Des~.~one of .~ganc~r Camponent,~n
~. i~i~no dtd ~ J'an 52 to CA,O/DD/2~~ from Chie~`,~ C~ ~ NC; Subjects
'tP`rop?a?d Change 3n d?eigi~,tion~ of Agej~c~- Ccunpouents.
3? DDfE~ Pdot;~tee X40.0 C~asnera3.~ datod 2~ ~tovaaaber 52.
4. h~rw dtd 15 J`+xly 5~ to Chf,ef ~ 0 & M, frost ~IDD/A~ Sub~aat s
?~Prapased Ch~.nge its Des3gnc~t5~?~ of Agerac:y Componente~'
5 ? 1~-o cltd 3~ one 5~~ to ADllrA i"saa Ch~~#'~, 0 ~ ~~ ;fib j~tt
"Px'dpoeetl Chance i~+ Dae3.gnstions of Agency
6. M~ec~ d#d ~ Juan 5Z to Cbief, 0 & M~ ~'rc~n
and 9qb jeot s "~'ropaasd Chnag+aa in Ida os
Agoncy UPtlces"; with 5 attaah~sntsn
00 - DD,/~. ~
25X1A S'~~ ~
cRT
SA~DDA:~:mes (l3 MaY x.953 )
S~~RE~'
Security tnformafio~
25X1A
25X1A
Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
 Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
SECRET
Securily Information
8 May 193
ML~IORANDUM i+OR: Special Assistant, Deputy Director (Administra~~ion)
SUBJECT: Regulation Numbe~- Correspondence
1. Reference is made to your memorandum dated !~ May, same
subject, and our discussions of Friday, 8 May.
20 It is our understanding that you will arras ge the necessary
meetings to clarify certain questions we have raised with respect
to the responsibility for the development, and maintenance of a
standard Agency correspondence sys temp Zhe first question to be
clarified is where the basic responsibility lies for developing
and maintaining regulation both in Headquarters and in the Field
for the preparation and dispatch of pouch material.
3. We are now in the process of preparing a detailed outline
of the topics we propose to present in the -correspondence.
Chief, General Services 0 ice
SECRET
Securily Information
Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
 Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
~ M~yr 1953
~l+iE~,Al9Dt3M FQlts Chiel~ 4aaersl 8ervicea
S'CIBJEQT:
Category ~ Gorrespoadenae
RET+'ERENtlE t CIA I~otioe No.
25X1A
1. Category ~ae been established in the Agency system
o# Regulatory ?ssuanaes far rCar~.??spandenoe". Th4 referenced
a~otioe indicates that responsibil3.ty for the development and
maintenance of a standard Agency carresponclenae mystem hae- been
ae$3gned to the Reeord~a Services 1'~iivisioa, Qeneral Services OPfiae.
It is assumed, therefore, that yc~ office will be responsible for
the preparation of the Correspondence section of Agency Regu]-atione.
2, It is r?queated that your office prepare a detailed sub-
aut:Line of the vr~ric~us topit~s you propose to prey?nt in the
aeri?s togc3ther with estimated compl?tion dates for each section
and the names of the individual who t~.ll specifically be e,ssigned
to prepare the material. In this aonneotion, your attention is
called to the probabl? n9ed for ono or morn covert r?gulat~i.ona on
sub3ecte such as "Preparation and Fox~warc'13,r~ of I~J.spatahes to the
~`l.eld".
3. We believe this staff can be of assistance in organising
y~aur material for meadmcum conformity tr~.th the revised system of
regulatory material being developed.
0peoial Aseisteaia to the
Deputy Ddreator (~-dmia. )
~~me? (4 Hey- 1953)
ec - Regulations Control Staff
a"? t~curity InformaPior"s
Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
 Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9
30 A~r~,l 1959
2~?NA.l~1Uk! FC~t Ctrie~p G~n~r~l ~rvioea
a^~~~`z ~`I~e1d I3S.s~,pt~tc~ic~
1? In acoorcla..r~~
~ az {6 ~ ~~ 5 a (5 ~ o~? ~ 1~~1,~ior~ o# ~aaraPbs
OFfic~ of ~3cn~ral 3c ~~ is r?c~uc~t,~sc~ ~l:lara.~ ~,~w
re~u:]..ra.~,on '~~:s ~'?~re~ a. eo`xs,~r?~ ~~.:,~_;snondenae
~`
tv b~ falZoWad ~ pt.~ic ~7r ~ ~t~.on anc~.d 1r~clt;de
d d~~~~~ch of~o:rr~spau$..
s~ern~e ~a ~'xcld ims~.~,~.n,~o~o a.nd s~ssi~ rc~~~on:~,~~~~1~~y far
'~hQ pouCh of a~.uh aor~gpc~z~c~mc@.
1~. I~ ~.$ ~~ther rc~~artos~d ~i~h~.~: ~Iao drs~"~ b~ aub?1-.1a~d~
~f~r wark~.n~ 1ev~~. eo~,laborr~~;~.ar, ~o L
~::r~.~~'~t?u~cn3~ Ra~,7.a~,.oras ~azai~ra~. 3~zE'f ~t~f I,rir~ctar
a '~,'' 3 Juna~ 1953.
^~ c ~ ~si~t~~ ~a ~Y
te
~+c~~ta~y ~r6e wc~r ~~..~~ ~
5+~/'~.I~.s~R'P:me~ ~3~ ~trril 3953'
~ ~ ~a~.ons Ca~a~fi,roZ ~~ai'~'
Security lnformativr~'
25X1A
25X1A
Approved For Release 2002/05/02 :CIA-RDP81-007288000100150009-9