GUIDANCE ON LOGISTICAL MATTERS (Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100130012-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 276
• Document Creation Date: December 9, 2016
• Document Release Date: June 13, 2000
• Sequence Number: 12
• Content Type: MF

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C Fe'
MEMORANDUM FOR: Chief, Procurement and Supply Office
SUBJECT
Guidance on Logistical Matters
?
REFERENCE Memo dtd 5 Dec 52 to DD/A fr C/O&M, same subject,
and attachments
1. Paragraph 4 of the referenced memorandum raises a policy
question relative to the authorization for Senior Representatives
to deviate from the policies. It is recognized that this is a
policy question, but it ib desired, for the present, to allow the
policy to stand as written in the referenced material and await
experience with it in the field before making any Change. To be
effective, this new procedure must provide for local determination
in exceptional cases. If experience shows that restrictions on this
authority are required, they can be made at the time these procedures
are revised, as they undoubtedly will be upon the return of the Tusk
Force.
2. With the reservation for later policy determination, the
attached draft is approved for pouching to the Task Force.
1 Att - Lstd in Ref
cc: C/OkM
L. K. WHITE
Assistant Deputy Director
(Administration)
SECRET
Sr2curity InforrnAtrnri
DEC Ii 195?
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FOlt: Deputy Director Vdministration) 5 December 1952
SUBJECT Guidance on Logistical Natters
1. In order to provid guidance for the Task Force which
departed on 1 December 1952, the atteched extractc
from Regulation No. have been prepared on a tentative busis by the
Procurement and Supply =Ice for transmittal by pouch.
2. *v;itli. a 'very few !AMU' exceptions the substantive content
of this transmittal is a verbatim copy of that which you upproved
Agency policy in :ReGulation rio,, Mort 1 Septektber 1952.
as
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3. This material, however, hes been concurred in prior to
sterilization with the .Assistant Director (Inspection and Security);
Comptroller; General Counsel; kuditor-in-Chief; Chief of Administration,
Deputy Director (Plans); and the Chief, Division.
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have reviewed this material in detail and for the most
part our suggestions have been incorporated by the Procurement and
Supply Office. There is one statement, however, which we feel we
should call to your particular attention, in Paragraph 13. sub-paragraph
.15 of the introduction which stetcs "Senior Representatives are authorized
to deviate from these policies to the extent dictated by .iecurity
requirements". This statement provide* an extremely large loophole
for use by the Senior Representatives should they desire to radically
deviate from the policies set forth. Its inclusion therefore we think
is a matter for top policy. decision.
W. L. PEEL
Chief
Organization and Methods Service
Enclosure
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1.11,10RANDUI'i FOR: Deputy Director (Administration)
SUBJECT:
Procurement and Sunply Manual - Regulation No. 25X1A
1. As a result of study by this office, conferences wit:,
and recommendations made by the operating divisions, it is
apparent that certain revisions are required in Agency Regulation
No. I111- Procurement and Supply 1:anual.
2. In implementing these revisions, we have concludea that
two publications are in order - a Policy i:ianual and a Procedures
Lanual. We have prepared a revision of the material in Regulation
No. 1111,y deletion of procedures and revision of policy matters
considered necessary. We hope to have a Procedures i!lanual pre-
pared by 1 February 1953, at which time the revised Regulation No.
Oland the Procedures Lanual will be submitted for publication.
3. In the meantime, policy guidance is required for the
Task Force scheduled to depart on 1 December.
Accordingly, it is requested that the inclosed material be approved
in principle for interim policy guidance penaine formal publica-
tion of revised Regulation No.
4. The inclosed material represents a complete revision of
Parts I, II and III of current Regulation No.
a444--thante t;)--eartY.
Enclosure
JAMES A. GARRISON
Chic of Procurement and Supply
SECRET
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MEMORANDUM TO: Mr. Peel
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SUBJECT : Rewrite of Regulatio11111 "CIA Procurement and Supply
Manual
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1. The above subject material was submitted to this office for
our comment and/or concurrence at the request of the Procurement and
Supply Office.
2. While it is appreciated that this material was prepared with
the specific thought in mind of having factual sterilized material
available in time to be taken by the overseas team en route to the
on 1 December 1952, the manner in which it was prepared can,
in my opinion, prove extremely embarrassing not only to the Procurement
and Supply Office, but also to ourselves.
3. With a very few minor exeptions the substantive content of this
transmittal is a verbatum copy of that which has been approved by the
Deputy Director (Administration). Minor rearrangements in order of
text together with the exclusion of certain of the materials have been
made,with no apparent changes being made in the policy which had al-
ready been approved by the Deputy Director (Administration) on
1 September 1952.
4. Specific items of question are:
A. Paragraph 1. A. Establishes among other functions
of the Logistics Office the use of Agency material. It is
fairly academic to appreciate the fact that the Logistics Office
has absolutely no control or determination of the use of Agency
material and therefore, it is recommended that the word "use"
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be deleted from this sentence.
B. Part I, Section A. 1. does not completely coincide with
the mdssion of the Procurement and Supply Office as currently
approved. The words "storage" and "issue" have been deleted to the
detriment of the overall mission and positive reference is made for
accountability of all equipment and supplies. It is highly
Improbable that the Chief of Logistics can assume accountability
of all equipment and supplies but rather, he can exercise supervision
of accountability of material.
C. Part I, Section p, 1. I. This paragraph likewise should
refer to supervision of accountability and responsibility for all
Agency supplies and equipment.
D. Part I, Section Co Agency Supply System. Slight changes
have been made in the breakdown of the composition of the supply
system from that which was submitted and approved on 1 September
1952. This item is not one of a serious nature inasmuch as
determination of the number of elements no doubt,
the motivating factor.
E. The organization of the manual covered in Paragraph 4
indicates Part II contains the lanning -ction, yet individual
pages within this manual consistently refer to Part II as
Gordination and Requirements.
F. Part II, Section DI Paragraph 2 covers the functions of
i
planning in relation to the
This committee has been dissolved and such notification will come
out as official action within the near future.
G. Part III, Section B, Paragraph 1. C. (2). The word
- 2 -
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"interested" is in all probability a typographical error and
should be Utrusted".
H. Part III, Section B, Paragraph 12. Disposal of
accountable records does not clearly indicate what should be ac-
complished.
I. Part III, Section C/ Paragraph 3. C. This paragraph
states that all property for which there is a recurring demand
will be identified with the Stock Number. This is in contrast
to Regulation which states that all property will be identified
with the Stock Number.
J. Part III, Section El Paragraph 2. A. (4) Title should
read Assistant Director for Communications. (6) Title should
read Chief., General Service.
K. Part III, Section F, Paragraph 3. C. This paragraph
states that the Logistics Office will arrange transfer of govern-
L. Part III, Section Fl Paragraph 2. It would appear that
the words "Agency assets" might be misconstrued to mean monetary
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assets as well as material.
M. Part III, Section I, Paragraph 1. F. Surplus property
is that which is surplus to Agency needs and it may not be possible
to authentically state that such property is not required by any
government Agency.
N. Part III, Section I, Paragraph 2. B. The phrasing of
this paragraph would permit an accountable officer to execute
a certificate to relieve himself of accountability.in contrast,
Regulation "'permits such disposal by certificate of distruction
to the proper Jurisdictional Board of Survey for such action as
they determine essential. Monetary limitation of $100. per
1.
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oECoran wcomATior
OREWOED
Regulation'. "OTh Procurement and SupplyMb:Aura,'
the nrocuranant 24d supply policies of the Lipwy,, This manua
is published for informationt guidance and complianco og: al
concernodo Poli.des on Reca Estate and Constmctiomo and Trans.
portation will ?)a. included at a later date.
FOR THE DIREOT)R OF CENTRAL INTELLIGENCEs
WAITER REID WOLF
Deputy Director
(Administration)
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SECRET
SECURITY VFORYATION
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SECURITY I)5170:5MATION
.111TRODUCTION
Ao The purpose of this manual is to establish Agency policy for the
procurament? distribation? accounting fort, control, 4r441-and disposal
of Agons7 material. iStz Alike
Bo Except as otherwise stated herein, tho policies proscribed in tlIls
directive become effective upon publication. Senior Representatives
are authorized to deviate from these policies to .the oxtent diotatod ?
.by security requirements; otherwise? ma? deviations or exceptionswiti
be permitted except by the specific authority of the Deputy Director
(Admtration) Within the limitations.impesed by security con-
25X1A sideration accounts will be operated tinder the policies
expressed in this manual?
2. MATIPN EZP.XELMTEM91?,
A. So far as practicable? all policy matters concerning procurement
and supply which are more or less permanent in applics).tion and which
are issued by authority of the Deputy Director (Adtinistration) will
. be contained withia this manual?
Bo Policy azpressed in this manual will supersede all existing con.
fasting directives
Subsequent changes in Agency policy and direction reflected 1.7
Administrative issuances will be reflected by chamgesp, additions, cor
deletions, to thin manuaL
3,) RHAMEIS ZOR SRIMICIESZ 11110POSED RD/ISMS ALLMMIZ4T;$
Ao Agency activities will submit proposed amendments or revisions
through channels to the Chief, Logistics Office. Proposed amamkmat3
or revisions will be reviewed and? where publication is dgemad ap=
propriate, transmitted to the Deputy Director rAdainistration0 for
review and subsequent publication. If revision or amendment is bon,-
sidered imadvisableo originating component will be advised of reason
therefor?
4?, 04pANg.!ATIQUE TIIE MANUAL
flSSa
A. The CIA Procurement and Supply Manual is published in four parts.
Part I . General
Part II . Planning
Fart III ...Supply
Part IV . Pdrchase
SECRET
SEC1JR11.17 INFPRWITION
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sEcURITY INFORICTION
D. Each Part will be divided into Sections eer:i?esponding to those
referenced in the Part outline, and Sections will be in numerical. page
sequence.
C. All revised pages will be Identified by tho manual title and regula.,
tion numbers Part nuMbers Sections and date of publication.
D. In order that changes may be identified more apecificallys a bradket
will precede and follow each new or revised portion of all revised
pages furnished with the change.
(1) A double bracketli -1 will indicate that portion which has
been deleted. When Changes are too numerous to identify indivi.
dual changes within a paragraphs a bracket Will precede and follor
the entire paragraph.
(2) If a bracket follows a paragraph nubbers it indicates that
the body of the paragraph has been changed. If it precedes a
paragraph numbers .it .indicates that a paragraph has been added?
(3) Whon the pages are again reviseds previous brackets will be
dropped and new ones indicating new changes will be inserted?
SECRET
SECURITY INFORMATION
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PART I GENEBALD SECTION A - MISSION OF ME LOGISTICS MICE
The Chief of Logietlos if responsible for the ilgartar procurement& clisa
tributione and accountability of all equipment and supplies; for traxispor-
tation of personnel, equipment& and supplies; for meeting real estate and
construction needs -by-purchcse--or-othortlise; and for the coordination and
compilation of forecasts of requirements for logistical support,.f-or-the-
?over-a3.1--activities0. ut,f
SECRET
SECURITY IITORMATION
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FART I . GENERAL/0 SECTION B FUNCTIONS OF THE LOCISTICS'OFFICE
10
The Chief of Logistics shells
A. Devolops recommends and implement programs, policiess and proce?
dureo for the logistical support of all CIA activitieso
B. qrovide technical guidance as
materials and supplies determined
direetly or by contracts from comm
sources0
necessary for the procurement of,all-
neceesary for Agency activities
eroials militurys and other Government
Co Negotiate with officials of other Government orgainzations agree...
ments to insure that CIA logistical requirements are met on a timely
basis?
Da Provide necessary coordination to compile requirements for equip?
umnt and supplies essential for Agency operationsy inn:Luang develop?
ment of supply programss stock lovelss productien capacity requirementes
and controlled materials program requirements?
EL in collaboration with operating offices concerneds peevide for
selections assignments indoottinations training and rotation of
logistics personnel for wham technical guidance is requireao
I? Assames on behalf of the Director of Central Intelligences accounta.
bility of and responsibility for alrAgenoy suppliess equipments and
real estate,-to?inolvde?the Vevelo and imlementatriceseer regulations
and procedures pertaining to
A accounting system()
Jo Coordinate all phases of logistical support arid assist as required
in the preparation of logiotical annexes for operational plans.
11' GI
SECURITY IIVORNIkTICS
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PART I . GENERAL, SECTION D BONDING OF PERSONNEL
10 APT .7.b.tch
The Chiefs, Logistics Offices may require personnel engaged in procure.
meat and supply activities to give bond with sufficient surety for the
faithful performance of their duties on an individual basisu These duties
row include appointment as Accountable Officers for public property, or
being intrusted with the duty of disbursing or handling of public funds?
2? A4,4 T 6
0
OR cica
Pgyment of premiums or cost of surety bonds will be made by the Agency
Comptroller or his designee as authorized in accordance with Public Law
1100 81st Congress Section /0 (a),
A
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SECURITI INFORMATION
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PART II . COORDINATION AND REQUIREMENTS
SECTION
A, Authority
B. Basic Policies
C. Responsibility
1. Coordination and Requirements Staff Logistics Office
,20 Organizational Components
D. Liaison for Logistical Support Planning
I. Project Review Committee
2. Covert Coordinativg Committee
3. Controlled Materiel
40 Intra . and IntermAgency
E.. Consolidation and Translation of Requirements
1. Availability
a, Source
b. Time Factors
co Substitutions
d. Market
2. Dollar Value
30 Purchase Action
F. Establishment of Stock Levels
SECRET
SEURITY INFOMATION
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FART U. COORDINATION AND REQUIREMENTS
SECTION A '1.XJTEIORITY
1 =1p=
The Chiefs Logistics Offices or bis authorized delegates are respon?
sible for the coordination and compilation of Agency requirements for
equipments supplies, and services required for Agency logistical support,
basad on operational plans.
2 1T 0
Requirements is that term applied to the quantity s classy and items of
supply and equipment which are essential to the support of the organizational
camponents in the fulfillment of their responsibilities toward the over.
all mission of the Agenay.
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SECURITY INFORMATION.
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PART II . COORDINATION AND REUIRDVENTS
SECTION B BASIC POLICIES
1. DIULENOLEI
The Coordination and Requirenents Staffs Logistics Offices recammonds
Agency procurement and supply policy through the medial of coordination
with the organizational components to ensure complete and adequate logis?
tical. support. These include the following:
a. Assistance to thJ organizational components in the development of
their materiel requirements.
b. Technical advice and guidances with regard to the capabilities and
capacities of equipment to meet determined operational requirements.
*, Recommending such standardization as is possible in the coordins,
tim.and compilation of materiel requirements.
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SECURITY INFORNATION
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SECURITY INFORMATION
PART 11 - COORDINATION AND REQUIREMENTS
SECTION C . RESPONSIBILITY
L. COORD.,...awacl:m RE2.241a4tvils G S JCE
The Coordination and Requirements Staff, in coordination with other
components of the Logistics Office, determines the adequacy of Agency
supply facilities, together with sources of materiel, to ensure that Agency
requirements are met in conformity with time schedules established by
operational activities.
2, ORGANILAL2N.A...L.M9yaa
a0 Organizational components of the Agency will generate and submit
their estimated requirements to the Coordination and Requirements
Staff, Logistics Office, for compilation to ensure the proper pro-a
gramming of all equipment and supplies?
b0 Forecast of estimated requirements will be submitted thirty (30)
months in advance, dating *mil January of the fiscal year preceding
the reporting period,
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Example: Estimated requirements for the Fiscal Years 1954 and
1955 will be submitted on 1 January 1953.
Confirmation or revision of the first yearns estimated requirements
will be submitted quarterly, and the second yearns estimated require
ments will be confirmed or revised semiannually,
Co. Requirements will be submitted using correct commodity cla8sifi.
cations, stock numbers, item descriptions, time schedules, authority,
erd degree of sterility,
d. Requirements lists will consist of segregated groupings separated
as follows:
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PART II . COORDINATION AND REQUIREMENTS
SECTION D . LIAISON FOB:LOGISTICAL SUPPORT PLANNING
1. PR JEC R....9.1.,..U.03V aliME,
Technical guidance and assistance is rendered organizational Components
in support of project submissions to the Project Review Committee contatn.
Ing requirements for supplies and equipment (in accordance with CIA Regale..
tion Noo
? 2.
COV JRT
RDI A G cammuly
Render- such Ass
requir.iontsnd
jets 0 through c
stance as
he fUlf
ordinatio
y be deeme essenti 1 in tI
ant of mat riel ne s in ppor
of staff study with organi atio
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CONTROLL
Tha Coordination and Requirements Staff ensures through the mediuM of
materiel analysis an adequate allocation of Critical and strategic materiel?
by the development of such allocations through liaison with the Munitions
Board and thellational Production Authority.
Conducts liaison essential to the formulation and fulfillment of re.
quiremants for supplies essential for proper and timely Agency logistical
support, ?
n-,
II D
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. PAAT II . COORDINATION AND RUM:MENTS ?
SECTION E . CONSOLIDATION AND TRANSLATION OF REQUIREMENIS
1. ABILIPLUEL
Availability consists of those determining factors which reflect the
present of future potential receipt of the materiel required,
a, Sources of materiel may be either domestic or foreign and are deter.
mined after consideration of such matters as:
(1), Existence of required materiel?
(2) Capabilities of.manufacturerso
(3) Availability of critical materiel,
(4) Costs of supplies and equipment,
(5) Security aspects,
b0 Time factors are those elements of consideration which must be
evaluated to determine fulfillment of requirements, 1,e,, manufactur?
ing and shipping lead times,
co Substitutions of items of materiel will only be considered and
recommended where requirements cannot be met due to nonavailabilityo.
d, As. a guide for technical assistance to organizational components
of the Agency, the Coordination and Requirements Statf]plintains coma
prehensive records and logistical information on current and future
potential sources of equipment and supplies,
20 EQUALILLUE
Assists theorganizational components of the Agency in the translation
of their materiel requirements into current dollar value,
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PART II . COORDINATION AND REQUIREMENTS
SECTION F ES7ABLISHMENT OF STOCK LEVELS
1. The Coordination and Requirements Staffs Logistics Offices analyzes
requirements for indication of trends that might affect future procuremeats
and develops experience factorss.which may be used as guides in the dete:c.
mination of stock levels tabs maintained?
20 The Coordination and &garments Staff maintains a current analysis
and evaluation of current market trends having an effect on present or
future purchases?
0.177
s,e4: g.4 4,1
et,
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CONTENTS
PART III . SUPPLY
SECTION
A. General
B. Aeeountability.and Responsibility
C. Stook Catalog
D. Stock Levels
E. Requisitioning
F. Distribution and Transfer of Property
G. Audit and Inventory
H. Issue and Use or Government Property
I. Material Disposition
J. Boards of Survey
K. Reports
1.-1'47itirrAFT-47^,,
A ? L1401., 4
..tc?i,P,rsafik
t;;i:svtc.4
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PART III SUPPLY; laznoti A - GENERAL
1. EOM
Part III prescribes Agency supply policy. A supply procedures manuals
based on polioies stated horein, will be published. That manual will con.
thin detailed procedures for supply operations, Agency wide.
2.
The policy manual.will prescribe the Ingle forms to be used. The
procedures manual will contain -jj
fo go.
III 6. A
-1 -
41>
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PART III - SUPPLY, SECTION B
PUBLIC PROFERTY ACCOUNTING . ACCOUNTABILITY AND RESPONSIBILITY
1. RkED=121
A, ACCOUNTABILITY
The obligation of an individual officially designated to maintain
a formal record of Government property on a prescribed stock record
account system, which is subject to audit by officially doSignated
auditors.
B. ACCOUNTABLE OFFICER
An individual designated to maintain accountability and charged
with pecuniary responsibility for the proper discharge of his responsi.
bilitiep,
CO. RESPONSIBILITY
(1) aumlegamlogRagalALV
The obligation of, an individual for the proper custody, care
and safekeeping of Government property under his supervisiono
(2) liaakiNgUattaza'
The obligation of an individual to .whom property has been
i_____L___7,z11644.6104ift,foustestelteld who, by virtue of personal possession, is speci-
fically charged with its care and safekeeping.
D, DISPOSITION
The issue, transfer, sale, salvage or other authorized action of
accountable officer in relinquishing possession and control of Govera.
ment property.
E0 PROPERTY CLASSIFICATION
(1) 12.4talixmagal Land and interests therein, leaseholds, build.;
Lags and improvementS, and appurtenances. thereto. It includes
piers, docks, warehouses, rights.of.way, and other easementsAuhether
t temporary or permanent, underground conduits and vosorsiated.manholds9
utilities systems and. parts therepf, and all other improvements '
permanently attached' and ordinarily considered real estate, It ,
does not include machinery, equipment, fixed signal comMuticatiaa,
systens, etc., which may be severed or removed from:bUildingseltae.
.out destroying the usefUlness of the structures?. '
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N... p/,
(2) ImIalledeemegetz . Movable things, such as equipment? ape.
paratus? appliances, fixtures, machinery: eta.? which have been
fixed in place or attached to real property, but which may be
severed or removed from buildings without damaging or destroying
the Usefulness of such buildings or structures.
(3) Remeallegemedz - All raw materials:, commoditiesr marn,.
factured articles, transportation units, and unit assemblages, and
units of equipment procured, atoredr or issued, which have not
become real property and which, have not been installed so as to
become an integral part of a building or structure. Personal property
is hereinafter referred to as propertyr material, supplies or items.
(4) gkmaugsumamdx. Supplies which are consumed or,loses--
identity in US00 Also included are those items sUch as spare and
repair parte which are used to repair or complete other articlesr
and thereby lose their separate identity: and material used in
manufacturing and for testing (not including testing devioes) and
experimental purposes. Supplies will not be considered as expend-
able unless specifically authorized by the Agency Catalog.
(5)Leceeneezeltalle_petegeLV, - Supplies whichere not consumed and
which ordinarily retains its separate and original identity during
the period of use,, i.e., vehicles,, machines, tool instrmmentse
etc.
F. STOCK RECOREG
A formal record maintained by an accountable officer on prescribed
forms in the prescribed 'manner, showing by item all transactions affect.
ing the status of. 4overnmeat property, and supported by files of dome-
ments (Vouchers)178041 in such transactions.
G0 voucums
Documents used in transactions affecting accountability. Issue
Slips, Shipping Documents Receiving Reports, are examples of documents
which become Vouchers.
29 LIZ,PSJATADI,E,SEAM,
25X1A
An accountable officer will be designated Three.
the purpose of .assuming accountability for. agency ag or
in WO or in possession of others to whom it has been entrusted for 'Use
or custody. The accountable officer will assume accountability from time
of receipt until relieved by an action listed. in paragraph :8 below. The
accountable officer will also assume accountability for public property
found abandoned or recovered from unauthorized users.
3. REREAVE QUESATILMUI0=21
A, The Chief, Logistics Office, will designate accountable. offieer(s)
for Headquarters. .
III . B
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.% 6. ENURTY ON LS21.
Accountable Officers shall maintain a separate record of all property
which has been loaned to the Agency by individuals groupl3, other branches
of the United States Government
7. OF A CO, w 'am
A. When relieved of accountability, accountable officers will turn
over to successors all property for which they are accountable, include
ing the records, forms, files, receipts, and equipment within their
s ores of accountability?
B. Under ordinary circumstances, accountable ofzicers? when turning
over accountability to a successor, will be relieved of accountability
upon the execution of a certificate stating that as of.a _specified date
and a specified voucher number the account is true and correct to the
best of his knowledge rIPA belief. If defioiencies are aubsequentl;y
diecovered within the realm of responsibility of the former. accountable
officer, the incumbent accountable officer will resolve theeleficiencies
to the extent possible. Deficiencies which cannot be resolved by the
incumbent accountable officer will be referred to the former account
able officer for correction. Accountable officers assuming accountae
bility from a predecessor will certify that as of a specified date
aed voucher number he has assumed accountability?
G. When upon the assumption of accountability there is any reason to
suspect misuse or misappeopriation of property, non-compliance with.
regulations or other such conditions, a physical inventory will be taken
to the extent deemed necessary by the accountable office es superior?
In these cases the accountable officer being releved will make the
necessary adjustments before accountability is traneferred?
8. P TEP ON A (OJA BIL
A. Accountable officers will terminete accountability when materiel
is transferred to another accountable officer, issued for immediate
use (expendable materiel only), disposed of ae unserviceable, entered
.on a Survey Report, or an approved Inventory Adjustment Report.
B, The Chief,Logistico Office or Senior Repreeentatives may authorize
termination of accourtability under the following special circumstances:
(1) When materiel is Lo be located in an area in which the United
States Military Forces have been authorized to drop accountability?
(2) When unforeseen situation arises requiring the immediate abandon,
ment or destruction of materiel?
(3) When materiel is lost, destroyed or damaged beyond repair as
a tesnit of the action of a foreign government, group or individual
providing such loss, destruction or dueage did not in any way result
from the willful act or negligence of any representative of the
U. S0 Government.
III B
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(4) When materiel is required to be used as a medium of exchange
provided Such exehange is of benefit to the. United States Government?
(5) Materiel to be assembled and held for operational projects?
When accountability for project.nmteriol in terMinated, mallimMq
individuals will maintain jacket file records phowing quantity and
.
location of raateriel?
AgEQUELE,q.E22EM
Accountable officers will naintuin the following basic records for the
purposes stated:
A. Stock Record Cards: The basic instrument of stock control, a separate
card will be Maintained for each line item of materiel involved. Stock
record cards will show by line item and voucher number a record of each
transaction affecting accountability. They will also show a record ar
materiel "Due in" to the accountable officer and a record of 'materiel
"Dee Out" to operating elements?
B. Voucher Fib: Each receipt, issue, shipment or other action
affecting accountability will be recorded on a, prescribed form and will
be considered accountable vouchers. Vouchers will be numbered consec.
utively beginning with each fiscal year. Except where otherwise specie
fically prescribed, each entry on a voucher will be posted to the Applie
cable Stock Record Card. All vouchers will be filed in the voucher
file in numerical sequence. A Voucher Register will be maintained in
conjunction with the voucher file. Issues of material purchased locally
for Immediate use end of a nonrecurring nature need not be eosted to
the Stock Record Card. A certificate on copy of Receiving Report sign.
ea by the user will suffice,
C, Memorandum Receipt Files: A record of noneexpendable property in
use, hereafter referred to as "Memorandum Receipt Property," will be
maintained by the accountable officer. This record will,consist of a
copy of each issue document and turnein document and a prescribed forme
for recording transactions. Accountable officers will issue a consolie
dated memoraminm receipt at least semieannually to each responsible
officer, and upon change of responsible officers. Consolidated memoran
dun receipts will list all property properly chargeable. Responsible.
officers will verify consolidated memorandum receipt quantities by ino,
ventory of property on hand e take proper action on shortages and report
overages to the accountable officer. Responsible officers will main., ?
tam n a record of Memorandum Receipt Property in their possession?
lob az1maz92E,
The following forms are the basic documents used as Vouchers to Stoll*
Records Accounts:'
A. Issue Documents A document for recording issues of material from
.accountable officers to responsible officers or operational components?
Noneexpendable equipment will be issued on Issue documents with the
III e .B ?
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Tto.mrip
term Memorandum Receipt" stamped or otherwise indicated on the form?
Accountability will not be terminated when noneeependable materiel is
issue. on Issue documents ,(except as prescribed in par 8 Sec 8)0
B. TurneIn.Decuments: A document for'recOrding turnein of material
from responsible officers or users to accountable officerso Turnein
Documents indicate actions which are the reverse of those recorded on
Issue 'Documents?
C. Shipping Document:. A document for recording msfers of material
between accountable officers?
D. Receiving Report: Document prepared by accountable officers to
record receipt of material obteined by procurement action?
E. Inventory Adjustment Repere: A document used to adjust operational
losses discovered in inventory of accountable officergs stocks. Invene
tory Adjustment Reports used for this purpose must be signed by the
Accountable Officer and approved by his superior. The Accountable Officer
and approving authority will ,?'.jestere that the use of Inventory Adjustment
Reports to Adjust inventory discrepancies is not abused. The Inventory
Adjustment Report will not be used to adjust discrepancies in property
issued on Memorandum Receipt. Inventory Adjustment Reports .my be .
used in various administrative transactions not affectibe accountability
such as changes of stock nutberse namenclaturee etc?
F. Survey Reports Survey Reports (or Report of Survey) are documents
used to terminate accountability for property loste destroyed or damaged
under questionable circumstances. (see Soo J.)
11. ACCOUNTING "SPOT CHECKS"
To discharge more fully his responsibilities for public propertye the
Accountable Officer will require continuous "Spot Checks" to assure the
observance of.properecaree use. handling of and accounting for supplies
pertaining to his supply activity. "Spot Checks" will consist of inventorye
ing and checking the Stock Records Cards of a list of items (selected at
random or because of ea:Wee difficulty of supply? etc,), verifying the
postings on Stook Record Cards against corresponding figures on appropriate
documents and vouchers to the stock record accounts, and examining the genera/
condition of the agoeunt. If "Sp0t CheeTrs" reveal irreelaritles or ini.
accuracies, appropriate authority will determine the extent and cause theree
ofo and will instigate corrective action as required under the circumstances?
12. IMEML9.LegS.92.,aliT'.14E RECORDS
? ? ?
voccekiee6V-Inactive Stock Records and Voucher Files will be made after final
audit and will be in accordance with the Agency Records Disposal Schedule?
13. acwuNTIALEUEBIALIMEER$
Sensitive and Expensive equipment which bears serial numbers e such as
typewriterse weapons, camerase watches, etc.0 will be accounted for by
serial number Ehen lammlf,92: gag, This will be accomplished by recording
the serial numbers on Issue Documents and Turn4n Documents?
III ? SECRET
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?
.14Q * .6 -1-4.1.3MiQUILTMAYILS-401.
In addition to zaaintaining regular Stock Record Cards for each
model, makes and type of automotive vehicles an individual Automotive
Vehicle Record will be maintained by the Accountable Officer for eaeh
separate vehicle. This record mill contain the makes models types
? chassis numbers original costs date of purchases motor number and the
name of the individuml responsible for the vehicles and a list Of the
accessories attached to the car?
B, The Chiefp Logistics Offices willaecoont'for al/ Government owned
vehicles to which an individual or orgarization holds title and will
maintain, in addition to those records oho= inAs aboves a "Docaarl-
tion of Trust" properly authenticated nri signed by the responsible
individuals.
15, =LAS IFIED DOCUMENTS AND FOREIGN BOUND .S MID PUBLICATIONS
The Chief of the Agency Library is accountable for all unclassified
bound books and periodicals obtained by purchases with the following ex-
ceptions:
A. Desk dictionaries's Government mammies style manualss and auch
pubaications listed in the CIA catalog?
B. Readily available English language pericdicals and newspaper
which are not designated as atridia kibrere 22plefi
C. Books end periodicals acquired by domestic and foreign field
activities.
D. Publications purchased for the Geographic Division for the purpose
of foreign exchange?
Z. Publications issued
16. BraMIZEILTIS,
A. Responsibility is charged to any individual to whom public property
has been entrusted and who is charged with its care and Safekeepings
whether in use or in storage. Responsibility arises from posseseions,
or supervisory responsibility over those who are in possession,
B. The terms "accountability" and "responsibility" are not synonymous?
Accountability is assumed only by officialli appointed individuals?
Responsibility falls upon anyone charged with care of Government propertyp
An accountable officer is both accountable and responsible for property
in his physical custody. He is accountable for but not responsible
for non-expendable property in use by responsible individuals, He is
neither accountable no responsible for expendable materiel which he
has issued for immediate uset, Responsible individuals are responsible
for all materiel expendable and non-expendable in their custody or
under their supervision.
25X1A
III - B
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no 0 10EHEADS0 RESINEMILITY
Office Heads are required to insure that property within their respective
offices is properly.safeguardeds handled and maintaineds and that there is
no accumulation in excess of actual needs.
180 S 011.61122E1ASIEgii.
ce.e
T T
Senior Representatives of the Director of Central Intelligence are
required to ensure that serviceable property s for both supply and operational
purposes? is available for those activities under their jurisdictions?
.serviceable conditions end that it is properly cared for and us ; an
equally important, that there is no accumulation of property :in =CCM of
authorized leveler, allowances s or needs.
20 . DjaFe...S
A.person in charge of a specific activity is responsible for all
property pertairing to that activity s whether he receipts for it or not.
It is the duty of this individual to attend personally to its security end
to supervise such transactions himself or cause them to be supervised by
competent .personnel. He has the following responsibilities in connection
with property?
A. Have in his possessions in serviceable conditiOn? such articles
of authorized equipment as are required for the proper perrormanco
of the aseigned mission of his activity and which he can properly
maintains safeguards and employ.
B. Determines by frequent inspections, that all articles of equipment
on hand are complete and serviceable?
C. Ensure that all persons under his jurisdiction are properly ixi.
structed in cares uses and maintenance of property s and rigidly enforce
such instructions?
D. Maintain records of receipts and issues when prescribed which
will reflect at all times the status of all property for his activity.
E. Have the necessary action taken as hereinafter prescribed in the
ease of loss ? damages or destruction of property for which he is re.
sponsible.
F. Designate one or more authorized rppr
to receipt for property?
'Sel,;t1
ontative(s)s if requires
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Or. Have all property in excese of authorized allowances, levels and
needs turned in to Ale appropriate Accountable Officer,
21, REMYFliCAUMELINtB .
When a responsible individual is relieved from a position, he will
without delay, turn in property for which.he is responsible or transfer,it
to an Authorized successor, and effect t ament of his responsibility
It will be the duty of each Office Head
L( , see that
settlement is effected before the departure of the inir1UuL0 Any property
not transferred to a successor will be taken possession of by the appropriate
Accountable Officer, who will issue a credit for such property and furnish
a copy thereof to the individual. If shortages are found to exist, or if
? damage (not the result of fair wear and tear) is diScovered, the Accountable
Officer will advise the person concerned, with a.view to obtaining an adjust..
rent, If no adjustment can be .effected? the matter will be turned over to
a Board of Survey, which will fix responsibility?
III B
f?(Til rrr.7
3
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PART III . SUPPLY, SECTION C STOCK CATALOG
lo Ma=
The Chief, Logietics Office, will be responsible for the development
and unintenance of =Agency Supply Catalog in accordance with Public
Lis 152 and 754, 81st Congress, end such governnenta/ directives aa have
been or may be issued.
20 EIEME
Included in the above reoponnibilities are:
A. The conversion of data pertaining to items of supply into, names and
descriptions suitable for use in the Agency Supply Catalog?
EIL, The maintenance of such liaison with Government agencies and commercial
firms essential to the development and maintenence of Agewg Supply
Catalogs?
Co The development of a stock classification systole using, when available,
Itpel nsmes9 descriptian patterns, and item descriptions prescribed by
Ytnitions Board Catalog Agency (MBCA) and Ameriese,Zritish Classification
(ABSC).
D, The maintenance of such records and statistics as nay be necessary
fee the accomplishment of the above and for such informational vses as
are required?
R91,4g1
db?
Ao Agency Catalogs and revisions thereto will he the sole source of
property classification for such items as are contained therein*
B. All organisational components of the Agency will use the Supp4r
Catalog to ensure the use or correct stock numbers and descriptions
in preparing requieition20
C. All property for which there is a recurring demand will be identified
with a stock number and proper description, which will be assigned insofar
as possible in conformance with procedures established by 11BCAD by tin
Catalog Branch9 Supply Division.
D. The classification of property ae to expendability or non.expendability
will be as prescribed by the Munitions Board Catalog Agenc70 The ex.
pendable or non.expendable status will be shown in the Agency Catalog?
E. Regulated items will be so indicated in the Agency Supply Catalog?
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PART III . SUPPLY, SECTION D . STOCK LEVLIS
1. Stock levels are authorized or directed quantities of materiel to be ,
maintained on hand and on order in anticipation of isauo demands. Levels.
.of consumable materiel, on which valid consumption, or usage data has been
obtained, are normally expressed in terms of "days of Suipply" while levels
of non.consumable materiel, such as fixed equipment and special items are
normally expressed in terms of fixed quantities by unit of issue.
2. Stock levels conoist of two essential parts which are:
A. StOckage objective, the amount of materiel to be maintained mho
B. "Pipeline time" or "ordering-hipping timen? the average time which
elapses between the ordering of materiel and receipt0 pipeline time,
varies in aoltsidance with distance from source of supply and other such
factors. Pipeline thee has a' direct effect on stock levels, but not
on stockage objective. The pipeline time expressed in day at supply
represents the quantity of material which should be on order at all timee.
3. Safety Stock Levels are levels of essential material established to
insure continued operations during minor interruption of normal replenishment
or Unpredictable fluctuations in supply demand.
4. ,Standby Levels are levels of vital materiel. established when infrequent
0 would not otherwise justify the .establishment of levelso end the lack.'
of which ndght.cause eerious consequences, Example: Parts for fire fighta
ing equipment.
5. Seasonal Levels are leve/s of material having seasonal use such as fuel
for space heatingp. winter clethinge etc. Seasonal levels must be given .
careful consideration in order to have required material available when needed.
6. Strategic Levels are levels specifically authorized or directed for
future possible or as emergeney reserves. Ftratcc.io Levels. will not be conc
sidered a part of the normal stock levels of 25X1A
7. PIEM101,..42X
Following is the Agency basic policy concerning esi,ablishment and main.
tenance of stock levels contingent upon availability of funds and storage
facilities?
A.? The Chief Lo sties Office will direct the levels to be established
25X1A in
25X1A
25X1A
.. 'except as otherwise specifically authorized by the Directorp the
Zgattatelajteaxe, will 'not exceed 180 daysp
C0 Except as otherwis ecifically. authorized by the.Directorp the
e_sagat &team will not exceed 60 days.
1;x D
. 1 .. ot3 ,ro
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D. Except as. specifically authorized by Senior Represontatives
will not establish stock level for non.-expendable equ4inent (Equipment
in use does not constitute a part of stock 1eve1s)0
E. will determine, "pipeline time" for specific
item based or experience and forecast. The stock levels for itgrnz ii1
vary according to variations in pipeline time. Example: 25X1A
maintains a stockage objective of 60 days supply of a certain item()
The pipeline time is 120 days therefor, the stock level is 180 damp
with, generallyo? 60 days stock on hands and 120 days stock on order-0'
Senior 11 periodically review "pipeline" datz us6d
by
Fo Senior Representatives may authorize estataishment of Safety Lavas
and Standby Levels within the limitations of para,,,P7and'Ice &bora?
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25X1 A
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1, ? t ,,' ?
PART IIX SUPPLY? ?.SINUTION 11EQUISITIO-2:11.EG
1. MEM
A. A re uisition is a documont whereby components of the Agency:,
voqwst material from authorized sources of
upp Also see Section Ho Issue and Use of Government Property).
B. Agency conponents are authorized to nquisition materisl within
the prescribed allowances set forth in culTrol, Bueget Appropriations:,
Tables of Allowancesl Table. of Equipmonts 15atwirl Allowance Litap
or other published allowance authorfty0
are authorized to initiate requests for
mater.a_ through proper thannolap and such authority way be dologate
to Accountable Officeb
D. Supply agencies 14111 furnish all componeni4 of the Agency withka
their respective spire of supp.7,y responsibility with instructions as
to the procedures governing requisitioning of matorial.
2. AMON;
A. Headquarters requisitions for the follouiyig types of naturiale will
be forwarded through the Office indicated below for technical ouidancc
avy or approve/ prior to issue by the ioaintics Office.
?
(1) Executive Furmiture . Authorized for Assistant DireCtorss
Office Headss their immediate staff si grade G3.25 and above,; and
supporting secretarial. staffs. Approval by Ohie144OgibtiOs
Office.
(2) Ordnance Supplies and EqUITEmxa;.. If utili.,Bed in the Depart.
mental area. Approval of Chiefs Innection and Security Office.
(3) Survaillance.and Photographic Equipmmt Approval of Glitibfp
TeChnical Services Office.
Gemmunications Supplies and Equipment . Approval of Assistant
Pirector,e.Oonamnications
444, ?
(5) Medical Supplies and Equipment .Approval of Chiefe Medical.,
Staff?
GeOca441
( 'Reproduction. Equipment Approve/ of Chiefs 4.41,ettideei-eAre4elirtr
Ger,r.
(7) Buainess Itchines and. Eqttipment ad joie= yaot previously
approved... Approval of Chiefs Organization and Methods Services
Office of the Comptroller.
y .?? ? ? ? ? ? ??? ??? ? ? ?
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(8) Internal Securi?Gy .thquipment Approval of Chian Inspection
and Security Office.
(9) Research and Development Items Approval of Chief') Technical
Services Office?
A. Requisitioning agencies will mite every effort to utilise standard
items before requesting non-standard and non.eatalogued material.
(See Section H Paragraph 2p for authority of issuing agency to make
substitutions).
aproiR57,1?
i?J
2dar?7,-2e.,...!grls
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. Approved For Release 2001/03/30 : F!
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25X1A
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0:1,0
RE
A. Retulated.items are major items of materiel which require close
control because of costs sensitivitys.limited application or other
such factors. Regulated items willbe indicated as such in the Agency
Stock Catalog. Central procurement or shipment of Regulated Items
from.,Spracrialieeail.1111.11pwril be controlled by the Chiefv .
Logistics Office.. o4cro o- gulatad Items located physiosAywitbp!,
iu their areas of responsihdlity rests with Senior Representatives*
6, 14E9MMOMEZIEUTSLI
Co goweVers requisitioning channels as prescribed above will not
be placed in effect until specifically authorized by the Chiefs
Logistics Office*
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.. .
PART III . SECTION G . AUDIT & INVENTORY
1. E.M12.2
a. Accountable Officers will inventory all items under their control
to assure a complete or cycle inventory at least each year.
b. Reaerds a:materiel are subject to inspection at any tint),
c. All Agency property accounts are subject to audit and inventory
under the direction of the Auditor.im.Chief.
1 PURPOSE
The purpose of audits and inventories are:
a. To make physical examinations of materiel on hand and in use.
b. To conduct reviews and inspections of the prOperty accounts.
c.? To ensure that the interests of the United States Government are
being maintained by proper accounting procedures and controls.
3. REaggELLILIMEa
Office Heads, and all other personnel
will cooperate to the fullest extent possible in the. conduct of audits and
inventories and mill make available:
a. Personnel necessary to accomplish the audit and inventory.
b. Correspondencep voudhers9 Ana records of procurement and supp1y
activities.
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25X1 C
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PART III . SUPPLY, SECTION H
ISSUE AND USE OF GOVERNMENT PROPERTY
1.
A. Issues will be made only for authorized purposes, within authorized
allowances and to authorized individuals?
20 =MEI
5.
A, Supplying activities are authorized to make suttstitutions in order
to meet requirements from available assets when such substitutions will
obviously fill the requirement. Otherwise, substitutions will not be
made except upon approval of requestor.
maza9.1.20,2xs
A, Eimployees of the Agency will not use Government property for private
use or personal gain (violations of this regulation are subject to
severe penalities by public law),
1.5.1,1QUMLUE0 D TO 0 INDIVIDUALS OT PART 0 THIS AGENO
A, When property is authorized for loan, documents recording the loan
will show:
(1) Authority for wilcing loan,
(2) Materiel involved.
(3) Issuing date, and custodian by name and organization.
(A) Approximate period imolved.
.B0. Authorizing individuals will ensure that such loans preclude moztetta7
loss to the United States Government* except in the interest of operaos
tional attainment. The Chief, Logistics Office* and the appropriate
Senior Representatives, or their designees, will be the authorizing
offioials.
p-Pppipc
aCgal-r FirgriDni5M:bat
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? Approved For Release 2001/03/30 : CIA41408140728R000100130012-7
? PART III ? SUPPLYp 5EC ION I . MATERIEL DISPOSITION
(EOT INCLUDING UES TRANSFERS OR LO IS)
1. 12g4=211
Materiel to be disposed of may be
A. CONDEMMED PROBERTY
Property which has been condammed as a menace to healthy or which
has became unserviceable beyond practicable repair.
B, EXCESS PROPERTY
Property excess to the needs of the Agency but not yet determined
to be surplus.
Co OESELETE PROPERTY
Property which has been or is being replaced by equipment which
better serves the purpose: Property which can no longer adequately
perform the mission required of ito
D., SALVAGE
Property that has some value in excess of its basic materiel cone.
tout but which is in such condition that it has no reaeonable prospect
of use for any purpose as a unity and its repair or rehabilitation for
use as a unit is clearly impracticable,
E. SCRAP
Personal property that has no value except for its basic materiel
contents and includes waste.
F. SURPLUS PROPERTY
Public property that is not required by alw Goverment Agenc5r0
2. METHODS
)
.ZJYAU.
A, Salvage and scrap which is of no further use to the Agency will be
sold if possible otherwise it will b isposed of by the best means
available() 4e4Ilic4-1
No4 Apr
Bo Accountability foriondemmed property may be terminated by execution
of a proper certificate te be filed in the accountable officero voudherso
Upon condemnationv property becotes scrap or salvage materiel and will
be disposed of as specified in 2A above,
C. Surplus and excess property will be disposed of in accordance with
the Supply Procedures Manualo
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rs. Obsolete property will be used to the maximum extent possible..
It will not be suspended from use because of obeelecence when it can
still be utilized for operational purposes.
3. Regulated Items disposed 'of as condemnede scrap or salvagep will be
reported to the'Ohiefo Logistics Office.
III . I
. 2 .
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PART III . SUPPLIED SECTION J ...BOARDS OF SURVEY
lo A Board of Survey is a formalized body for inquiring into the status
or condition of Government property which has been 'oats destroyed or damaged
or otherwise rendered unavailable for its intended use; for determining or
relieving responsibility therefor; end making recommendations for its future
acoountabiliier and/or dispoeitiono
2. The parecee of a Board of Survey is to set forth for the convening
authority an facts and circumstances relative to the condition of the
Government property described in the survey; to cbtermine the causes of
damages loses or destruction; to determine or relieve from responsibility
for such loss or damage; and to recommend appropriate accounting action
and disposition of the items involved? Such action is designated as a
Report of Survey.
30 A Report of Survey will be required under the following circumstances:
ae When property is .lost or cannot be accounted for (Except for "opera.
*tioral losses" in the accounts of Accountable Officers)
b. When property is destroyed or clamageds except by fair wear and tearo
co When property has been misappropriated misused or disposed of in
,an unauthorized manner?
40 Reports of Survey will be submitted by responsible individuals within
thirty days after diacovery of conditions requiring' Reports of Survaye
When this thirty day period is exceodeds an explanation will be furnishedo
5. COMRSITJOESE.L.30ARDT.
a. Departmental Headquarters Board of Survey will be composed of members
as listed below and authorized to act on matters pes..teining to loses
damages destructions thefts or disposition of public property for which
CIA is responsible:
Chairman Deputy Asst. Deputy (Inspection & Securitr)
Member and Legal Advisor Assistant General Counsel
Member and Recorder Deputy Chiefs Logistics Office
Member. Assistant Comptroller
Three nembers will constitute a quorum.
b. The Senior Representetive will ostablieh a Board of Survey in his
area9 to serve in the same relationship as the Departmental Headquarters
Board of Survey to the Deputy Director (Administration). Invostigatin
Officers a pointed by the Area Board of Surveys
as appropriate, . .
4 r, 77'
NS'
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will establish a Boara or burvey consisting of
0718 or more persons?
3.3,r4MIEL,'ROM
a. HEADQUARTERS
(1) The Depu.ty Director (Administration) will be tho approving
authority in all cases of slIrvey in excess of10000.00.
?
(2) Zcoept as stated in b and c below? the Departmentei. Ileadquereters
Board of Survey will be the approving authority in all cases of
surrey less than 41,000,00.
(3) In ce.ses where. pecuraisa7 responsibility is established? the
inlividual may appeal, in writings through the Departmental Heade.
querters Board of Survey within 30 days after receipt of liotifica.
tioa of such liability? to the Agency Director ?
00 OVER5FAS AntIS
(1) 1.-1,e Deputy Director (Administration) will be the approving
authority in all cases of survey in excess of 010000?00.
(2) Except as stated in (3) & (4) below the Area Board of Survey
will be the approving authority in all capes less than 4900040?
(3) Chiefs may take final action on Reports of Survey not
erxcess a Vioo.
of
take final action on Reports of Surrey not
in excess o 0 0
1,5) In cases where pecuniary responsibility is established, the
individual may appeals in writings through the Departmesatal Head.
civarters Board of Survey within 60 days after* receipt of notifica,
ton of liabilitys to the Agency Director?
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(2) Willful noncompliance with regulations and directives to the
extent that .such acts or omissions were direct causes of the ocm.
ditions which required a Report of Survey?
(3) Gross negligence
(4) Other contributbing factors constituting reckless indifference
to consequences?
11. EIRE.0.9.E.P.E.P.M.SLAMX
a. The report will generally be confined to findings of facts and reai.
nsndations.
b. The report will state in every case whether or not an individual
or individuals are found to be responsible.
c. Indicate .the action to be taken on the disposition of property?
d. Where all members of the Board concur in the findings the report
will be signed by each member so indicating?
o. Should a member not concurs he shall submit a signed minority re.
port to be embodied in the record immediately after the majority report
is made.
12. .SMIS20.9LIELO1MILLED.R.W2,
The investigation end reporting action of the Board of Survey will nor.
many be completed and returned within 20 days of date or receipt of Survey
Report. When unforseen complications are encountered the convening author?
ity will authorize extensions until completed?
III ?
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a. Inepect the property under survey and thoroughly examine the circum.
stances attending its status?
bo In,the case of lost, stole% or missing article the Board wills
when possible inquire into the causes to determine responsibility's
taking into consideration what measured 'were taken to prevent such loss
or theft,
00 In the came of damaged property's satisfy itself 'that such damage
was or was not caused by willful intents negligence? or carelessness?
d. Determine the monetary extent of such damage and whether economical
repaire oan be made.
S.DUTIES Ojj1
? DI'
? I
SUR
a. Review all Reports of Survey in excess of $100 sdbMitted by domestic
activities?
bo Review all Reports of Survey in excess of 0000 submitted by activities
under the control of Senior Representatives?
c. Determine by review that .proper and adequate action has been taken
by responsible activities?
do Take final action as indicated in par 6a0
9. RUMALEIMILLEAMMEMIXIG" BOARDS OF SURVEY
ao Review all Reports of Survey in excess of
b. Determine by review that proper and adequate action has been taken
by responsible activities.
co Take final action as indicated in par 600
10. _POLICYONIMARYABILIr
The Agency policy on accessing pecuniary liability is lis Led below-ftr
the guidance of Senior Representatives and
Survey Boarde:
a. Individual Responsibility: When property issued to an individual
for his express individual use becomes the subjedt of a Report of
Surveys that individual will show cause why he should not be held liable.
b. Supervisary Responsibility: When propertY for which at individwa1.
has supervisary responsibility became the sUbject of u Report of Surveys
liability will tot be accessed unleis one or more of the 'following con.
.ditions are eptablished beyond .a reasonable doubt:
(1) .The responsible individual did willfully caused or allow to
be causeds misuses misappropriations abused .or unlawful disposal
of Government. property.
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PART III . SSOT1(4i K . REPORTS
a. The Chief0 Logistics Office9 mil/ initiate9 maintain9 monitor, and
control materiel reporting and reporting systems for the Ageney9 which
will enable the Agency to:
(1) Determine procurement and storage requirements
(2) Assign ani control the utilization of materiel?
(3) Determine .the current status of stock by location?
(4) Compute the monetary value of all or ay part of the property
in storage or in use by the Agency.
(5) Direct the transfer of materiel within or between areas.
b. Senior Representatives may institute such reports within their
realms of responsibility as are required in carrying out their mission:60
p7r ? is f;"
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27 October 1949
GENERAL ADMINISTRATIVE INSTRUCTION NO.. (Revised) 25X1A
PROCURELMT AND DISPOSITION OF PROPERTY AND THE MAINTEMME OF
PROPERTY RECORDS, INCLUDING EXCHANGE COMMODITIES
1. a. These administrative instructions outline the procedures to be
followed pertaining to the procurement and dispooition of property
and the maintenance of property records, including exchange commodi-
ties.
b. The effective date of these instructions will be upon receipt at
field installations.
2. Recissions:
a. General Administrative Instruction
b. General Administrative Instruction
c. General Administrative Instruction
d. General Administrative Instruction
e. General Administrative Instruction
SECRET
dated 30 July 1947.
dated 30 July 1947.
dated 27 August 1947.
dated 23 October 1947.
dated 27 January 19480
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TABLE OF CMTENTS
PART 25X1A SUBJECT
II
Property Accountability and Utilization
Section 1. General
Soction 2. Accountability for Property
Section 5. Responsibility for Property
Section 4. Classification Groups
Section 5. Forms
Section 6. Maintaining Stock Record Accounts
Sub-Section a. General
Sub-Section b. Inventories
Sub-Soction
Sub-Soction
Sub-Section
Sub-Section
Sub-Section
Sub-Section
c. Non-Expendable Property Records
d. Expendable Proporty Records
e. Memorandum Receipt Issues
f. Property Acquisitions
g. Property Dispositions
h. Consolidated Property Report
Section 7e Audits
Section 8. Property Clearances for Individuals
III Disposition of Property
Section 1. General
IV
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
Section 8.
Property Utilization
Description of Surplus Property
Competitive Bids
Purchase of Organizational Property
Disposition of Serviceable Property
Disposition of Property Worn Out
Through Fair Wear and Tear
Report of Survey - host, Darnaged,
and Destroyed ProT,erty
Exchange Commodities
Section 1. Definition
Section 2, Use
Section 3. Procurement Sources
Section 4. Records to be Maintained
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(3)
Badges, seals, and other devices indicating official approval
or authority.
(4) Removable fixtures in a rented building, placed therein by the
organization.
b. Expendable Property. Property in the following categories is
expendable:
Articles and supplies consumed with use or requiring frequent
replacement, such as stationery, fuel, food, brushes, glassware
and flashlights.
Articles normally considered non-expendable acquired for the
express purpose of incorporation in an article of equipment
carried as non-expendable.
Articles normally considered non-expendable acquired for testing
or other purposes which would result in the destruction.
0. List of Non-expendable Property. Attached (Exhibit 1) for information
and guidance is a list of non-expendablo property. Where a number of
articles or materials fall within an easily described group or class,
the broader term is used and, in some instances, only a few of the
more important items of a group are listed. Therefore any item not
specifically named, but clearly falling within a named group or which
is equal or similar to those named, should also be considered non-
expendable. When in doubt as to whether an item is expendable or
non-expendable, report the items on the Consolidated Property Report
and final decision will be rendered by headquarters.
5. FORMS
a. Use of Organization Forms. The forms listed in sub-paragraph 5.b.,
below, are suggested forms that may be used to properly record
movements of property and to provide peting media for transactions
affectin the stock record account. Se.nlolies of these forms are
b. Preparation, Execution, and Distribution, The following instructions
for the preparation, execution, and distribution of these forms are
general in scope, no attempt having been made to set forth detailed
explanations regarding ontrios on the forms. The number of copies
herein required to be prepared is based on the minimum necessary to
record transactions in connection with the acquisition and disposition
of property.
(1)
Form No. 36-14, "Stock Control Card" (See Exhibit 2) - shall be
used for maintaining a running balance by item of all
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non-expendable property within the jurisdiction of the station.
The reverse or "Accounts Control" side of this form will be
used for "Memorandum Receipt" issues. Further instructions are
outlined in paragraph six (6) below. Only one copy of this form
is prepared and it is retained by the station.
(2) Form No. 36-15, "Voucher Register" (See Exhibit 3) - shall bo
used to record by voucher number all transactions posted to a
stock record account maintained by the responsible officer. Only
one copy of this form is prepared aid it is retained by the
station.
(3) Form No. 36-24, "Property Turn-In or Transfer Slip" (See
Exhibit 4)-; shall be used to record transfer actions in accordance
with paragraph 6.g., below.
(4) Form No. 36-16, "Report of Inventory Adjustment" (See Exhibit 5)
shall be used for the following purposes:
(a)
To correct stock record accounts when an item has been
recorded on the wrong control card due to incorrect identi-
fication or clerical error.
(b) When items of non-expendable property are discovered on
hand at the station which have not been previously picked up
on the stock record account.
(c) To record non-expendable items on the stock record account
that are received with no acciuisition documents.
(d) To list inventories as described in paragraph 6.b., below,
(e) To report to headquarters serviceable and unserviceable
surplus property. When this form is used for purposes as
described in paragraphs 5.b.(4)(a), (b), and (c) above,
the form will be prepared in uplicate by the responsible
officer. The original will be retained by the station ard
will become a voucher to the stock record account. A copy
will be forwarded to headquarters with the Consolidated
Property Report, When this form is used to report service-
able and unserviceable surplus property, it will be prepared
and distributed in accordance with the section of this
chapter pertaining to Disposition of Property. For listing
inventories the form will be prepared and distributed in
accordance with paragraph 6,b., below.
(5)
Form No. 36-18, "Survey Report" (See Exhibit 6) - shall be
used to roderd the circumstances concerning 16st, damaged.
or destroyed property. The form will be prepared and dis-
tributed in accordance with the section of this chaptev
pertaining to Disposition of Property.
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(6)
Form No. 36-22, "Consolidated Property Report" (See Exhibit 7) -
-- ---
shall be used by responsible officers to indicate by item the
total gains and losses of non-expendable property which have
occurred during the quarter. The form will be prepared and
distributed in accordance with paraf;raph 6.h., below.
6. MAINTAINING STOCK RECORD ACCOUNTS
a. General
The Responsible Officer, as designated by the Chief will
be ros.)onsible for the maintenance of stock record accounts. The
name and rank of the Res2onsible Officer of must be on
file with headquarters.
b. Inventories
(1) Annual Physical Inventories of non-expendable property will be
conducted by all field stations as of the close of each fiscal
year. Inventories must include all non-expendable property
within the jurisdiction of the station, except items which are
carried as exchange commodities. Property in the possession of
individuals will also be listed. If for geographic or other
reasons, items issued on a memorandum receipt basis cannot be
physically verified, the quantity as listed on the WR will be
re-ported. Two copies of the inventory listed on Form 36-16,
"Report of Inventory Adjustment", or a similar form, signed by
the Responsible Officer, will be subnitted to headquarters
within thirty (30) days after the end of the fiscal year. Ono
copy will be retained by the Responsible Officer for his files.
The copy retained by the Responsible Officer will be assigned
the next voucher number and will servo as an Inventory Adjust-
ment Voucher. The physical balances on all item will be posted
to the Aock Record Cards. Any shortages between the recorded
balance and inventory balance will be justified immediately by
the preparation of a "Survey Ropot" to explain the shortages.
This "Survey Report" will not be veuchored, but will be used as
a supporting document to the "Roort of Inventory Adjustment"
submitted to headquarters. Overages may bo explained by the
insertion of a brief statement on the "Report of Inventory
Adjustment."
(2) Special Inventory. Upon the death, resignation, transfer, or
the disappearance of an employee responsible for property, the
Chief shall designate a new Responsible Officer who
shall immediately prepare an inventory as described in para-
graph 6.b.(1) above.
c. Non-expendable Property Records
(1) The responsible officer for
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Control Cards", Form No. 36-14, by item for all non-expendable
property within jurisdiction of the station. The front or
Stock Control side of this form must reflect at all times the
exact quantity of each item within the jurisdiction of the
station.
(2) The responsible individual will utilize Perm No. 36-15 to
maintain a "Voucher Register" for his stock record account.
Each instrument to be posted to the stoc:: rocord account will be
recorded in the "Voucher Register", and voucher number will
be indicated thereon. Vouchers to a stock rocord account will
be numbered in a single series commencing with number one (1) at
tho beginning of each fiscal year, and will be maintained in
numerical order. Each voucher number will bo prefixed by a
letter "D" for debit voucher, "C" for credit voucher, and "I"
for adjustment voucher reports of inventory adjustment and
survey reports. A separate sequence of numbers will not be
used for debit, credit, or adjustment vouchers.
(3)
The responsible officer will maintain a permanent file of signed
vouchers used as evidence of transactions on his stock rocord
account. All documents posted to tho stock record account will
be filed by voucher number.
d. Expendable Property Records. Those records shall consist of acquisi-
tion and disposition memoranda or other records shaning the number or
quantity, description, and cost if purchased locally, receipting
officer, and use for which intended. These memoranda may be filed
without transcript of their contents to any property records.
o. Memorandum Receipt Issues. Non-expendable property which may be
issued to individuals under jurisdiction of will be
issued by the responsible officer under-I'Memoran.um Receipt" basis
to responsible individuals. A column indicating "Memorandum Receipt"
issues will be maintained on the reverse or "Accounts Control" side
of Form No. 36-14. "Nremorand.um Receipt" issues and returns do not
reflect a change in the responsibility of the reZonsible officer
and such transactions will not be recorded on the front OTITStoc7
Control" side of Form No. 36-14.
f. Property Acquisitions.
(1)
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Immediately upon receipt by of a non-expendable
article acquired by headquarters shipment, purchase, manufacture,
or transfer, the fact that the article has been received shall
be reported to the responsible officer who shall see that a
record of the article is made without delay on the Stock Record
Acoounts of The aceuisition document will serve
as a voucher to the debit entry made on the Stock Record
Account. (If no acquisition document is available, a Form
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No. 3G-10, "1:.clicrt, nf Invontory Adjustment," oririn
shonlil bu rru-oqvcd tho of!'icor uliC Uls will
sorvo 'Ar vouohur to ho ma'Ac on 1:,hu stock record
HeadquarLers .:1111 1)6 a'hisud of proporty .30
-Awn Lllu quarterly Oonsolidacd Pro arty loport is suhnitl,o,10
"1 cortify th!it on this datu t1 . ay,ve proporty 1::as
disoosod of as follows:
A coy or *.;his d....:clasunt, with sup.:1-V.nr drAa, 2,A"VO
as a cro0i.!..; to ny rooGrds for th. propnrt."
Officur
Dto
Thu oriinal of thu Propurty Transfor Slip sup ,)(,(1 by 'a copy cf
he trnsportation manifost and/or c.ny ethor documents vurifyin thu
11 UL. usoC as a substantitinr; v';uchur to the cr6dit
untry mad? on Wu stook r000rd acc.::.unt. One c,.py of thu Property
Trnnsfer Slip will be forwarded t. thP ousin. if consistent III Th
security. Ono copy of tho dispos-.1 dociment wrn be forwr:.?ded
headqw7Irtors with tho C;:ncoli67.te(1 Froperty
h. Consolidtod Proporty Ruport
(1) Thu rusponsiblu officur of 1;;*11 pr4are
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a "Consolidated Property Report", Form No. 36-.22. This report
will indicate by item the tabal gains or losses or non-
expendable property which have occurrod during tho preceding
quarter. Items who balances have not incroaspd or decreased
will not be included on Form No. 36-22.
(2) Form No. 36-22 will be prepared in triplic'te by the responsible
officer at tho ond of each calendar year quarter,' Tho original
and one copy will be forwarded to headquarters by tho 15th of
the following month. "Memorandum Receipt" issues and returns
do not reflect a change in the responsibility of the responsible
officer and such transactions will not be includod in tho Con-
solidatod Property Report Receipts will include property
transferred from local officers representing other organiza-
tions (not to include property on loan), local purchase, all
property turn-ins oxcopt "Memorandum Receipts", property
received from this headquarbors, etc, All overages accounted
for on "Reports of Inventory Adjustment" will be classified as
receipts. Disbursements will include all issues and transfers
of supplies and equipment except "Memorandum Receipt" issues.
Shortages accounted for on "Reports of Survey" and "Reports of
Inventory Adjustment" will also be classifiod as disbursements.
7. AUDITS
All property accounts maintained by such designated responsible indi-
viduals are subject to audit by such persons as may be appointed by
this headquarters.
S. PROPERTY CLEARANCE FOR IIDIVIDUALS
a. Upon separation or transfer fromall individuals must
obtain a property clearance from _o responsible officer. All
PM
property in the possession of such individuals should be turned in
to stock prior to departure, and a receipt for same will be given
to the individual by the responsible officer.
b. Personnel transferring to another installation will not be allowed
to retain any organizational property unless such property is
necessary for the the journey. If the individual is
transferred to the responsible officer will forward
one copy of the proper- y c earance certificate by the individual
where feasible, and when this is not feasible by pouch or other
appropriate mail facilities to for the individual
concerned. One copy of the property clearance certificate will be
sent by first pouch to this headquarters at the same time the indi-
vidual is transferred.
c. Personnel returned to headquarters from will not
be allowed to retain any organizational property unless said property
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is ossential for the completion of the journey. If the individual
returns to hoadquarters on TDY or on a permanent chance of station
basis, tho responsible officer will forward one copy of the property
cloaranco certificate by the individual where feasible, and when this
is not feasible by pouch or other appropriate mail facilitios. The
items retained, if any, will be listed on tho revorse side of the
proporty cloarance certificate and will be immediately turned in to
the appropriate offico upon arrival at this headquarters. Proporty
cloaranco by this hoadquartors is necessary before an individual can
be officially terminated from this organization or officially trans-
ferrod within. the organization and final salary paymerrb will be with-
held until such clearance is obtainod.
d. Prior to soparation or transfer of thoso individuals who have boon
dosicnatod rosponsiblo officors, ti-to nil dosignato 25X1A
a new rosponsiblo officor. Prior to tio ctopc.rturo or a responsible
officor from a station, tho successor to tho rosponsiblo officor must
havo complotod tho transfor of proporty responsibility to roliovo the
formor rospensiblo officer and to accopt,full. responsibility fdr all
proporty and proporty matters. This heaqquartors 1:111 bo notifiocL
immodic,toly by pouch upon appointment of a now rov.doncib:o ofticer.
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PART III
DISPOSITION OF PROPERTY
1. GENERAL
The nature and scope of the organization's activities require com7rehen-
sive instructions on the disposition of surplus serviceable and unservice-
able property. It is the purpose of these instructions to provide detailed
information regarding procedures affecting the disl)osition of non-
expendable property.
2. PROPERTY UTILIZATION
It is the policy of tho organization to obtain maximum use of all property
in its control. Full utilization of organizational proporty is a funda-
mental responsibility of ovcry Chief but property should not
bo held to supply the needs of contomplaed .)rograms or activities unloss
they are already authorized or in advanced p'ernin: staEo. Chiofs of
should continuously reviow property in thuir contrn to detormine
-aa- walch is surplus to their nocds. Annual and speAal invoa-L,orios
will be helpful in accomplishing this purposo.
3. DESCRIPTIONS
It is important that all property roporte.1 as surplus be adoquately
described as to quantity, make, model, typo, ago, condition, lotion,
cost (estimated if not known) and appraised current value. This will
expedito handling of all concerned by obviating tho necossity of calling
on for additional informL:bion.
4. C OTIPET IT /VE BIDS
In order to obtain a fair roburn to tho oranization o,ld to T)rotoct all
individuals concerned with property, it is the policy on salos to rocoivo
at loast threo (3) compotitive bids (security perTitting) and tho property
than to bo sold t lost bidder. Fluids rocuived from salos should
be tahs..bn:itito you Tunds4ar,2' sroAd. rororter'. iz yo r finAncial
accounting. A record bids .:111 be .k)r.eDried to 1-e-.1qu rtert with
the atplicablo "Consolidated Pro-E,er'T Rep)rt." In 'Ihe event it
praotice'cle to obtain three (0 bids a cori:ificate ercplainin?4 1-1-P imprac-
ticability of obtaining bids shouldappenr en 0-7pies of the applicable
credit voucher. .
5. PURCHASE OF ORGANIZATIONAL PROPERTY
Property offered for sale by the organization may be purchased by
employees only when the sale of such property is based upon competitive
bids. No purchase may be made, either directly or indirectly, by an
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T
to his stock record account. A copy of the "Report of Inventory
Adjustment" with copies of any other documents sunporting the trans-
action will be forwarded to headquarters with the applicable "Con-
solidated Property Report".
b. No employee shall appropriate for his own use any article of organi-
zational property that has been ordered destroyed.
8, REPORT OF SURCTEY - LOST, D217AGED, AHD DESnOYED PROYERTY
a. General
.00.4?101.1.0
(1) It is the policy of headquarters that at all times some indi-
vidual will be responsible for the care and safekeeping of
organizational property. In cases where property is determined
to be lost, damaged, or destroyed, the responsible individual
will prepare a "Survey Report", Form No. 36-18, in accordance
with the procedures outlined below.
(2) Survey Reports must be initiated by the responsible individual
within thirty days after discovery that the property is missing,
domogod, or destroyed.
b. Preparation and Distribution of "Survey Reports"
(1)
Sup7lies and equipment lost, damaged, or destroyed will be
listed on a "Survey Report", Form No. 36-13, initiated by the
Responsible Officer or the individual having direct responsi-
bility for the property on memorandum receipt. The chief of the
will appoint a disinterested individual to
investigate all circumstances and evidence regarding lost, damaged
or destroyed property. U1 findings and reeommendations will be
included on the reve-ose side of t-le survey report. In cases
where the property being surveyed is damaged, the responsiblo
officer should also include a rocozmendation as to dispositiofl
that should be made of the property.
(2) If an individual holds the property on a "Memorandum Receipt"
'Laois, an original and two copies of the Form No. 36-18 will
be forwarded by hand to the responsible officer. One copy will
be retained by the responsible officer 'nal and one
.bopy approved or disapproved by the will be
forwarded to headquarters for screening cuad. rina.Lac-ion. One
copy will be returned to indicating the action taken,
The responsible officer wiii. use this copy, supported by any
other documents verifying the transaction, as a credit voucher
to his stock record account. A copy of the Report of Survey,
with any other documents supporting the transaction, will be
sent to headquarters with the Consolidated Property Report
(3)
If the property is not charged out on memorandum receipt basis,
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s c T
the responsible officer will proare an original and two copies
of a Survoy Report. Those copies will be distributed and
processed in the same manner as described in paragraph (2) abovo.
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PART Tv
EXCHANGE C,01,1110DITIES
1. DEFINITION
Exchange commodities are those items of technical supply and equipment,
office supply and equiPment, or consumr goods which by their necessity,
scarcity, and/or thoir desirability may bo given to agents or contacts
in anticipation of or in exchange for services in cases whore cash
payments are inappropriato. This is not to bo construed as including
those items which will revert to the cmitrol of the appropriate operating
Office at a future data, since they will be included in normal property
accountings as sot forth in Part II.
2. USE
Exchange commodities arc procured primarily for purposes as stated in
paragraph 1, above. They may be used as well for representation by
individuals who have been authorized to act in a representation capacity
when there is no other ready method of obtaining them. When so diverted
for representation, they will be accounted for and reported on the form
iluarterly Inventory and Accounting Report of Exchange Commodities" in
the appropriate column. Approximate monetary value will he considered
by headquarters as a debit against the representation allowance. General
policy regarding the use of exchange commodities will be laid dawn for
MMMby Headquarters. Headquarters will review disbursements in
detail when the "(uarterly inventory and Accounting Report of Exchange
Commodities" is received.
3. PROCITREIPMIT SOURCES
25X1C
(3)
Items not procurable as specified in a. and b. above, vill bo
ordorod from hoadquartors by dispatch which will include state-
ment of anticipated use and justification. Such requests udll
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FORM NO.
OCT 1946. 36-14
Apprgy88ifs:yoMasecn91/03/30 : CIA-RDP81-00728R000100130012-7
ITEM (NOMENCLATURE
) :
UNIT:
STOCK NUMBER:
DATE
VOUCHER
N O.
REGVID.
RET 'D.
BALANCE
DATE
VOUCHER
NO.
RM./ ID.
REVD.
BALANCE
DATE
VOUCHER
NO.
RECV ' D.
REVD.
BALANCE
_
,
.-
...1..
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Aliprove
d For
Releas
e 2001/03/3
0 : CIA
-RDP8
1-Uutz
8Kuu0100130012-A
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ce4iL,b'
'FORM ma 36.15
"T1946 Approved For Release 2001/01130FtEMARIRDP811R00728R000100130012-7
DATE
DESCRIPTION OF 1ST ITEM
TO OR FROM
VOUCHER
NO.
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'
Approved For Release 2001/03/30 : CIA-RDP81-00728R000100130012-7
PROPERTY TURN-IN OR TRANSFER SLIP
TO
ACCOUNTABLE OFFICER
PAGE OF PAGES
VOUCHER NO.
FROM
ACCOUNTABLE OFFICER
TURN-IN SLIP NO.
ITEM
NO.
STOCK NO.
NOMENCLATURE
UNIT
QUANTITY
REMARKS
ACTION
' LEGEND FOR REMARKS: FW T - UNSERVICEABLE, DUE TO FAIR WEAR AND TEAR. SER - SERVICEABLE
I CERTIFY that the articles listed herein are turned in under the circumstances indicated in "REMARKS".
DATE SIGNATURE (ACCOUNTABLE OFFICER)
The quantities shown in the "ACTION" column have been received
DATE SIGNATURE (ACCOUNTABLE OFFICER)
FORM NO. 36.24 PREVIOUS EDITIONS MAY BE USED
JUN 1948
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Approved For Release 2001/03/30 : CIA-RDP81-00728R000100130012-7
, .
REPORT OF INVENTORY ADJUSTMENTS
STATION OR UNIT
-
REPORT NO.
VOUCHER NO.
SLIP
NO.
STOCK NO .
NOMENCLATURE
RECORDED
BALANCE
INVENTORY
BALANCE
ADJUSTMENT
QUAN. OVER
QUAN. SHORT
I
'
?
I CERTIFY that the
cards and the balances
Authority is requested
above inventory adjustments are necessitated by differences between the balances as recorded on the stock record
counted on the physical inventory made on
to reflect the above adjustments on the stock record cards of the named station supply branch.
DATE
.194
DATE APPROVED
194
. ACCOUNTABLE OFFICE
CHIEF OF SERVICES OR CHIEF OF MISSION OR STATION
FORM NO. 36..16
OCT 1946
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Arrnroved For Release 2001/03/30 : CIA-RDP81-00728R000100130012-7
SURVEY REPORT
NOTE: SEE INSTRUCTIONS ON REVERSE SIDE
REPORT NUMBER
DATE
LOCATION
INSTALLATION
ACCOUNTABLE OR RESPONSIBLE INDIVIDUAL (NAME)
STOCK
NUMBER
II) DISPOSITION OF ARTICLES
QUANTITY
(2)TOTAL
COST
(3)
DISPOSITION
GRAND TOTAL
(4) CIRCUMSTANCES (INCLUDE NAMES. DATES AND LOCATIONS)
It
OF PUBLIC
THE PUBLIC
SUBSCRIBED
AT
BEING
DULY SWORN.DEPOSES AND SAYS.THAT THE ARTICLES
SHEETS WERE LOST.DAMAGED.OR DESTROYED WHILE IN
PROPERTY SHOWN ABOVE
SERVICE.THE CIRCUMSTANCES
AND SWORN
AND/OR ON ATTACHED
BEING AS FOLLOWS:.
TO BEFORE ME THIS
SIGNATURE(AFFIANT)
DAY OF 194
SIGNATURE(NOTARY PUBLIC OR SUMMARY COURT)
PROPERTY SURVEY BOARD,
FINANCE DIVISION,
APPROVED
SIGNATURE (CHAIRMAN)
SIGNATURE (CHIEF)
FORM NO.
JAN.)9?836-18
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(5) FINDIPGS
I HAVE PERSONALLY INVESTIGATED ALL AVAILABLE EVIDENCE AS SHOWN IN EXHIBITS TO AND
IT IS MY BELIEF THAT THE ARTICLES LISTED HEREON AND/OR ON ATTACHED SHEETS,TOTAL COST
'
SIGNATURE(INVESTIGATING OFFICER)
(5) CERTIFICATION (PROPERTY ACCOUNTABLE OFFICER.-
I CERTIFY THAT THE ITEMS LISTED HEREON AND/OR ON ATTACHED SHEETS APPEAR ON MY STOCK RECORD ACCOUNT
AND WERE ISSUED ON M/R TO RESPONSIBLE PERSON INITIATING THIS SURVEY.
SIGNATURE(ACCOUNTABLE OFFICER)
(7) RECOMMENDATION (CHIEF OF INSTALLATION ? OVERSEAS)
INVESTIGATION OF ALL AVAILABLE EVIDENCE (DOES OR DOES NOT) SUBSTANTIATE THE FINDINGS OF THE
INVESTIGATING OFFICER.
SIGNATURE(CHIEF OF INSTALLATION)
RECOMMENDATION (PROPERTY CONTROL SECTION.
SIGNATURE(CHIEF)
INSTRUCTIONS
-)RRECT NOMENCLATURE
? T TO BE INSERTED BY PROPERTY CONTROL SECTION,
4 irE WHETHER ARTICLES WERE LOST.DAMAGED.STOLEN.ETC.
4.A CONCISE STATEMENT BY RESPONSIBLE PERSON INITIATING SURVEY INCLUDING NAMES.DATES,LOCATIONS,TO WHOM LOSS RE.
PORTED,ETC. SWORN STATEMENTS SHOULD BE OBTAINED FROM WITNESSES WHENEVER POSSIBLE TO BE ATTACHED TO EXHIBITS.
O.REPORT AND RECOMMENDATION OF INDIVIDUAL MAKING ON THE SCENE INVESTIGATION OF LOSS,DAMAGE OR DESTRUCTION,
0.TO BE COMPLETED ONLY WHEN PROPERTY WAS ISSUED ON MEMORANDUM RECEIPT BASIS.
7.SHOULD CHIEF OF INSTALLATION DISAGREE WITH FINDINGS OF INVESTIGATING OFFICER,STATE REASON AND ACTION
RECOMMENDED.
NOTE: IF SPACE IS INADEOUATE.ANOTHER SHEET MAY BE USED MAKING REFERENCE IN THE SPACE PROVIDED AS FOLLOWS: (SEE
ATTACHED SHEET MARKED ATTACHMENT )
.
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Locaticn
ITEM (11014_17.!NCLATUPE
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UNIT OPENING
INWNTORY
tiauRrw..y INIJE7PORY ACCO.:ATIQG REPORT
C' 7=77:,-"07: CCITJTA17,17IE3
REC7:IPTS
QUANTITY
EFCEIFT.7
SOURCE OF PR-I'CUREMEPT
ISSUES
QUANTITY
PECIPIENT OF ISSUE
DIS:CURSEYE.NTS
rote: This fn may Le
in th.-;
S:erJ_
sheets?
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Approved For Release 2001/03/41T96=RDP81-00728R000100130012-7
Information
;JPVT TA4. W CitMTW, XVV,LUOgn
4N.441.Agton# n.
rQw011-0
25X1 A
Autf,..4.t,t,tm?TT1,ilNectxteerAttnt mtrIA illuppty c,aliers
regelztlon* arA, proTotUr03 'for VIA luotWaigpneMi UrouvOqat
VAI! ,Azoms of 4 tantrt= ay$tem Vt7,1r prwuoom6n% ana oopplv' nstuor44
zanua 1* .90111.1411Lina lorormIcttlont oliatmee, azel
cgmplIAAno oV al1, InktwervA4.
Va, mravAQr tAPTnAL
i,U4 Wa0 6a,"
Douty Urklzr.tor
(M,:dltgutilm)
SECRET
Socurity Information
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Approved For Release 2001/03/30 : CaCarti181-00728R000100130012-7
Fccurity Itifonnation
Ain=
A Thi purptrA* of thin malcoal is to establish, throulOout the
Agency 4 lantriOrtil Opt= far prOcAltre3011t and supply mattcrs
by presoribing standardised pr000duros for the requi.nition,
purohaso, rocetpt, storago, stook control, issue, shipesont,
disposal 4ind Identification a ouv3 aa ting for supplies
of the. Octavio. intalligenne Alterooy?
The rowdures prescribed hmtin beerrato olvfoctive upon publi-
cation. tlo deviations or exoerptiona be permitted except
by spe,eirio dirtstion of the tkrputy 'Director (Administration).
?
4141134ga...X.XxiaLbajUudaggliena
A, ao ear 48 WUCti010100 all administrative reolationa for
procuregoont and supply matters, thether ovrt or covert in
claraattvr, which are more or leen permanent in application
end which are issued or are to Zle lamed by isiuthority of Deputy
Dirootor (Administration), will be containetl within this manual?
a. flItgeney policy and dirootion reflected by
Administrative lssuances van b ei4mted by champs, addi-
'Maul or de:Lotions to Ude manual.
3. faannt.14.1.)=.4.14kam
talt 44,
01401.312114.4aftattarita
Agency activition stibmit propoaeil aattadmonts or revisions
througb otannels to the Oilier, Procurmvnt and Supply Office.
Proposesi amendments or
rviic,r vtU. b rwiewed an4.1, wie
publ-ication i domed appro1riat49, thou/anted to tha Deputy
r,iirector (44ainistration) for revtew and subsequant
rovitaion or amendment is considered inadvisable? originutim
component will. be advised .of reason therefore.
4. 416.61,91.=ttita
A. Theligeney shall U80 teat methodt of procurcvant Watell advanta-
Zeoas to the Govoroment, availability, price* quality., security
and otber factors conaiderod. Voutaered tUads Mall be em-
ployvd whAtrever practicable.
Procurement will be effected in aceerdalme with Armed
Procuramnt Regulations (ii..34.Itt.) &motion II, 'Section 3, which
are inA3luded where applicable, ?Olio Law II0, 81st Congress,
other Congreccionc,1 24 aa exacted* and bo governed by ragu.ta.-
time contained within thin wanual.
SECRET
Sacurity information
Approved For Release 2001/03/30 : CIA-RDP81-00728R000100130012-7
Approved For Release 2001/03/3051tIFDP81-00728R000100130012-7
Sc,tirily Information
I :f
i4:1TA .4.44/ kkixply i'.)1,4444.,)440. pkitallio*e,'4,
rot be divided 4'.?atcP 000ttkos vorre0p4.i.dt. .t.?44/Oto
rererezired V43 part ot4s143.73$0 oactii:Ano. tro. 1:12
.04.01;. oefrawzottr.
,:to A.41, riHnoett i34.44,/,qa 1411 be iduttir44zd b?. 44.14: ..4.03,.,:fooro ;Art
rm...A.Zop atO ;late 0,11)3,koAtl.0,4,
1:'-;g.fq iittav4A.rloiti u.v4P. '43171410011f
`kir11 A*2 .t%.g.3.1.0to owm; kz,t"
11Jr; ti
(1)
41,1
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i.10141t0aor 001114i1010, tt/.%te V,* ,overarins 1,47,141.1v14,14,4I
c-!.;:aniA.v144',N tatti4A. parai,,o,mik.;? brocrgat 41,14; 1:4113;UUT
CI* t:I,34.441;
w1t
'4? r.40:14.V,'eliit.4 4..var,44-,ger,toi.?,:,, kunzberl v.;441, Ve.),
.1;144.13 VI'dalliyatialo IS' it ,T,,m*44,41a ft; 3.-xtreo-
..t..07.Et. patt:4,47,i;rapi,,
1.4t.ie4.z, are. 'br41,s;v*.:4Ytti
tith.
?70';.;!? -74.xrA4v4241.14.4-13.
oat, Zart4l'744actiQ41;14 ia,t6r.f.kni.);g3ti,cavAl
hen ;?:,4".,tw40e4,-
W LiAdO r,V;r::(axv,4
SECRET
iSocurtty In formmlitiff
2
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'Or
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Socurity Informailori
Roaultatton Hardoer
211?ersawawatant,,Auraxibtval.
Part I G000ra.:k.
Part II .7,1,kntir.5
?Artni-4.4pply
Pat rtxv Ptivnhazo
SECRET
Security Informatiori
Approved For Release 2001/03/30 : CIA-RDP81-00728R000100130012-7
25X1A
! i'
Approved For Release 2001/03/30 :CikRDP81-00728R000100130012-7
r'WV
VAliT 1 -
ul..14.4.00.??????4101.1..M.07.4
80otAc,n
A. ..oignior;
F47t0t1
C. poIntry
or 'F*.rsanel.
PART XII
Auti-;craqty
lic11.111.a
aeapoon:Coilit:f
Agozcy ::;1;3:Av:ert,
c?:',,:glocattlatIon c,nd Tranalat4 'equIrarl4ot.3
4..TS:;e4.1izw:,t of ::30Qk ;,,CV018.
rixd
rt. ,',41(.!Unfl' Aci.zokrit1,71i;r: T,roc,:e4uratl
,114isition114;
F. eoeiving NxId Tmnsft i;',ivoperty
G, 8141,1180 0.1* Ocytternatant :',,Toporty
LISUCS fAnd Use t,"of Gwort.tnetit rty
I, ;',?.*.t..eriel Diii1V,313i4 citn. Wit dir lrgale;;T;) trariefera
loans)
J.Boardeof414rvey
K. Audit and Inventory
Lo Re:parts and Relavrtinz
PART IV - PURCHABS
2.cK!tin
A, Authorl.ty
DefinitiQtv
Nalciaa
1:14, .Proturement Pc=m1 Advert:Wing
Or MPT/,f
. .
. . ? . ?
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25X1A
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Approved For Release 2001/03/1QEMERDP81-00728R000100130012-7
urily Information
MiT
i0119T4tIf
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Security Information
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ttr
. .5,. ,:nr, rere,,.veri
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S-cur iiy Information
,P,yol4e.1
A.4t.
.";I.Igi.roJtE410111411,
SECRET
Security Informatfcgt
25X1A
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c;Erpk-t
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cwiy Information
PART I ORITSAL0 al=014 A) Mies
The Met Proeureagert and Supply Melee o respossth/e for the proii
aroma) stomp) issue ett4 swervIstett of Agency seeountshiltty or all
Agemegr squipaertt and supplies) =slot as departure thersfros is pro.
pearly authorised) awl ripr soculloatica sal eal.Pastien oirariutrosentoi
or satertal rinuirell tor logIstisal support*
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Approved For Release 2001/03/30 : CIA-RD144-00728R000100130012-7
I ,FOr InatiOn
NitiT 0,101MAL,0 lavriff MN Bit PWItt t tone of the PrVetillettlallt arid $upply Office
1? ?mauve or provides tot:Weal fiuldame ac acceeeary for the prOcure.
mat of all vateriel 4oupplica deters:iced rocconary for Agency actiyi.
ti ca$ directly or contract), from cian or military' and other Govern.
sent /maraca?
2? liegotiatos. on, a poltcy began* with ertetels of Kopropriate Cavern.
mint organize:tom" eirremente to mourn, that CIA lostz,tical. requironenta
are act on a, timely brialea
3. 1-Voviden necessary coorCtimattm to tIonpile requirements $4or Nieney
operations, Including dervalotateat of cuyalyii stook lomat); 'pm.
duction capacity Tequi.reotanto and, Controllei Katcriale Pz,ograin require.;
acute.
Provitice dottestle faciliticei and technical guidance tor Incracao
facilitieep for retetvitigo inavartIng, waret4usim., pecking; lagrainS
Ord dispoging of all avpplica and equipment?
5. Da collaboration with operating afloat; concerned, prariteLeti for
caleationy IndoctIOationa,, tot:Wine; 0/1 'rotation of Protturenent- .and
Supply peraorsaal* over uutob technical guidance ia astutained?
Aostaaceo tokalf of the Director of Central Intelligence* eupor-
vision of acctvuatabltity,':'of 411 Ar6vtuC7 aitApptittoawlequip:cut.
7. Xts reerionolVle -for MI Ammtcy ov4p.plice and equivalent untiZ., relieved
Otero:Cron* by iltolivory to tbe proper operative activity*
SEC,RET
SecurU'!nrcirrnationi
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Socurity informaiion
117 PLAWITZ
itlia2211141.21
C. LIMMILLY12111
10: iluraning artri;', P?roccaresratt supply ite
Orgzatizatlortal Covonaato
/12.2,62.zeza,1?..1.1)z.4:pziLtittota, Plormiav
1. Pro, eat rovtoil Ca:mit:toe
2? Covrt Co6relintitiar Congrittolt
3. Ccontrolled notorla
It? Intro, am! .i:nt?,A:041gore3),
Cow :2411 and Trattaation Le al at.
1.,fr,74713.4411toY
Nil :Ammo
b? Tiuo rnctora
O. 50stitu4ona
do, Markat
Vsluo
34 ?t,:rotaltm Actignz
"::4,Itoblizartent or ..7;tock: Lavozo
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Approved For Release 2001/0ArRHA-RDP81-00728R000100130012-7
Security tar:41)140n
P141 II;
FUMIXIM
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*Security Information
Approved For Release 2001/03/30 : CIA-RDP81-00728R000100130012-7
Approved For Release 2001/03/30 : CIFISAT1-00728R000100130012-7
Security Informatiori
Yot,Nrirwzo A/1th OritV
tja jlariat
Tram .ZVoctuvogintAtavAir ;`)frice.:4, or hilo authoriud,
dalogotolttre*.ponalb34 tor taw coorithuktior), and corpAlatIon
or mikak-144:44.t ,Z4r evitiprint) 4trypIlompo o,4 ruyterod
.for Accent7 Vviotiera antprort,"
2,
141'n th,,t quantity) tam
itorw$ of!' ouppl,v. ,r0.0 eqtrtimoritefthith rtexvonittal to tho
support, or tho. oruattzo:t:Lowia :141 tkto tolittilmnt
their mvonoitallilos tousrp.1, tIta mizol,m2 of title Amtcy,
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'security Information
Approved For Reiease 2001/03/30 : CIA-RDP81-00728R000100130012-7
I.
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Security Information
PART Il PLANNIEG) SECTIOU 1:4) 350,010 Policies
The Memning Sten, Procurement and Buggy ?trice) recommends Agency
procurement and amply policy through the medium of ecordinction witb the
orgenisetional 4ftwonento to ensure complete end edevate loipAtical aupport.
Vase Include the tollowinV
a. Aseistanca to the organization ient i the daveloixaent of
their 'Notarial requirements.
b. Teekrnical advice and guidance) 14th regard to ti4e capabilities and
coacities or equixonnt to meet determined operutiono.I requirements.
c* Recomending such standardisatton as is possible in the coordination
wad compilation a mato:AO requirements.
uo9etuJojui Av.maes.
138,D33
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Approved For Release 2001/03/30 :SE 0440P81-00728R000100130012-7
Sncurily IIVorrnatrori
?IWANM0 =T1Q1
.upport Vor Loglayi4u1
?
tLt1;2,11144= ;lova atml4tAnar.:, ia roaci;TO wmclotaAtiona?,
c=fpnvnto olrmw.wt proj.::sA oubigttult to .ato, Pv4ott
Committc* c;';.'ot:11:Un '..*J8f,141:rcwr4o rruppllz an kAgl,pm..11t (in
atmoriam.i. vIt't :',..11,74,ttoP: 1111111F*
*
4airiaLtaa-;;,(madg4It
av 'ootlant14:3. tn. &A(olop-
paant a r,,o.c.01.rmo..11.tn tb..0 PCIT1.21xmt pport
9t. proict,
0.1
Ttw. Vlamttag '4)VAI11,1= azaayva
an aOtig'it'lla+ ,a1Q;,:41',Wn al: ,;3,11,44taI t gt&Lcarti,:aq,ca, by tho
Arcatrimmt 3):Woata,:)=1 1.1xliz.%1 'r4nrd
icnd tb,1 Vrathic.IVS.on autIvx1,14.
4. ? . 404:44,4.. ? ';';4 4.761inj6i214:144
tQ th,2,
requix=',4114 mi,41111','Qm W. for pi,,74:0.5rana
t4povl:y..
SECRET
Security Infer mation
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25X1A
ILLEGIB
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.4,11,11:TLY
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Approved For Release 2001/03/40t:.c1A-RDP81-00728R000100130012-7
1
( jiy 1P1,1' kiliq;CM
Wi=
t4A4,y
A. ,
1. Doftuitl,=o
2. .AecclAPV4bUity
3. tv,:coptacce 4ccountability
4, Ae..colvt.aqe Offiom,s
AmAx.144,11ty
AQc,:f.Ax3tflbi,41,,4y
7*
!L;., DIret Re.awvIsibl/ity
J. Wfko Y.7.ep;pxi,411.4.,4y
10.
25X1A 11. levzinnibiUty
22. Dutien :Re4ponsib1e Officem .
ij. Relief imz.t Reapanoibllity.
tinolusoifiefl. iNta Forc!4r1 and. Perdicajx.
A. Atr(7.ountinF
?AO???:.????????.....?????&
?
4:;.:Law3ifle,..).toll for Avxr.e.:mntbIllty
2. Prqperty
Pxwerty on 1,41a:4:w
4, .:,-1.-1Art;7-
RecorOg
?? OtG.Va Levela
7. VQ124cers
Vuut,q;er
Cirdzonce '?cateriei
40. Autmactive
1. Autority
P. :doolvn
3. Policy
C!roPertY G24ssificatioA
). DOocription
6. Stook :.41.1;gber
7. CataloE
D. Naabine AigtauntirgLtEpeednres
Note? Vas Ger...tion resorted for
=chine accomting pcoeedUres
In the .proile$0 of .devolopoent.
?
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.111 inny.14412i1
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4;* At.wisitlorsin
1. Dod.laitinz
2. Autority
3. gequireenta
4. Rervaro kad Develogx:lt
AutamQtivo Voaoloo
?1TAras or :ntoricl
f. altemIttve PurraalnpA
f,341:galnaLn
9. L)quirles
10. ;3Uhntitutin
11. F111LiT,
P. .Reccivio a:A Drigferrla...Erslty
1. Aecelving
0 Loss or :fisIago
Accounting for ;I:orta,ges anA -ExceOseD
4. Tn4reaferrinG a GoverwleTtt Property
O. 'Aorage Of Gwernment Property
1, ijcjrut
2. 2. Hateriala 2.4W1Ing
3. ntorage ,f,,etLods
4. Cp.ro and Preservatli Ouoliea.
?evxivAr4;;
?
12.91k3g
7. Pachin6
;/46 LOor
9. "Orotection of vApplieo
3.IsomesrdUoe
Gwerument :Property
1. isswo
2.
!e'rQtedure
3.
YusJ1 and Lubricants
4.
We or Goverwwut Proporty
5.
ifir;operty Ltlaned t'cf Orgallizat7Wn or Mdividuals not part
CIA
6.
Rep:IAA:m=11 and tx.e,uannize
7.
ReCovery of coternmeat Property.
4
DlawmationlipotiLrp I Sue transfers or loans)
1.
Derinitions
2.
Methods and Instruments of Dispopal
3.
Property Lost, Damaged, or Stolen
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Approved For Release 2001/03/30 : CIA-RDP81-00728R000100130012-7
J. Bovxda or OUrVez
0.0,110.00101.100N-
1. Def;tnitOnti
2. Our,pae
3.WA.17.1 Required.
Cc.atii.1:Nit it,.tn
Vr?,'.3om. Coverea
By om ikoroved
7. Duties
Fiudtn.o
f:74,111Ainolor, ?J'e Aep)rt
10. Procedurc
a. Audit and. tnventory
???????????????,....11.4.,.
1. AII4Writy
2. Purpwle
3. aosnzabilltiell
4. .ibjet!tivev:
5. Prcellure
,y,,Lex)ort.' s culd fle.rpo;r1Arig
I. General
5eporta Aeculred
3. 1.,1,11eriel V?,..nctvtry 1,N1un 'eport
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Security inlet-m.0w
. 3 .
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goicurily Information
PIOT 1/1. OUPFLyi, ak;c1:1011 A, rvit4,4o ,Pmorty- Ateat.siatabti.41,,I ana. Reopr.3.1,14a,..:111,.ty
1. Dot in ft.t,,teroti
a. Accsiktatol.1.a.: chblt.catt.on, axi 1,natIrtemal *film:1413:y ?
uat,o41 natg1a Vormal, rotord. Pc:hoviiirrivotat, ,properte rrotecrit040
ntopt ree?ch..-41 se*ottat Vaelt i t,co by an ro.fflo.1,140,::$,,Ir
;lea 1,7A/1A
Arctotantab1v4 Orr! oor14 IA I cld or arm tienger5 to
wad .0.114.1rcea vl.th 7,ifitmonotavy rooptcal-L11,1ity ror 04,,V43,0,113trit prOperty t41.40,1,
11,10: ,31;a1,00,17t10,11,,,, CIA thOr2 art 'MO 1,;:r1.100 AZICA:41t5014
(taro,:
25X1A
inlirtgutra Irgwounteiblo,- for gal
itelPv-z4)%1 acootay.taqo fcrr
a I Esetsom i.tt
(1) 9'24141* 342i.V.?0?1301411-4W Tba 01 11,eat,1..ori. or ar4 1,111.1w1.,avit foiv ?
thp prtvor ttt,f,111y tare and ottlo Govoment proporty
waslor hthowarv s I ,
(2) Piraer, ,7,1032119,1artalitl: altrAttlat r.)f: OVA Ind ivIdual
lot= pro-poi:G., IA0 boort itttrutito4 and Ighi:? 'rt me or rfigmvoleaon
opee.4.1.f.earct,y ebarod with Itz .oatits. mr1.1 )coa,;,0,ffarkg,,
Ottwo.'...1154.11- litioaeta,t traraotoraj 1-04 612, ottKr v2et'h4Xl4
materiel, ar4ko (gee Part TTIA tfirviox?t SQ41tf,011 11 DMIsfAmel, '
Seatlaa art,1 DitTosalt Scott= I.)
StsgA liecorela4 A roma estlatattli4 b7 Actcoukuta.10 (eri-
ca' ell preaortte:a, f:aros and in t114,4 zlrozortlxvi wihteet,tior eihmstar., ittgtr.t.
tto rtroolvt out ditpaaititm of proporty,t, and that 1,43.aueet ora kgamt, told
zurported, by ?Ilea a tavse d6auvainta row.,trafi off.',oct atetbor,I.,
tgqi, 44414* or disiponitibon.
f. EmEsSilL.Ealei rfLoor'l Terti aged by cturtati to Ircliatate
otrioer rafvOZUth w ba attatozttAlr awl tome or prOPtertx, me to=
ir1,11 crt bo 1204 th thaao reigulationa Szelittal,;,* individtaact wbo taw'
Aaaaountability r'or vropety 'mama the twit '4?Atrottuatabl,e" 7,grarbgatii
denim:WM*
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25X1A
25X1A
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LetoixAS"RkIlitz
ei? Accountabnity la taIntotne4 rowans 'whether the property is
th ctorav or in use?, or in thw povacoelou of othemv to uto,4 It has
been enttuotod for uao or sucto.0 OnT4 le tormknotod onlY Won or:l-
ea:1 travel:Jr to anet&er tegootAntoblv OrrIcorr 'Ow prortrt7 is dim-
VO,Vgtei crt.' by othtr uotharime4 netbodlu (t4 pratolbo0 boren,,
b, --. .........??...,..
-- - -i. .4.............;.;.................?4.,........,...?....,...........,
1,11, 0',i:14.)?as-,,,,Te
(1) Th4. C..1,V?e0 t::1,,:41 "4,:)...irium.,%,.., ),,:To,:lwowant ex4 ..;:moplY cfr':0Q
vl,t:,',..ei.Q;?:,.,:..;.,,Art?:.:4 4;000 7421':rokiliY: '.,..:: 1:"Ir 1, 4 F,',. t'liz ,,."(no V.,tzaaltpr,-;;;;Atra
.IMilt?r
(2) -.7,11 de;4101ato Ao-47vmml..t., 0..;7T'144;r* :or '4,liat
tuts tznj.4 z r U:: 1,, ,,?',uri,z4 ?,;.r.,1 1,-. 1?,t,n1.
(3) Ch:'z..,t,.:144
',","j1:::1.4yr Ilit.. a,,,,,,.;,?.. ..,,.. ?.,,,,, AN.louatell,f,1 ?t...,Teitv.,;,...,
flalpat ava Atib.,,a4pOta vtar tboLr ?luradloVvin.
411
ti*
InForrnminp)
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Noctirliy In1ornjIioii
trsteitto
pro,pert;y socttaratt by tIA, neardlesa of the moans ot' acquAsillon,
obala noacogitstl for exervt atberviso pro:art:bed ror in 'avow raw-
lat1o3s (Part 1/1? 8ftetton A). Ari Teubite prormrky unacemotod tor, Oen
itimooirorail by an Aaeourttable Otr,teagr, shall be talterb up and assountea for
by ?Mai '4411er.', 'property,tr'Abut that aimm; ou to stock rotorde, or
oxossa t tho o%012/Ittl eharoad, to a rotaporistble party, 1,s disomirwored$
It 1411 be mpyrta,A to tile Acgounta.ble vIto ;#13.1 pick 'L\vo necounta-
batty for
3. Poti.zitit2.11, tau;
Aect.tlutteou orricero *hal matlatatin sowato reeord a all prow
perty undor lea*k? romedlesa ocitove,.
rtv vto 14,41014:
isaskoourrtable Offiktoro obek:U. mas?nt,,, 11 a **erste reeor4 of all prow
lrytrty vibloh, haw boon loaned to tbe Atormy loikvidiselar groWsp other
bray:robes of, tat rd
Cycrvornmellt, or f,'ore,cri Gollmrtoorta.
.41
25X1 A
iDtoi rdit t
"
6, -"The 11:1147,Ve? enLiztantng rteorit see,otalts to to provide;
(1) 'Mt beale inotrizetrA sti.nt etmtrol.?. vh:to)t la tim rotoak
zvl.cora earl. (0,1.. ntool; 'rocord t,te v21'40337/ dotten
tirLia turatchtZ rroo. doartztental iloadtparters.)
(2) A .Mteentst rretIlri.14; :41:1 04t1021$ '11M.Oit etToot the proporty
balaricee,
(3) A meord secovotebtUty aza moparolbalty
(4) A 3V*Ve. rat l'Aollitate the mrortlne of inforaation
rinutrea 'by ttikt Awney to control the aistribution auPPLIoal to
tomputt stomp exiki 131i5Curateret 4.-,04,iiirdtmota and to eotataiall
sukilazt aetivtv reortresaerrto and *took levelsThe.
?
sto0 records irstam a *count
? Artcy, 4 ? ?
X TUlte Stook .rooOrda are tharefors 4110.4414 int tree (3)
"ajar coaronsatat
41, 4
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itirAt Information
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Approved For Release 2001/03/30 ...itaW81-00728R000100130012-7
tatfrily ormatiQn
25X1 A
e, eloak okr 'The gtook raeordvviiiconoist of thitl followin,5
filet* whfila ogial, be oaintatve4 in sequence by oromo,Uty olasslfica-
tIon* code and *took =bort
(1) Otock record Carl) That daF to dav pord or remapto awl
alrburcewonto 14/41.011 rorloct ,41:41 balance. or ,atroh it of wat.m1c1
on bandp or In ova. .6oparate atook record cards will be man.
team), for 0,1,44kiiti, tzo,, twaelj, oto" owrAY 14aratIV a veto-
rate at'?oolt maitber azd desoriptton. 11.itt; mad shal content
:80iLatI411.161
(a) Nat: twq4147.441O tc ir the ape-
cifIc Itsm. Th4 first card ogaatbItsLa4 lz No. 1. When earl
Ro. 1 14 maw up* a second *aril 1.Je used and all open
baltntea will to trapaerma to it ellea Va.* 1. etae
wo. 1 tt numW:rz prov4o * zmventent
metllod of Naintalning trantactiOmtitoquone4t rot review
or au4it.
(b), team, ember ayz.sbol of the ins-tallatl.on
Vhere: the roeord Intartrg rostintaltsedi
(e) Bolitreaelatu,ro; 14,4azy ealthortote,trt t.r.kw:1441:142*
a tilt elwcifle7tc41 tbc zair. now Ciexicript.lot 'With
zciltiot44tctr ItZ`ivtatul litantirioalcAu.Ii.1143.1.titzts otter
r4,4ralmil Mmeriptixt 4ata reoltr4,4 rta WAnttio'44,1 14.e4ttiti,-
eattot
an utod. p,;ictLtai
(4) .k 4r;, Agen4z7t grtota .141&,a,1? assigrpod
o tht ttetzlq tho
(0) Unit or >4112,* Ilnit byvliteh. the items are
thaw:4ar..---11W., rezttg.itlotud a4 dlatranzteele tagbitriation
tomatelatt;wia# atoa vim.444,r unA 1=11; or la?aviar, ptOvitlect it134
coutpleta 4.01a40:41
??. 3 ver
%
niormal lot?
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Approved For Release 2001/03/30 : pallakil-00728R000100130012-7
irfty information
ILLEGIB
(V) buid Tbutt in Div; Mt? proommAott 'clad time ana oraor
ona WAPPIne ,1mo /o 1,6 ttata a/051ns berumeti lutttatton or
procummt or etovt repleniament nottoa ata roomipt or
materlel moulting from tmeh act;ton.
(c) aedard Nutt The quantity normal] 7 olme in a
pactnro or abor conealner.
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ge?effrity information
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A
44'
rcIrr./A77_-,???:: 131h.n?_qt. ed. ;:)1 , -I V
ON ORrER
1437 rNIT
COST
r,..7, 7.N
DATE
RE'q? NO.
OvDER
juAjr1:7;
0111111,1-1111-7
_IIII77t" ' -
-
?
,.:7.
-.7 7
. ,
=AL.
1
M?
/-1-,i
i115
=.,
1428
975
1 AuG.
300
3cfo
1W
200
ZOO
0I
.... ?,?. (.1
14 15
5 Awl
12
5836
AA;
400
4o0
8 Tulk3
62
421
2 Sep
1050
1050
700
350
i Auc,
15 - 72
1-',. 0.
14
1672
t&c
70
10
11
?
.."
CD
0
-1-
0
C.- --P
c'r% cl?
0
"1-- % ?P
? gO
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.
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