NOTICES CENTRAL INTELLIGENCE AGENCY 1950

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100110005-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 102
• Document Creation Date: December 9, 2016
• Document Release Date: March 14, 2000
• Sequence Number: 5
• Publication Date: January 1, 1950
• Content Type: LIST

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NO
CENThAL INTELLIGENCE AGENCY'
1950
Recission of CIA Notices
Amendment to Civil Service Retirement System
Community Chest Federation Campair4n Returns
Voluntary Contributions
1950 Census, Security Aspects of
Presentation of Awards for Employee Suggestions
Formation of a Naval Reserve Unit
Writing of Dates within CIA
Formation of a Naval Reserve Unit - Activation Date
Notary Public Service
Application for War Prisoner and Internee Renefits
CIA Seal
Medical Care of Military Personnel and Their Dependents
Chest X-Ray Survey
Emergency Medical Treatment
Visiting Nurse Service
Agency Credit Reference
Leave on Good Friday
Shuttle Service
Attendance of CIA Employees at the Ceremonies in Tribute to
Gabriel Gonzalez Videla, President of Chile.
Records Inventory
Budget Estimates, Fiscal Year 1952
Annual Leave Rescinded 5 October 1950 by
Requests for Procurement Action by Supply Branch,
Involving Appropriations Expiring 30 June 1950
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Observance of Flag Day
Use of Ball Point Pens for Official Business
Recission of Paragraph 21 of the Security-Regulations dated August 1947
Operating Procedure for "LP and Nu Buildings Office Supply Stock Rooms
List of Approved CIA Form 41.4tA:4Adtab /0 / //
Employment Outside of ,CIA
Records, Disposition and Microfilming of
proliestbfor Reblew/eV:lad /034631hinOPeigioreda00728R000100110005-7
Status of CIA Employees Eligible for Military Service
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NOTICES
CENTRAL INTELLIGENCE AGENCY
1950
Shuttle Service
lalltary or Draft LAatus of Employees
After Hour and Week End Security Service
Meetings, Army Reserve Unit, CIA
Executive Order No. 10157
Admittance and Escorting of Visitors to CIA Buildings
Distribution of Agency Regulations
Car Pool
Annual Leave
Settlement of Accounts of Deceased Employees
Community Fund Drive
List of Approved CIA Form
Announcement of Appointments, Office of Operations
Terminology fbr CIA?Produced Reports and Estimates
Shuttle Service
CIA Duty Officers (RESCINDED by G.O. 40 dated 1.4. Ja . 1951)
Discount Purchase Plan
Christmas and New Yearls Holidays
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CENTRIL FiTTILIONCE AGENCY
Ilishington, D. C.
15 December 1950
SUFECT: Christmas and New Year's Holidays.
Attention is invited to e7ctract from paragraph 18, Ldministrative
Instruction IM quoted below:
"10. Holidays
"b. (1) .The following days are established by law as Legal
Holidays:
1 January - New Year's Day
* * * * * *
25 December - Christmas"
2. Duty requirements for activities of CIA on the above holidays
will be the same as normal Sunday requirements.
FOR THE DIRECTOR OF CENTRAL INTELLIGEME:
DISTRIBUTION: 3.
MURRAY EcCONNEL
Deputy Director
? for Administration
.\
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CENTRAL INTELLIGENCE AGENCY
ashington, D. C.
NOTICE 12 December 1250
SUBJECT: Discount Purchase Plan
1. A discount purchase plan has recently been made available to
employees of the Agency. This plan provides for the purchase of many
items at substantial savings through the facilities of the Federal Buyers
Association. Larger items not stocked by this association may be obtained
on special order. All transactions are on a cash basis.
2. One dollar membership cards good for one year are available
through the Personnel Relations Branch, Room 104, North Building, ? Extension
2144,
3. Men making purchases, it is unnecessary for any individual to
identify himself as an employee of CIA to personnel of the Federal Buyers
Association or its outlet, the Southern Silver Company, Inc.
FOT( THE DIICTOIZ OF CENTRAL INTELLIGENCE:
Distribution: No, 5
MURRAY McCONNEL
Deputy Director
for Administration
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FBA
Discount List
Arrangements have been made with firms listed below
to grant discounts upon presentation of your Federal
Buyers Association membership card. Additions will be
forwarded to members from time to
Dry Cleaning (20(A?cash-and-carry)
Lane Cleaners
2136 Pennsylvania Ave., N. W.
Flowers (10%)
Bouquet Shop
732 17th Street, N. W.
Mstriet 6525
Gasoline (20 gal.) Oil (5c qt.)
Strosnider's Esso Servicenter
2118 K Street, N. W.
Hardware & Paint, (10%, $5 or more)
Circle Paint & Hardware Co.
21.24 Pennsylvania Ave., N. W.
Liquors (Wholesale plus $1 a case)
Colonial Liquor Shoppe
1903 M Street, N. W.
(free parking)
Optician (10%)
Joseph R. Harrison
1202 18th Street, N. W.
Phonograph Records (10%)
Cordon's Radio & Televsion Shop
1.716 Pennsylvania Ave., N. W.
All other merchandise and services may be found in
the store or obtained through special order.
(Over)
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Incidentally
Plenty of Television is currently available; some pur-
chased before the new tax was in effect.
Rugs, Furniture and Drapery and Upholstery Fabrics
are now to be had at greater savings than ever before.
Sterling Silver Flatware must be ordered immediately
for Christmas delivery. Most everything should be or-
dered early.
Furs, 'Diamonds and Fine Jewelry are available at
tremendous savings.
. . . and, we expect to acquire
a TOY STORE soon!
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1.ESTtiICTED
CENTRAL INTELLIGENCE AGENCY
Washington, D.C.
NCTICE
SUBJECT: CIA Duty Officers.
29 November 1950
1. So much of AdministratAve Instruction
1 July 19/49, subject as above, s. in conflict with this Notice
is rescinded.
) LL
2. Duty officers formerly located in the M Building are
now located in the South Building. The telephone numbers remain
the same - as follows:
a. EXecutive 0983, for calls not routed through the
CIA switchboard.
b. EXtension 2857 for calls routed through the CIA
switchboard.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIPUTION #3.
MURRAY McCONNEL
Executive
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CENTRAL INTELLICE AGENCY
. 1,..at3hington, D. O.
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24 October 1950
SOJEOT: Terminology for CIA-Produced Reports and Estimates
1. Effective immediately, identifyin3 terminology on CIA-produced Re-
ports and Estimates will be deterMined as indicated below:
a. The primary identification in each case will be "CIA".
.b. The secondary identification in each case will be the
identifying initials of the organizational element of CIA pri-
marily responsible for the content; for example --
(1) Office of ...enorts and Estimates -- "RE".
(2) Office of Scientific Intelligence. --
c. Identifying nuaber and year -- n10-50"
2. To illustrate the above, a report prepared by Reports and Estimates?
as the tenth in a series during the year 1950 will carry the following iden-
tification: "CIA/RE-10-5O".
3, References to re-oorts already produced using the method of identi-
fication in effect previous to the receipt of this notice will be trans-
lated into the terminology prescribed above and, followed by a parenthetical
reference to the old terminology for identification purposes; for example--
ORE25-50 will be referred to as "CIA/RE-25-50 (011E-25-50)",
L. To the extent appropriate, the above instructions will be applied
to intelligence material produced by CIA activities other than RE and SI.
F07, THE DIRECTOR OF CEPIT.AL INTELLIGENCE:
DISTRIBUTION: 2
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MURRAY McCONNEL
? Executive
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4 'Ns
RESTRWTED
FUNCTIONAL, INDEX FOR CIA FORMS.
. stfMr.1.1 ? ? ? ? ? --7-'?? ? ? ? "- ?
. ,
Accounting, Accounts and Audits
1
Action
1
Allotments and Allocations
1
Applicants, Applications, Appointments, Personnel.
and Personal Data
2
Approvals
'3
Attendance and Leave
3
Charge-Out and Filing Devices
3
Check Sheets
3
Clearances
3
Coding
3
Contact, Liaison and Interview
4.
Contracts and. Agreements
4
Control and Follow-Ups
5
Bamage, Destruction, Salvage and Loss
6
Distribution, Delivery and Disposition
6
Examinations and Tests
6
File Slips
7
Indebtedness ?
7
Information Requests Reports and Records
7
Instructions
9
Inventories
9
Letterheads
9
Logs and Registers
9
Mail., Courier and Messenger
10
Medical
10
Obligations
10
Orders
11
Passes) Pass and Admission Records
11
Pay Roll and Time Records
11
Production
12
Purchase
12
Receipts an. Receiving
12
Recruitment
12
Reference Index
12
Reports and Statements
13
Requirements ?
14
Requisitions and Requests
14
Rosters and Strength Reports
15
Routing, Signature and. Memo Sheets and Slips
15.
Schedules
15
Status
15
Surveys. Studies, Investigations and Inspections
16
TelecomMunications
16
Training
18
Transfers
18
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FUNCTIONAt INDEX FOR CIA FORMS:
? SUBJECT
PAGE NUMBER
Trunsmittals
Travel, Transportation and Shipping
Vouchers
Work Sheets, Charts and Graphs
72-
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18
19
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FORM NO.
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STANDARD FORMS STOCKED IN CIA
TITLE
!:F1 Printing and Binding Requillition
SF2 LeaJe
SF3a Continuation Sheet. for Schedule of Obligations
SF14 Telegram ('?"x8")
5P111. ? Telegram (8"x101")
SF19 Bond. of Indemnity-
022 Instructions to Bidders
Contrac Contruciion
f3F25 Performance Bond
Se25a Payment, Bond
SF26 Driver's Report - Accident
SF26 Award - Supply Contract
SF27 Investigation Officer's Report - Accident
SP28 Claim for Damages -Aecident Motor Transportation
SF30 InviGation and Bid - Supply Contract
SF32 Contract - Supplies
SF32 General Provisions - Supply Contract
SF1.3 Invitation, Bid and Acceptance ?
3F33 Invitation, Bid and Award - Supply Contract
SF36 Continuaion Sheet for SF3I or 5F33
SF39 Request for Certification
SF40 ConLract for Telephone Service
SF50 Changes in Civilian Personnel
SF50 Notification f Personnel Action
SF51 Report ? of Efficiency Rating
SF52 List of Efficiency Ratings
SF57 Application. for Federal Employment
SF58 Continuation Sheei. for SF57
SF60 Application for Federal Employment (Short Form)
sF61 Oath of Office, Affidavit
SF56 Inquiry 1Aegarding Status, Veteran Preference, and/or Service
ap?58 Notice of Official Efficiency Rating
SF '1 Application for Leave
SF75 PosilAon Description
SFY5a Guide to Position Classifiers, Employers, Supervisors for the
Preparaticn of Position Descriptions
SF78 Certificate of Medical Examination
SF88 Report of Medical Examination
5F89 Report of Medical History
SF102 Application for Refund, of Retirement Deduction:7,
SF103 ? Application for Service. Credit .
SF105 ? Obligations, Benefits and Privileges of Membership in the United
States Civil Service Retirement System?
SF113 :Monthly Report of Federal Civilian Employment ?
_SF113a Quarterly Report of Federal Civilian Employment
SF519 Radiographic Report
SF1012 Voucher for Per Diem and/or Reimbursement of Expenses Incident
to Official 'Travel .
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...APp.romed_For. Releas.e_2001/03/3.0..:.CIA.RDP-81-.00728R0.004-0.011130045-7-,-.,
FOEM NO.
SP1012b
1-3F1012c
WP1012d
SY1014a
3F1015a ?
Fl015b
OF1016
SE1017g
luao;4
svio4a
SF1035
splo:i5a
SF103u
3p10 $8
SF1044
SF1046
sp1048
sn049
sno5o
511055
SF1067
SF1067a
SF1067b
SF1067c
SF1069
SF1069a
SP1070
F1080
SF1080a
SF1080b
SF1080c
SF1081
SF1095
SF1096
SF1097
SF1097a.
REMI.(1TET5
STANDAIM FORMS STOCKED IN CIA.'
Voucher for Per Diem
to Official Travel
Schedule of !xpenses
Voucher for Per Diem
to Official Travel
loceipt for Casb S
General Ledger
AllotmenL Ledger
All'Ament Lodger 7 Copy.
Disribution.Ledger
journal Voucher.
Public Voucher for Purchases and Services Other Than Personal
Public Voucher for Purchaxes and Services Other Than 'Personal
Memorandum
Public V?ucher for Purchases and Services Other Than Personal
TITLE
and/or Reimbursement of Expenses Incident
- Memorandum
and Itinerary of Traveler
and/or Reimbursement of Expenses Incident
Continuation .Sheet
Ibvoucher
Continuation Sheet'.
Public Voucher for Purchase and Services Other Than Personal
. Continuation Sheet
Statement and Certificate of Award
Application for Advance of Funds for Travel Expenses.
Schedule of Collecticns
Schedule of Transfers - Special Deposit.
Public Voucher for Refunds MemoranduM
Public Voucher for Refunds
Public Voucher for Refunds - emorandum
Application for Payment of Amounts Due Deceased or Incompetent
Civilian Employees, Officers and Enlisted Men in the Military.
Service, and Public. Creditor of the United States .
Public Voucher for Transportation of Passengers
Public Voucher for Transportation of Passengers
Public Voucher. for Transpertation of. Passengers
Public Voucher for cfansPortation of Passengers.
Voucher for Allowances at. Foreign Posts of Duty
Vouchr for Allowances at Foretgn Posts Of Duty - Memorandum
Schedule ? for RoUrement and Disability FUnd Credits
Voucher for Transfers between Appropriations and/or Funds.
Voucher for Transfers between Appropriations and/or Funds -
Memorandum (Disbursement)
Voucher fVt: Transfurs between Appropriations and/or Funds -
Blue (Collection) .
Voucher for Transfers between. Appropriations and/or Funds -
Green (Collectinn)
Schedule .or Voucher of Withdrawals and'Credits between ApprnpriatirT.
and/Or ?Funds
Summary Statement of .Disbursement and Collections by. Appropriation
. Limitations ?
SchOdule of Voucher. Deductions
Adjustment. Voucher to Effect Correction of Errors
Adjustment voucher to Effect Correction of Errors - Memorandum_
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FORM NO.
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STANDARD FOPMS STOCKED IN CIA.
SF1098 Schedule of Canceled. Checks ? ?
SF110,ja.;;;. Government Bill of Lading - Memorandum
SF1104 U.3. Government Blil of Lading Shipping Order
SF1105 U. S. Government Freight. Waybill - Orirzinal
SF1106 T S. :lovernment Freight. Waybill -. Carrel er s Copy ?
SFila Certificate in Li.eu of Lor:.!L U. S. qoverniwnl Bill. of :Lad.Ing
Siv110,Sa Gerificai.e in Lieu :of 11a.:..3t U. ;S. ';!.(:)vernen-c, Bill f Lading
. Memurandt)m
? .:.;P1113 Public. Voucher fJ.)r Th..anporta I; ion rThar(7,e
SF1113a Publi(.: Voucher for Transpor;:aldon ChareF.. - merandum
SF1116 .3t?men cf (!ene:2a1 ACCO113: Balanues
Mari Schedule of Balancet.; Appropriatione
.SF1118 Statement ? of Apor*...i.,..enl.s and.. Allment Acc..1111 by
elpproprialons ?
S1'1126.i.; Pay. 11 Chane
SP1128 Pay 3:o11 ;Secvice:s;
SF1.126a Pay poll fnr Prona1SOP ViCQS Mt-'1.1.01'arid.1,1111
SF1129 V'Cher f0V p y
SF1129a Voucher Por Pe tty Purcha.s - '.Jei.orandum.
ST112.9b Voucher for Pc,-.0:t:y Prchases.! - nllati on Shoe u
SF11.29c Voucher fr Pe - Contiwia.ion Shee(. (Pieffiorandh:r)
SF11j0 r:.J..-me and Attendance R(..,.prt
SF11 Y Time and. Attendance (Li. uxl7)
SF1137 Leave :Record
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CIVIL SERVICE FOPMS STOCKED IN CIA
FORM NO. TITLE
CS12 Proof of Residence
CS2T90 Fingerprint Card
CS2806 Retirement Record Card
C:32806-3 Notice of Correction of Individual. Retirement Record
CS2807 Register of Separations and Transfer
?C32807-1 Register of Adjustments
CS2807-2 Annual Summary of Retirement Fund Transactions
CS2808 ?Designation, Change or Revocation of ?Beneficiary
CS2931 Classification Sheet
CS 3000 Retirement Death Claim.
? CS3001 Application for 'Retirement Annuity
cS3002 Application for Retirement on Account of Disability
CS3005 Application for Refund of Retirement Deductions
0S3008 No TI.tle - Claim Card
MISCELLANEOUS FORMS STOCKED IN CIA
Treasury Department Forms
TD2: Request for Revision of Apportionments
TD3 Report on Status of 'Appropriations
Employee's Withholding Exemption .Certificate
1737 Bond Issuance :Schedule - United States Savings Bonds
Series E
1737a Bond Issuance 'Schedule - United States War Savings
Bonds - Series E
6569 Power of Attorney by. Individual for the Collection of
Checks Drawn on the Treasurer of the United States
Department of the Army Forms
AGO-WD17 Requisition. for Publications and Blank Forms
WD43 Individual Earnings Becord
wipli.4? Pay Roll for Personal Services (Civilian Employees)
WD)4.4a, Pay Roll for Personal Services - Continuation Sheet
WD44b Pay Roll for Personal Services - Memorandum . 3
WD60 Pay Roll Certification Control
WD61 Individual Earnings Records Summary Control
WD62 War Savings Bonds Control ?
Federal Works Agency Forms
10-292 Request for Work to be Performed
BM68 Property Pass.
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MISCELLANEOUS FORMS STOCKED IN CIA
Government Printing Office Forms
R2?,90
Order for Standard Forms or Supplies
U. S. Employees CompemlaLion Commission Forms
CA-1
CA-16
CA,17
Employees' Notice of Injury or Occupational Disease
Request for Treatment of Injury under the U. S. Employee's
Compensation Act
Roquest for Treatment of Injury under the U. S. Employees'
Compensation Act when cause of Injury is in Doubt.
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. EOTICE
CEETRAL INISLLIGENCE AGENCY ?
Washington, D. C.
Coimmmity Chest Drive
111111111111111111111111er 1950
1. The time has come again for the Central Intelligence Agency
to do its part in the Community Chest Campaign, and Mr. William J.
Kelly has been designated as the Vice Chairman for the drive in our
Ageney. There is no better way to serve your community than to
contribute part of your earnings to this cause, and it is sincerely
hoped. that each of you will give as much as you can afford.
2. Each Assistant Director and Staff Chief has appointed a
Division Chairman for his office, and keymen have been selected to
lena assistance to the Division Chairmen in accepting contributions
and in the necessary bookkeepjng. All contributions should be made
on or before 27 October 1950.
3. The Community Chest Federation, National Capital Area, was
founded in 1928 and this campaign will Mark the twenty-third year in
which Government employees and other residents have been asked for
support. The Federation is an organization composed of the six
Community Chests in thc Metropolitan Area, and, together with the
Hospitalization Fund and the USO, is comprised of 104 welfare
agencies which are united for better community service. The. present
Red Feather Campaign is one appeal for the financial support of the
philanthropic programs of all of these Red Feather agencies. You
will be given a chance to choose the agencies to which you wish to
contribute if you have certain preferences.
4. For many of you, the big question will be: "How much
should I Erj.ver You alone can answer this question. As you are
-Iaking your decision, please remember that your gift is utilized
to finance the work and programs of all the agencies cotprising
the Community. Chest Federation, which includes the Community Chests
of Arlington, :iairfax? Montgomeryi and Prince Georges Counties., and
the. cities of Alexandria and Washington.
5. It will be appreciated if you will make your contribution
to the .designated keyman in your organization in order that the Central
? Intelligence Agency may meet Its quota. This will not revent you
from designating your contribution .for any agency you desire in your
area of residence. ?
FOR THE DIEECTOR 0? ?-nr .
1:xecutive
DISTRIBUTION: No. 5
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CENTRAL INTELLIGEgX AGENCY
Washinton, D. C!,
NOTICE
SUBjIECT: Settlement of Account:) of Deceased Employees
20 Otober 1950
1. Public Law 636 - alst Congress - establishes a uniform procedure
for the disposition of compensation accruing to deceased employees.
2. The mnst important effect of the law is to provide that the
Agency concerned will make direct settlement on definite terms. It is
further Provided that all unpaid compensation due an employee at the
time cf his death shall be paid in the following order;
First: to the beneficiary (or beneficiaries) designated in
vriting by the employee and filed with the Agency prior to his death.
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Second: to the widow or widower if there is no designated
aey.
Third: to the children or the representatives of any deceased
ldren if there is no beneficiary or surviving spouse.
Fourth: to the parent or survivor if there is none of the above.
Fifth: to the legal representative of the estate if there is
of the above, or to the person so entitled by law if there is
no legal representative.
3. Under this act, "unpaid compensation" is defined to include,
but is llot limited to: (1) all per diem in lieu of subsistence, mileage,
and amounts due in reimbursement of travel expenses, including incidental
and miscellaneous expenses in connection therewith for which reimbursement
?is due; (2) all allowances upon change of official station; (3) all quar-
ters and cost-of-livint; allowances and overtime or premium pay; ()4) amounts
due for payment of cash awards for employees' suggestions; (5) amounts
due as refund of salary deductions for United States Savings Bonds; (6)
payment for all accumulated and current accrued annual or vacation leave
equal to the compensation the decedent would have received had he remained.
in service until the expiration of the period of such annual or vacation
leave; (7) the amounts of all checks drawn in payment of such compensation
which were not delivered by the Government to the officer or employee
during his lifetime or of any unnegotiated checks returned to the Govern-
ment because of the death of the officer or employee.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION:
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: Annual Leave
RESCISSION: Notice dated 24 May 1950.
5 October 1950
1. Section 1212, Public Law No. 759 - 81st Congress, approved on
25X1A 6 September 1950, is quoted. below:
"fr Sec. 1212. No part of the funds of, or available for.
expenditure by any corporation or agency included in this
Act, including the government of the District of ColuMbia,
shall be available to pay for annual leave accumulated by
any civilian officer or employee during the calendar year
1950 and unused at the close of business on. june 30, 1951:
Provided, That this section shall not apply to officers and
employees whose post of duty is outside the continental
United States: And provided further, That this section
shall not apply with respect to the payment of compensation
for accumulated annual leave in the case of officers or
employees who leave their civilian positions for the purpose
of entering upon active military or naval service in the
Armed Forces of the United States."
2. Each individual employee of Central Intelligence Aa;ency whose
post of duty is within the continental United States must use all of the
leave accrued. during the calendar year 1950 (26 days) prior to the close
of business on 30 June 1951. However, any annual leave accumulated by
an employee on 31 December 1950 in excess of the maalimum limitation
permitted under existing law will be forfeited. on 1 January 1951. Any
portion of leave accrued during the calendar year 1950 not usedaby the
close of business ? on 30 June 1951 will be forfeited by the individual
concerned.
3. Each individual employee of this Agency affected by the above
.will be provided an opportunity by his supervisor to take the full
amount of leave accrued during the calendar year 1950 prior to 1 July
1951. Lea-re will be scheduled in such a manner as to permit the con-
tinued, efficient conduct of business by each Office and Staff Section
of this Agency.
4. Unless otherwise determined by proper authority, leave accruing
to individuals who have had posts of duty-both within and outside the
continental United States during the calendar year 1950 will be governed
as indicated below:
aaa,
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a. Leave accrued while the employee is on duty within the
United. States must be used prior to 1 July 1951 or forfeited.
b. Leave accrued while the employee is at a post of duty
outside the continental United States may be accumulated up
to the total amount of leave authorized to be accumulated, or
it may be utilized at the option of the employee concerned-
5. An ?employee who enters into active service in the Armed Forces
is entitled under existin law to 'receive a lump-sum payment for his
accumulated and current accrued annual leave or to have such leave remain
to his credit as he may elect. The EunoUnt of such payment or credit as
the case may be is determined by the amount of annual leave to the
employee' credit on the date he enters the Armed Forces. The effect of
the second proviso of Section 1212, exempting such employees from the
provisions of the said Section, is to permit full effect to be given the
right of election and at the same time save the employee from losing
annual leave which he vas precluded from using prior to 1 July 1951
because of entry into the military service. Section 1212 would not be
applicable to an employee who entered the service after J. July 1951.
6. These instructions apply .only to leave accrued during the
calendar year 1950 and do not affect leave accrued prior to 1 January
1950 which may?continue to be carried over or used at the option Of the
individual employee, provided that the maximum total under existing law
is not exceeded. The provisions of Section 1212 are restrictive and do
not enlarge an employee's rir!hts otherwise established.
FOR ME DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: No. 5
-2-
Acting Executive
25X1A
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25X1A
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. ?
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NOTICE
SUBJECT: Car Pool
have
have
they
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
1. A number of employees livi/y; in outlyinz areas
reported need for transportation to and from work,
expressed interest in forming car pools in certain
can provide transportation on specified dates.
2. In order Wlat
that employees mho are
who desire to organize
form below.
CS Septehlber 1950
of Washinton
while others
areas 3G that
the Agency may be of asSistance. it is requested
able to carry extra passengeks, as well as those
or ride in car pools, complete and return the
FOR ThE DIRECTOR OF CENTRAL INTELLIGENCE:
,\
?
\
DISTRIBUTION: No 4
25X1A
Acting Executiv.e
TO: Personnel Relations Branch, Personnel Division
Room 104, North Building
/
I desire to ride in a cur pool.
Eg I will furnish transportation in a
1-7
car pool.
- - .
I will alternate with other persons in furnishing
transportation
I can accommodate
NAME
HOME ADDRESS
and riding in a car pool.
extra persons in my car.
BLDG._ EXTENSION
HOME TELEPHONE
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25X1A
25X1A
fk:
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SECRET
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 1 September 1950
SUBJECT: Distribution of Agency Regulations.
In the interest of efficiency and economy of operations the
following new schedule for distribution of Agency Regulations is
hereby established:
Distribution No. 1 - DCI, Deputy Director, Executive, Deputy
Executive, Assistant Directors and Staff
Chiefs.
Distribution No. 2 - Those, listed in Distribution No 1 plus
all Staffs and Divisions of oreAnizational
components.
Distribution No. 3 - Those listed in Distributions No. 1 and
No. 2 plus all Division Staffs, Branches
and Sections for routing and initialing by
all Washington Area personnel.
Distribution No. 4 - To be distributed to each employee in the
Washington Area,
Distribution No. 5 - To be distributed to each employee of CIA.
Distribution No. 6 - Limited (determined for each Regulation).
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Acting Executive
DISTRIBUTION:
SECRET
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J..4,4443A
z
25X1A
25X1A
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CENTRAL INTELLIGENCE AGENCY
? Washington, D. C.
NOTICE 30 Auzust 1950
SUBJECT: Executive Order No. 10157. .
1. Executive Order No. 10157, dated 28 August 1950, making
certain types :X Federal employees eligible for permanent civil
service status does not apply to appointments made under Schedule
A authority.
2. All appointments made by the Central Intelligence Agency
are Schedule A appointments, consequently, CIA employees will not
be affected by Executive Order No. 10157
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: ALL CIA EMPLOYEES.
Ac tin: Executive
25X1A
25X1A
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
25X1A
NOTICE
SUBJECT: Meetings, Army Reserve Unit, CIA,
29 August 1950
1. The Army Reserve Augmentation Unit will meet on the following
dates during the period September through December 1950:
5, 12 and 19 September
3, 10 and 17 October
? 7, 14 and 21 November
5, 12 and 19 December
2. All meetings will be held in the North Interior Building
Auditorium.
3. Matters concerning the organization and status of the Unit
for this fiscal year will be discussed at the initial meeting on
Tuesday, 5 September 1950.
4. Uniforms aro not required for the initial meeting. Announce-
ment will be made regarding future uniform requirements.
5. All employees who now have a reserve status in the Department of
the Army are invited to attend the meetings regardless of whether they
are assigned to the CIA Augmentation Unit.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
25X1A
Acting Executive
DISTRIBUTION: ALL CIA EMPLOYEES
25X1A
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25X1A
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
SUBJECT: Leave of Absence.
22 August 1950
1. The following communJcation has been received from the White
House:
OFFICE OF THE
NATIONAL COMMANDER
"Honorable Harry S. Truman
The White House
Washington, D. C.
"My dear Mr. President:
"AMVETS
NATIONAL HEADQUARTERS
724 NINTH STREET, N. W.,
WASHINGTON 1, D. C.
TELEPHONE: NATIONAL 0555
August 2,
"AMVETS will very much appreciate your
agencies of the Federal Government to grant
our organization in their employ who desire
National Convention to be held at the Hotel
September 6th through 10th, 1950.
requesting the various
leave to such members of
to attend our Sixth Annual
Hollenden, Cleveland, Ohio,
"We realize that in times like these it is important that
on the job, giving the utmost of cooperation in our tasks, but
feel that the results of the deliberations of a public-opinion
such as ours can be important to our national officials.
we stay
we also
group
. have received excellent cooperation from. the Government in
connection with our past.conventionb and are hopeful that we May
receive this consideration again this year.
Sincerely yours,
HAROLD RUSSELL
National Commander
-
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C. .
NOTICE 22 August 1950
SUBJECT: Leave of Absence.
1. The following communication has been received from the White
House:
OFFICE OF THE
NATIONAL COMMANDER
"Honorable Harry S. Truman
The White House
Washington, D. C.
"My dear Mr. President:
"AMVETS
NATIONAL HEADQUARTERS
724 NINTH STREET) N. W.)
WASHINGTON 1) D. C.
TELEPHONE: NATIONAL 0555
"AMVETS will very much appreciate your requesting the various
agencies of the Federal Government to grant leave to such members of
our organization in their employ who desire to attend our Sixth Annual
National Convention to be held at the Hotel Hollenden Cleveland, Ohio,
September 6th through 10th, 1950.
"We realize that in times like these it is important that we stay
on the job, giving the utmost of cooperation in our tasks, but we also
feel that the results of the deliberations of a public-opinion group
such as ours can be important to our national officials.
"We have received excellent cooperation from the Government in ?
connection with our past .conventions and are hopeful that we May
receive this consideration again this year.
Sincerely yours)
HAROLD RUSSELL
National Commander
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07,0.
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"The above copy of a letter which the President has received
from the National Commander of AMVETS of World War II is respectfully
referred to the heads of the departments and independent establishments
of the Government for attention..
WILLIAM D. HASSETT
Secretary to the President"
2 It is desired that those employees who are members of AMVETS
and who request leave of absence to attend the National Convention be
granted such leave if their services can be spared without serious
disruption of normal activities.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: A
Acting Executive
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RgSTRICITD
CENTRAL INELI..TGENCE AGENCY
WasLingon, D. C.
NOTICE Au6us 1950
SUBJECT litary or Draft Status of EmploYees
1. The attached Form No. 37-82, "Military Status Quetionnaire",
will be completed by each present and future employee of the Agncy,
regardless of age, ex or previous military service. Upon completion,
the form will be forwarded to the Chief, Employees Division, Speci41
Support Staff, "L" Huilding.
2. Military personnel of the regular services or reserve officers
on active duty assigned to duty with the Agency will not complete
the form.
3 It is desired that completed form be submitted not later
than indicated below:
a. .Employees in the Washington Area - by 25 August 1950.
b. Employees outside the Washington Area - as $oon as practicable.
c. Future employees - by EDD date.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
ENOL: Form No. 37-82
DISTRIBUTION: ALL CIA EMPLOYEES
25X1A
25X1A
RESTRICTED
Acting Executive
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..
MILITARY 1ATUS QUESTIONNAIRE
THIS DATE
NAME (PRINT) (Last) (Middle) (First)
BIRTH DATE (Day) (Month) (year)
SEX MALE I 1
RACE
CODE
MARITAL STATUS (3) WIDOWED f 1 (5) SEPARATED I 1
(1/ SINGLE
(2) MARRIED 1111 iti) DIVORCED r----]
FEMALE
NO. OF DEPENDENTS
AGENCY ASSIGNMENT
(INCLUDE WIFE)
OFFICE
DIVISION
CODE
POSITION OR TITLE
GRADE
CODE
PRESENT DRAFT STATUS ?
(A) HAVE YOU REGISTERED FOR DRAFT? (11 YES [ i (2) NO [
(10 IF YES, CHECK YOUR PRESENT DRAFT CLASSIFICATION BELOW:
EJ 1A AVAILABLE FOR MILITARY SERVICE. AGES 18-26 48 OFFICIAL DEFERRED BY LAW.
[72.1 LW CONSCIENTIOUS OBJECTOR, BUT AVAILABLE FOR NON?COMBATANT 1 1C ALIEN.
DUTY. 40 MINISTER OF RELIGION OR DIVINITY STUDENT.
I 1 1C MEMBER OF ANY ACTIVE BRANCH OF MILITARY SERVICE. MUST 4E CONSCIENTIOUS OBJECTOR ? OPPOSED TO BOTH COMBATANT
BE ON FULL DUTY. AND NON?COMBATANT SERVICE.
ID MEMBER OF ANY RESERVE COMPONENT OF MILITARY SERVICE. 4F PHYSICALLY OR OTHERWISE UNFIT FOR SERVICE.
CANNOT BE CALLED BY DRAFT BOARDS. CALLED ONLY BY 7-1 SA MAN WHO HAS ATTAINED TWENTY?SIXTH BIRTHDAY. NOT
MILITARY SERVICE CONCERNED. LIABLE TO INDUCTION UNDER PRESENT ACT.
L___J 2A DEFERRED ON ACCOUNT OF OCCUPATION.
2C DEFERRED FOR AGRICULTURAL OCCUPATION.
L....1
3A MAN HAS DEPENDENTS.
.
LOCAL DRAFT BOARD
4A REGISTRANT WHO HAS COMPLETED SUFFICIENT SERVICE IN
WORLD WAR II TO BE CLASSIFIED AS A VETERAN (NINETY DAYS
NAME
NO.
SERVICE DURING FIGHrING WAR OR ONE YEAR AFTER V?J DAY).
SOLE SURVIVING SON IN FAMILY. IF A FAMILY HAD TWO SONS
ADDRESS (Street and No.)
IN A WAR AND ONE WAS KILLED, THE SOLE SURVIVING SON COME
IN THIS CATEGORY.
r The remainder of this form will be filled out only by personnel who have performed duty
L in any of the U.S. Armed Services, merchant Marine or any foreign military organization.
SERVICE RECORD
1. CHECK ORGANIZATIONS IN WHICH YOU HAVE SERVED:
(1) ARMY j (4) AIR FORCE f 1 (7) NATIONAL GUARD I. 1
(2) NAVY L---] (5) COAST GUARD J (8) FOREIGN MILITARY ORGANIZATION
(3) MARINE CORPS I ( (61 MERCHANT MARINE [ I
. LENGTH OF ACTIVE DUTY IN THE U.S. ARMED SERVICES (INCLUDING TRAINING TOURS)
YEARS MONTHS
(1) WORLD WAR I AND ALL PRIOR DUTY
(2) BETWEEN WORLD WAR I AND WORLD WAR II
(3) WORLD WAR II
(4) SINCE WORLD WAR I I--
? ? -- ? -- _ ? -- --- ? --
ACTIVE DUTY TO DATE (TOTAL)
. FURNISH THE FOLLOWING DATA AS TO YOUR COMMISSIONED OR ENLISTMENT STATUS UPON SEPARATION:
(1) COMMISSIONED r OR (2) ENLISTED
NAME OF SERVICE
RANK, GRADE OR RATING
ARM, BRANCH OR CORPS
LAST SERIAL, SERVICE OR FILE NO.
DO NOT WRITE IN SPACES BELOW
FORM h0. no
AUG 1950.,?..
."
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over)
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. CHECK TYPE OF SEPARATION:
7-1
RETIREMENT FOR AGE
RETIREMENT FOR SERVICE
RETIREMENT FOR COMBAT DISABILITY
RETIREMENT FOR OTHER PHYSICAL DISABILITY
SEPARATED (POINTS, CATEGORY, ETC.I
RELEASE ESSENTIAL TO NATIONAL HEALTH, SAFETY OR INTEREST
RELEASE BECAUSE OF UNDUE HARDSHIPS
. IF YOUR PRESENT STATUS DIFFERS IN ANY RESPECT FROM THAT STATED IN 3 ABOVE, INDICATE CHANGE ONLY AND DATE OF
CHANGE: DATE CODES
COMMISSIONED
SERVICE
ARM, BRANCH OR CORPS
RANK, GRADE OR RATING
SERVICE, SERIAL OR FILE NO.
. ARE YOU NOW IN THE NATIONAL GUARD? (1) YES F---1
(A) IF YES, WHAT UNIT?
(8) DID YOU ENTER FEDERAL ARMED FORCES THROUGH NATIONAL GUARD? (1) YES (2) NO
(2) NO
. DO YOU HAVE RESERVE STATUS?
(1) YES-INACTIVE
(A) ARE YOU ASSIGNED TO AN AGENCY UNIT?
I
(2) YES-ACTIVE
(11 YES 1 (2) NO
1
(3) NO
I
(11) IF NO, WHAT IS YOUR ASSIGNMENT?
(Cl IS YOUR ASSIGNMENT AN ORGANIZED UNIT?
. DO YOU HAVE A MOBILIZATION ASSIGNMENT?
(A) IF YES, STATE NAME OF UNIT ORGANIZATION
(1) YES 1 (2) NO
(1) YES
(2) NO
I 1
REMARKS:
SIGNATURE
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25X1A
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CENTAL INTELLIGENCE AGENCY
Washinton, D. C.
7 A.1.47,ust 1950
SU2.:731:;
Hot Weather Instruct.4..on;.;.
I. order to avoid the effects Of excessive heat, attempt to .1:ol1ow
the following rules:
1 Clothing: Wear light-weight, light-colored, porous clothing
which is Ilot too closely fitted. Remember that the ip.ewer synthetic
abri.csC:.c not absorb moisture and may therefore add to discomfort. ?
2. TA-Jod.: Eat more lightly than u,ual, particularly at lunch.
Emphasize fruits. vegetables and salads. Avoid high calorie sweets and
pastries.
3. Drink: Take water liberally. btl avoid overloading of the
stomach at one time. Confine "soft drinks" and coffee to a minimum
because of overstimulating effects.
4. Additional salt is Ordinarily not required by the
average person doing ,;edontary work. Furthermore salt tablets are
not actually "cooling" and may even, produce nausea or other disagreeable
effects. Therefore, use a salt tablet one to three times daily only
if you have perspired .to an abnormal degree, or if you have found that
salt actually makes you feel more alert.
5, Work: Make every effort to plan your day 1;c) that the most
taxing problems may be hare.dled during the cooler morning period, leaving
more routine tasks to the afternoon. Avoid unnecessary physical activity
or excitement.
(:). Caution.: If you have any physical defect or chronic illness
which is aggravated.by .summer heat, consul.... your private physician,
or the Medical Staff..
' FOR THE DIRECTCR OF CENTRAL INTELLIGEN
DISTRIBUTION: ALL CIA EfeLt.YEES
c.ing Executive
?
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25X1A
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?
? CONFIDENTIAL
CENTNAL INTELLIGENCE AGENCY'
Washington, D. C. .
25X1A
2 August...icA0
3111,0EgJ!: .1s,atus of CIA Employees Eligible for Military Service
1. .Employees or CIA will be in one. of the following categories
in connection with (11W1IlAy for military service: .
a. Those with military reserve .statun.
?(1) flaying mobJlization. assignment or dcsignation
to CA and assignea to a CIA reserve unit;
(2) Having mobink;ation assignment or desnation-
to CIA ...and not as to a CIA reserve unit. ?
(3) Haviflg. mobilization assignments or designations
outside CIA, wlth or without, outside unit assignments.
(4) Having no mobilization or unit assignmonts, but
who are volunteer, inactive or honorary reservists
b. Those having no military reserve status.
(1) ?Requirod to register for selective service
action and qualified for military service.?
(2) Required to register for selective service
action. but disqualified for military serVice for physical
or other reasons.
(3) Not required to register for selec*Lve service
action.
2. The. policy of this Agency?relative to active military service
of Its civilian employees beyond the normal two -weeks military leave
provision is stated below:
a. CIA employees are expected to be career employees
of this Agoncy. The time, effort and funds expended in
clearing and .training individuals for our work are 0.1.-
ddrectea toward procuring and developing a national intelli-
genCe team which will be competent and available to meet its
full responsibilities at all times and especially in times of
CONFIDENTIAL
_ _
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Approved For Release 2001/03/30 : CIA-RDP81-00728R000100110005-7
CONFIDENTIAL
national emergency. It should be obvious to each individual
employee that any .policy which involved the general release
of trained personnel for active military service in emergency
situations when they are most needed by the Agency would
result in either considrtThly reduced ? Competence or actual
failure to meet our responsibilities in time of greatest need.
b. Individual employees will not be releaSed by the
Agency for the purpose of volunteering for military service
either on their own Initiative or as a result of inquiries
as to availability. There is, of course, no legal bar to
resignations of employees for the purpose of volunteering
for extended tIctive military service from either reserve
status or directly from a purely civilian status.
c, Individuals who, after compliance with procedures
hereinafter prescrlbed. arc orderea to active duty from a
reserve status without their consent and those. who are
inducted through selective service processes, will be re..
employed by this Agency Upon termination of active Military
service to the fu :Lest possible extent in consonance with
the Veteran's Preference Act of 1944 and related laws.
d. Provisions. specified 1.) c., above, will be equally
applicable to those individuals who may be placed in active
military service at the request of this Agency to meet
operational needs.
An effort will be made by this Agency to obtain the passage of
appropriate legislation to provide for the eligibility of .caA employees
who would unquestionably have entered active military service, except
for their employment by CiAlfor any veterans' benefits for which they
would have been eligible as a result of active military service.
a. The Personnel Director has been charged with the
implementation of the policies stated in paragraph 26 above.
b. Immediately upon the arising of either circumstances
specified below the individual affected will inform his
Assistant Director or Staff Chief:
(1) Receipt of notice to appear before a
selective service board for any reason.
(2) Receipt of instructions or orders to
report for active military service or preliminary
warning of such orders pending.
(3) Receipt of warning orders relative to
impending call to active service as part of a
reserve or national guard unit.
,27
CONFIDENTIAL
??? ? ,?????;.???
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CONFIDENTIAL
c. The Assistant Diree6or or Staff Chief concerned will
in turn :inform the Personnel Director, who.0.11.take appropri-?
ate action either with the Director of the Selective Service
?
System or the .Office of the Secretary of Defense.
The Pel-sonnel Director is also charg=:d with making adevate
provison, In coordination with the Chiefs of the Administrative and
Special Support Staffs, for required notification to Selective Service
Eoar:Is in, the case of each CIA employee eligible for registration with
ouch a board who loaves the continental United States for any purpose.
Individual employees and their Assistant Directors and Staff Chiefs will
channel all such cases through channels prescribed by the Personnel Di-
rector rather than taking action directly with appropriate boards.
DISTRIBUTION: ALL CIA EMPLOYEES.
1
25X1 A
R. H. HILLENKOETTER
Rear Admiral, USN
Director of Central Intelligence
CONFIDENTIAL.
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25X1A
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SECRET
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: Records, Disposition and Microfilming of,
25X1A REFERENCE:
25X1A
25X1A
26 July 1950
dated 7 November 1949
1. In accordance with the ci.les and responsibilities outlined
in each Assistant Director and
Staff Chief will take immediate steps to reduce his unit files to an
absolute operational minimum by employment of the following procedure:
a. Appoint three individuals to a Unit Microfilm Team azd
report their names to the CIA Records Officer by 28 July 1950.
b. The CIA Records Officer will indoctrinate and train all
Microfilm Teams in the use of camera equipment, reel indexing,
and film inspection. Offices will be notified when personnel are
to report to the CIA Records Officer for instruction.
c. The CIA Records Officer in consultation with Office and
N
h Staff Records Officers will establish a microfilming schedule
t,
s'..giving first priority to those file series which have been
selected for the Vital Documents Program.
d. Unit Microfilm Teams aormally will operate in the activities
from which they are appointed and will be accompanied by one or
more office representatives who have operational knowledge of the
file series of each Division, section or comparable echelon.
e. All file series will be examined and the following action
as appropriate will be takei:
(1) Withdrawal of all non-record materials and destruction
in accordance with law and Agency regulations.
(2) Designation of file series for scheduled disposition
or microfilming.
f. The CIA Records Officer will contact the Assistant Directors,
Staff Chiefs and their Records Officers to explain the program and
implement it as soon as possible.
(3. Office and Staff Sections and Records Officers will famil-
iarize themselves with Administrative Instruction , dated
7 November 1949, with particular attention dir2OVIAto sub-paragraphs
d and e of paragraph 4.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: A
SECRET
Acting Executive
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CONFICENTIAL
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
25X1A
25 July 1950
SUBJECT: Employment Outside of CIA
1. Effective this date all employees who are engaged :L. r are
contemplating acceptance of work activities other than their full time
position with this Agency will be subject to the followng procedure:
a. Individuals currently emplved in such out3ide activities,
will nLtif: their Assistant Director Jr SueCf Chief immediately.
Empl,yees wh,, are considering an outside position in addition to
their Agency responsibilitieo will notify their Assistant Director
s2 Staff Chief prior t. acceptance of such pfition. These
notifications will be in writing and will stae the period of
employment. the hcurs uf work, nature uf the position and salary.
2. Assistanc, Directrs and Staff Chiefs c)ncerned will f:orward
thiz, informatics:1 t the proper Persr,nnel Division for clearance with
MS Staff. After decisicm has been received in,m the Chief of IS Staff,
the oCfice c.incernod will be notified.
FOR THE DIRECTOR OF CENTRAL INTELLIGEN
DISTRIBUTION! ALL CIA EMPLOYEES
CONFIDENTIAL
25X1A
Acting Executive
25X1A
:Approved ?FOr Release 2001,03130.:: Q.1A7RDF814:1072.41300()10011.0005-7'-'.
25X1A
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Approved For Release 2001/03/30 : CIA-RDP81-00728R000100110005-7
RESTRICTED
FUNCTIONAL INDEX FOR CIA FORMS
SUBJECT
PAGE NUMBER
Accounting,. Accounts and Audits
Action
Allotments and Allocations
Applicants, Applications, Appointments, Personnel?
. and Personal Data
Approvals
Attendance and Leave
Charge-Out and Filing Devices
Cheek Sheets
Clearances
Coding
Contact, Liaison and Interview
Contracts and Agreements
Control and Follow-Ups
Damage, Destruction, Salvage and Loss
Distribution, Delivery and Disposition
Examinations and Tests
File Slips
Indebtedness
Information Requests, Reports and Records
Instructions
Invenories
Letterlaeads
Logs and Registers
Mail, Courier and Messenger
Medical
Obligations?
Orders
?Passes, Pass and AdMission Records
Pay Boll and Time Records
Production
Purchase
Receipts and Receiving
Recruitment
Reference Index
Reports and Statements
Requirements
Requisitions and Requests
Rosters and Strength Reports
Routing, Signature and Memo Sheets and Slips
Schedules
Status
Surveys, Studies) Investigations and Inspections
Telecommunications
Training'
Transfers
-1- .
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2.
2
3,
3.
3.
3.
3,
6.
6.
6.
7.
7.
7,,
8.
8.
9.
9.
9.
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RESTRICTED
FUNCTIONAL INDEX FOR CIA FORMS
SUBJECT
PAGE NUMBER
Transmittals
13.
Travel, Transportation and Shipping
18.
Vouchers
19.
Work Sheets, Charts and Graphs
19.
RESTRICTM
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25X1A
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Approved For Release 2001/03/30 : CIA-RDP81-00728R000100110005-7
FORM NO.
STANDARD FORMS STOCKED IN CIA
TITLE,
SF1 Printing and Binding Requisition
SF2 Lease
SF14 Telegram (7"x8".?
SF14 Telegram (8"xl0e)
SF19 Bond of Indemnity
S123 Contract - Construction
SF25 Performance Bond
SF25a Payment Bond
SF26 Driver's Report - Accident
SF27 Investigation Officer's Report - Accident
,SF28 Claim for Damages - Accident, Motor Transportation
SF32 Contract - Supplies
SF33 Invitation, Bid and Acceptance
SF36 Continuation Sheet for SF31 or SF33
sP39 Request for Certification
SF40 Contract for Telephone Service
SF50 Changes in Civilian Personnel'
SF51 Report of Efficiency Rating
SF52. List of Efficiency Ratings
SF57 Application for Federal Employment
SF58 Continuation Sheet for SF57
SF60 Application for Federal Employment (Short Form)
SF61 Oath of Office, Affidavit ?
sF66 Inquiry Regarding Status, Veteran Preference, and/Or Service
sp68 Notice of Official Efficiency Rating.
SF71 Application for Leave
SF75 Position Description .
SF75a Guide tePosition Classifiers, Employers, Supervisors for the
Preparation of Position Descriptions
SF78 Certificate of Medical Examination
.-SF103. Application for Service Credit
SF105 Obligations ,Benefits and ? Privileges of Membership in the United
States Civil Service Retirement System
SF113 Monthly Reportof Federal Civilian Employment
SF113a Quarterly Report of Federal Civilian Employment
SF1012 Voucher for per Diem and/Or Reimbursement of Expenses Incident
. to Official Travel
SF1.01.2a Voucher for Per Diem and/Or Reimbursement of. Expenses Incident
' to Official Travel - Memorandum .
SF1012b Schedule of Exendes and Itinerary of Traveler
SF1012c Voucher for Per Diem. and/or Reimburdement of.Expenses Incident
to Official Travel- Continuation Sheet
SF1012d Receipt for Cash - SUbvouCher
J.ZSTRICTED
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FORM NO.
.RSTRICTED
STANDARD FORMS STOCKED IN CIA
TITLE
SF1014a General Leder
SF1015a Allotment Ledger
SF1015b Allotment Ledger - Copy
SF1016 Distribution Ledger
SF1017g Journal Voucher
SF1034 Public Voucher for Purchases and Services Other
SF1034a Public Voucher for Purchases and. Services.. Other
Memc -mdum
SF1035 Publie Ic*or for Purchases and Services Other
Continuation Sheet
8F1035a Public Voucher for Purchases and Services Other
Continuation Sho,A
SF1036 Statement and Certificate of Award
SF1038 Application for Advance of Fuads for Travel Expenses
SFlOLiLi. Schedule of Cealections:
SF1046 Schedule of Transfers - Special Deposits
ZF1048 Public Voucher for Refunds - Memorandum
SF1049 Public Voucher for Refunds
SF1050 Public Voucher for Refunds Memorandum
SF1055 Application for Payment of Amounts Due, Deceased or Incompetent
Civilian Employees, Officers and Enlisted lion in the Military
Service, and Public Creditors of the United States
SF1062 Government Bill of Lading - Extra Sheet
SF1067 Public Voucher for Transportation of Passengers
SF1067a Public Voucher for Transportation of Passengers
SF1067b Public Voucher for Transportation df. Passengers
SF1067c Public Vouchol. for Transportation of Passengers
SF1069 Voucher for Allowances at Foreign Posts of Duty
SF1069a Voucher for Allowances at Foreign Posts of Duty - Memorandum
SF1070 Schedule for Retirement and Disability .Fund Credits
SF1080 Voucher for Transfers between Appropriations and/Or Funds
SF1080a Voucher for Transfers between Appropriations and/Or Funds
Memorandum (Disbursetent)
SF1080b Voucher for Transfers between Appropriations and/Or Funds -
Blue (Collection)
SF10800 Voucher for Transfers between Appropriations and/Or Funds
Green (Collection)
SF1095 Summary Statement of'Disbursement and Collections by Appropri-
ation Limitations
SF1096 Schedule of Voucher Deductions:
SF1097 Adjustment Voucher to Effect Correction of Errors
SF1097a Adjustment Voucher td Effect Correction of Errors - Memorandum
SF1098 Schedule of Canceled Checks
Than Personal
Than Personal
Than Personal
Than Personal
VW.
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FORM NO. ?
SF1103
SF1103a
SF1104
SF1105
SF1106
SF1108
RESTRICTED
STANDARD FORMS STOCKED IN CIA
TITLE
U. S. Government Bill of Lading -
U. S. Government Bill of Lading -
U. S. Government Bill of Lading -
U. S. Government Freight Waybill
U. S. Government Freight Waybill
Certificate in Lieu of Lost U. S.
Original
SF1108a Certificate in Lieu of Lost U. S. Government Bill of Lading -
Memorandum
SF1113 PUblic Voucher for Transportation Charges
SF1113a Public Voucher for Transportation Charges - Memorandum
SF1116 Statement of General Accounts Balances
SF1117 Schedule of Balances Showing Status of Appropriations
SF1118 Statement of Apportionments and Allotment Accounts by
Appropriations
Pay Roll Change Slip - Supervisor's Copy
Pay Roll for Personal Services
Pay Roll for Personal Services - Memorandum
Voucher for Petty Purchases
Voucher for Petty Purchases
Voucher for Petty Purchases
Voucher for Petty Purchases
Time and Attendance Report
Leave Record
Original
Memorandum
Shipping Order
- Original
- Carrier's Copy
Government Bill of Lading -
SF1126s
SF1128
SF1128a
SF1129
SF1129a
SF1129b
SF1129c
SF1130
SF1137
- Memorandum
- Continuation Sheet
- Continuation Sheet (Memorandum)
-3-
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F01111 NO.
CS12
CS1769
02803
CS 2806-1
CS2806-3
CS2807
Cs 2807-1
CS2807-2
CS3000
CS 3001
CS3002
CS 3005
1( STH
CIVIL SERVICE FORS STOCED IL; CIL
TITLE
Proof of Residence
Affidavit as to Ao.aers of Family in Government Service
Individual Retiroment Record
Designation, Change or Revocation of Beneficiary
Notice of Correction of Individual Retirement Record
Register of Separations and Transfer
Register of Adjustments
Annual Summary of Retirement Fund Transactions
Retirement Death Claim
Aoplication for Retirement Annuity
Application for Retirement on Account of Disability
Application for Refund ? of Retirement Deductions
NISCELLAYIEOUS F=S STOCKED IN CIA
Treasury Department Forms
11-4
1737
1737a
6569
Employee's 7ithholding Exemption Certificate
Bond Issuance Schedule - United States Savings Bonds 7
. Series E
Bond Is:ruance Schedule - United States War Savings
Bonds - Series E
Power of Attorney by Individual for the Collection of
Checks Drawn on the Treasurer of the United States
Department, of the Army Forms
AGO-WD17
?WD43
.71D44
.71D,14
711D4b
WD44c
7/D58.
WD60
"t1D61
171D62
Requisition for Publications and Blank Forms
Individual Earnings Record
Pay Roll for Personal Services
Pay Roll for Personal Services
Pay Roll for Personal Services
Pay Roll for Personal Services
Pay Roll Change Slip
Pay Roll Certification Control
Individual Earnings Records Summary Control
Trar Savings Bonds Control
(Civilian Employees)
- Continuation Sheet
- Memorandum
- Memorandum
Federal Thrks Agency Forms
10-292
BM68
Request for 7ork to be Performed
Property Pass
Government Printing Office Forms
R2390
Order for Standard Forms or Supplies
R.:,STRICTED
# ???
Continuation Sheet
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25X1A
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RESTRICTED
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
22 June 1950
SUBJECT: Operating Procoduro for ?IIL" and "Q" Buildings Office
Supply Stock Rooms.
1. Rosponsibility
a. The Services Division is responsible for the maintenance of
adequate stocks of commonly used expendable office supplies in Room
2031 "IP Building, and Roam 1152 "Q" Building. The hours of operation
will be from 0900 hours to 1200 hours and 1300 hours to 1000 hours
each regular le-iorkday. Tho necessary personnel for operation of the
stock rooms will be furnished by the Services Division.
b. Administrative Officers of offices serviced by tho supply roams
are responsible for assuring that only the minimum quantity of commonly
used items Is maintained within their areas for office use, as the
supplies are available on a daily basis. Space in safes and other
filing equipment will not bo usod to store supplies.
2. Requisitioning
a. Pro-printed forms containing stock numbers of the items stocked
for issue by the building supply rooms are available from tho storekeeper?
This form will be completed in single copy by the individual authorized
to procure supplies and will bo'prosentod to the storekeeper as a requi-
sition on the Sorvices Division, in accordance with existing instruc-
tions.
FOR THE DIRECTOR OF INTELLIGENCE:
DISTRIBUTION: A
Plus: ORE - 20
OSI - 10
OCD - 20
OSO - 30
OPC - 20
SSS - 10
RESTRICTED
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25X1A
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Approved For Release 2001/03/30 : CIA-RDP81-00728R000100110005-7
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 15 June 1950
SUBJECT: Use of Ball Point Pens for Official Business.
1. ecause the writing fluid in moot ball point pens lacks
permanence, such pens shall not be used to sign, notate, annotate,
or initial communications, documents or other papers prepared,
received, or sent as a result of official business of the Agency.
2. These instructions will be incorporated in the next issue
of the Correspondence Manual.
FOR ThE DIRECTOR OF CE115aL INTELLIGENCE:
DISTRIBUTION: ALL CIA EMPLOYEES
25X1A
:Approved? For.,Roo.as:0:2.9o,yo.wap...?;.clA,Rppa.14:scazgRoppi.00li.ipoo?H7-...
25X1A
Approved For Release 2001/03/30 : CIA-RDP81-00728R000100110005-7
CENTila INTELLIGENCE AGENCY
WaShington, P. C.
NCTE 14 June 1950
SlgjECT: UL??ervance of Flag Day
1. The following memorandum from the White House, dated June
1(50, is quoted below for your information:
"THE WHITE TioasE
Washington
TO THE.HEAM W.EXECUTIVF DERAETMENT
25X1A
"Flag Day, June 14., 1950, the anniversary of the day om. which
the flag of the United States was adopted by the Congress as the .
emblem of the Union, will be observed in the District :;.f.? Columbia with
special patriotic exercises in the Sylvan Theater on the Washington
Monument Grounds beginning shortly after 3:00 p.m.
"The Flag Day program has been arranged by our civic, fraternal,
and religious organizations as President Woodrow Wilson stated in his
proclamation setting aside Flag Day to serve as. a means to ?give ?
significant expression to Our thoughtful love of America and our deter-
mination to make? it greater and purer,
"It is therefore desired that as many as possible of the Federal
employees in the area of the Monument Grounds who may be spared be
permitted to attend the exercises without charge to annual leave. Any
employees actively participating in the ceremonies will be e=used from
duty without charge to annual leave at an hour early enough for them to
dc so.
/s/DONALD J. DAWSON
Administrative Assistant
to the President"
2. All employees whose services can be spared without unduly
impairing the operations of the office concerned, may be excused at
3:00 p.m. for such time as is required for the accomplishment of this
purpose.
?FOR THE DIRECTOE 'OF CENTRAL INTELLIGENCE 25X1A
DISTRIBUTION: ALL CIA EMPLOYEES
Acting Executive
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Approved For Release 2001/03/30 : CIA-RDP81-00728R000100110005-7
CENTRAL INTELLI(IENGT A GRIMY
. tashingt en , 0. c
26 Juno 1950
SUBJECT: Ellorgen cy 7.1b dical Treatment
RESCISSION: Notico J.atecj 16 March 1050.
1. Emrgoncy medical treatment for injuries sufferod in lino of
duty or for any .10dica1 omorgency for CIA. omployoos (and PBA person-
nel assigned to ;My within tho CIA aroa)? including all ambulance
service, will bo obtained during 0830 hours to 1700 hours on normal
workdays by calling Extonsion 2300, 2286, or 2595.
2. All CIA omployoos (and FBA personnel assigned to duty within
tho CIA area) requiring .emorgoncy medical treatmont for injurios or
modical =urgency suffortod in 11e of duty durring hours other than
indicated in paragraph 1r ab ovo , may '.btain such at the ProvidenoD Hos-
pital, 2nd and D Streets, S.E. Form CA-16 is required and should be
completed prior to .reporting to the h')spital dr as soon thereafter as
possible. All building *guards maintain a supply of this furm.
3. During h lurs other ttlan indic,.ted in
goncy ambulance servico fr all CIA t.or vvos
signod to duty within tho CIA area) suffering
incurred while n Gevernmont duty or vhile ln
to be num -nod s alma :
paragraph 1 %bovo? emor-
(and FDA pers:anol as-
frcm illness or injury
C;ovornm:Int premises is
a. For personl LIOURED While on duty in VI'ashington or
inedito vicinity, call:
CO-0432 or DU-2570 (1:1:T. Chambers Ot;mvany)
'
Fr per,nnol suf!ferinc frm ILLNESS while ..n duty, call:
\
Washington: HO-3322 (Ambulance Services)
Arlington: OX-2000 (Arlingteu'County Rescue Squad)
Suit land: UN-1122 (Ambula:ico, Princo Ge.)rgos County)
Bothooda: W1-1000 Bethesda-Chevy Chase Roscue sic-pad)
Alexandria: AL-5100 Al,.)xandria Roscue Slnad)
c. For porsennol either injured or sufTering from illness
,;:hi 1 e NOT on duty (but on Government premises )p or for porsons
othor thIn G:wernment omployoes, call as indicated in paragraph
bp immediately above.
d. In all linos of duty emergencios, 'the caller must indiaato
that the request is for a compensation case.
4: In cases of oxtremo ellergency, any ambulance (or rosouo Squad)
and hospital may bo called.
FOR THE DIRECTOR OF CENTRAL INTEL
DISTRIBUTION: ALL CIA BUHL MIS
25X1 A
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25X1A
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE
SUBJECT: Requests for Procurement Action by Supply Branch,
Involving Appropriations Expiring 30 June 1950.
31 May 1950
1. Requests for procurement of equipment, supplies or services,
(other than items available from stock) chargeable to appropriations
expiring 30 June 1950, shall be forwarded in time to reach Services
Division, prior to 15 June 1950, in order to permit orderly completion
of procurement action.
2. Requests for procurement action received by Services Division
after 15 June 1950 are subject to being held without action until the
beginning of the new fiscal year.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: A.
25X1A
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25X1A
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CENTRAL INTELLIGENCE AriElICY
Uashingben, D. C.
.NOTICE
SUIT3CT: Annual Leave
24 May 1
25X1A
1. Attentiott of all Asoistant Directors and Staff Cliefs is
invited to Section 1112 of the Appropriation BilX for Fiscal year
1951, which has already passed the Nouse of ilepresentatives and which
is currently 21,1ndinr; in the Senate. This aection reads as follows:
IlMo part of the funds of, or available for expenditure by any
eor:ovation or agency included in tAQ.i* Act shall be available to
pay for a,nnual leave accumulated by any officer or employee during
the calendar year 1950 and :mused at the close of business on
Doc,3mber 31, 1950: Provided, That this section shall not ap4y
to officers and emloyeei-Tihose post of duty is outiside the
continental United States ??
2...Indications are that?Section 1112 may pass the Senate in
substantially. the same form as above. For this reason, plans must'
be made now for its implementation.
3. Insofar as Section 1112 applies to departmontal enTloyees?
it will be necessary for such employees to utilize all of the leave
(a) days) which accruos to them in calondar veer 1950 prior tc the
close kwL' business on 31 December 1950. Any leave accruing to an
om:layee in calendar year 1950 and nob utilized by the close of
business 31 Deceber 1950 ;rill be lost to the employee under Section
1112.
4. In Viciff of the above, it will be necessary for all supervisors
: to schedule all of Uncir employees for their full 1950 leave
prior to J. January 1951. This will be done 1 n aordanco with procedures
25X1A set forth in
5. Personnel stationed outside the continental United States are
exempt from the provisions of Section 1112, and their leave will be
governed in accordance with applicable CIA instructions.
6. 1To final determination can he made at this time as to the
effect of Section 1112 on employees tilos() post of duty during calender
year 1950 will be outside the continental United States for a portion
of the calendar year and within the United Status for the remainder
of the year. Immediate planning in this connection will be based on
the assumption that leave accrued while the employee is on duty within
the United States must be taken during the calendar year 1950, whereas
leave accrued while the employee is at a post of duty outside the conti-
nental United States may be accrued against the employee's total leave
or utilised at the employee's option.
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7. It should be noted that Section 1112 refers only to the
leave which an employee accrues during the calendar year 1950 and
does not affect prior accruals which an employee can continuo to
carry over.
F62rji3.113,"ma OF 0EflTaid, ETELLIOENCE:
DITIUTIOj: A.
Acting Executive
25X1A
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FORM NO.
32-15
JUN 1949
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CONFIDENTIAL
(Office or Staff Section)
Summary of Budget Estimates
Fiscal Year 19
Organizational Unit
Budget Year
For completion by
No. of the Bu et Branch 02 - 09
Pos, MY I Amount Total
02
03
04
05
06
07
08
09
Tot
Vouchl
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Approved For Release 2001/03/30-: CIA-RDP81-00728R000100110005-7
CONFIDENTIAL
(Office or Staff Section)
Summary of Budget Estimates
Fiscal Year 19
Appendix I
Unit
NO. of
Fos
Budget Year
For completion by
the Bulget Branch
NY Amount
02 - 09
Total
Total
Vouchered
Unvouchered
Grand
Total
PP
ove
Or
e ease
25X1A
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. Approved Release 20,3430 CI,RDR01 -00723R0001 0011000,7
I
FORM NO.
APR 1930 32-17
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OFFICE:
DIVISION:
BRANCH:
SECTION:
CONFIDENTIAL
NON-PERSONAL
SERVICES ESTIMATES
Object Class
Appendix III
FOR COMPLETION BY BUDGET ANALYST
Past year
(actual)
Current year
(budget allowance) $
Budget year
(office estimate) $
REQUIREMENTS
AMOUNT
JUSTIFICATION
CONF1ENTIAL
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Approved For Release 2001/03/30 : CIA-RDP81-00728R000100110005-7
CONFIDENTIAL
Appendix IV
02 TRAVEL
Schedule of Estimated Rates
From To
One lliay Rc id Trip
New York
'Washington
It
Boston
New York
Boston
Viand
? East Coast Points
Mid-1:iest Points
west Coast Points
Central America
South 'America
ETO
IvEDTO
FETO
t20 040
20
/4.0
35
65
75
150
25
.50
.50
120
200
450
225
450
650
1,150
475
1,000
700
1,400
1,000
2,000
Schedule includes average costs of transportation and per diem etc;
CONFIDENTIAL
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Approved For Release 2001/03/30 : CIA-RDP81-00728R00010011000577
CONFIDENTIAL
Appendix V
03 TR/NSPORTATION OF THINGS
Schedule of Estimated Rates
....???????fto.r14..???????????
Unit Cost
Motor Vehicles
Crating (includes freight to POE)
Shipping (POE to destination) ETO
MEDTO
LATO
FETO
General Cargo (Delivery to addressee)
(Administrative supplies and equipment,
wpmmunications supplies and equipment,
and operational supplies and equipment)
ETO
MEDTO
LATO
FETO
Household Goods and Personal Effects
To POE (Based upon E.O. 9997 maximum weight
reimbursement allowances: Family,
7,000 lbs; single individual, 2,500 lbs)
POE to destination
Air Shipments
350 mi.
1,000 mi.
3,0-0 mi.
ETO
MEDTO
LATO
FETO
ETO
MEDTO
LATO
FETO
Pr
Vehicle
Per Ton
Per
100 lbs
Per Ton
!!
Per lb.
II
It
$200.00
350.00
600.00
300.00
500.00
100.00
100.00
75.00
100.00
7,00
' 11.00
18,00
275.00
600.00
150.00
700.00
1.50
2.25
1.75
3.50
CONFIDENTIAL
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Approved For Release 2001/03/30 : CIA-RDP81-00728R000100110005-7
25X1A
NOTICE
RESTRICTED
CENTRAL?INTELLIGhNCE AGEFOY
Washini,ton, D. C.
SUBJECT: ? Records Inventory.
.25X1A REFERENCE:.
20 April 1950
dated 7 November 1949.
1. This Notice sets forth a uniform procedure for inventorying
files and filing equiPment in the offices, staff sections, and field
?
offices of the Agency. From the inventory, Agency records retention
periods and ? disposal tables will be established, also standards for
filing equipment and supplies will be developed.
2. The records officer designated for each office and staff
section will:
a. Conduct orientation meetings for members of his office
selected to assist with the inventory.
b. Fr4are a coatrel list of all file series and equipment
to be included in the inventory.
c. Supervise the physical inventory, review and submit
necessary reports.
3. Appendix A contains detailed procedural information.
FOR TEE DIRECTOR OF CETRAL INTELLIGECE:
Attachment: Appendix A
DISTRIBUTION:
Acting Executive
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Appendix A
to CIA
1. Definitions:
a. Records are defined as including all books, papers, maps, photo-
graphs, 617:17M7e7 documentary materials, regardless of physical form or
characteristics, made or received by any agency )1.. the United States
Government in pursuance of Federal Law or in connection with the trans-
action of public business and preserved or appropriate for preservation
by that agency or its legitimate successor 'as evidence of its organization,
functions, policies, decisions, procedures, operations, or other activities
of the Government or because of the informational value of data contained
therein.
b. Noh-RecordS are library and museum material Made or acquired and.
preserved solely for reference or exhibition, purposes, extra copies of
documents preserved only for convenience of reference, and stocks of
publications and of processed documents. (A processed document is one
which has been duplicated'or reproduced in sufficient number of copies
for required distribution.)
c. File Series are the major identifiable portion of an organized
file which can be described, handled, used and disposed of as. a unit.
A filing unit may be all the papers in one folder, one binder, in. one
drawer or in a series of drawers. A file series or filing unit is net
an individual paper interfiled with other kinds of paper, but is a .whole
file or part of a file, which requires a separate description by.virtue
of variations in arrangement Of subject content, retirement or disposal
characteristics, significant volume, or peculiar physical form of the
papers themselves (as in the case of maps, drawings, or oversized files).
d. Microfilming is the process of photographing indiVidual documents
or files of papers on continuous small size film, so that the documents
are too small to be read Without magnification. Microfilming or Micro-
photography offers a means of reducing the bulJc of records by largely
mechanical techniques and yet permits the making of enlarged .prints
economically and at a rapid rate.
e. Vital Records are those specific doounents or files in the
possession of CIArilch are essential to the continuing administrative
and operational functions of the kr,ency and without which these functions
could not be recreated in the event of a major disaster.
2. Interpretation:
The following general principles serve as a guide in deciding whether
material is record or non-record.
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a. All filo papers are presumed to be records. The more fact that
they wore prepared, retained and filed indicates that they wore originally
regarded as records. This premise does not moan that they are records,
but merely that they must be regarded as records until their non-record
character is established. In other words, the blirden of proof is on
establishing the non-record character of mterial.
b. Papers which once have record character, always have record
character. Values must not be confused with characteristics. If papers
are records when they are filed, they remain records as long as they are
in existence even though they may not have any retention values. For
instance, chaAlges in procedures quite often render obsolete the records
prepared under the old procedures. Their obsolescence is. a good reason
for disposal but no reason at all for circumventing the legal procedures
for disposal.
c. Nearly all non-records are determined on the basis of physical
duplication. :or example, if an organization has two files of purchase
orders, filed in the same waY, and containing identical information, one
of those files is non-record. Following are qualifications to the physi-
cal duplication rule:
(1) Generally, duplicates must have been retained for con-
venience of reference to justify non-record interpretation. It
is not enough to say that exact copies are retained by another
agency, or by another branch or division. It depends upon the
purpose for which the filo exists and the use made of it.
(2) The fact that two files of exact duplicates in the
same organization are filed differently May give record
character to both of them. For instance, in the same organi-
zation,. both a numeric and 'an alphabetic file of the same
material may be records.
d. Duplication of essential content of files is not Sufficient
reason to construe files as non-record. While such duplication may be
good reason for disposal, it does not mean the files are non-record.
. Procedure for the Inventory:
The Records Officer for each office and staff section will be re-
sponsible for coordinating the following stages of the inventory:
? a. Within three (3) working days after receipt of this Notice ?
.orientation meetings for Purposes of instruction and discussion of
problems will be conducted by Records Officers with employees who are
.selected to prepare the information required.
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b. Aathin fivo (5) weri:ing days from tho receipt of this Notice
a pre-inventory 113t of filo' sevioS and units of filingeiquipmnt will
be submitted to onCh Rocords Officer by tho persons' selected to assist
with the inventory, These pre?-inventory lista should show: (1) ' Date
prepared, (2) Name of Division, ).3ranch,.Section and Unit reporting, (3)
Name .or title Of each file serieb, (4) Name .and telephone number of the ?
person conducting the. physical in'ventory,: and (5) tLe total number of
itoms of filing equipment in use by size and type of each item.
C, The above pre-inventory lists should be proparA in duplicate,
on copy being retained by. the Records Officer and the other copy to be
tv!:dismitted by him to tho Roords :Mr-Inagement -:ranch, CIA Library, OCD.
d. The preparation and exo'cutien of th Pilos Inventory Report:
Form No. 60-74, is outlined in paragraph 4, below, Initial distribution
of forms will be made by the.CIA Rocords.Officer, . .
4.''
Completion of Files Inventory Report, Form No. 60-74:
An original and two copies will be prepared. The oricinal and one
copy is tobe'forwarded to the CIA Records Officer. The following' sub-
paragraphs giVe.specific instructions for completing bah item On. the
Files Inventory Report.
Item 1 - Form No. Show the CIA Form number. If the form has no
identifying nu76777175avo this space blank. If the form is a Standard
Form -used by all 7,goncies of the Federal Government, write tho letter "8"
bofore tho form number. If the form is a Departmont of the Army, Civil
Service Commission or other agoncy form, write the accepted abbreviation
for the agency before thk; form number. If the file series is made up of
a principal form and one or Moro sunportinE or subsidiary forms, show
only tho principal'form:here;.show the supporting .forms under Item 7,
"Description of Record".
Item 2 - Title or Name of File. Show the titlo of the form, or
the qvi.me of the report, or the name by m'hich the filo is identified.
The name of the record'ought to indiev.te the function which it serves
or rlrevide a clear deacription of its contonts. For example, Purchase
Order, Receiving Copy, or Reclust fdr intelligence Information.
... .1 .....
itcm 3 - Organizybion Code. Show the code numbsr for.the Office,
Division, Branch, or Field Activity reporting, using the Organization Code
number furnished each offico by the CIA Records Officer.
Item. Organization. Show organizational names, no just letters
representing DIVisions,-FFIches, Sections, Units, ahd Field Activities.
An exception may be made, if for security reasons, full organizational
names may not be used; In such'casesi the authorized abbreViations will
be shown in .bhis: ilbem. However) the Records Officer for the Office or
Staff Section 'must insure that identification of those organizational
units !is.. preserved and .1s available for referonce if .necessary.
737.
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Item 5 - Locations. 'Give the locations, city and buildings where
the r775771-Eare 1=7 Include locations where portions of file series
are stored.
. Item 6A - Prepared By. Give name Or initials of individuals pre-
paring the Files inventory Report forms. The lists made by the Records
Officers of individuals designated to take the inventories will be pre-
served to identify these persons.
Itom 6B - Date. Show date the form is prepared.
Item 6c - Approved By. Show initials of Records Officer authenti-
.catinTTOTTeteness and accuracy of form.
Item 7 - DescriPtion Of Record or File. Enter a brief but adequate
description ofhe file, telling its and listing all forms, differ-
ent types of reports or other papers included.. If the fileconsists of
records which warrant special protection, such. as vital records, state
this fact and sugsest whether security copies of the records should be
made for storage in an area remeved from the record copies. Occasionally,
it may be necessary to continue the description on an attached sheet of
papers, 5 x 8 inches in size.
Examples of entries under Item 7:
. . . ....... .
Administrative Correspondence File including original
copies of letters 276=ed, copies of letters sent and
various supporting papers, fastened into heavy pressboard
folders.
Requests for Supplies and Equipment including carbons
(:): Forms No. 36-7 and memoraridTapprov3.n.g or requesting
action on purchases.
Requirements Directives File inbluding Forms No. 60-1,
Reeuest for Intelligence Iaformation, Forms No. 60-101,
Collection Directive form letters, logs of items received
and related correspondence.
.Item 8 - Size of Record. Chock the proper box to show the size
of the principal papers in file.
Item 9 - Kind of Copy. Check the proper space to indicate the
kind of copies of the principal papers included in the file. If file
includes different kinds of cOpies; check the space marked "mixed".
Item 10 - Quantity of Records. Compress the .papers in the, file
drawer or on shelves and measure the thicknesS.with a ruler. Shaw as
Item 10A the number of linear feet now in ,file. Show lesSer quantities
as fractions of linear feet. Shaw as Item 10B the number of filing
drawers or shelves now required for the file.
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Item 11 - Filing Arrangement. Shaw how the filo is arranged, e.g.,
alpha"6-57=y7r7CEMCT-6-677-76ndent; or geographically by coUntry
and city; or numerically by Purchase Order numbers; or subjectively by
codes selected from the CIA Filing Manual; or from the CIA Library Intelli-
genco Subject Code (ISO'); or from some other commonly used classification
code such as Army's Basic Intelligence Directi.kio (BID).
. .
Item 12 - Dates Included? Show the span of the file series from the
earliest aates to the most recent. If the SGriOS is still accumulating
write "TO Dote" for the most recent date.
Item 13 - AnnUal Rate of Growth.' Show tho number of linear feet
of growth jr year. Show leer quantities as fractions of linear feet.
If the file is closed write the word "none" in this space.
Item 14 - DesCription of Filing Equipment. Show in the proper
spaco-TRE747E;mael 1ri.G71771717777scrii-71-77 of ecuipment in use for
the filo. If more than one typo of equipment is used for portions of
the file, show the other tyl:cs on the s?c')nd lino under iLH Remarks.
Check the proper box Which describes
equip.= containing the file series..
14B - Type: Check the proper bOx which describes
.equipment containing the file. series.
14C - Kind: Checl,c the proper box to indicate the
the ,:quir,.ment.
14D - Number of Units: Show the number of filing cabinets or
shelf sections of each typo in use.
the size of
the type of
construction of
14E - Drawers per Unit: Show the number of drawers inoach unit
of equipment. If the iteM is a visible filing cabinet, shew the number
of panels, or if shelving, 111.ow the number of shelves per section.
14F - Rows per DraWer: Show the number of rem per drawer if more
than one. For instance, Irk 5 card cabinets often provide for two rows
of cards per drawer.
?
... .
14G - Depth per Unit: Show the depth of the filing
If shelving is used, si!ow-the length of the shelf?
1411 - Remarks: Use this space for additional entries if the file
series is housed in more than one typo ..of filing equipment, or if other
notation need be made.
drawer in inches.
APPRAISAL OF RECORDS:
The items numbered 15 through 23 concern the value of the file series
and recommended period of retention. The specific items are listed below:
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? Item 15 - Official Authorization for Establishing or Maintaining
the ITIFT.771f a specific authoiMng 67rective requires the preparation
and malntanance of .records comprising the file series, make reference to
the directive here. Most rile series are established as a natural product
of the operations of the creating organization and no definite requirement
for the filo series exists,' If there is no authorizing directive write
the word "none" in this space.
Item 16 - Security Classificati? Check the highesf security classi-
fioainn included in the fife eeries. If more .than one security classifi-
cation is included, check also in the space marked "mixed". Specify under
the heading of "Special" any unusual security Classification identifications.
Item 17 Records Value. Check the appropriate box to show the reason
for ra.ention of the file series, whether the documents have administrative,
fiscal, historical, legal, research, or merely'reference value. If none
of these apply, check the space marked "other".
Item 18 - Record Character. Check the box to show whether the file
serie7s-776-77cord or non-reE571I, as defined in paragraphs 2a and 2b of
Attachment A to CIA andeas discussed further in paragraphs
3a through 3d of the same Attachment. If the record character remains in
doubt, check in the box marked "undetermined".
Item 19 - Vital Records. Check the proper box to indicate whether
the Me series rias been 67,Finated as Vital Records, is under consideration
for designation, has been determined not to include Vital Records or its
status is undetermined.
Item 20 - Extent of File Duplication. Check the appropriate box to
indicITFUTlicaTan of the file series. Fill in the locatiOn of files
of exact copies if known.
Item 21 - Frequency of. Use. .Check the proper box to shew the relative
activity of the Pile series, Activity is based on the nuMber of references
per month required under normal operating conditions, or the number of
additions which mut be made to the file series monthly. Inactive files
may be either those on wnch actions have been completed or a backlog of
work on which active Wprk has not yet been 'undertaken. In either Case,
inactive files may be suitable for storage. Semi-active files are not used
daily by the collective office, and are usually suitable for transfer to
storages.provided that the number and complexity of searches will permit
transfer.
. Item 22 - Recommended :Disposition. Show, to the best of your ability
by checking the proper box, what disposition of the file series is recom-
mended. Fill in the esti:lated age in months or -year's when the filo series
should be transferred to Agency storage or destroyed. These transfer or
destruction dates do not authorize transfers to storage nor destruction
of records but will aid in the schedaling,of transfers and in establishing
retention periods as provided by law.
Item 23 - Recommending Officials. Enter here the names of officials
recommending the fransf.:Ir and reten.bion periods under Item 22..
. ?
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CENTRAL INTELLIGENCE AGENCY
Washington, Do C.
6 April 1900
SUBJECT? Attendance of CIA Employees at the Ceremenien in Tribute.
to Gabriel Gonzalez Videla, President of Chile.
1. The following ,memorandum from the White House dated 3
April 1950 is quoted below fo'yeur information:
"THE WHITE HOUSE
ria F.; ng .11 on
"TO Ti7E READS OF EXECUTIVE DEPARTIENTS AND AGENCIES
"Ceremonies have been planned to pay tribute to His Excellency
GabrLel Gonzalez Videla,'Prosident of Chile, who will arrive in
i'ttokington April twelfth, for the purpose of making an official visit
to the United States,'
His Excellency will reach the National Airport at 3:00 PM, EST$
on Wednesday, April twelfth, where there will be a brief ceremony,.
After crossing the Memorial Bridge and rounding the Lincoln Memorial,
he will proceed along 23rd Street to Constitution Avenue (expected to
arrive at Constitution Avenue at approximately 3115 PM), oast on Con-
stitution Avenne to 12th Street, north on 12th Street to Pennsylvania
Avenue, west on Pennsylvania Avenue to the District Building at 14th
Street and Pennsylvania Avenue, whore he will be officially welcomed
and presontedwith the key to the City of Washington. He will then
continue along Pennsylvania Avenue to 15th Street, north on 15th Street
.t7. Pennsylvania Avenue, west on Pennsylvania Avenue to the Blair House.
"It is desired that as many .as possible of the government employees
extend their greetings to President Gonzalez Videla. For the accomplish-
ment of this purpose, President Truman has indicated that the Heads of
the detartments and agencies 'shall excuse from work those employees
whose services can be spared, without charge to annual leave, for such
tine as is required to greet President Gonzalez Videla on April twelfth?
Th-se members of the Nati nal Guard participating along the route to be
taken by the Presidential party will also bo excused from duty with-
out charge to annual leave at an hour early enough to permit them
arrive in uniform at their appointed stations.
/S/ DONALD S. DAVISON
Administrative Assistant
to the President"
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2. All employees whose services can be apared without unduly
impairing the operatins of the office concerned, may be excusdd at
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3:00 PM for ouch time as is required for the accomplishment of this
purpose.
FOR TUE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: ALL CIA EMPLOYEES
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CE77.1.LL TAKLICE A'..d1',C1 ?
nr,toni IL C.
NOTTC?
April 19.5j
SUBJECT: Leavu on Good Friduy,
The Dir..otor cl If t.tall ciroployu,::s who uish ?;(-) attond
llious survics.:o cv.1 Good Friday, 7 Lpril 1c)5C), be p.:rmittdd to do
so, to. thu extent co1Pensur7,t with 1,1ting os:3ontial oprationa1
requiemonbs. Sup:cviso;:.s ;1. L1 scht.luleS to ..prmit tho
maximum. number of r174)loys ?LbsvPc durin7 working
hours for this purpos will b ohAr. to annual
FOR tr:fl DIRCTOR OF (.2::!T .J.1L
DISTRIBOTICM:
CIA?TIMTICIPYEES.
:.2xc:outi.ve
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CENTRAL INTELLIGENCE AGENCY
Washington, D.. C.
NOTICE
SUBJECT: Visiting Nurse Service
13 March 1950
1. Visiting nurse service will be provided as indicated below
during normal workdays:
"L" Building Room No. 1035 0830 to 1630 hours
"Q" Building Room No. 1259 0900 to 1015 hours
Rosslyn Room No. 22 1100 to 1130 hours
1111111111111 Room No. 2013 0930 to 1000 hours
Central Building Room No. 107 0830 to 1700 hours
Building #14 Room No. E-21 On call- Ext. 2300
Auditorium Room No. None On call- Ext. 2300
Room No. 1/1118 On callrtExt. 2300
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2. In case of serious injury in line of duty or any Medical
Emergency between 0830 and 1700 hours, Call :.:xtonsion 2300, 2286,
or 2691 immcdiately.
3. The above schedule and nurseehours aro subject to change
as the need arises.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION; ALL CIA EITLOYEES
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Executive
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 16 March 1950
SUBJECT: Emergency Medical Treatment.
1. Emergency medical treatment for injuries suffered in line of
duty or for any medical emergency may be obtained during 0830 hours
and 1700 hours on normal workdays by calling Extension 2300, 2286 or
2595.
2. Emergency medical treatment for injuries or medical emergency
suffered in line of duty during hours other than indioated in paragraph
1. above may be obtained at the Providence Hospital, 2nd and D Streets,
S.E. Form CA-16 is required which should be completed prior to report-
ing to the hospital or as soon thereafter as possible. All building
guards maintain a supply of the form.
3. Ambulance service may be obtained at the Garfield Hospital,
Ambulance Division, phone ADams 7500. Caller must indicate the request
is for a compensation case.
? FOR THE DIRECTOR OF CENTAL INTELLICENCE:
DISTRIBUTION: ALL CIA EMPLOYEES.
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 13 March 1950
'SUBJECT: Chest X-Ray Survey
1. A yearly X-Ray service is available to all employees of
this Agency and is conducted on a rotational basis. All X-Rays
will be taken, analyzed and recorded in the Medical Division.
Personnel should not make inquiries by telephone relative to X-Ray
results. Acre circumstances so merit it, the Medical Division will
contact the particular individual.
2. Employees who have had a chest X-Ray within the last six
months will not be eligible. This ruling does not apply if the
employee has been exposed to Tuberculosis during that period. Such
incrviduals are encouraged to report to the nursing section, Medical
Dision, Central Building, so that proper follow up can be initiated.
3. An advance notice of one day or more will be given each
office or activity of CIA, indicating the date that X-Ray service
will be available. The office or activity will be responsible for
the preparation of rosters, including time and date of appointment
for the employees desiring this service, and for scheduling them
within the limits of time set by the Medical Division. A copy of each
schedule must be forwarded in advance to the Medical Division.
FOR THE DIRECTOR OF CENTRAL INTELLIGONCE:
DISTRIDUTIOH: ALL CIA ii.PLOYEES
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CENTRAL INTELLIGENCE AGENCY
'...1as1ingtonj D. C.
9 March 1950
SUBJECT: Medical Care of Military Personnel and Their Dependents
1. Medical care and service available during regular duty hours
Monday through Friday j with the exception of holidays, include the
following:
a. Sick call will. be held every morning between the hours
of 0830 and 0930 in the Dispensary, Central Building.
b. Military personnel reporting to the Medical Division,
will identify themselves as such, to the Medical Division recep-
tionist, for proper referral and recordily,,,,
c,:"Out.Patient Service" is available only during regular
working hours,
d. Emergency treatment is available at any time during
normal duty hours.
e. Hospitalization and specialist care, if required, in
the judgement of the medical officer, will be arranged for and
appointments made by the Physical Qualifications Branch, Medical
Division.
2. Emergency service, treatment or hospitaliaation, after regular
hours of duty, week-ends and holidays:
a. Army and Air Force personnel requiring treatment for
themselves or their ,clependetts, will report to the Army Or Air
Force Installation closest to theirlheme.and in accordance with
the Zoning Instructions contained in War Dept. Memo.. No. 4-505-2,
dated 12 March 1947.
2 (1) Walter Reed Zone:
(a),. Telephone GEorgia 1000, EKtension 1.
(b) Region served. Area bounded on the west and
south by the Potomac River; on the south and east by the
Anacostia River and the Defense Hi&away an on the north
by a line drawn on a ten mile 'radius from the Army Medical
Center.
(2) Fort Myer Zone:
(a) Telephone CHestnut 3000 (ask operator for "Out
Patient Clinic").
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(b) Region served i Area bounded on the east and
north by the Potomac River; 'on the south by a line extending
through the towns of Snowden, Gum Springs, Laurel Grove
and Garfield; and, on the west by a lino drawn on a ten mile
radius from Fort Myer,
(3) Bolling Field Zone:
(a) Telephone FRanklin 9000, Extension 4211.
(b) Region served. ? Area bounded on the west by
the Potomac River; and, the Anacostia River and the Defense
Highway and on the south;and,east by a line drawn on a
ten mile radius from Bolling Field.
Fort Belvoir Zone:
? (a) Telephone TEmple 7400, Extension 150
(b) Region served. Area bounded on the east and
south by the Potomac River; on the north by a line extending
through the towns of Snowden, Gum Springs, Laurel Grove
and Garfield; an4 on the west by a line drawn on a ten
mile radius from Fort Belvoir.
b. Army and Air Force personnel having received emergency
treatment, hospitalization or assigned to quarters will report
sliCh information or if that is not practical to have it reported
to the Physical Qualifications Branch on Extension 2692, the
next day of duty.
c. All personnel will report release from hospitalization
or from quarters to the Physical Qualifications Branch on KJ:ten-
sion 2692, whether assigned by the CIA Medical Officer or as a
result of emergency dervice assigned by a medical officer of a
particulardilitary hodical institution.
d. No one will be Placed on "quartersli. without proper
authorization 'by a Service Medical officer.
FOR THE DIRECTOR OF CENTRAL INTELLIGEME:
DISTRIBUTION: ? A.
All Military Personnel
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 7 March 1950
SUBJECT: CIA Seal
1. An official Central Intelligence Agency Seal has been
approved by the President and announced in Executive Order No.
10111 dated 17 February 1950. A facsimile of the seal is repro-
duced on the reverse of this Notice.
2. All design suggestions received in response to CIA Notice
11111111were carefully reviewed and submitted to the National
Heraldic Division, Department of Defense, for final determination
as to appropriateness and suitability. In view of the fact that
the approved seal included ideas of a number of the suggestions
submitted, no cash award could be made under the Employees Sug-
gestion Program.
3. The Director extends his appreciation to all participating
employees for their generous response to his request for suggestions.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: ALL CIA EMPLOYEES
Executive
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CE;TAAL IIMILR.ZACE AGEOGY
.!:rashiri4:ton, . C
D .
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28 February 1950
SUBJECT: ApplAcation for Tar Prisoner and. Internee. Benefits.
1.. The. War Clains'Act, 1948. (Public La* 696, .80th Congress)
provides for the payent of certain benefits to: (a) members of the
military and naval forces of. no? United States who were held prisoner
of war Iv,r an enemy govcrIunent; ?(b). civilian United States citizens
.catured a:.,d interned by the Rwanose Covernmont or who went into :
hiding to r..void capture or internmeut by the. Japanese Gov(Amment;
(c) survivors. of.)ersons indicated in (1.) and (b) above.
Claims: ui-Lder the Act must be filed prior .to 2 ',,hrch 1951.
Em2loyeos ellr;ible for be-:!efasi dox thls. Act may obtain.
aoplication forms and information from the Headquarters Detachment,
Room 116, florth?Buildig.
Fon THE DIREcTo2. OF CEJTAL 11iTiLLIGE. ICE
?DIMIBUTION: ALL CIA ENI'LCY=.
I::STRICTED
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.2xecutive
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
1 May 1950
SUBJECT: Notary Public Service.
K ,SCISSION: Notice No. dated 27 February 1950.
In order to meet the official needs of the Agency and, in additions
to assist CIA employees in obtaining notarial service, the following
named CIA employees have been designated to administer such oaths during
regular working hours, This service will be provided without charge and
in acc;ordance with the terms of their commissions as Notaries Public:
4.
5.
NAME
ROOM BUILDING
207 2210 E. St.
207 2210 E. St.
112 South
1301
FOR THE DIRECTOR OF CENT.LAL INTELLIGENCE:
25X1A .
DISTRINTION: ALL CIA EMPIOYES.
RESTRICTED
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a
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
SUBJECT: Notary Public Service
/
27 February 1950
In order to meet the official needs of the Agoncy and, in addition,
to assist CIA emplcees in obtaining notarial service, the following
named CIA employees have been designated to administer such oaths
regular working hours. This serviee will be provided without charge
in accordance with be terms of their commissions as Notaries Publio:
NAME ROOM. BUILDING
during
and
1.
207,
2210 E.
St.
2.
207
2210 E.
St.
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235.3.
South
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)4.
G
0 1703
6.
1067......
"L"
2051......
"QueP.
b.
100
Central
9.
... . .. ... ... 1029
iimu
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
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DISTRIBUTION: ALL CIA ENPLOYEES
,RYBTRICTED
Captains US
Executive
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CENTRAL INTELLIGILICE AGENCY
ITashington) Do C.
16 February 1950
SUBJECT: Formation of a Naval Reserve Unit - ActivAtion Date,
REFERENCE: Notice N00
lo In line 2 of paragraph 1, reference Notice) change
the date from Tuesday) 21 February 1950 to Monday) 27 February
1950.
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2. This change is necessary because Capta
advises he is unable to attend on the date original y se t0
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
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DISTRIBUTION: ALL CIA EMPLOYEES
Captain) USN
, Executive
. ? RE;:-MIC TED
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CENTRAL INTELLIGENCE AGET;CY
Washington, D. C. ?
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17 February 1950
SUBJECT: 'Writing of Dates within CIA.
REFERENCE: Chapter I, Paragraph 5:a., CIA Correspondence Manual,
dated January 1948.
1. Reference requires that within CIA dates be written in the
day-month-year form, i.e. 17 February 1950. It forbids use of skeleton
style 5/1/50.
2: Noncompliance with this' directive by various CIA units is causing
confusion within the Agency and attention is directed to the reference for
strict compliance.
FOR TEB DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: A.
Captain, USN
Executive
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CENTRAL INTELLIGENCE ACEIM
Washington, D. C. ?
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14.F.:)bruary 1950
SUBJECT: Formation of a Naval Resorve Unit,
1. domposite Unit W-14 of the Naval Reserve will be activated under
the .'etomac River Naval Command on Tuesday, 21 February 150. Membership
will be limited to Naval Reservists currently employed by the Central
ietelligonce Agency. The activation meeting will take place betveen 1730
and 190 hcurs on the above date in the aditorium of the Department of
State, 21st Street and Virginia Avenue, N.W., Washington, D. C.
2. Tho Agency welcomes the activation of this Naval Reserve Unit.
It is anticipated that its benefits vill include (a) maintenance of an
active status for many. Reservists who might otherwise be relegated to
inactive status because of civil employment by the Central Intelligence
Agency; ()) provision of a training program which will enhance the broad
value of the Reservists not only to the Navy but to the Central intelli-
gence fieency as well; (c) provision of a recognized Naval Reserve Unit
whicn can cooperate with other CIA reserve organizations on problems of
interservice coordination of particular concern to the Central intelli-
olice Agency.
3. The prospective Coinmanding Officer of the Unit, 25X1A
has requested that all employees who now have or who
are e1?ih10 for any Naval Reserve status be notified and cordially
invited to attend?TTe activation meeting. Captain E. D. Graves, USN,
Director of Naval Reserve, PiVIC, Captain VT. L. Gatee) USNR, and several
other officers on the Staff of the Commandant; PRNC, will be present and
will giVe authoritative answers to questions pertaining to the Naval
Reserve. As guest s.weaker, Captain James E. Van Zandt, USNR,? has beon
Invited to speak on Naval Reserve matters. Captain Van Zandt, as United
States Reeresentative from the State of Pennsylvania and as Brigade. Com-
mander of tho Vo1une?r .Units, PRNC?.haS long taken an active interest in
the Naval Roserve and is extremely well-qualified to speak on the subject. i,1:1e
y
4
4. Civilian dress will be aperopriate.
50R THE DIRECTOR OF CENTRAL IETELLICEWCE:
? ? 25X1A
DISTRIBUTION: ALL CIA EMPLOYEES
? ? RESTRICTED ?
Captain, USN
Executive
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CENTRAL INTELLIGENCE AGENCY
Washington, D. Co
NOTICE
SUBJECT: Presentation of Awards for Employee Suggestions
20 February 1950
1. On 9 February 1950, the Director personally presented awards
to two employees who had submitted meritorious suggestions. The
employees and their awards are:
- Certificate of Award and $64040
- Certificate ol Award
2. The suggestions which have been adopted will save the Agency
approximately :,)1,845.00 annually. In addition, certain intangible
savings have been realized.
3. During the past six months, twenty-one employee suggestions
were received. In addition to those adopted, eleven were not adaptable
and the balance are under consideration by the Committee on Awards for
Meritorious Suggestions.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: ALL CIA EMPLOYEES
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CENTfIAL INTELLICENCE.AGENCY
Washington,
25X1A
NOTICE 23 January 1950
? SUBJECT: .Voluntary Contributions.
1. In the next few months, various national and local organizati
will make direct appeals to the people throughout the Government for
financial support in carrying out their programs of safeguarding and
improving the lives of thousands of ten, women and children in this and
other comromities throughout the nation.
2. Past experience has shown that these services have been most
effective in providing social and recreational services, insurance against
privation and juvenile delinquency, as well as sickness and accident pre-
vention.
3. . In order that you will have sufficient information concerning the
objectives of these organizations, and the types of serVice rendered the
community,:the following information is provided:
a'. a. The Metropolitan Police Boys Club is a community organization
which'conducts,a membership drive yeaiaTto-finance seven boys clubs
and :sumter camps for' less fortunate youngsters of Washington. The
money obtained from these campaigns makes it possible for more than
17,000 boys to participate in Clean recreational activities and to
become strong American citizens. To fiEnce this. worthy cause, the
campaign committee has set for its 1950 goal, a total of 150,000
memberships. Various types of memberships are available to the
public with dues ranging from one dollar to One hundred dollars
annually. The campaign started 3 January and will Continue through
the early part of February. ,
b. .The Arthritis and.Rheumatism Foundation drive for money to
fight rheumatic diseases is a new campaign, but when it is realized
that arthritis sufferers outnumber all Victimb.of cancer, diabetes,
heart trouble, and tuberculosis cothinedi the need for funds is self-
evident.
The Foundation's goal Thr
used for vastly expanded research
wide public education to halt the
ing and rehabilitation for nearly
arthritis victims.
1950 is 2,000,000 dollars to be
'hospital beds and clinics, nation-
progress of the disease, 'aid retrain-
a million permanently disabled
The campaign began 1 January and continues through 31 January.
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c. The NationalSymphony Orchestra As was incorporated
in December 19310 under the :laws. of tho DistriCT7f Columbia, as a
musical educational and non-.profit corporation.
Annual Membership in the Association is composod of those
who contribute 25 dollars or more to tho Sustaining Fund Drive'.
A contribution of ton dollars ontitles the contributor to an Associate
Mombeeship. It is felt that all serious music-lovers will want to
contribute in order that the National Symphony Orchestra can continue
to grow and improve as it has shown itself capable of doing in recent
years.
d. The Cripplod Children's Society. Drive begins 15 Fobruary and
ends 1 March. Tho S6CIZITis a national organization devoted to the
cause of caring for afflicted children and equipping them for later
life.
e. Tho March of DiM03 is a well-known cause; its goal is to
stop the spi752 of infantile paralysis and provide treatment and
rehabilitation for those now afflictod. The campaign began
January and will continue through 31 January.
f. The American Rod Cross is a national organization which
maintains relations with7g775E'ller Red Cross societies throughout
the world. It serves the armed foroes abroad and at home. It
functions as the national reliof agency when disaster strikes.
It promote health and safety through its first oid and accident
prevention, nursing, and national blood progrmns. The campaign
for funda of this organization will be carried on through the month
of March. Sixty-seven million dollaes will be required to carry on
the worth-while work of this activity. The goal for the Washington
Metropolitan Area is 1,039,000 dollars.
g. The American Cancor Society is o national organization
established to cdiTETZ-17-soarch, promoVe edAcation and furnish
surveys to find the cause a:id cure for caacer, to educate the
peoplo to soo thoir doctors upon the first danger, signals of.thu
disoase, and to promote in genoral such authentic and approved
projects as will help bring cancer under control.
The financial drive of this society will tako place during
the month of April. The goal of the campaign is to obtain a contri-
bution of ono dollar from oach Government employee. Sixty per cant
of each dollar contributcd will remain in this community to promote
the study of ?oancor control, 25 per cent will be used Ror research,
and 15 per cant will be devoted to oducational and administrative
work,
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4. Although it is appreciated that the personnel of this Agency
havo responded time and time again to those various causes, it is
believed that the worth of the current campaigns is clearly evident,
and it is therefore ur6ed that everyone contribute according to his own
personal financial situation. Keyworkers in eaoh Division will be avail-
able to receive voluntary contributions for the above-named causes.
Contributions to these charitable orp4anizations may be counted as allowable
deductions on next year's income tax rut-urns.
DISTRIBUTION: ALL CIA EMPLOYEES.
R. H. hILIENXOETTER
Roar Admiral, USN
Director of Central Intelligence
.-3-
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE ' 18 January 1950.
SUBJECT: Community Chesi Federation Campaign Roturns.
1. The following lott: r n.cldressed to the Director of Central Intel...
ligence is quotod for I h ) information of all concerned:
"Now that tha ? of mpaign for the Community Chest Federation is
over, I want to e:,:pr )ss to you personally and through you? to
your fine wOrkore :I Tar thanks for the loyal and thorough support
that you gave mo ci,o.irtan of tho Government Unit in connection
with this wort.I.N: Ale community endeavor..
You will bu gird to know that tho Government Unit in this
campo.ign has adaiovoe 'appl-oximately 95% of its assigned quota,
raising ths) rurr. of $1,503,983.05 which reflocts the giving of
214,052 erpiyo. jy. loth the Federal and District Governments.
While realizing we dir'..not quit() reach our goal,, I think this
is a gratifyirzachia emxib? .and all those participating deserve
? congratulatL 07 is.
"From i;hc, last re-bt rnS beforn mo, your Agency has contributed
the slam of 0:1.5,473.84 f )r the gifts? of the members of your Agoncy.
"Few ,->f 4,;ho thousand 3 rf boneficiaries of -tho fund in tho
National Ca!?ital Area r.r,! in a position tc axpross their grati-
tude for :IC/ al? efforts in Thor bohalf. However, our satisfac-
tion comas from the sons 3 of a :job wall clone rtnd in tho knowl-
edge that to . have contribt t.:od our part to strengthen the com-
munity in vhich wo.?live. 3y our efforts wo have mado it a bet-
tor placo in which to live, and hay? helpod to alloviate the
distross rnJ suffering of 10;.lio of our loss fortunate neighbors.
"Thanking you, I am
Sincorely yours,
(Signed) MAURICE J. TOBIN" /1
2, Tho Di? octor wishos to exp:oss his appreciation to all those
who holped nako CIA's conbribuion to the Community Chest Federation
such a ge?,erous one.
FOR 7HE DIRECTOR OF CENTRAL INTELLIGENCE:
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DISTRI3UTION: All CIA Employool.
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RES TR..:ICED
CENMAL IMMLIGENCE AGENCY.
Nashington, D. C.
NOTICE 10 January 1950
SUBJEC?!: Amonthnont to Civil Service Retirement Systom
1. Information contained in the attached shoot has boon received
from thu Retirement Division of the U. S. Civil Service Commission,
and is furnished for attachmeht to your copy of Standard Form No. 105,
"Certificate of Membership in the United States Civil Service System".
20 The amondmont of 30 September 1949, is an important change in
the Retirement Act. It liberalizes the survivorship feature of the law
in two respects; (1) it grants a married woman the same privilege at
retirement in u,iving her widower an annuity upon her death as was granted
the married male employee: in providing for his widow under the Act of
28 February 1948; and (2) it increases the annuity payable to the retiring
employee who elects this typo of bonofit by providing that the reduction
on the first $1,500 annuity shall be five per cent instead of the former
ten per cent:
3.. If you have not previously received Standard Form, No. .105,
yourlOgynny he obtained from the Personnel. Adatnistrativc
Staff, or, the Employees Division, Special Support Staff?
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
ATTACHMENT: Supplement
DISTRIBUTION: ALL CIA EMPLOYEES
RESTRICTED
Executive
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1. Insert in.
SUPPLEMENT
to the
CERTIFICATE OF MEMBERSHIP
in the
Civil Service Retirement Systom
The words "Air Force" between the
Sec. II, line 6 words "Navy" and "Marine Corps".
. Substitute for
Widow or widower survivor-annuitana-
See. V, par. 3(a) As a married employee retiring for
any reason, other than discontinued
service after five years, you may take
a reduced annuity and thus provide an
annu'Lty for your widow or widower upon
your death. Your named survivor will
receive the annuity at age 50, or
immediately upon your death if he or
she is already past age 50, and it will
continue until death or remarriage.
,Dur rate of annuity will be determined
by reducing (1) the first $1,500 of the
full rate due you by five per cent, (2)
any balance over that figure by ten
per cent, and (3) the full rate by three-
flourthsof one per cent for each full
year your wife or husband is under age
60 at your retirement, the total
tion not not to exceed 25 per cent of the
full rate. Your survivorls rate of
annuity will be one-half of your full
rate.
Reason for change
Establishment of the
Air Force as an in-
dependent branch of
the military service,
Passage of Act .of
Sept. 30, 1949,.
which liberalized
the Survivorship
feature of the
Retirement Act.
3. Omit from Theolauso "excluding any part of it
Sec. V, par. 3(b) purchased by volurtary contributions".
.4.. Add to Should you elect to share your volun-
Sec. VI par. 2 tary contribution account with a sur,-
Vivorannuitant, this purchasable
amount will be further reduced in
accordance with t4e table shown under
Sec. V-3(b).
5. Insert in
Sec. IX Note
The word "generally" between the
words "iS" and "excluded".
Adoption of regula-
tion permitting a
retiring employee
either to use all
of his voluntary
contribution account
for his own annuity
or to share it with
a named survivor.
Same as 3.
Same as 3.
IMPORTANT ATTACH THIS SUPPLFMENT TO YOUR CERTIFICATE OF MEMBERSHIP
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CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
NOTICE 5 January 1950
SUBJECT: Rescission of CIA Notices
1. All previously published CIA Notices are hereby rescinded and
will be destroyed in accordance with security regulations.
2. Information which was originally published in CIA Notices, and
which continues to be effective, is being issued in the form of Adminis-
trative Instructions.
5. CIA dated 10 June 1949, contains information
of continuing applicability which is republished below:
a. No application of the provisions of the CIA Act of 1949,
Public Law 110, 81st Congress, will become effective until the
official publication of appropriate regulations prescribed by
the Director of Central Intelligence.
b. Regardless of any authorities included in the Act re-
ferred to above, the published regulations of CIA now in effect
will continue to govern CIA administration and operations.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
DISTRIBUTION: A.
RESTRICTED
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