CIA INTELLIGENCE INFORMATION REPORTS.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100020025-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 17
• Document Creation Date: December 14, 2016
• Document Release Date: October 24, 2002
• Sequence Number: 25
• Publication Date: December 7, 1948
• Content Type: REGULATION

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8ECPET CONFIDENTIAL. RESTRICTED
(SENDER WILL CIRCLE CLASSIFICATION TOP AND B
OFFICE OF SPECIAL OPERATIONS
ROUTING S L I P
P
FROM TO INIT
UNCLASSIF
ASSIST. DIRECTOR FOR SPECIAL OPERATIONS
DEPUTY ASSIST. DIRECTOR
EXECUTIVE OFFICER
CHIEF OF CONTROL
CHIEF OF PLANS
CHIEF OF OPERATIONS
ASSIST. EXECUTIVE OFFICER
EXECUTIVE SECRETARY
ASSIST. EXECUTIVE FOR PERSONNEL
ASSIST. EXECUTIVE FOR ADMINISTRATION
CHIEF OF PROJECTS SUPPORT DIVISION
CHIEF OF COMMUNICATIONS SECTION PSD
CHIEF OF SECURITY SECTION PSD
0 t4 cr
APPROVAL INFORMATION
ACTION DIRECT REPLY []
COMMENT L PREPARATION OF REPLY I 7
CONCURRENCE [I RECOMMENDATION
SIGNATUREC-7
RETURN [-~
DISPATCH
FILE [-~
REMARKS:
SEC CONFIDENTIAL RESTRICTED
UNCLASSIFIED
FORM NO. 30.2
MAR 1947
(352)
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CENTRAL ? INTELLIGENCE AGENCY
Washington, b.. C.
ADMINISTRATIVE, INSTRU
25X1~A NO.
7 December 1948
SUBJECT: CIA Intelligence Information Reports.
(This rescinds Administrative Instruction i[, dated 28 August 1947.)
1. Intelligence information report forms will be used by CIA activi-
ties as indicated below:
a. Form No. 51-4A3 Information Report, revised September 1948--
To be used exclusively by OSO for unevaluated intelligence informa-
tion reports... 'These reports will be reproduced on yellow paper.
b. Form No. 51-4B,' In-formation Report, revised December 1948--
To be used exclusively by Contact Branch, 00, for unevaluated intel-
ligence information reports. These reports will be reproduced on
pink paper.
c* Form No. 51-4C, Information Report, revised D
To be used exclusively ocuments Branch 25X1
or unevaluated an e . i ence in-
ormaion reports. Form No. 51-4B maybe used by FDB or 25X1
such reports when Form No. 51-4C is not appropriate, ese reports
will be reproduced on pink paper.
2. Except as indicated in paragraph 4 below, intelligence informa-
tion reports prepared by OSO and 00 will be forwarded by those offices
direct to OCD without prior evaluation by ORE and will be immediately
disseminated to appropriate agencies and to ORE as unevaluated informa-
tion. Later evaluations of such reports by ORE will not be disseminated
outside CIA except on request initiated by a receiving agency.
3. The Assistant Director for Reports and Estimates will continue
to provide 00 arts OSO with evaluations of reports. Where practicable,
these evaluations will include other using agency opinions as to value
of reports in connection with preparation of departmental estimates.
The Office of Collection and Dissemination will, where practicable, ob-
tain from the outside agency requester an assessment of the report made
in answer to the specific request.
4. a. The Assistant Director for Special Operations may send
direct to the using agency those reports of information obtained
to satisfy special requests received direct from such agency
where security considerations do not permit utilization of normal
dissemination channels. The Assistant Director for Reports and
Estimates will be immediately furnished a copy of each report
so disseminated when such reports fall within his field of interest.
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Preparation of Forms 51-4 51-4B and 51-4C
a. 'Information Report Forms will be .prgpar@d' by the office originat-
ing the report. These offices will:
(1) Classify the reports in accordance: with current CIA security
regulations and type classification on 'the form.
(2) Indicate broad restrictions of any type which should be
shown on each copy of a report if . special control ' of distribution is
required. These restrictions will be typed on the master forma For
-example,' if the report should not' be made available by receiving
agencies to other than U. S. officials), 'notation would be made.--
"CONTROL/U.S., OFFICIALS ONLY".
(3) Indicate on the master form so as not to reproduce on cop-
ies of the report, recommendations 'for?distribution to particular
agencies which might not normally be considered as logical recipi-
ents of the report. by OCD. If the originating office believes
that certain' specific agencies should not receive the report, such
recommendations should also be indicated on the master form so as
not to reproduce on copies of the report, If there''is not suffi-
ca.en space on the master form to indicate all distribution recom-
mendations and/or, restrictions,- an attached slip may be. used. In
such cases a notation will be made at the top of the master form
so as not to reproduce on copies of the report -- "Special Distri
bution List Attached." OCD will make the final determination as
to distribution.
(4) Forward the finished master form of the report to OCD for.
processing.
b. The CIL office originating the report will be responsible for
completion of. the form in detail as indicated below:
(1) COUNTRY
Show the. country to which',the information pertains.
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(2) ' SUBJECT
Select and fill in the subject most descriptive of the
information contained in the, report.
(3) PLACE ACQUIRED. (Forms 51--41& and 51-4B only)
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(4) DATE ACQUIRED BY, SOURCE (Form 51-4B only)
Specify date on which the information was collected in the
field by the source of 'information.
(5) DATE OF INFORMATION
State actual date when the event(s) reported on took place.
(6) HOW PUBLISHED (Form 51-4C ? only)
(11.) COLLECTION DIMEICT.IVE NIMMBER
Enter the' C.D. number to which the information report-
pertains.
(12) DATE DISTRIBUTED
Date on which the report is distributed by the Central In-
telligence Agency. This `space ? will be l left blank by the originat-
ing office and will be completed by the Office of Collection and
,Dissemination,
(13), NUMBER OF PAGES
Enter the total ? number of pages' comprising the report.
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(l4) NUMBER OF ENCLOSURES (Forms 51-)4A -d. d 51-l4B only)
Enter the total number 'of enclosures io the basic report.
In :addition, the enclosures will be identified by a listing at
the end of the-report. This listing will be as brief as possi-
ble. Each enclosure will be marked with the same symbol as on
the listing. Abbreviations will be used whenever practicable.
(15) SUPPLEMENT TO REPORT NUMBER
If the report provides additional information which sup-
plements or changes a previous report, the originating office
will so indicate by inserting-the report number of the previous
report or reports in this space.
(16) GRADING OF SOURCE BY OFFICE OF ORIGIN (Forms' 5l-It and
51-LtB only)
(a) Originating office will accomplish the appropriate
box from knowledge.. of and experience with the source from which
the report was derived..
(b) If the source is documentary, this section need not
be filled in., and the procedure outlined in paragraph b(19) will
be followed,
(17) COLLECTOR'S PRELIMINARY GRADING OF CONTENT (Form 51-)4A only)
This will be accomplished by the originating office and will
be the grading which is furnished by the Collector of the material.
(18) SOURCE'S OPINION OF CONTENT (Form 51-4B only)
This will be accomplished by the originating office and will
be the grading which is furnished by the Source of the information.
(19) SOURCE
(a) This section will be accomplished by the originating
office and will serve only as a description of the source.
(b) The originating office will take action to assure that
sources are given necessary security protection. If essential
to protect sources )mpletely this section will be left blank.
(c) Reporting offices may when possible and. such action
is deemed necessary and advisable in light of known security
requirements, furnish a description of the source, specify how
source got his information, and describe or identify sub-sources
.of the reported information.
(d) When the source is documentary, identification will be
by brief .(title; but, if security is involved the source will be
cited sire Ly as "Documentary'!.
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.as stated in paragraph b(10) above.
(21) DISTRIBUTION
will be prepared on blank duplicating masters with each page appro-
?priately classified and numbered consecutively. These pages will
contain the proper REPORT NUMBER in the upper right'hand corner,
(20) BODY OF REPORT
This will contain the information as edited acid prepared for
distribution. If the report regiires more than one page, only
the first page will be prepared on report forms. ` Succeeding pages
(a) The: report forms contain a box at the bottom of the
form for external distribution. The 'Office. 'of Collection and Dis-
semination will indicate distribution.,- by means of UXn marks in
appropriate boxes.
? (b) Form *51-LlA' provides a second distribution box at the
bottom of the form for internal OSO distribution.. This..distribu-
tion box is fQr use by OSO only and is not to appear on copies
.Prepared from the master form which are 'disseminated by OCD.
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W 11~~
25X1A ADMINISTRATIVE INSTRUCTION
NO.
SECRET
SUBJECT : Preparation of CIA-produced Intelligence Publications and
Intelligence Information Reports
Administrative Instruction
1948
dated 7 December
b. General Order 1I dated 21 July 1949
REFERENCE : Administrative Instruction dated
date as this new Administrative Instruction
In accordance with the provisions of the National Security Act of
1947 (Public Law 253), all CIA-produced intelligence publications and
intelligence information reports will be so prepared. and edited as to
eliminate the danger of disclosing covert or semi-covert sources or
methods .
I. Intelligence Publications
The form of CIA-produced intelligence publications will be as
determined by the producing office, after consultation, when necessary,
with other offices and staffs as are appropriate.
II. Intelligence Information Reports
1. Formss
The following forms will be used by producing offices in the
preparation of CIA intelligence information reports.
a. Form No. 51-4A, Information Report, revised September 1948--
to be used by the Office of Special Operations for unevaluated intelli-
gence information reports. These reports will be reproduced on yellow
paper.
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'31 E P
A
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be Form No. 51-4B, Information Report, revised December 1948--
to be used by Contact Branch, Office of Operations, for unevaluated
intelligence information reports. These reports will be reproduced
on pink papers
c. Form No. 51-4C, Information Report, revised December 1948--
to be used by Foreign Documents Division, Office of Operations, and
unevaluated intelligence information reports. (Form No. 51-4B may
be used by FDD
For such reports when Form No. 51-4C is not
appropriate.) These reports will likewise be reproduced on pink
paper.
2. Explanation of Items on Forms:
The producing office will complete each form in detail as indicated
below:
a. Country:
Show the country to which the information pertains.
be Subject:
Select and fill in the subject most descriptive of the
information contained in the report.
c. Place Acquired (Form 51-4A and 51-4B only):
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J. Report Number
Reports from originating offioos will be numbered consecutively
and will bear identifying symbols as a prefix to the report number.
k. Collection Directive Number
Enter the CD number to which the information report pertains.
1. Date Distributed
Date on which the report is distributed by the Central
Intelligence Agency. This; space will be left blank by the originating
office and will be completed by the Office of Collection and
Disseminatione
m. Number of Pages
loiter the total number of pages comprising the report.
n. Number of Enclosures (Forms 51-4A and 51-4B only)
Enter the total number of enclosures to the basic report. In
addition, the enclosures will be identified by a listing at the end of
the report. This listing will be as brief as possible. Each enclosure
will be marked with the same symbol as on the listing. Abbreviations
will be used whenever practicable.
o. Supplement to Report Number
If the report provides additional information which supplements
4
or changes a previous report, the originating office will indicate this
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by inserting in this space the report number of the previous report
or reports.
Grading of Source by Office of Origin (Forms 51-4A and 51-4B only)
The originating office will mark
the appropriate box from knowledge
of and experience with the source from which the report was derived.
Collector's Preliminary Grading of Content (Form 51-4A only)
This will be accomplished by the originating office and will
be the grading which is furnished by the original source of the information.
r. Source's Opinion of Content (Form 51-4g only)
This will be accomplished by the originating 'office and will be the
grading which is furnished b;,r the original source of the information,
s. Source
(1) This section will be accomplished by the originating
office and will serve as a description of the source enabling the
analyst using the report to evaluate the source's presentation of
the information.
(2) The originating office will take action to ensure that
sources are given necessary security protection without rendering
the report useless by suppressing information essential to evaluation
by users ?
(3) When possible, in the light of known security require-
ments, reporting offices will furnish a description of the source,
including factors affecting his objectivity as a source, specify how
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the source got his information, and describe or identify sub-sources
of the reported information.
(4) When the source is documentary, identification will be
made by brief title or short description of. the document and its
character.
t. Body of Report
This will contain the information as edited and prepared for
dissemination. If the report requires more than one page, only the.
first page will be prepared on report forms. Succeeding pages will
be prepared on blank duplicating masters with each page appropriately
cl9Asified and numbered consecutively. These pages will contain the
proper report number in the upper right hand corner, as stated in
paragraph 2j above*
u. Indication of Distribution
(1) The report forms contain a box at the bottom of the
form for distribution. The Office of Collection and Dissemination
will indicate such distribution, by means of "X" marks in appropriate
boxes, in accordance with the provisions of the reference.
(2) Form 51-4A provides a second distribution box at the
bottom of the form for internal OSO distribution. This distribution
box is for use by OSO only and is not to appear on copies prepared
from the master form which are disseminated by OCD.
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3. Security Precautions:
The producing office will assign to each report its appropriate
security classification and will appropriately stamp those reports which
are for CIA INTERNAL USE ONLY or for LIMITED DISTRIBUTION, according to
the provisions of paragraph 9 of the reference.
4. Evaluation:
The Office of Reports and Estimates and the Office of Scientific
Intelligence will prepare evaluations of all intelligence information
reports, When practicable, these evaluations will include opinions of
analysts in the IAC agencies as to the value of such reports for depart-
mental intelligence purposes. The Office of Collection and Dissemination
will endeavor to obtain, from requesters outside of CIA, evaluations of
reports prepared in answer to their specific requirements.
5. Dissemination
Intelligence information reports will be disseminated in
accordance with the provisions of the reference. They will be distri-
buted immediately after their preparation, without waiting for evaluation
of ORE and OSI. Evaluations by ORE and OSI will be submitted to 00 on d
OSO as soon thereafter as possible, but will not be disseminated
further.
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