AMENDMENT TO STANDARDIZED GOVERNMENT TRAVEL REGULATIONS - TRAVEL EXPENSE ACT OF 1949

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00728R000100010039-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 151
• Document Creation Date: December 20, 2016
• Document Release Date: October 4, 2000
• Sequence Number: 39
• Publication Date: December 22, 1949
• Content Type: REGULATION

 Approved For Release 20061111/06: 'CIA-RQ.P81-00728R00,.,Y010Q .fi1nnP3RF~
,., q, Ra~rit3snrari*
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON 25, D. C.
December 22, 1949
CIICULAR NO. A-7
Transmittal Memorandum No. 7
TO THE HEADS OF EXECUTIVE DEPA ITS AND ESTA&ISHMENTS
SUBJECT: Amendment toStanda=dized Government Travel Regulations
Travel Expense Act of 1949
This transmittal memorandum to Bureau of the Budget Circular
Noe A-7: Revised, dated July 6, 1948, notifies depar~aents and
establishments of the approval by the Director of the Bureau of the
Budget of an amendment to Paragraph 45 of thm Standardized Government
Travel Regulations. This amendment revises the maximum per diem
allowances in lieu of subsistence for travel in numerous foreign areas
effective December 21, 1949.
The maximum rates are as shown in Appendiz I attached.
FRANK PACE, JR.
Director
Attachment
: 119=-& rnl>' a r~ a ~ e Rr r. Sr I
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UMSRO-fff -
LOCALITY
MAXI6kUM
PER DIET[ RATES
Appendix I
MAXIMUM
LOCALITY PER DIEM RATES
Afghanistan
8.00
Gold Coast
6.00
Alaska
11.00
Great Britain and North
Albania
10.00
Ireland, except London
8.00
Algeria
11.00
Greenland
6.00
Andorra
10.00
Haiti
11.00
Anglo-Egyptian Sudan
10.00
Hawaii
11.00
Angola
8.00
Hong Kong
10.00
Argentina
8.Oo
Hungary
10.00
Australia
6.oo
Iceland
10.00
Austria
8.00
Indonesia
10.00
Bahamas
12.00
Iran
12.00
Basutoland
6.00
Iraq
10.00
Bechuanaland
6.00
Ireland
8.00
Belgian Congo
.10.00
Israel
13.00
Belgium
12.00
Italy, except Rome
10.00
Bermuda
12.00
Japan
6.00
Brazil
12.00
Jordan
11.00
British Honduras
6.00
Kenya
6.00
British Guiana
6.00
Korea
6.00
British Somaliland
6.00
Latvia
22.00
British West Indies
6.00
Lebanon
12.00
Bulgaria
114.00
Liberia
11.00
Burma
10.00
Libya
Canada
10.00
Liechtenstein
12.00
Ceylon
8.00
Lithuania
22.00
Chile
8.00
London, England
10.00
Colombia
10.00
Madagascar
8.00
Costa Rica
10.00
Malaya, Federation of
10.00
Cuba
15.00
Malta and Gozo
10.00
Cyprus
8.00
Mexico
8.00
Czechoslovakia
15.00
Mozambique
10.00
Denmark
10.00
Netherlands West Indies
13.00
Dor-,inican Republic
15.00
Newfoundland
10,00
Ecuador
10.00
New Zealand
6.00
Egypt
10.00
N
Estonia
22.00
igeria
Norway
6.00
10
00
Fiji Islands
6.00
Nyasaland
.
6.00
Frarflce, except Paris
10.00
Pakistan
12.00
French Guiana
8.00
Palestine
13,00
French Indo-China.
13.00
Panama
:,1.00
French West Africa
11.00
Paraguay
7.00
French West Indies
8.00
Paris, France
.
ih.oo
Gambia
6.00
Peru
8.00
Gernany
8.00
Philippines, Aspublic of
15.00
Gibraltar
7.00
Poland
16.00
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MAXII1N
Appendix I
Mxn1U
UXALITY PER DIM PATES LOCALITY? PER DIEtf RATES
Portugal, except Azores
$11.00
Sweden $10.00
and Madeira Islands
Switzerland 12.00
Azores anti. Madeira Is..
7.00
Tanganyika 6.oo
Puerto Rico
11.00
Thailand 10.00
Rhodesia, Northern
6.00
Tunisia 11.00
Rhodesia, Southern
6.00
Turkey 114.00
Romer Italy
1I.00
Uganda 6.00
Rwania
16.00
Union of South Africa 6.00
Sierra Leone
6.00
Union of Soviet Socialist
Singapore
10.00
Republica 22.00
Southwezt Africa
6.00
Un19uW 12.00
Spain except Canary
Vatican City 14.00
Islands
10.00
Venezuela 22.00
Canary Islands
6.00
Virgin Islands 11.00
Surinam
8.00
Yugoslavia 18.00
Swaziland
6.00
Other localities 9.00
 25X1
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!TANDA"o"o"M'Alloroved For Release 2006/
Office" Menoiandu'
TO
FROM
SUBJECT:
288000100010039-0
UNITED STATES GOVERNMENT
Management Officer
Budget Officer
Revision of Administrative Instruction
DATE: 19 December 19)4.9
1. The attached draft of the proposed revision of Administrative
Instruction Oforwarded by your office on 13 December 1949 is
substantially in accord with the views of this office. It is believed
that at the time this Instruction is issued simultaneous action should
be taken to either rescind Notice r amend it so that it would
not prohibit the use of any provisions of Public Law 110.
2. It is noted that in some cases form numbers referred to in
the proposed Instruction are identified by applicable Agency numbers.,'
It is suggested that for uniformity and consistency all forms referred
to be so identified or that such identification be completely eliminated.
3. It is suggested that paragraph Ili" on page 5 be eliminated
since this is a Delegation of Authority which should be included in
existing Delegations signed by the Director or the Executive. If it is
determined that this paragraph should remain in the Instruction, it is
recommended that it be reworded to read substantially as follows:
"The Executive and his Deputy, or the Chief, Administrative
Staff, under their general supervi'ion, are authorized to approve
travel performed by civilian employees on account of an emergency
or without prior authority and the payment or reimbursement' of
expenses incurred incident to such travel".
Paragraph "i", as now worded, ` would by implication restrict such
authority to the Chief, Administrative Staff. In some instances he
would not be available to approve the applicable travel accounts.
4. Under sub-section 2 (b) on page 5 of the proposed Instruction,
it is desired to effect a change in paragraphs (2) and (3) to require
prior determination with respect to "transfer, temporary lodging, and
separation allowances". This would necessitate the elimination of
the words "temporary lodging" from paragraph (2). This change is
necessitated by the fact that until the proposed Executive Order con-
cerning allowances applicable to personnel of this Agency is signed.
by the President, there will continue to exist a question as to the
propriety of making payments for temporary lodging allowances for
personnel on vouchered funds The General Counsel is familiar with
this situation and you may desire to discuss it with him in further
detail.
COWFIDEpAL
ke,
41,0910A 71~
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5- It appears that the last sentence in paragraph ('h) (3 )
ion
as
v
.
compiled from the draft of 10 November 19]i.9_ If +.M c sente
4-
c
n
e
,,be inserted immediately after the word "information" in the first
f
sentence o
paragraph (b)(3)-
,6. The following sentence should be inserted as the second
"Expenses will be allowed to and from the nearest suitable
hospital or clinic".
7. In view of the probable difficulties in admi ni s+.erin
th
g
e
a
t
nd
o assur.-e clarity, it is recommended that there be added as a
final section 5 the following:
"Except as specifically approved otherwise by the Director,
the addi 6ional benefits provided by this instruction shall not
apply to individuals in those cases where the travel or trans-
portation commenced prior to the date of this Instruction."
Be With respect to.the attachment to the proposed Instruction
,
it is believed that a slight rewording is advisable, particularly
in view of the fact that many exceptions have been heretofore
approved by the Director and since Confidential Fund Regulations
are already in existence and do not in all cases provide for the
same benefits as this Instruction. It is suggested that. the attach_
ment be woraea substantially as follows:
"Administrative Instruction II dated will
9. Should you have any question with respect to any of the
recommendations set forth above, it will be appreciated if you will
rC,presentiatilve or i ne Finance Division, SSS, and the Legal Staff.
w A: proud T%B0.s .2. 1/P
oo7Q1 a, oo3g. Q
encence on page 9 of the attached draft:
 Approv
APPROVAL 1 1 INFORMATION C_ SIGNATURE
FACTION II DIRECT REPLY I RETURN
'COMMENT PREPARATION OF 'REPLY DISPATCH
('CONCURRENCE RECOMMENDATION L FILE
,fr,Q
REMARKS: 1-e
y
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DER WILL'' C CLA- rE I CAT I 6N.:10-AND -BOTTOM)
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 STATSPEC
STATI NTL
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of Central Intelligence
Director
Executive
Shipment of "after acquired" household goods
rk.;i:17~~y
12 September 1949
Rkerencess a, jdemo from AD/00~ J: Shipment of Househ td Goods to
b, Memo from Genera, ounsel re above subject dtd 8 Sept. 19149
FOIAB5
2. Section 10.14 of the Confidential Funds Regulations author-
izes the Executive to approve shipiiiento of household goods to foreign
stations under the Foreign Service Regulations. The Department of.
State has interpreted the Foreign Service Act of 19146 to authorize
"after acquired" property shipments when the total weight allowance
is not exceeded. We have on occasion permitted shipments on a simi-
lar basis to our covert employees abroad.
FOIAB5
STATSPEC
.12 Sept. 1949
. A>proved.
/s/M. enkoe
S
It is recommended that the. Director approve:
a. The principle of including in our regulations an author
ANes tion for shipment abroad of "after acquired" property in those
? where the total authorized weight allowance for shAment
s not thereby exceedede
b. The shipment at goverment expense of a refrigerator to
as requested in Reference "a".
'STATI NTL
STATINTL
Orige to Budget 0.(x/basic file)
-Copies to: Management 0.
General Counsel
Services Ofi'icer
AD/00
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STATINTL
STATINTL
STATI NTL
STATINTL
ADI INISTRAT IVS IN8TR
XQG ' r1101
dUBJ90 ' Travel, ;Allowaricos, and Related Expenses
R;SCISSIONSat a. Administrative Instruotion dated 26 Dooember 19480
o
A 1 1
sub ect ? Oversee
nun
.s
s
Administrative Instruction
subject, Travel.
dated 7 June 1949,
Administrative Instruction I. dated 1 July 1949,
subjects Travel Allowances (Interim Inetruotions)
Administrative Instrruotion dated 26 October 19& 9,
subjects Travel ,Allowances.
I.. Travel and Related Items
Travel and transportation expenses, and expenses incident thereto,
be, Issuanee of Travel Orders
(10 Travel orders will be issasld by the Fiseal Division except as
otherwise stated.
(2.) Chins of mission outside the sentimental United States slay
authorise,, approve,, and istw travel orders for tomforary duty travel
within their theaters for employees under their jurisdiction.,
-Srti`v n~ r ~,i : ;
zlti~~isa~s;.for, travel orders, or its thereto other then
11104107 islrwd by: ChUts or mission, elves be *6W40 in *:LPUft%*
RETMIClMD
..R.FAI
Agency and other appropriate legislation,, regulations issued thereunder, the
Standardised Oover=snt Travel Regulations, and the Foreign Service Regulations,
the provisions of Public tats 600 - 79th Congress, Public law 92 ?. 81st Congress,
personal effects,, may be paid to or on behalf of employees in accordance with
including those incurred in the movement of dependents,, household goods and
. spooified in its instruction.,
g Q, oo ,QO(
1QQ
 The original and We copy will be routed to the Pisoal Division,
one copy will be routed to the Transportation branch, 8ervioes Division,
#11 oopie? will be routed through
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(a?) AssistantDireotors or Staff Chiefs or their Deputies in
the oaoe Or individuals under their jur1.sdiab1,oxx.
(b) Chief, Personnel Division, in oases Involving porransut
ohan e of station or travel to first post of duty abroad.
(6) zsoutive in 0486S Of Staff Chiefs and Assistant Direotorw
or overseas travel 3s i.nvolvo except temporary duty travel
entirely within the theater of a Chief of Mission ~6d where
specifically provided in other Agenoy regulations.
(2.) Personal aot,on Of each. forwarding official must be indicated
on the request. Requests for domestic travel will be submitted in
sufficient time to be processed and roach the Fiscal Division at least
48 hours prior to the planned departure time. Requests for foreign
travel should be,submjttod 60 days In advance of planned date of departure.
(3?) The k'isoal Division, upon, the reaoMendation of the Chief,
Services Division, any issue monthly blanket travel orders for truck
drivers engaged in repeated official trips and arrange for periodic
submission of travel vouchers covering, such repeated travel.
Responsibilities of the Transportation Dranch,Berviees Division.
(1.) Provide tea s a~g sestioe? (Travelers reporting to
e_ A d .... a L?~T'w
foreign points Srill~ovn' personally r+sn>possible the Branch at
*rp.0 e1l0404"t the, planned date of departure to facilitate the
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RRSTRYOTRD
21 Nov,
Verity that properly authontieated official orders have been
orders will be forwarded to the Fiscal Division.
Armed Services personnel
Arad Services personnel performing temporary duty travel or travel
Detachment will issue appropriate travel orders. Two certified copies of the
regulations of the Armed Services. Upon receipt of travel requests approved
by the Fiscal Division# the Naval Administrative Command or Headquarters
in connection with a parnanent ohange of station for the benefit of the A6rney
will be reimbursed for per diem and travel costs in accordance with the travel
(where requirod)r passportso visas# and theater slearanoe have been
issued. and that security clearance, plsleal exaination, iwrunisation
the traw Iwro
obtained before releasing the tickets or Transportation Request to
necessary within 9 0 days pea departure,
re Physical Examinations and Imunisations in Connection with Poreig#
Travel.
(1.) A complete physical examination and required immunization are
(2.) An additional physical examination, to insure freedom frost
sonunioable diseases is required within ! hours prior to departure fron
Washington.
(3) A returnee physical exasination is required within 5 drys after
returning. to rashington fran overseas aisigasent?
(4.) PhWsieal iaaeinations and issunisstions. shall be requested )by
f ~ g I s e R t aNdisal Exuination ard/ Immunisation (lore io? 31672
to the ftdisal Divisiee(ubere er pssdibloo not less than 60 days pdr to
eft L QL~.'~~:
~stirte6 dabs or departure.
~.Aplrp -R
10039~!
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EESTR 10TED)
6? Travel Account.
Travel 1/ouohars must b6 submitted to the Fiscal Division upon nom.
pletion of each trip or at the, end of each oalondar month in case of extended
travel. Vouchers for travel authorised by a Chief of an overseas post shall be
submitted to the appropriate posh offiaihl for processing. Armed services Pero
cannel shall give the naoessary data to the 1ioadquarters Detachment or Naval
Administrative Command for the preparation of vouchers and submission to the
Fiscal Division. Copies of regulation. psrtaining to travel may be obtained
from the Fiscal Division in addition to auvion as to the preparation and sub-
mission of vouchers*
he Per Diem and Mileage
(1.) Per diem and mileage rates provided under existing laws and
regulations represent the maximum allauable. Officials authorised to issue
travel orders will reduce the stipulated rates whenever available inform
oration indicates that the maximum rates will oxoeed the necessary official
traveling expanses. The requesting and approving ofrioiais of each
orgonisational unit o canoerned should be in a position to Justify the rates
requested. The approval of a request by the initiating office will be
deemed a certificate that the rates stipulated therein are not in esaess
of the amounts normally required to moot the necessary. official travel
expenses under the oireumatanoes?
(2) Per deaf period.,-1,t try duty at the same
? _ post in the
United .staters =raall7 the following eihedule of maxima rates shall a
PP3Ys
Jai DEC 12 lint 60 says :' 19.00
daeeasd 60 ft" ? 6.00
Third 60 days ? 3.Op
Jb+noe of i0 . ' . .
days or less shall not be oun.idered as interrupting the
oontiauity of te3a-porary duty at the some pest,
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(3.) Per diem incident to travel abroad and return therefrom,
f, i.1' .~ a -.bna? t l~R~!'pr ,'tr,r- ~ ?1'~.~
.. RIGST'RZCTED
05
.' NOT 449
payable
.1. h
the supervision of the EMoutive and has Deputy the 1
cut or~#,y ,;to 'epp ' "l panel,' d
by oivilisnp~,ogses o7?'acebun't
., ~uaergenay, qt" uitdioutr~?priorr an o
th rity mild the Pint ~;., eimte=:';rk'
sent ,of expenses? incurred, incident~,.to such, travel ma r be APProved-by
the:; ,;
Chief, Administrative State.
o? 4juaruOrs t.x&d rul jfi,rvnMw...
4Uarterso post
special post, transfer, and
separation allowances will be computed and administered using the Standard.
Nixed Government Oivilian Allowance Regulations as a basis.
(2.) Chiefs of Miosion are authorized to grant U. S. Citizen employees
A parr 4 4gi*g, quarters, post, and special post alloymnoes on the basis
of evidence submitted to and investiqLted by(him, subject to recognized
review practices by the Fiscal Division. Application for Allowances
(Form No. 34-32) will be submitted in duplicate'by the employee to`his
Chief of Mission.
(3.) Prior determination with respect to transfer and ?paratioa
allowances will be made by-the Fiscal Division on the basis of detailed
information, submitted by the Chiefs of Mission noa, o
Chiefs of Mission my grant tranefart and" eoparsti aflowanooa When
specifically directed by the Chief, Fiscal Division, Application for
(2)
such alloean.S`pil}l b~`pf~oossed as in $" aboV . 0 and supported by
inforaation in sufficiest'detail to permit A deteftiaatioa as to the
propriety lor~'uo payments.
3.fQ;Q01. QQ.Q~ Q, 39..Q
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(4.) The.rranting of temporary lodging, quarters, post, cpoaial post#
transfer and separation allowances will bu efteoted through the issuance,
in quadruplicate, of a 1chedulo of Allowannes (Pa 34,-33). The original
and 2 signed copies, togethar with a 3ined copy of each pertinent Appli?
option for Allonnces, must be transmitted to the Fiscal Division.
(5.) Schedules of Allo .nods will be issued each time an allowance is
granted, revised, or terminated. The schedules also must be issued at the
beginning of each fiscal year (l July) with complete information as to the
allowances payable to the employees of each saionnp however, Where no'
ohange has oocurred, it will not be neoeosary to submit supportir),Z ovidenoe
and information otherwise required by this instruction.
(6.) As or 1 January and l July of each year and at such other times
as may, be doomed necessary by the Chief of mission, he should review his
employees' estimated anmial. expenditure for quarters. The estimated
aaount should be compared with information as to. expenditures mado and
anticipated to determine the need for requiring the employee to submit
revised .&pplioation for Allowance, th tireby applying for a revised
quarters or gaartsrs portion of a special post alloeame grant.
Post Differentials and Cost of Living Allowanoss
(I.) Foreign and territorial post differentials and territorial seat
of living allowances Will be paid employees in acoerdano? with. f
Issued by the Department of State and the civil Servies com~iesion.
(2.) Such differential, and allowances will be granted, where appliseblo,
Y the Chief
Personnel Divi
h
b
,
s
o
s and
e included OR the employees' Parsonzaol
DEC C 12~
Actions (Form `3f?3T:
at"10 #,ligiblo for Foreign and territorial pest differentials at
employee must be a sitissn or national of the United States.
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Special Authorities,
Inoidont to assignment of employees to permanent du r stations outside the
continental United States, Its Territories and possessions, the following ex?
ponces, in addition to those normally payable, may be allcweds
his im adtate fanily "hen ordered to the 'United States for home leave. The am.
Travel and transportation expense incident to return of an employee and
ployee must have been a resident of the United States or its Territories and
be issued upon ooraplotic by the employee or a years continuous Goverment eery
possessions at time of employment by the Gavernmett. Orders for home leave will
unless separated for reasons boy~ond his control. 'hilo On home leave, the em-
be regea,ired to sign an agreement to complote 2 years of service With the A gen,cy
status while in the United State for at yeast 30 day peariod. In the event
the full 2 years service has not been spent, with the Agency, the wnployoe will
or. odit at that time of such order annual leave cuffioiont to carry him in a pay
ice abroad or ass soon as possible thereafter, provided that ho has accrued to his
picyoe shall not be available for work or duties except in the Agency or for
training or reorientation for work; and the time of such work or duty shall not
be counted as leave. Leave of absence granted for home leave shall be exclusive
the United Statea or its Territories and possessions and such time as may. be
of the time act .ally and newessarily occupied in going to or from residence in
necessarily occupied in awaiting transportation..
be Travel
and transportation expense, including transportation of household
goods and personal effects, of an employee and his immediate family to his
succesejya posts of duty, and on the termination of hiss eeervioes, to his rest-
donee at time of. appointment or to. a poi zit not more distant or, up
on retirement
to the place 'wherahe will resides,,.
DEC i; b!Aj
C. Coat of atorhousehold goods and personal offoaft. of, nn, a l ?
rha is abs t and rdsrs from his usual post of duty, or who is assigned ~to
+.: s, uf,"et'i[~tstaaat~d3G~i"~S7~J 4Aikf d
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a post to which, bcaause of eT:aorreney conditions, he is not portnitted to is ke
hisi `.h+aosolaes3.ci and Nrsozaal offoote. VII-on it In determined, because of or rgezaoy
condittonu, tint household g-oodo and pertaonal effects may not be shippod, the
facts.musts(:be brought to'tl iz odiate attentic* of the Fiscal Division. I ousa
hold Zoo;Xtt.and, porsozaeu,l effects etoro.d may not exceed the authorized weight
allozs~noes,
d. Cost or storing the household goods and personal o Pects of an employee
an First: arrival at a post for a period not in excess of 3 months after such first
arriaval or until the establishment of residonco quarters, whichever shall be
shorter,
o. Travel and transportation expense, including transportation of household
goods and personal effects, of an employee and his immediate tnnilyr from a post
at whiob, because of the pre alenco of disturbed conditions, ther, is irm.nent
danger to life and property; and the return of such persona. goods and effects,
to such posy; upon 4he cessation of such c .vditioie; or t such other post ass may
in the ;aoanti. zo have beoo:-zo the posst to which the employee has been ass.tgngd.
Facts concerning the necoesity for the raovo must be clearly cat forth in the
request for or approval or travel*
f.: Imnse in transporting a privately-owned aut::..taob for or on behalf of
an employee in a case when:, it is determined that water, rail, or air tranaporta-
tiooa of the auto obJis necessary or expedient for any part or of all, the di n-
tsanaebestar aen points re d` origin and. d e-sat3zaat;5.crn. Determination that an employee' s
privatolyr?oened automobile is to be shipped At Government expense must be: indi?
cated in the requeat for trawl.-,:: The exployee will be required .to sign an
Bale of the automobile unless subsequently authorized
bar the Aael.stant Director or : taff Ohist ;eoncermed.:
1t )1:L L OEEIC
Trev. el expense. of a full ?? eriployem by whatever means dtee;rasd eppro
iria ,r here. i'llness' or, injury (not ;the .result of vicious habitss,..tn pe moe
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 Ox
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or misconduct) incurred. while on aeaignment abroad, neoesaitescten hose t ligation
in a locality ':There thorn does not exist a suitable hospital or olinio. If the
employee is too III to travel unattended, travel expense of an attendant may :also
be paid. Except in extreme emrgoncy, approval for travel under this section must
be secured in actvaxnae from the Xaceoutive.
am--RW M*la all cases.
A complete report must be furnished
.he Cost of proparixu and tra>esportinar the romaine of an employes or a member
of his family, who may die while in a travel stat%;a or, abroad, to his homo or
official station, or to ouch other place dvterminod by tho Chief,. Personnel
Division, to be t appro;pria o place of interment, providing that in no case
shall the expense allowed ho greater than the amount pa able had the dostinatton
been the home or official station.
i. Travel and transportation expense, inol.uding transportation of household
imp, odiate
goods and personal effects, of 9R)Y,akppointee~aen their/families from planes of
actual residences in for !i?a countries at time of a ointment to
P?2 places of employ..
mernt~Aor a, point not more distant. Such appointees must agree in writing to re-
main with the United States Government for a period of not less than 2 years from
the time of appointment. Violation of such agreement for personal convenience
of an employee or because of separation for misconduct will bar return payments
and, in the event of such violation within 12 months, if determined by the Chieef,
Personnel .Divisiozt, to be in the best internals of the United States, any money
expended on account of such travel and transportation.shhall be considered as a
debt due by the individual concerned to the United States
j. Travel +and tresazasportatjo expense of doperndeuto and household goods and
per$c+ w], ex..'?i`silts tiji al vestabiinhed weight limitations) acquired' subse~ont to
L,l1'E
Approval For `.Rele
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 Approved For Release 2006/11/06: CIA-RDP81-00728R.00010001:0039-0
RRIISTRICTHD
iaowanoo of change in atat on or hang leave orders, whoa properly authorized
in an amendment to the original order, and travel or traiiaportation oo rmencos
within one year of the date the employee arrives at hi* post of duty.
4. Local Personnel.
Pereounel hired locally by Chiefs of Missions normally will receive travel
expense, allowances and other benefits as dictated by. local custom, and,. whenever
possible, ''practices followed by other gove.rrnnental activities, plnymexst doou.
roonts or oontraots for 3or.vices must set forth the details or the arrangement
in each ease.
DI8 Rx ~JTIQ',t ~ A:
CtyMt;U;1R~"~YC~Ss
Da e
aW
DEC
. Appro~r. d,
For Rel ay 2Q06/11f.Q6
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 proved ForRelease'2006/111.0;6: CIA-RDP.81-00728RO0010001OO39=0
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 F DVOUA&AA EIJE)R3/1110NECIAIIC )E'181-pOCZpIMVDtAQQ(A1p039-SECRET
SENDER WILL CIRCLE CLASS
? ICATION TOP AND BOTTOM)
CENTRAL INTELLIGENCE AGENCY
OFFI-CIAL ROUTING SLIP
INITIALS
DATE
Management Officer
2
150 South
3
4
5
FRO
INITIALS
D AIT E
2
3
PPROVAL INFORMATION I I SIGNATURE
[:=~ACTION I 1 DIRECT REPLY RETURN
'COMMENT PREPARATION OF REPLY DISPATCH
=CONCURRENCE II RECOMMENDATION C' FILE
REMARKS:
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Approu d For Release 2Q06/11/06 CIA-RD. R8I-.OQ728R0001OO010O39=Q
 GTANDAND /ONM NO.
Approved FOIL Rglea.se 2006/11/06: C1A-RDP81-00728RR009100010039-0
Office L V1emorandum ? UNITED STATES GOVERNMENT
TO M nagement Officer DATE::30 November 194
lr FROM : Legal Staff
SUBJECT: I edraftii)g of Administrative, ln:itruction
STATINTL
STATI NTL
1. Your memorandums o 18, November 1949 requested an opinion on
two questions which will be answered in order. The answers are based
on current practices of the State Department.
(a) From what date are foreign allowances payable?
Temporary lodging allowances are payable from the time
of arrival on station. (It should be noted that temporary
lodging allowance and per diern are not payable at the
same time.) Transfer allowance is payable upon arrival
at the post; quarters allowance is payable when permanent
quarters are obtained; and post allowance is payable from
the tune of arrival: on the post.
(b) What date is considered the date from which service abroad
is computed for purposes' of home leave?
This is the date of arrival abroad on post.
2. No specific question was raised in regard,to the point, but
we think. it may be well to mention medical services. The Foreign.
Service authorizes payment for medical services for any disability in-
curred outside the United States which is sufficiently serious to
require hospitalization. There is no clear line defining what is
"outside the United States", and recognition of the claim depends upon
the 'facts. However, State recently accepted a claim when the disability
in question was appendicitis-and the attack occurred on aplane`which
was docking in the United States from an overseas flight. There is
little doubt that they would recognize a claim for any disability occurr-
ing on a carrier after it was in motion on route to a foreign country.
Borderline cases would most probably be those where the ship had not
yet sailed and the plane had not yet taken off.
iii; "::?:
 proved For Release 20 28R000100010039-0
rtAvuAgo FOR , NO.
Office Memorandum ? UNITED STATES GOVERNMENT
TO
FROM
SUBJECT:
Management Officer DATE: 7 November 1949
Budget Officer
Draft of Administrative Instruction Covering Travel, Allowances,
and Related Expenses
1. A review has been made of your draft of 26 October 1949
which was forwarded for concurrence. Your draft has been care-
fully reviewed and compared with the draft which was transmitted
under cover of this office's memorandum dated 11 August 1919.
There are a considerable number of items which we feel should be
changed and additions which should be made in order that the In-
struction, will provide adequate coverage of the subject material
and will be,a proper working document for administrative officials
of the Agency who will be concerned with the applicable procedures
and regulations in connection with day to day activities.
2. This office is not in a position to concur in the attached
draft until substantial revision has been made to more nearly
provide terminology consistent with that contained in Public Law
110 and to insure that technical or financial interpretations and
applications will be as nearly as possible those contemplated and
intended. In a number of cases a change in terminology from that
contained in the draft submitted by this office under date of
11 August 1949 has materially changed the content and/or meaning
and since a relatively large number of individuals throughout the
Agency will be concerned with the use of this Administrative In-
struction in the performance of their regular work, it is considered
best to use format and terminology which can be based on existing
law and. regulations, particularly until such time as experience
under this Administrative Instruction and Public Law 110 gives us a
sound basis for making deviations from legal terminology or that
normally used by the administrative employees involved.
accordance with previous recommendations it is believed advisable to
Services Division., is desirous of having all signatures of approving
officials shown on Requests for Travel at the time their copy is
received in order to avoid possibilities of individuals being
processed without appropriate approval. It is therefore suggested
that the necessary changes be made to provide for such approvals on
the Transportation Branch's copy of the Request for Travel. In
eliminate reference to the form numbers since any changes in numbers
would necessitate a revision of the Instruction. There is currently
in process-a review of the Application for'Allowances Form and it is
possible that new form numbers will be involved. It is also noted
that by a division of the overseas and domestic travel provisions,
some duplication occurs in connection with the internal administra-
tive requirements
3. It is our understanding that the Transportation Branch,
 Approved For Release 2006/11/06: CIA-RDP81 00728R0O0100010039-0
RESTRICTED
1... Pertinent information pertaining to travel and th
STATINTL
.
~+.. 1
e one sentience at
the top of page 6 of your proposed instruct., a
10
Th
.
ge 5 ofour
original draft basic information and instructions were included
e matter
concerning "home leave" have been omitted
On pa
A& ppears inadequate
and certain of the information pertaining to "home , e.
" s _
ve
t
l inst
ti
-?e
ruc
on ra tieing an item for in-
elusion in Administrative which pertains to time,
leave and pay regulations
r
thi
.
n
s regard it is believed advisable
to follow as cl
l
ose
y as possible the terminology in Public Law 110
thus avoiding inconsistency, possible misinterpretation, and
confusion.
5. Paragraph 6 in your draft which concerns ; t
'7 w t.L "e
STATINTL
FOIAB5
p
oc
res
nd regulations in order to facilitate
the use of the document by administrative officials concerned with
Armed Services Personnel as well as civilian
e
ces Persoc nel" would appear to logically follow the paragraphs
concerning travel
r
edu
a
se
i
S
this connection an a went similar to thatset forthrin~Admini
strative dated 7 June l9L.9, would appear to be
preferable.
7. Among other items upon which we desir
e
a. Attention is directed to the fact that on page 1
reference has been omitted with respect to; "dependents and
transportation of household goods and personal effec s
t".
(Refer.to paragraph 1 (a) of our original draft).
On page 3 under paragraph 3a. (2)(a) it is noted that
7'1 s . .ecutive is required to approve all temporary travel over-
seas with the exception of.that entirely within the area of a
.Chief of Mission. It is understood that the Executive has here-
tofore objected to having frequent requests'which cover normal
travel submitted to him for approval and it is believed advisable
to direct his attention to the additional travel requests which
will be required to.be submitted to him if this terminology is
allowed to stand. Also under sub-paragraph '(2)(b) relative to
RESTRICTED
 Approved For Release 2 (o0728R000100010039-0
the approval of the Executive for travel for hospitalization
there should be a requirement with respect to the submission
of detailed information and supporting data. In this connection
reference is made to page 7 of the draft submitted with our
memorandum of 11 August 1949.
c. Reference is made to sub-paragraphs (l)(a) and (1)(b)
of Item h. of page 5. Since the subject matter of the two
paragraphs pertain to "subsequently acquired" dependents and
household goods and personal effects, it would appear to be
advisable to combine (a) and (b) into one paragraph.
d. On page 7 it is suggested that under sub-paragraph (b)
at the top of the page the word "subsequently" be inserted
immediately prior to the word "authorized" in order that it will
be clear that an agreement must be signed even though an
Assistant Director or Staff Chief may subsequently authorize the
sale or a privately owned automobile.
f. Under paragraph 4 (a) on page 8 it is recommended that
the word ""guiddtbe changed to "basis". Attention is directed to
the fact that under sub-paragraph (2) on page 8 there is no
provision for the submission for the Application for Allowances
in "duplicate" nor any. information as to the nature of the details
to be submitted, and further, that the Chief of Mission does not
mace the request for the allowance. Such request is made by the
employee.
g? On page 10 under paragraph 5 it is recommended that the
terminology in the second line of the first sentence be changed
to read as follows: "receive compensation and other benefits as
dictated by local custom". Please refer to sub-paragraph (d) on
page 4 of the draft. It is believed that the second sentence
should read to show, that the Request for Medical Examination is
h. On page 10 it is noted that there has been omitted under
paragraph 7 immediately following the word "regulations" the
phrase ""or specific approvals or exceptions granted by the
Director" Difficulties and inconsistencies will develop if this
tierminology is eliminated.
 Approv?d For R11else 200.6/11/0 Wff 1-D"28 ROOO 1'~00 1,0039-0
RE?f, EU:
FOIAB5
FOIAB5
STTI NTL
3T TINTL
ST TINTL
In order to expedite
Tine issuance or administrative Instruction 0 (Revised) it would
appear advisable to have a meeting of interested officials to
discuss the various points still at issue.
9? It will be appreciated if you will discuss any ons
which may arise regarding this matter with
Deputy Budget officer.
 Approved For Release 200.6/11/06: CI RDP81.0 8 . 00100010039-0
STATINTL
-STATI NTL
STATI NTL
STATI NTL
General Counsel
Management Officer
Requoet for opinion,
ovembor 19
10
This office is in the process of re-drafting Administrative
Instruction j pertaining to Travel and relatod allowances.
The question as to when service abroad commences has arisen. It
will be appreciated if you will furnish your opinion on the fold..
ling' quo ~tiona,
a. From what date are foreign allowances payable?
be What date is considered the date .from which serv-
ice abroad is computed for purposes of home leave?
 STAT.I NTL
I
STATINITL
STATI NTL}
:I
STATI NTL
STATINTL
e.,;
,., ,._. ... ,,_.,. .. .. .;.,-; :.-.. ......:^ ..:.r ... -^TanF"n -rf++aR!raslS!R?'1A
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
(29.) Chiefs of Mission outside the continental United States my
Requests four Travel Orders
(1.) Re nests for travel orders, or aa.ndsrnts thereto, other than
DRAFT 1 22 Nov 49
DATE
dated 26 December 1948,
dated 7 June 1949,
dated 26 October 1949,
those issued by.Chiefs of Viasiou, shall bepreparoi
RESTRICflD
Administrative Instruction
subjects Travel.
RESTRICTED
ADMINISTRATIVE INST'Rt
NO.
SUBJECT t Travel, Allowances, and Related Expense.
RESCISSIONS o I. Administrative instruction
subjects Overseas Al opanoe
Administrative Instruotion dated 1 July 1949,
subject, Travel Allowances (Inter in Instructions).
Administrative Instruction
sub ject t, .WTVoLvel Allouanoes
authorise,.. approve, and iosue travel orders for temporary duty travel
within-their-theaters for eaploysor under their juriraiotion?
1., Travel and Related Items
a. Travel and transportation expenses, and expenses incident thereto,
including those incurred in the movement of dependents, household goods and
personal effects,. may be paid to or on behalf of employees in accordance with
the provisions of Public law 600 - 79th Congress, Pub Ito law 92 ? 81st Congress,
Agency and other appropriate legislation, regulations issued thereunder, the
Standardised Government Travel Regulations, and the Foreign Service Regulations,
eraJ a s
specified in Ois instruction.
b.. Issuance of Travel Orders
(1.) Travel orders will be isswsd by the Fiscal Division except as X
.otherwise stated.
4
1:-. tripUeats,
 Approved For Release 2006/11/06:CIA-RDP81-00728800010001 39-0
Nov 19.
ILL J
The original and one soppy will be routed to the Fiscal Division,; and
one copy will be routed to the ,, Transportation-Branch,.Services Division.
All copies will be routed throughi
(a.) Assistant Directors or Staff.Chiete or their Deputies in
the case of individuals under their jurisdiction.
(b) Chief, Personnel Division, in oases involving permanent
change of station ortrav?l to first post of duty abroad.
(o) Executive in oasssof Staff. Chiefs iift Assistant Directors)
~d) fe~eco ?ire, DepK7y 6x.a4'ire or '~b~.h ~F~-~iN.~~trat~ro SfiT~` Wke.%
eeei~a "
re4 4Aeai IHC.lwde: eve sea f 1yRKseSV'T&M... e f wt.i+r.. le
entir- y--mithin-..the,-tiheater._of._ a Chief Mom iawioni--andu?xher~o~ ....,..
+PtQ~~r~proridsdM~rr~other.?Agenorwr~ula~fons.
(416# .74i
(2.) Pere o
e~ -i Action f ash forrard9 Yo
oial must tie indicated
on the request. Requests for domestic travel will be submitted in
sufficient time to be processed and reach the Fiscal Division at least
48 hours prior to the planned departure time. Requests for foreign
travel should be submitted 60 days in advance of planned date of departure.
(39) The Fiscal Division, upon the reooimeendation of the Chief,
8erviees Division, may issue monthly blanket travel orders for truck
drivers engaged in repeated official trips and arrange for periodic
submission of travel vouchers covering such repeated travel.
d. Responsibilities of the Transportation Branch, Services Division.
~"'~C/tSaar/iv+e~ cor~.rs1 ~iaY~t~j
(1.) Provide trev4 arrangement service.
~'OR ln~s- ~. ooA~iaOt ~.~t'~otla-l #klrA7 PIft ""Zlta7Wh??~t? r 'y yC'
ao
? ~ ehd
pa'Mbo-f"i"llfau- tber?
(2
Armngo for the issuance of passports, visas, and secure theater
elearane? when necessary.
R1 STRICTED
 ILLE6IB
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RESTRICTED
WI Nov 49
{5.) Yrifir bhirt p~'opor7tiy authontioatcd official orders have been
Issued, and that eeourit ol.svsaes
y ? PhY81 10=011"tion. lasrunisation
j*ssposts, visas., and theater clearance have been
obtained before releasing the tickets or Transportation Request to
the traveler.
? Armed Servioos Personnel
Arend Services personnel performing temporary duty tray 1 or travel
in connection. with a permanent change of station for the benefit of the Agency
will be reimbursed for per diem and travel costs in accordance with the travel
regulations of the Armed Services. Upon receipt of travai requoots approved
by the Fiscal Division# the Novel Adminiitrative Cosaand or Headquarters
Detachment will issue appropriate travel orders. Two certified copies of the
orders will be forwarded to the Fiscal Divisione
f. Physical Examinations and immunisations in Connection with horeig
Travel.
(1.) A complete physical examination and required iaawnisation are
necessary within 9f days prior to` departure.
(2.) An additional physical.examination to insure freedom frog
oo~nioable diseases is required within 18 hours prior to departure from
Washington
(3.) A returnee
physical examination to required Within 5 days after
returning be Washington from overseas assigaaeat,
(4.) Physical' examinations end immunisation be r
equated 1}pi
forwarding a Request toe' M dical ?EssninatIon and,* iaaa
A y the Chi?rs of mission, Cbi?!"s of moolam dront 1, :,. ~~- + "1 = ,4- ?
WW, reesr?,,.?nd $e ~ S
Py'atio~t a lo? 044 When
speoirioul1Y .41ro4ted by the tbs.,?, ibis
oat Division. APpiia-tion j*
:al srill,bi proo a?d u in.; )
e-bovr 64 supporud by
1o rrti?a In 11111WIS'left detail to
peurmia .a ,det~-r it,~ts~ as to
Aa' ' +atj- r h Psi -nta. the
iELTMOTED
ter;
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039 0
? 4wrtirs and Post A22oa nosr
O e) TGOPo, 'y lad,i~,S, Quarters
past., sp?oial .part,, t~"a-ns!'or, and
sspare-tic,n +-llo~rames wi22 be aon-puted and administered ~ia?d Goverr.nsnt Civillea A11orr1409 p using the Staudwf&
egulag,eus Sim a basis,
l~~?) Dh3eth off' on are authorized to
11110111l 0 A $0 garnet. 5. oitiaen employees
1 Quarters, past, and pca
ial post alloworwos on the basis
oyicten' ""ba"ted to and, investiIOted b
review Y marl "J40t to reaogniro4
pr,obioet by the Fisoa2 Division. APplioati
axa for A32oKat,o?s
Iwtfl be sub;dtted in duPUSRt* by the enPto
yMO to his
 Approved For Release ~006i11106 : CIA-RDP81-00728ROO010001O 9-0
RESTRICTED
(4?) The kranting of temporary lodging, quarters, past, epesial post,
ti
transfer and separation allowances will be effected through the issuer ce,
ILLEGIB; in quadruplicate, of a Cohedulo of Allowances The original
and 2 signed copies, together with a signed co of each
PY pertinent ?ppli.
cation for Alloranoes, must be transmitted to the Fiscal Divisions
(5?) Sohodulee of Allow .noes Will bo issued each time an allowanoe is
granted, revised, or terminated. The schedules also must be issued at the
beginning of each fiscal year (1 July) with complete information as to the
alloeanoes payable to the employees of each Mission; however, where no
change has occurred, it will not be necessary to submit supporting evidenoe
and inform atd,on otherwise required by this instruction.
(6.) As of I 'January and I July of emah year and at such other times
as may be deemed necessary by the Chief of mission, he should review his
employees @ estimated annual expenditure i'or quarters. The estimated
a mou pt should be compared with information as to expenditures made and
antioipated to determine the need for requiring the employes to submit
a revised Application for Allowances, thereby applying for a revised
quartersor quarters portion of a special post allosance grants
a* Post Differential, and Cost of Living Allowances
(1.) Foreign and territorial post differentials and territorial cost
of living allowance, will be paid employees in acoordanoe with P .-A&W P-9
issued by the Department of State and the Civil Service Commission.
(2.) Such differentials and a-lloaanoes will be granted where applicable,
by the Chief, Personnel Division, sad be inoluded on the ehployeesa ltreannal
ILLEGIB Actions
(3.) ro be eligible * for Foreign and territorial post differentials an
amplolreo maot be a oitisen or
national of .the United States.
I ESTR rCTFD
.ELI
 Approved For Release 2006/11/06: CIA=RDP81-00728R000100010039-0
RMSTUICTBD
S. Special Authoritie
Incident to assignment of employees to permanent duty stations outside the
continental United States, its Territories and possessions, the following ezw?
ponses, in addition to those normally payable, may be allowed
a. Travel and transportation expenses incident to return of an employee and
his immediate family whoa ordered to the United States for home leave. The sm?
ployee must have been a resident of the United States or its Territories and
possessions at time of employment by the Governmebt. Orders for home leave will
be issued upon completion by the employee of 2 years continuous Government sere.
ice abroad or as soon as possible thereaftor, provided that he has accrued to his
credit at the time of such order annual leave sufficient to carry him in a pay
status while in the United States for at leasta 30 day period. In the event
the full 2 years, service has not been spent with the Agency, the employee will
be required to sign an agreement to complete 2 yearn of service With the Agency
unless separated for reasons beyond his control,. While on home leave, the em-
ployee shall not be available for work or duties except in the Agency or for
training or reorientation for work; and the time of such work or duty shall not
be counted as leave. Leave of absence granted for home leave shall be exclusive
of the time actually and necessarily occupied in going to or from residence in
the United States or its Territories and possessions and such time as may be
necessarily occupied in awaiting transportations
be Travel and transportation eipense$) including transportation of household
goods and. personal effects, of an employee and his immediate family to his
sucoessivre posts of duty, and on the termination of his servioee, to his rear
dance at time or. appoin ant or to a point not more distant or, upon retirement
to the place wherehe will reside,
o. Cost of storing the household goods,-and personal effects of an, employs*
who is:,absent under orders from .his usual post of du
ty or who is assign?d, to
Fo,Relsa:e,AQ~1.1106?CIA7fRl
1. QQ,7 ..QQQ1,0ao~of
-0
 Approved For Release 2006/11106: CIA-RDP81-00728R000100010039-0
113STRI CTED
.a post to which, because of emorgancy conditions, he is not permitted to take
his household and personal effects* when it 2s determined, because of emergency
conditions, that household goods and personal effects nay not be shipped, the
facts must:Sbe brought to the iz odiato attontion of the Fiscal Division, house-
hold goods and : personal effects stored may not exceed the authorized weight
all owa~n ce.
d. Cost of storing the household goods and personal effects of an employee
on first arrival at a post for a period not in excess.of 3-M,
after such first
arriaval or until the establishment of residence quarters, whichever shall be
shorter.
e. Travel and transportation expense:,, including transportation of household
goods and personal effects, of an employee and his immediate family from a post
at which, because of the prevalence of disturbed conditions, there is imminent
danger to life and property; and the return of such persons, goods and effects
to such post upon the cessation of such conditions; or to such other poet as;may
in the meantime have bocorio the post to which: the - employee has been assigned.
Pacts concerning the necessity for the move must be clearly set forth in the
agreement precluding thesale of the automobile unless
by the Assistant Director or Staff Chief concerned*
request for or approval of travel.
f. Expense in transporting a privately-owned auttimobi6- for or on b eliLlf, of
an employee in a case wher~:r it is determined that water, rail, or. air transports.
tic of the automobiel is necessary or expedient for any part or of all the dis-
tance-between points of origin and destination. Determination that an employeets
privately6-ormed automobile is to be shipped at Government expense must be indi
sated .in 'the request for travel. ? The employee will be required to sign an
Travel expense of a full-time employee;
pr ate, where illness: air injury (not r he result
subsequently authorized
by whatever means deemed appro.
of vicious habits, intemperanoe
7a
 Approved For Release200611110 J~kIb?jUl-00728RO001 00010039-0
or misconduct) incurred. while on assignment abroad. neoessitaton hnsnitalisnhi nYt
employee is too ill to travel unattended, travel expense of an attendant may also
--- - ---,--_-r u suxTjao.Le nospiiai or oixn1o.PIr the
be paid. Except in extreme omrgo.ncy, approval for travel under this section must
be secured. in advance from the Executive. A complete report must be furnished
torirge in all cases.
h. Cost of proparing and transporting the romaine of an employee or a member
of his family, who may die while in a travel status or abroad, to his home or
T)I v~l a4 nn _ +-n hn Icl~n c tYYt..h 1< . ~. r .. i _
official station, or to such other place determined by the Chief. Por'sozinel
shall the expense allowed be greater than the amount payable had the destination
ce a interment, provid$g that in no case
been the home or official stations
the time of appointment. Violation of such agreement for personal convenience
main with the United States Government for a period of not less than 2 years from
mentor 4 point not more distant. Such appointees must agree in writing to re-
actual residence in forei;n countries at time of appointment to places of employ.
..., It . I,I",,,. jf. _ ,I , I ...-1 .. . - . _ ,
is Travel and transportation expense:a including transportation of household
goods and personal effects, of new appointees and, their/families from places of
and, in the event of such violation within 12 months, if determined by the Chief,
of an,employee or because of separation for misconduct Will bar return payments
Personnel Division, to be in the beet interests of the United States, ay money
4
debt due by the individual concerned to the United States.
~. Travel and transportation e,xponseg of dopend6nts and household/ good and
personal effedts . (within established weight limitations) acquirE
pro e F..Q.r ;R ie se, QQB/11 { 8, ,.GI's I DP$1..U:47728R0
expended on account of such travel and transportation shall be considered as a
 Approved For,Relrease 2006/11106: CIA-RDP81-00728ROO001.00010039-0
R43TRICTOA
isnuanoe of change in station or homo leave orders, when properly authorized
in an amendment to the original order, and travel or transportation commences
within one yoar of the date the employee arrives at his post of duty.
Date
1a ,.
IONO-Litu
c;c~c r~v~ r u rr~ : Da e
4. Local Personnel.
Personnel hired locally by Chiefs of Missions normally,will receive travel
expense, allowances and other benefits as dictated by local custom, and, whenever
possible, ;practices followed by other governmental activities. Employment docu-
monts car oontraota :for services; must set forth the details of the arrangement
in each case,
w..~'~ ~ ~...~Q: n.4.f ~,,`, ~,.,,,~ ~~~..A?l, .'r;'4
h. The following sentence should be inserted as d the second
sentence on page 9 of the attached draft:
"Expenses will be allowed to and from the nearest suitable
hospital or clinic".
25X1
25X1
7. In view of the probable difficulties in administering the
regulations covered by Administrative Ins truction 0 as revised,
,and to assure clarity, it is recommended that there be added as a
final section 5 the following;
"Except as specifically approved otherwise by the Director
the additional benefits provided by this Instruction shall not
apply to individuals in those cases where the travel or trans-
portation . connuenced prior to the date of this Instruction."
respect to the attachment to the proposed Instruction,
it is believed that a slight rewording is advisable, particularly
in view of the fact that many exceptions have been heretofore
approved by the Director and since Confidential Fund Regulations
are already in existence and do not in all cases provide for the
same benefits as this Instruction. it is suggested that the attach-
ment be worded substantially as follows:
f "Administrative Instruction I ated will
f apply to travel, allowances and re ated expenses paid from
confidential funds except as specifically approved otherwise
by the Director or his designee"
9. Should you have any question with respect to any of the
recommendations set forth above, it will be appreciated if you will
discuss them in further detail with this office. In view of
additional items which have come to the attention of pertinent
officials subsequent to the last draft of the Instructions it may be
advisable to hold a meeting of interested officials including a
representative of the Finance Division, SSS, and the Legal Staff.
F. R. SAUNDERS
Attachment
(ONF1DETIAL
 Approved For Release room
TO Chief, S S S
FROM : Finance Division
SUBJECT: Administrative Instruction
0
100100010039
1. The attached draft for the proposed revision of CIA Administrative
Instruction II presents numerous problems if it is applicable to travel
paid with confidential funds. Although the Instruction itself Ana, not state
th
t it
a
is applicable TO confidential funds travel, the absence of an ex-
eludin
cla
i
nd
h
g
use
icates t
at the intent is to establish Agency-wide poli
i
25X1
c es, procedures and regulations in a single Administrative Instruction.
2. The draft[---- is a comprehensive document, setting forth A
enc
g
y
policy and regulations, delegations of authority and
further, settin
,
g
forth the precise procedures as to forms to be used and the routin
the
eof
r
g
.
To the extent that different forms, delegations of authority and procedures
are in current practice in OSO and OPC. the publication of this Admi
+..e_
ri
vision is made for waiver of such portions as may be inconsistent with the
current policies and procedures for confidential funds travel. If it is
25X1
25X1
uvD-L[-GU GO neL ror-n in an Administrative Instructions the universal policies
and regulations of the CIA, it is recommended that two Administrative In-
structions II be issued. To the necessary and desirable extent, each
could be modified to reflect the organizational structures of the overt
and covert Administrative Support Staffs, and could reflect such other
variances between vouchered and confidential funds travel as may be necessary
and desirable.
3. To illustrate the extent to which the present Q is not suitable
to the present policies and procedures, there is attached a very cursory
listing of some of the major inconsistencies. In view of their extensive
nature, it is recommended that current policies and procedures for confi-
dential funds travel be amended to conform to those of the draft Q prior
to the issuance of said Administrative Instruction, in order that the trans-
ition may be effected with a minimum amount of disorder. This recommendation
is pertinent only if it is deemed necessary and desirable to tab ;_U
ce
b
t
o
i
e
...~~
m
~y
ween the two Tf tl
ypes orave.
25X1
L. If time permits, and if it i a desi reA
e
t._ _
w
m
of the
robl
th
h
- -- -y
p
em
an we dum?
Attachments
Acting chief, Finance Division
CONFIDENTIAL
AIRM. 116
 25X1
25X1
or e ease 2006/11106: CIA-RDP81-00728R000100010039-0
RANDOM COMMENTS ON DRAFT '1.
ONFIDENTIAL
L. 'Fiscal Division referred to in error - Finance Division."?. Requests fortravel orders are not handled as stated in i.b.(1.). The
travel request is submitted by the Division, for whom the employee
travels, to the Overseas Employees Division, and only the original copy
is sent to the Finance Division. All foreign orders are written from
this request which has been properly signed and approved prior to sub-
mission. Distribution of these orders is made as follows: Original
and one copy - retained in Travel Unit; 1 copy to Division concerned,-,
1 copy to the Overseas Employees Division; 1 copy to overseas station;
1 copy to Unified Military Command (for. Military personnel and civilians
going to Military area); 1 copy to Communications (if Communications
personnel); 1 copy to PSD (Cargo); and 1 copy to PSD (passengers).
5. Domestic Orders are not written from requests. Original and 2 copies
of Form 33-28 are prepared by Division where travel originates, and all
copies are sent to the Finance Division after they are properly signed
by the initiating officer and approving officer. Upon receipt of order
in the Finance Division, a number is assigned and sent to the Acting
Chief, Finance Division, for approval and signature. After order has
been signed, one copy is returned to the Division where order originated.
Blanket orders are written only on rare occasions.
Procedure for writing orders for Armed Services Personnel as stated in
draft Q is incorrect. Requests for travel on confidential funds of
Military Personnel are not currently sent to the Naval Administrative
Command or the Headquarters Detachment for issuance of orders. Orders
for Military personnel traveling on unvouchered funds are handled in the
same manner as civilians traveling on unvouchered funds.
Travel accounts: Draft = states that vouchers for travel authorized
by a Chief of an overseas post are submitted to the appropriate post
official for processing.. Currently, vouchers are to be submitted to
Headquarters for computation, audit, and approval prior to payment, un-
less otherwise directed by Headquarters.
When Military personnel are traveling on unvouchered funds, the itinerary
is not given to Headquarters Detachment or Naval Administrative Command
for preparation of the voucher. The account is submitted to the Finance
Division without prior submission to Headquarters Detachment or the Naval
Command.
3. Under "Special Authorities" - See "In the event the full 2 years service
has not been spent with the Agency, the employee will be required to
sign an agreement to complete 2 years of service with the Agency unless
separated for reasons beyond his control." This appears to refer to
accelerated home have. The,practical application of this provision
seems unclear and probably incorrect.
q, The attached authorizes storage of effects, but in no case does it mention
that storage charges and quarters allowance may not be paid concurrently.
CONFIDENTIAL
 Approved For R le se 2006/11'106 : GIA-RDP&1-00728ROQ01 90010039-0 EN 'CAI,
10.- The delegations of authority, and the personal approvals required on
travel. requests do not oonform to the organizational titles in 050,
OPS and the Special Support Staff' or current procedures within those
units.
CONFIDENTIAL
 STATI NTL
STATI NTL
DATE:2 September 1949
1. The attached revision of the draft of Administrative
Instruction Q forwarded by this office on 11 August 1949
has been reviewed and it is desired to concur in the revision
subject to the following comments or suggestions:
a. It is noted that in Paragraph la(3) that there has
been inserted Mora 34-5)". Reference to the Form No. was
intentionally omitted by this office at the time of preparation
since it was not determined essential d,nd in order to preclude
the nece.asity of amending the Instruction in the event of a
change in the Form No.
L
be It is noted that a change has been made in subparsgraph
(5)(a) on page 2 in relation to similar instructions not forth
under (5)(d) on page 3, i.e., in one instance it is indicated
that physical examination should be taken 90 days prior to
departure whereas in the other case, instructions state that
requests for physical examinations will be forwarded not less
than 60 days prior to date of departure.
c. In subparagraph b. on page 4, the following sentences
have been eliminated: "The requesting and approving officials
of each organizational unit concerned should be in a position
to justify the rates requested. The approval of a request by
the initiating office shall be deemed a certificate that the
rates stipulated therein are not in excess of the amount normally
required to meet the official travel expenses to the locations
listed and under the circumstances involved".
This office is of the opinion that a statement sub-
stantially similar to that indicated above should be included
in the Administrative Instruction in order that administrative
and operating officials would more fully realize their
responsibilities and would be cognizant of the need for furnishing.
authorizing officials with adequate information when necessary
since, e' authorizing officials are usually not in a position
to make a determination, except on the basis of information
reflected by the requesting and approving officials. The
reasons for includin a somewhat similar statement in Adminis-
trative Instruction II were substantially the same as those
which now exist. The placing of such responsibilities will tend
P.^ p Rr ?,~. de_.
K EL 6N" I
EPss
Approv r Release 2006/14 /06: pI ! bI 1 000104010039-0
Vrc8 8~0?~anu UNITE
ED STATES G
OVERNMENT
TO Management Officer
FROM : Deputy Budget Officer
SUBJECT: Proposed draft of Administrative Inst.
F I P ?} 0Q01<
 1TtL
Approved For ReIeas;E 2006/11
i
:'C' W - 1-
R000 10001 0039-0
to eliminate some time-consuming reviews in the future
and satisfy the requirements of the General Accounting Office.'
d. Subsequent to the issuance of the original, draft,
there has come to the attention of this office the matter
of providing authority where appropriate for employees to
move at Government expense, dependents and personal effects
acquired subsequent to the issuance of change in station,
orders. It is therefore desired that there be added on
page 7 as subparagraph 1-o-(10) the following: "Travel and
transportation expenses of dependents and their household
goods and personal. effects (within established weight limit-
ations) acquired subsequent to issuanoe of change in station
or home leave orders when properly authorized. in an amendment
to the original order;' and travel or transportation commences
within one year of the date of the original order".
2. With the exception of the above matters, this, office is of
the opinion that the proposed Instruction is ready for issuance and
has concurred subject to consideration of the items set forth herein.
e,2QQ611.11Q6, CIA R;Qi
1.00:728R0,t~0?000100;39 Q;:;
 Approved For Relea?s -2006/11'106 tIA-RDP81-00728R000100010039-0
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
STATINTL
STATI NTL
STATI NTL
ADMINISTRATIVE INSTRUCTION
NUMBER
RESTCTP
0
26 December 1948
SUBJECT:: Overseas Allowances
Recision: Administratiy* Instruction
dated 25 October 1947
].. Effective at the close of bu = n s 25 December
1948, Administrative Instruction dated 25 October
1947 is rescinded.
2. Effective 26 December 1948, overseas allowances
will be paid CIA employees in accordance with the pro
visions. of applicable regulations issued by the Depart-
merit of Mate, Bureau of the Budget, and Civil Service
Commission.
3. Allowances granted will be subject to pertinent
Agency administrative controls and instructions.
R. 11. HILLENKO ETTER
Rear Admiral, USN
Director of Central Intelligence
REST g KTi>
DISTRIBUTION: A
 Approved For Release 2006/11106: CIA RDP81-00728R000100010039-0
F T"I M.- r" r fi
L1 W '1 Ifni 6Y W Irl f:i:,Y~
STATI NTL
STFhTI NTL
ADMINISTRATIVE INSTRUCTION
NUMBER 0
SUBJECTi OVERSEAS ALLOWANCES
Dooomber 1948
Effective at the close of business 25 December 1948, Administrative
Instruction
dated 25 October 1947 is rescinded.
2. Effective 26 December 1948, overseas allowances will be paid CIA
employees in accordance with the provisions o regulations issued
by the Department of State, Bureau of the Budget, and Civil Service
Commission.
3. Allowances granted will be subject to pertinent Agency administrative
controls and instructions.
R. H. HILLPNKOETTER
Rear Admiral, USN
Director of Central Intelligence
ST4TI NTL
.ers nne anch
raz ounse
oS t t .. i1i _. ..
LI'/ X41...
P81, ,007?8R~?C~010001;Q;03:9,(3 .:
 Approved For Release 20Q/~?l
STATI NTL
ADMINISTRATIVE INSTRUCTION
NUMBER
SUBJECT: OVERSEAS ALLOWANCES
Effective at the close of business 25 December 1948, Administrative
dated 25 October 1947 is rescinded.
26 December 1948, overseas allowances will be paid CIA
employees in accordance with the provisionsaITations issued
by the Department of State, Bureau of the Budget, and Civil Service
Commission.
3. Allowances granted will be subject to pertinent Agency administrative
Person a ranc
ance tiranc
R. H. HILLENKOETTER
Rear Admiral, USN
Director of Central Intelligence
 SfATI NTL
Approved For ReIese 2006/11/06: CIA-RDP81-00728R00.01
14. Local Personnel
Personnel hired .locally by Chiefs of Nissiems a rMlly will reoeive
travel esponse allewanees end ether benefits as dietat d by leoal eustsa,
and, whenever peseible, prastiess followed by ether governmental activities.
Employment deouments or oontraote for services must set forth the details
of the arrangement in sash sass.
5. Except as speoifioally approved otherwise by the Direster, the additional
benefits provided by this Instruction shall not apply to individuals In these
oases where 'the travel or traneportetien sommeneed prior to the date of this
Instruction.
R. H. HILIE*OETTER
Rear Adiiral, USN
Direeter of Central Intelligeaee
Attachment
DISTRIBUTION, A.
-40
 7. .n w ; 9 .+ 4
STATINTL
prd
'STATI NTL
10039.0.
(,~C s VW9rV,/~C:/4w'~1,~rri%1 r~'4~ [/'N `'~ p 9fw'jWo lY~ir' ~:Nd d' e f CrJG:~/~ `i
} 4` ('7YV ..., inn
 STATI NTL
STATI NTL
STATINTL
Approved For Relepse 2006/11/06: CIA-RDP81-007288000100010039-0
ATTACHMENT TO ADMINISTRATIVE INSTRUCTION I I DATED
Administrative Instruction dated
will Apply to tratolt allouaaoas and related espouses paid from
ontid ntial funds swept as spoolfioilly approved otherwise by
the Director or his issigaoe.
R. H. HILLEH[OETTER
Rear Admiral, USN
Director of Central Intolligonnoo
DISTRIBUTIONt A.
NOTE, this Attachment will not be used with copies of Administrative
Instruction 0 distribute outside the Washington Otfioe.
t T Et
 i&ULW _JQ KEEL 0=991M
Approved For Release 2006/11/0
(b) Chief, Personnel Division, in oases involving permanent
change of station or travel to first post of duty abroad.
to) Executive
in cases of S
ff Chi
f
r
t
n
/
ria
e
s o
Assis
a
t Directors,
/
(d) ` x eut vex,-Deputy-Exeouti,s-.--?or- Chi at. Administrative
Staff, when request includes overseas transportation of automobile.
(2) Personal notion of each forwarding official must be indicated
on the request. Requests for domestic travel will be submitted in
sufficient time to be processed and reach the Fiscal Division at least
48 hours prior to the planned departure time. Requests for foreign
travel should be submitted 60 days in advance of planned date of
departure.
(3) The Fiscal Divisions. upon the recommendation of the Chief,
Services Division, may issue monthly blanket travel orders for truck
drivers engaged in repeated official trips and arrange for periodic
submission of travel vouchers covering such repeated travel,
d. Responsibilities of the Transportation Branch, Services Division.
(1)
o
t
Pr
vide
ravel arrangemet sevic Poldedre
nre.ersnne orre ovesas
,,e ~,r:~ mueb contact the Transportation Branch six weeks prior to departure.
(3) Verify that properly authenticated official orders have been
issued, and that security clearance, physical examination, immunisation,
as
p
sports, visas, and theater clearance have been obtained before
releasing the tickets or Transportation Request to the traveler.
Armed Services Personnel.
Armed Services personnel performing temporary duty travol or travel
in connection with a permanent change of station for the benefit of the
Agency will be reimbursed for per diem and travel costs in accordance with
the travel regulations of the Armed Services. Upon receipt of travel
requests approved by the Fiscal Division, the Naval Administrative Command
or Headquarters Detaohment will issue appropriate travel orders. Two
certified copies of the orders will be forwarded to the Fiscal Division.
.Physical Examinations and Immunizations in Connection with Foreign
(l) A complete physical examination and required immunization are
necessary within 9m clays prior to, departure.
(2) An additional physical examination to, insure freedom from
communicable diseases is required within 48 hours prior to departure
(2) Arrange for the issuance of passports, visas, and secure
theater olearanoe when necessary.
 ved For. Release 2006/11
 STATSPEC Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
 STATSPEC Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
 IWANOAND ?011M NO. N
TO
ce
Approved For Release 2006/11/06 CIA-RDP81-007288000100010039-0~
Memorandum ? UNITED STATES GOVERNMENT
Executive
Management Officer
DATE: 3 January 1950
STAT(NTL SUBJECT: Administrative Instruction
Expenses.
STATINTL
4. a. Major recommendations or points of difference and the final
solution in each case is as indicated below:
(1) Recommendations That authority to approve temporary
lodging allowances be not delegated to field stations until
after publication of a Presidential Executive Order authorizing
such delegation.
Actions Included in Administrative Instruction.
(2) Recommendations That the Administrative Instruction
apply to expenses paid from confidential funds except where
specifically approved otherwise.
Actions Included in Administrative Instruction.
(3) Recommendations That the effective date of commencement
of tour of duty abroad be established as the thte the employee
departs from the United States.
Actions Date of commencement of foreign tour of duty
established as date of arrival at foreign post of duty.
(4) Recommendations That the Administrative Instruction
not apply to travel or transportation commencing prior to issue
date of the Instruction.
Actions Included in Administrative Instruction
(5) Recommendations That authority be included for ship-
ment of "after acquired" household effects within prescribed
weight allairenoes.
Actions Included in'Administrative Instructione
b. A11 minor points of difference were resolved to the satis-
faction of'th.e concurring offices.
RESTRICTED
Travel, Allowances and Related
1. Recommend a roval of the attached revision of Administrative
Instruction
2. The revision was necessary duo to additional authorities grant-
ed the Agency by Public Law 110, 81st Congress.
3. The final draft as contained in the attached stencils has been
in coordination since September 1949, and has the concurrence of all
interested offices and staffs.
Approved For, Release 2006/11/06, :. CIA-RDP81-0.0728R00010001'0039-0 ,;.
 Approved For Release 2006/11/06: CL -RDP81.-00728R000100010039-0
6. Please note that the signature of the Director is required in
two plaoea as marked (1) on the Instructions and (2) on the attachment.
Attachment
Stencil of
A Rl~P,O~T Q0~8r~ti,Ctp1CJ0~~.0~
 STATI
SUBJECT:
1. This office: concurs in-the comments made by the Budget
Officer in memorandum dated 19 December 1949, and particular
reference is made to paragraph 4 and his observations in regard to
Legal Staff
Proposed Administrative Instruction
"temporary lodging."
2. We believe that the only source ? of : authority for issuance
of 1946 (Section 901 (1) ),and it is not extended to agencies other
Attach:
1. Copy of ltr 19 Dec. from Budget Offieer.(~
2. Copy of draft of Adm..Instr. ---------
Approved For Release 200(3/11/06: Q1A RPP81-00.72880001,00010039-0
 RESTRXCTED
STATINTL
ADMINISTRP.T IVE INSTRtfTj~~ DATE
N0.
SUBJECT
'Approved For Release'2006/11106 CIA-RDP81-00728R000100010039-0
DRAFT i 21 'Nov 49
Travel, Allowances, and Related Expenses
RESCISSIONSo as Administrative Instruotion dated 26 December 1948,
subject
Ove
e
Allo
,
rs
as
wanooe.
STATI NTL
STATINTL
STATINTL
subjeot, Travel.
Administrative Instruo-Lion Q dated 7-June 19149,
Administrative Instruction dated l July 1949,
subject o Travel Allowances (Interim Instructions) ?
Administrative Instruction
subjects Travel Allowanves:
dated 26 October 1949,
1. Travel and Related Items
as Travel and transportation expenses, and expenses incident thereto,
including those incurred in the movement of dependents, household goods-and.
personal effects,. may be paid to or on behalf of employees in accordance with
the provisions of Public law 600 ? 79th Congress, Public Lair 92 ? 61st Congress,
Agency and other appropriate legislation, regulations issued thereunder, the
Standardized Gavernment Travel Regulations, and. the Foreign Service Regulations,
ar.d as
oneept.as speoified in is instructiont
be Issuance of Travel Orders
(1.) Travel orders will be isowd by the fiscal Division except as
otherwise :?,ated.
4 (2.) Chiefs of Mission outside the continental united states my
authorises appror+e, and issue travel orders fbr teoporary duty. travel
within their theaters forwployaes under their jurisdiction.
o. Requests for Travel Orders
(1.) Requests for travel orders# or ansndoents thereto, otherthan
.those issued by Chiefs of Mission, shall be prepared in trip3ieats.
RR$TRICTID
Appr9.v0O,..F R lea e,200 /31/0 .. IA RDF? 1 Q728 00
;0 3 00-9-0
 Approved For Release 2006/11/06: CIA-RDP81 00728R000100.01003'9-0
RESTRICTED
21.Nov49
The original and one copy will be routed to the;Fisoal Division, and
one eopy will be routed to the Transportation Branch, Services Division,
A11 copies will be routed through
(a.) Assistant Directors or staff Chiefs or their Deputies in
the case of individuals under their jurisdiction.
(b) Chief, Personnel Division, in oases involving permanent
change ,o#' station or travel to first poet of duty atroad,
(o) Executive in case of Staff Chiefs and Assistant Directors1
where overseas travel is involved, except temporary duty travel
entirely within the theater of a Chief of Mission= and where
specifically provided in other Agonoy regulations.
(2.) Personal action of each forwarding official must be indioated
on the request, Requests for domestic travel will be submitted in
sufficient time to be processed and reach the Fiscal Division at least
48 hours prior to the planned departure time. Requests for foreign
travel should be submitted 60-days in advance of planned date of departure
(3e) The Fiseal Division, upon the reooumendatiou of the Chief,
Services Division, may issue monthly blanket travel orders for truck
drivers engaged in repeated official trips and a?range for periodic
submission of travel vouchers covering such repeated travel..
d? Responsibilities of the Transportation Dranoh,:Services Division.
(1.) Provide trave lrrangMrat service. (Travelers reporting to
foreign points will contact personally wherever possible the'Bransh at
least A weeks before the planned date of departure to facilitate the
arrangements.)
($.) Arrange for the issuanee of pusports,, visas, and secure theater
olearanse when nsoesniary.
R1T&ICT1D
 Appro
ed For Release 2006/11/06: CIA-RDP81-00728F00
100010039-10
RESTRICTED
t3.) Verify that properly authenticated official orders have been
issued, and that security olear.anoe, physical examination, isssunisation
(nhero required), passports, visas', and theater olearanoe have been
obtained before releasing the tickets or Transportation Request to
rho traveler
e. Armed Services Personnel
Armed Services personnel performing temporary duty travel or travel
in connection with a permanent change of station for the benefit of the Agency
will be reimbursed for. per diem and travel posts in accordance with the travel
regulations of the Armed Services. Upon receipt of travel requests approved
by the Fiscal Division, the Naval Administrative Consand or Headquarters
Detaohient will issue appropriate travel orders. Two certified copies of the
orders will be forwarded to the Fiscal Division*
f. Physical Examinations and Immunisations in Connection with Poreig*
Travel.
(1.) A complete physical examination and required issouniration are
necessary within 90 days prior to departure.
(2.) An additional physical examination to insure freed= from
oosaaanioable diseases is required within 48 hours prior to departure from
Washington.
(3?) A returnee physical examination is required within 5 days after
returning to Washington from overseas assignment?
(4.) Physical era minations and iasznisations shall be requested :>by
forwarding a Request for Medical ftenination and/or Insmtnisation (Form po. 3,?'
to the Medical Division whereat possible, not lees than 60 days per' to
?sticated data of departure
!ERTRICTSD.
AD&
21:'Dov 49
 Approved For Release 2006/11106: CIA-RDP81-007288000100010039-0
Travel Asoounts
RESTRICTED
al, Nov 49
Travel iouohers must be submitted to the Pisa
&1 Division upon coax
pletion of each trip or at the end of each calendar month in case of estended
travel. Vouchers foritravsl authorised by.a Chief of an overseas post shall be
submitted to the appropriate post.offioibl for processing. Armed Services per.
Administrative Command for the preparation of vouchers and submission to the
Fiscal Division. Copies of regulations pertaining to travel may be obtained
from the Fiscal Division in addition to advice as to the preparation and sub-
mission of vouchers*
he Per Diem and Mileage
(l.) Per diem and mileage rates provided under existing laws and
Pfioials authorised to issue
travel orders will reduce the stipulated rates whenever available inform
mation indicates that the maximum rates will exceed the necessary official
traveling expenses, The requesting and approving of icials of each
org aisational unit acnosrned should be in a position to Justify the rates
requested, The approval of a request by the initiating oftioe will be
deemed a certificate that the rates stipulated therein are not in excess
of the amounts normally required to asset the necessary official travel
?zpensss under the oirouastanees.,
(29) for estended periods of t du
tY !t the Basis post in the
ftited 8tatss, aoraaily the toilowial sehsd tle or aszi a am rates shall .ply,
lirot 60 1Mri 09.00
eosoad 60 &Y4 ?
6.00
third 60 days 3.00
Absence of L0 days or, less shall not be ooaasidsred as intereu i the
~
Pt
continuity of temporary duty at the pow,
MIR
 Approved For Release'2006/11106 ` CIA-RDP81-00728R000100010039-0
1ov 149
RESTRICTED
(3.) Per dicta incident to travel abroad and return therefrom, payable
to an employes and his immediate family, shall be in acoordanoe with
1
:r :f. ' " w.neordan.,
Pelf-d is
4w It '"
xtt C r q y thout P--JOr
c~P
acoor
nn orx and the
?ns~as
Adaltd ne -~?oc~ oatdao + nt o r
ehIerg
esparation allowances will
Used Government OivilianAllowance E.egulations as a
(2.) Chiefs of mission are authorized to grant U. S. Oitixen employee*
temporary lodging, quarters, post, and special post allowances on the basis
Ofevidenoe submitted to and investigated by him, subject to recognised
review practices by the Fiscal Division. Application for Allowances
(Form Po. 34.32) will be submitted in duplieate by the employee to his
Chief of 'mission.
(3.) Prior determination with respect to transfer and separation
allowances. will be made by the Pisoal Division on the basis or detailed
information submitted by the Chiefs of Mission and their resosmendations.
Chief of Mission say great transfer and separation a llowmeea when
speoificaily'directed by the Chief,'Fiscal..Division. Application for
sueh allouaa os will b proooss d as in "t"' above and suppoetL by
inforrtiu n in sufficient detail to permit ; a deteraieiation as to
propriety for s ooh payments.
Rf MICTRD
' m na of tho Foreign Sorvioe 1.gulations.
~Qmaug
101Q01Q4'59.R:
the
 'Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
Nov- 49
RESTRTCTBD
(Li.) The granting of temporary lodging, quarters, post, special post,
transfer and separation allowances will be effected through the issuance,
in quadruplicate, of alohedule of Allowances (Form 34-33). The original
and 2 signed copies, together with a signed copy of each pertinent Appli-
cation for Allowances, met be transmitted to the Fiscal Division.
(5.)'
Schedules of Allowances will be issued each time an allowance is
granted, revised, or terminated. The schedules also must be issued at the
beginning of each fiscal year (1 July) with complete information as to the
allowances payable to the employees of each Mission; however, where no
change has occurred, it will not be necessary to submit supporting evidence
and information otherwise required by this instruction.
(6.) As of 1 January and 1 July of each year and at such other times
as may be deemed necessary by the Chief of Iffission, he should review his
employees' estimated annual expenditure for quarters. The estimated
amount should be compared with information as to expenditures made and
anticipated to determine the need for requiring the employee to submit
a revised Application for Allowances, thereby applying for a revised
quartersor quarters portion of a special post allowance grant.
as Post Differentials and Cost of Living Allowances
(l.) Foreign and territorial post differentials and territorial cost
of living allowances will be paid employees in accordance with FVOW- *I
issued by the Departnent of state and the Civil Service Commnission.
(2.) Such differentials and allowances. will be granted, where applicable
by the Chief, Personnel Divisions, am be included on the employees' Personnel
Actions (Form No. 373?
(3.) To be eligible for Foreign and territorial post differentials an
employee must be,-a oitisen or national of the United States.
RESTRICTED
%, All
 Approved. For FbIpaS6 2006/11/06: CIA-RDP81-007288000100010039-0
'ESTk C
3r uu naa- .:a chance
n 20at10a or h mm. x avo ordors, whoa p*'opor1y izthorl
in an WANA ozrt to the orilginaL1 ord*r, and travel or transportation Comm**$
within one your of tha deto the .mplayae arrive* at his post or duty.
axDenao, 4i1"a -oes and other bonefita as dtotnted tV local oust
am* std, whouev.r
t,ooi PoraonzH 1.
Perao rmo1 hired losailyr by,C.hiota of Miggion s normily will rooeive travel
moots or oontractre # r neru iosa must, sot forth the details of tl arranpmat
poeniblo., , raotioes fol,lcered by o hor go" nts1 sativitsaa. pld> r dooul?
in each canoe
A} pro d For Rele se,2U86i11L0.6 Cf -R.DP81 OQ728ROO0100010 } 9-0
 Approved FprRelease, 2006111/06: C[A-RDP81-0072aROOO100010039-0
25X1
COF!EN1IAL
125X1. A" . ',l TO A, . '
25X1
25X1
A4MrdmtfttA"' tmw .O. da
4fl to braw4 pertom m2 vw1or Cabf1 t1 B 024m, ept
s e i LI wd o be4?'fwt Lwo
DI MMU'rxoNs A *
NOM Th Att is t 41 not be Wed vit .plea or inutr,ti's
z matt m tributed 'ou + 5 t T a .n ice.
IF
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 5X1
cr iDErrTV
31 oc'boU r L9! 66
(GEN fiL ZkDLTICG? PJ8D. AGENCY
INSTRUCTION
~~D14INISTPLTIVE
QU~RT RS COST OF LIVING, SPECI",L FOREIGN LIVING 1',ID7,V;.NC1 S
1. Whore specifically authorized or approved, quarters allowances, cost
of living allowances,,or special foreign living allowances, shall be paid to
those employees having permanent station in a foreign country. Such alloill-.
antes a-11 be paid in, accordance with :the provisions of Bureau of the Budget
Circular A-8, Parts Ii and B.
2. For the purposes of paragraph ^6
lzl
Group 2. Chief of Missions and other principal officers dir-
ectly subordinate to Washington, D. C. (Unless. otlzerW sej rnr^voa...:-
by"tries .Uiroct(5r, these officials will fall. 'in?--grades CAF-13 or P-6
or above. Employees in those grades who are not directly subordi-
nate to .'Iashington are listed in Group 3).
Group 3.. Technical and professional employees with grades of
CAF-9 or P-3 or. above and not covered by Group '2-. ?
Group 4 All other employees with grades under CZ-9 or P-3
y.
PREMORANDUM ATTACHED
~ENTJU BERED PER. CIA ' GEIT?FRAL ORDERI
1~4? rCY~~i~1~~Nx5`rRAfix
HOYT
-.Lieutenant Gonoral
Director, CIG
~r nk'v a rh }I,t(~~r 7y,:t
copy
r"tIG?AZ
f Part ,A,, civilian.,emrlo .*eos will
T1Sl~
Sk
AA '~- }'W a ti, tt t rt-~~:s G `W"~ 1"11z-lI
F i.,,l.~, ::w~u, ;;~;.
Approved For.Relea
e..2006/11,
6: ,CIA-RDP81-00728R0001,00'0100.39-0;.
a DERS,,WILL IEMAIN
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 Ap
roved For Releas4e 2006/11/06 C;IA-RD'p8'i-00728R000,10401008,9-0 '-.
\ {1 H,E ST RIC: Z' EL) V. . .A,.-
STATI NT
CEI 'IXZ' IIN'I'E IG NCE LGEI1CY
Washington, D. C.
STATINTL
{
.'.D!tINISTR.:TIV" INSTRUCTION
NUPI}3 R
SUBJECT: Overseas ..ll warices
26 December 1
Recision: :. dlninistrative Instruction
da ed 25 October 1917
1. Effective at the
19148, ;,d7ninistrative Snst
1947 is rescinded.
0
close of business 25 Decembeer
ucti9n ated 25 October
STATINTL
STATI NTL
L
Effective 26 DecerrY er 19116, overseas allowances
will be paid CI', employees," ~n accordance with the pro-
visions of applicable rebl.a\tions issued by the Depart-
ment of state, Bureau of. ' the }GB~.1c,I;r::t, and Civil ,Service
Commission.;~
aft" 3q' .
3. .'.llow^rances~.;ranted grill be subject to pertinent
.'.gency administrat:
R.t H. HILLENKOETTER
Rear 1_dmiral, USN
Director of Central Intel , licence
RESTRICTED
pprov,oci
 STA7 tN'1-L
STATINTL.
STATI NTL
elss`2G/1'`
Anriar~is
NUFAB
SUBJECT:
4ENCT
?Washington,, . C.
TIDE INSTRUCTION
25,0 tober 1947
attars, Cost of Living' and Special For/do
Allowances
\CIA Administrative Instruction ted
~1` October 1946 is rescinded.
llowai ae's and Authority..
Allowanck' for quarters, cost of liy4.ng or spacial foreign
living allov.ance6 vv 11 be paid employees haying permanent.? station-in'
. a foreign country in, accordance with provi ions of Bureau of Budget
Circular. A=8, Parts A \and B
2, Classification
as follows
a. Grp
Civilian employees vrill be classified
(1) Chiefs of \iss46ns and' other pr.incipal officers
directly su dinat? to Nashington,. D;, C. in
grades CAF-1 or P-6 or above.
(2) Chiefs of4iiss ons and other principal officers.
directly/subor h n to to Washixigton, - D. C., in
grades .below 11'6r P-6 may receive the allow
ante a pplicable 'this, Group; if specifically
autho :zed. by.:the irector.
loyees in grades,* .CAF-13: or P-6, or above who.
not. directly subordinate to. Washinaton..D.C.
.Grow
Gro`
and 'above Vrho
All other empl.oyees,'in grades under CAF-9 or P-3.
ce fleas. to' ReRu sir and Specfal Allo;aauces.Durin& 'Absence'
'rod .Official Staltion q .
artery pllovvance.. Quarters allot an'ce to personnel
abs6ht, from official ;station will'. be Iau horized as
-follows upon, submission of a statementproved by
the Chief of the, Mission that ?nployee has maintained,
paid, for, and riot s14blet quar't`ers hia rsgular post
durir, the ; period of absence :
ESRICTED
4nloyees in . grades CAFE or. P-3
re not covered b' Group:
Approved For Release 2006/11/06 :,CIA-RDP81-0,07288000100010039-0
Er-
 Apra ,r F e1 as 200 11110
RESTRICTED``
Quarters lloiwance:'(continued
(1) Not to oxeoed 90 days duringtempordry absence
undor orderk,inclusive df any approved annual
leave. If it i s`anticipated that' .temporary
duty ti~aill . extend beyond 90 days, a transfer of
official station should be offocted.
(2) Not to ?xceed-90'days during authorized leave
of absence with pay plus transit tine when leave
is' taken. in the United ` States.
(3) During absence from post of assignment without
pay on account of illness or beyond the period
of. leave With pay specified above.,-when the Dir
ector de,terraines that such oontinuance would be
`in' the .public interest.
Living and -Special Foreign LLivin, Alloc ance." The.
living allowance- provided by Bureau of the 'Budget.
Circular A-8-for personnel' permanently assigned ' to
foreign stations vill be authorized ,'while in travel,
status to.:
(1) Personnel with family provided family does-
not accompany employee.
(2) Personnel without family during' any trip of
less than 24 .hours duration.
STAf1:N.IL
R. H., ICLL. NNKOETTER
Rear AdniralUSN'
..Director`.. of Central .Intelligence.
RESTRICTED:.
A,pprov d:,For,R;eleese,20Q6/.11L06 : CIA7,RDP6,1 QQ281O01OQQ1Q03.9-Q
 ;) 1)ecembor 1946 G
ME ORAIIDVM TO '1 IE ASSISTANT DIRECTOR FOR SPECIAL OPERATI
Approved For Release 2006/11/06: CIA-RDP'81-00728R000100
Subject CIa Administrative Order
Enclosure: a. Memorandum from the Chief, Special Fund
1. Attached hereto is a mmemorandum, dated 2 December 1944
from the Chief, Special Funds Section to you concerning the
above subject. requests a specific definition of. the e
cation of employees in four groups. This classification is one
of the bases which determines the amount of quarters allowances
of Bureau of the Budget Circular A-8, provides for the c las aifi-
persons who are eligible to receive the quarters allowance caom-
mensurate with a Group II classification. Paragraph 6, Part A
questions set forth In paragrax)h 3 of Mr. 1 ohols' memorandum:
to be paid.
2. The following is submitted in accordance with the
officers directly subordinate to Washington, D. C., and unless
otherwise approved by the Director, these officials will fall
in grades CAF-13 or ?-6 or above. Therefore, the answer to
question b would appear to be yes,
b) Administrative Order provides that Group 11 clas-
sification applies to Chio issions and other principal
c) ? There appears to be no reason wy the Chief of a small
station necessarily should be treated differently than the
Chief of a larger station if he otherwise is eligible to re-
ceive the quarters allowance for Group IIe
d). It appears that a few individuals are receiving approved
representation allowances and may now be eligible to receive
higher quarters allowances. The amounts proscribed in Bureau
of the Budget Circular A-8 are the maximum amount only, and it
is within the administrative discretion of the head of the do-
urination should be made as to amounts to be paid. Since the
.not warrant payment or the full amount, an administrative .deter-
mum amounts and; where the.expenses at a particular station do
e). As stated in d above, the. prescribed allowances are maxi-
of the individuals concerned,
allowances are made effective based on tie Higher C1asaLIicat3.on
tation allowances now being paid before the greater quarters.
It would appear desirable that a review be made of all represen.
expenses are occasioned by the assignment in a foreign country.
than those anticipated, or where no higher costs for living
whore the expenses incurred at the overseas station are less
partment concerned to 'prescribe lower amounts or no allowances
actual Chief of Mission in this case has turned over to a
,,:, .Q,v, ?+!~:^_ , t,: ,>H:4',`E'::i "Viu. ` ~, M ~~,.`.t ?Ks ., ~4?~ .t ? .*Kati.'* !' ,f ?Y; :;X~~y.?_M: Y....`~^., .,.3:t.i., r~l...t.._.ra i~uui.,t:,kik c.~~k'a~a?a&tidc~i
 Approved for Release 2006/1.1/06' CIA-RDPP1-00728R000100010039-0
Group II if otherwise eligible to be placed in such a Groups
stanees, it m3.gnt be deemed appropriate to classify him in
as the. Chie f of Mission should be r ovi owed. Under the ciroum-
a Mission assuming :Full responsibility. In addition, ' the
representation allowance received by the subordinate acting
rather than the expenses normally anticipated for the Chief of
oz- quarters allowances Should than be based on such expenses
presently occupied by the actual Chief of Mission. The navmer;it
would normally be incurred by an individual in the status
there should be a d?tornination of the living expenses which
Qi me uniex7 or mission ana is Mmaeir living very covertly,
subordinate the social responsibilities normally the liability
25X1
Circular A-8 is to compensate the individual for the increased
living expenses incurred by reason of the employee being stationed
outside.the continental limits of the United- States. It is not
pose of the extra allowances prescribed in Bureau of the Budcret
quarters and cost of living allowances is a matter for admini .
st'rative detoxmination. This. is particularly so when the pur
is a d'oairable procedure, Inasmuch as the payment of the maximum
approval of the Assistant Director for Special Operations or
that no person receive t Me roue 11 classification except on
request of the Chief of the branch concerned and the specific
3. Paragraph 4 .of memorandum rooonlmends
intended that this additional allowance cover the entire cost
of an employee's living expenses ' while abroad, It is believed
that the recommended procedure would facilitate answering the
specific questions proposed by nnrnrrrPnh 1% me Ma
CIA R,DP81 U.0728ROQQ1 0Q010p39-Q,
 Approved For Release 200616
9 January 1947
25)1
ORAND . FOR TIM, DIRECTOR, CENTRAL LN''rELLIGENCE i
SUBJECT: CIG Administrative Order
w o ura Clti.afs of Miasiona or principal officers directly aubordi-
nAto to Washington, D. C. The Order specifies that these officials
will /all in grades CAF-1a or P-6 or above, unless otherw,i.ae approved
by the Director.
0
I. GIG Administrative Orderatcd October 31, 3946
makes provision for Group II ole.s.Irioation for civilian employees
a
a son conce~rnod Justifies the Group rI clasaification-
~. I recommend the Group II olassificat-.!;on for(four /officials
who are chiefs of their respective stations and directly subordinate
to -a~shington? but whose grades are below the CAPS-13 or P-6 level.
It is believed in each case that the fulfillment of the obligations
t 4-1, t
t'
3. Therefore, there is attached a proposed letter of authori~
zation for the Direotort s signature. The Director's approval of
this proposed letter will perrzit .Special Funds to pay the Group II
classification, to the individuals ooncorned.
4. It is recommended that the Payment under the Group Ii
or,_ e ate he assumed the rosponsibil,ily at the overseas pot.
seguont thereto in which evor t the Group II allowance will c amnenee
th d
classification be made affective 1 January 1947, except when an
individual was appointed to hiula respective position at a date sub.
DONALD H. GALL(AY
Assistant Director
Special Operations
CONFIDENTIAL
EA AF
1f78R0001 0001 0039-Q
 Approved For Release 2006/11/0 ?0728R000100010039-0
)MORMW
TO : Chief, Special. Funds Section
F O1 i Director, GIG
TZ1Rv AD ISO
S13B )B0T r Group II Classifioation Under Bureau of Budget Circular A-B.
21A
1. The follo .ng oi'a'a.c:is1a Of the Office of Special
operatiana are approved for this Group 11 olassification for overseas
quarters, wider provisions of Bureau of the Budget Ciroulex A-B, and
GIG Administrative Order Ito. 31.
2. This authorization will rz taiu valid only Ao lonn as
the Above nrtrted individuals remai i in their pr osont posts and directly
suboraina dry to . Washington, D. C.
3. This authorization will btu of'feotive h. January. 1947
eor those individuals at the posts aanoeprnad on that date. Other
o: f'eative dates will. be the date the individual oonoexned assumes the
.responsibilities outlined in Paragraph 1 above.
HOYT S. V DENBERG
Lieutenant General. USA
Director, CIO
 Apprj8d Fqr Rplease ?006/111.06 i CIA-RDP81-007288000100010039-0
1
DATE:_
Registry
NAME INITIALS
All Personnel
_ DIV ARKS
RETitgrT .TO:
dM~M~ k.
Approved, For Release 2006/11,/06 Gk -RDF?8100728800 10 3010030 0 ,
24"1 A
 Approved Fob?Rele se 20 6/11/06 CIA RR 8,1~Q0 8R00}Q bbi0039`0
CONFIDENTiAL
25X1
25X1,
26 August l947
TO: Aasiptant Chief, Budge AMM-aw"a
"I+OMi chief, special Funds Division
SUIJI9CT $ Revision of Ad nt ilt wed . rd~
We have reviewed the draft of the revision of GIG
Administrative 0rder0 and concur aampletely with the,
presentation with one e,eption. This;. exception concerns the
~'laat sentence in paragraph 4-
It is suggested that this sentence be revised to
read as follower
."with respect to the provision ooncerning.coat
of living ellowencea: as bet forth in Paragraph 3, this
Agency willpay no allowance where the employee's
family accompanies an employee: to. the United States
during, his 'absence in a travel' or :leave status.
Chief,, Special PWi5 Division
Attachment
EDE tjt'
CONEiDENTA1.
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
 Ap o
prv or Release 2006/1 81-QQ,Z28R009100=0 ~0~.._~39-0
16 January 1947
25X1
`25X1
25X1
25X1
MEMORANDLU FOR THE DIRECTOR, CENTRAL INTELLIGENCE t
who are Chiefs of missions or principal officers directly subordi-
nate to Washington, D. C. The Order specifies that these officials
SUBJECT: CIG Administrative Order
II
1. CIG Administrative Order
dated October 31, 1946,
_______
makes provision for Group II classification for civilian employees
will fall in grades: CAF-13 or P-6 or above, unless otherwise approved
by the Director.
believed that the fulfillment of the obligation at the Station con-
cerned justifies the Group II classification.
I recommend the Group II. classification .far
who will bea Chief of Station and directly su or ina a to
Washington, but whose grade is below the CAF-13 or P-6 level. It is
3. Therefore, there is attached a proposed letter of authori-
this proposed letter-will permit; Special Funds to pay the Group. II
zation for the Director's signature. The Director's approval of
classifical
25X1
4. It is recommended that the payment under the Group II olassi
at the overseas posts
fication be made effective as of the date of his assumption of duties
cgs ist - Admin. Bldg.
Si
Special Fundsf
en,1D~tjj re (2 )
oL.uf~ft~ D
DONALD H. GALLONAY
Assistant Director
Special Operations
.Approved For.Re! se 2QQQi11,/06 : CIA-RDP81-00728R.QQQ100010Q3;9-0,~
 ST.ATI NTL
prpvea ror rxeieps .,
~QQ1,
06/1.1/06: CIA-RDP81-00728~JJ
RESTRICTED
CENTRJ L INTELLIGENCE AGENCY
Vet ishington, D.. C.
STAT~NTL
S1ATINTL
S`ATINTL
STATI NTL
STATINTL
ADMINIST1'ATIVL\IN,STRUCTION'
1W
I
I g 0
January 1950
SUBJECT. Travel, Allowancos, and Related Expenses
RESCISSIONS: inistrative Instruction dated 26 December
L91 % , subject: 'overseas Allowano s,
Admini,trct.tive Instruction`s dated 7 June 19+9,,
subject, Travels
c. Admini.strhive Instruction dated l July
1949, subje\`c-t: Travel Allowances Interim Instructions).
d. Administir ativ Instruction da
1~ ted 26 October
949, subject:\Travel Allovwances.
1; Travel and Related Items
a. Travel and transportation exp. ~es,'and expenses incident thereto,
including those incurred in the movement of dependents, household goods
and personal effects, may be paid to or o behalf of employees in'ac3ordance
with the provisions of Public Law 600 79 h Congress, Public Law 92 81st
Congress, Agency and other appropriate legi'lation, regulations issued
thereunder, the Standardized Govverrnrient Trav1 Regulations, the Foreign
Service Regulations, and as. specified in this\Instruction.
Issuance of Travel Orders.
(1) Travel orders will be issued.by the Aseal Division except as
otherwise stated.
(2) Chiefs of Missions outside the continbntal United Statesmay
authorize, approve, and Issue travel orders fortem orary duty travel
within their theaters-for employees undertheir juri dietion.
c.. Requests for Travel, Orders.
(1) Requests for tre,ve1 orders, or amendments theret other than
those issued: by Chiefs of'. Missions, shall b'e.prepared ini tA licate.
The original and one copy will be routed to the Fiscal Diviaon,:and
one copy will be routed to the Transportation Branch,'Servie ,Division.-
All copies will be; routed through:
(a) Assistant ' Directors or Staff Chiefs or their Deput es in
the.case ;of, individuals under their jurisdiction.
-I-
RESTRICTED'.
,oproV, d.For:,l ele ct.?. R6/1, i..rC1A.,f a -- .P,8 Q0,72,$5, Q11.3 0;,;
 Approved For ReI'ease 2006/1'1/06 CIA-RDP81-00728R000101 0010039-
RESTRICTED
(b) Chief, Personnel ])'ivision, in. cases involving permanent
change of station or, tr ivol :to,,first post of duty abroad.
(o) Executive in cases of Staff Chiefs or Assistant Directors,
or when travel abroad is involved.
(d) Chief, Administrative Staff
seas transportation of automobile.
when request includes over-
(2) , Personal action of ','each forwarding official must be indicated
on the request. , Requests for dome stic:'travel will be submitted in
sufficient ?hime to be procesod and reach the Fiscal Division at least
48 hours, prior to the .planned departure time. Re'quest's for foreign
travel should be' submitted 60 days in advance of planned date of
departure.
(~') The.Fisaal Division, upon the recommendation of the Chief,
Se.rvic'es Division, may issue monthly' blanket travel orders for truck
drivers.orxaged in repeated,official trips and arrange'for periodic
submission of travel vouchers covering such repeated travel.
d. Responsibilities of the Transportation Branch, Services Division.
(1) Provide travel arrangement service. Personnel ordered overseas
should contact the Transportation Branch six weeks prior'to departure.
(2) Arrange for, the issuance. of passports, visas, and secure
theater. clearance when necessary.
(3) Verify that properly authenticated official orders have been.
issued, and :that security clearance, physical e.xantii.nation, immunization,
,passports, visas, and theater clearance have been obtained before
releasing the tickets or Transportation Request to the traveler.i"
pArmed Services Personnel.
Armed Services personnel performing temporary duty travel or travel
in connection with a permanent change of 'station for the benefit :of the
Agency, will he.reimbur.sed for per diem and travel costs in aooordance with
the travel regulations of the Armed Services. Upon r6ce'ipt of travel
requests approved by the Fiscal Division, the Naval Administrative Command
or Headquarters Detachment will issue appropr'iate travel orders. Two
certified copies of the orders will be forwarded to the Fiscal Divisions
f. Physical Examinations and: Immuni.zations in Connection with Foreign
Travel.
. v
(l) A complete physical examination 41 rere?qkYtznrzation`zire
necessary within 90 days prior to departure.
2) ONV J SCi?ff1 , 11-
( An addi,tional;.physical, examination to i sue # eedom from
communicable diseases is required within )48 hours prior to departure
from Washington.
-2-
RE STR'IC'TED `i
 Approved For Release 2006/11/06: CIA-RDP81-00728R0001:00010039-0
i i K
Traver vouchers must be submitted to the Fiscal Division upon com?
plotion of ?"ch trip or at the end of oaoh calendar month in case of extended
travel. Vouch(,rs for travel authorized by a Chief. of an overseas post shall
be 'suibmitted..to the appropriate post official for processing. Armed Services
personnel shall give the necessary data to. the Headquarters Detachment or
-Naval Administrative' Command for the preparation of vouchers and submission
to the Fiscal Division. Copies of regulations pertaining to travel may be
obtained from the Fiscal Division in addition: to advice as to the preparation
and submission of vouchers.
h.. Per Diem and Mi.leage
(1) Per diem; and mileage rates provided under existing laws and
regulations represent the maximum .allowable. ? Officials authorized to
issue travel orders will reduce' .the stipulated rates whenever available
information indicates that the maximum rates, will e)tceed the necessary
official traveling expenses. The requesting -and approving officials of
each organizational unit concerned should be is a position to justify
the` rates requested. The approval of a request -by the` initiating office
'will. be deemed :a. certificate that the`r.ates' stipulated therein arc not
in .excess of. the amounts 'normally required to meet.the necessary official
travel expenses under ,the circumstances.
(2) ;For extended periods of temporaryduty at-the same'post in the
United States, normally the following schedule of maximum rates shall
0
First 60 days - ,9.00
Second 60.-,days 6.00
Third 6O days . - , .: 3.?00 y,
Absence of ten days or less shall not be considered as interrupting the
continuity of temporary duty at the same post.
(3) Per diem incident to travel abroad and return therefrom,
;payable to, an employee and his immediate :family, 'shall be in :accordance
with, applicable 'provi lions - of the Foreign, Servi ce~Regulations.,
2. Allowances
a. :Over?sea and ;ter
specified in th;
Department of St
accordance, with\the~,,,
(3) A returnee physical examination is required within five days
after'.retiarning to Washington -from overseas ? assignment.
(Li.) Physical examinations find 'immunizations -should be requested
by forwarding a Request for. Medical Examination and/or Immunization
(Form No.-37-72) tb the Medical, Division, not less than 60' days prior
to estimated data: of departure.
Travel' Accounts
apply:
torial allowances will be paid employees in
!ovis.ions, of applicable 'regulations is?sued??by the
? and the Civil Service Co=ission :except as otherwise
Instruction.
RESTRICTED
 Approved,For Release 2006/11/06: CIA-RDP81-007288000100010039-0
RESTRICTED
b. Quarters and Post Allowances
(1) Temporary lodging, quarters, 'post, special post, transfer,
and separation allowances".-wil]; be computed and.. administered using
the Stcndardized Goverivnont. Civilimn Allowance Regulations as a basis.
(2) Chiefs of Missions are authorized to grant U.S. citizen
employees temporary lodging, quarters, post, and special post allowances
on the basis of evidence submitted to and investigated by them, subject
4-
v recognized review practices by the Fiscal Division. Application for
Allowances ' will, be submitted in duplicate by the employee to his Chief
of, Mission,
(3;) Prior determination with respect to transfer, temporary
.lodging and. separation allowances will be made by the Fiscal Division
on the basis . of detailed' information and recommendations submitted by
the Chiefs of Missions. Chiefs of Missi,onsmay grant transfer, temporary
lodging, and separation allowances when specifically- directed by the
Chief, Fiscal Division. Application for such allowances will. be proc-
essed as in (2) above and supported by information in sufficient detail
to permit a determination as to the propriety for 'such payments..
(.) The granting of temporary lodging, quarters, post, special
post, transfer and separation allowances will be effected through the
issuance,. in,quadruplicate, of a Schedule of Allowances., The original
and two, signed copies, tog6ther : with a' signed copy. of each pertinent
Application for.Allowanoes, must be'transmitted to-the Fiscal Division.
(5) Schedules of Allowances. will be issued each time an allowance
is granted, revised;. or terminated,.. The schedules also must bo- issued
at the beginning, of each fiscal year-(1 July) with complete information
as to the allowances payable to. the employees of each Mission; however,
where no change has occurred, it will not be necessary to submit support-
ing evidence and information otherwise required by this Instruction.
(6) As of 1 January and 1 July of each year and at such other times
as may be deemed necessary by the Chief of Mission, he should review his
employeest estimated annual-expenditure for quarters. The estimated
amount should be compared with information as to expenditures made and
anticipated to determine -theneed for requiring the employee to submit
a revised Application for Allowances,, thereby applying for a revised
quarters or quarters portion of -a special post allowance grant.
c., Post Differentials and Cost of Living Allowances.
\,(1)?---Foreign?and..territorial .post 'd ifferentis,lsand' territorial
cost of- living ,allowances ;will,be paid employees ' in 'accordance ;with
regulations issued by the Department of State and the Civil Service
Commission.
Such differentials and allowances wi:lh be 'g'ranted, where
applicable,, by the.:Chief,. Per.sonnel_ Division. and= be included on 'the`
employees' Personne Actions... i
%
RESTRICTED
 Approved For Relea e 2006/11./06: CIA-RDP81-00728ROO010p010039-0 ,
RESTRICTED
off
() :To be eligible for foreign and territorial post differentials
an employee must bo a citizen or national of the United: States.
3. Special, Authorities,
Incident to assignment of-employees to permanent duty stations outside
the continental United States,, its., Territories and possessions, thefollowing
expenses, in addition to those -normally payable, may be allowed:
Travel and tsportation:?expenses incident to return of an
and his ammt.diato, farail employee
y; when ordered to the United States for home leave.
The. employee must have been a resident of the United States or its Territorio
and, possessions at time of employment- by the Government. Orders for home
leave will be issued upon completion by,,-the employee of two years continuous
Government service abroad or as soon as possible thereafter, provided that
he has accrued to his credit at the time of such order annual leave sufficier
to carry him in?.a pay status while in *the United.States for at least a 30
day' period. In the event the full two, years service' has not been spent
with the agency, the employee will be roquiredto sign7an agreement to
complete,-two years'of service with the.Agency unless separated for. reasons
beyond his control. While on-home leave, the employee shall not'be available
for work'or..;duties'except in the Agency or, for training or reorientation
fox work; and, the time of such work?or.duty shall not be counted as leave.
LeaveAof.absence granted for home leave shall be exclusive of the time
actually-and necessarily occupied in going t'o or :from, residence in the,
United States or its Territories and possessions and such time as may be
necessarily occupied in awaiting transportation.
b., Travel and transportation 'expenses, including transportation of
household goods and personal effects, of an employee and his immediate
family to his successive posts of duty, and on the termination of his
services, to his residence at time of, appointment or to a point not more
distant, or upon retirement to the place where he will reside.
c. Cost of storing the household. goods and personal effects of an
omployeo who is absent under orders from his -usual. post. of duty, or who is
asaigned to. a post to which, because of emergency conditions, he is not'
permitted to take his household and personal. effects.:. When it is determined,
because of emergency conditions,. that household goods and personal' effects
may,not be shipped, the facts must be brought to the immediate attention of
the Fiscal Division.' Household goods and personal effects stored may not
exceed the authorized weight allowances
d, Cost of.sto*ring.the household , goods and personal effects of an
employee on first arrival at:a post for a period not. in excessiof three
months after such first arrival- oruntil the establishment of::;,residence
quarters, whichever shall be shorter.
Travel and~transp.ortation;expenses, including transportation of:
hour hoid goods and.,personal=effects, of an employee .and his :immediate
family from a post; at 'which,. -because of the prevalence ' of. disturbed con
ditions, there is? imminendanger, to life and property; . and .the return of
5
RESTRICTED
 Approved" For ReIesse 2006/11/06 CIA-RDP81-0072880001-09010039-0'..
f 1 j J -
RFSTR:ICTED'
such persons, goods ?and, effects to such' posit upon the cessation of such
oond:i;?tions; or to such' other post ns -may in tho' meantime have become the
post to which the employee has been a:ssixned. Faots concerning the ne-
cessity for the moire must be cloarly set forth in,tho rp,quost for or
approval of travel.
f. L,xpense in transporting a' privately-owned automobile far
r
o
on
behalf of an. employed in, aease where 'it is determined that water, rail,
or air t
t
t
o
ranspor
a
i
n of the automobile is necessary or expedient for any
art of
all'th
c
p
or
e distan
e between points of origin and destination.
Determination that an employeets privately-owned automobile is to be
shipped at Government expense-must be indicated in the request for travel..
Staff Chief concerned,
g.. Travel expense of a full-time employee, by whatever moans deemed
appropriate, where illness or injury (not the 'result of vicious habits,
intemperance or misconduct) incurred while onassigrvncnt abroad
e
s3
, n
ces
.-
tates hospitalization in a locality Where' there does not 'exist a suitable
hospitsl or clinic. Expenses will be allowed to and from the ne rest
suita l
h
e
osp.L4LL.L or clinic. If the employee 'is too ill to travel unattended,
travel expense of an ? attendant,'aiiay also *be paid. Except in- extreme emergency;
approval for travel under thi''s section must be secured in advance fro th,o
Ex
evie U.L Vo. rA oomp.Lete report must be furnished in all cases.
h. Cost of preparing and transporting the remains 'of an em l'o Mal
or a
member of his family, who may die while in a travel status .or abroad, to
vided that in no 'case shall the expensey allowed be greatertha i the~nmo
h d th
t
r-..
e ddesva.na
ion been the home or, official station.
i. Travel and transportation expenses
including trans
ortation of
,
p
household goods.. and personal effects., of new appointees and their immediate
ntee
m
s
wt..v.a
s
u
V
:;agree in writing to remain with the United States Government r. for a period
agreement, for.. personal convenience of an employee or bece.use'of .separation
l~
for misconduct' b
b
may
ar return payments and, in the event of such violation
he best i
t
t
n
eres
s o the, United States, 'any money expended on 'account of
such travel and transportati on shall be considered as a 'debt due by the
individual concerned to +he':rrnjte Sc
t.'...
a
d. :'ravel and transportation 'expenses. of dependents and household
goods and personal, e 'fects- (within. esta'blished''weight I mi+~+; ens t ,; ,,.; ..; .o
zaVet Uj'.
transportation' comrnenoee within one yo r cif the ds;+A' the em?i;.;ra
wive
e
at h
t
is pos
of du-Ly. Personal effects, include privately-owned vehicle.
 `J'\n p r ve For"Re1a 2006/11/06: CI.A-RD;P81.-00728R00010 01003 -0 j
RESTRICTED
Local Porsonrtol
Personnel hired locally by Chiefs of Missions, normally will receive
tratrel expen.se, allowances and other benefits as dictated by local custom,
and, whenever possible, practices followed by other governmental. activities.
Employment documents or contracts for servioes must set forth the details
of the arrangement in each case.
5. Except as specifically approved otherwise by the Director, the additional
benefits provided by this Instruction shall not apply to individuals in those
cases where the travel or. transportation commenced prior to the date of this
Instruction.
6. The Executive is authorized to take appropriate action on requests for
exceptions to the provisions of this Instruction.
I., STATINTL
Attachment
DISTRIBUTION: A.
R. H. HILLENKOETTER
Rear Admiral, USN
Director of Central Intelligence
RESTRICTED
 Ap to' ed F r RIea 'e 2006/11706 ..~CCIA-RaP81-00728R00010g61, 039 0 ,:.
y r a 1iSTRICI'ED ..._,
ATTACHI?ILN.T TO'ADMINIST .&TIVE INSTRUCTIC'N
STATINTL 6 J!iNUARY 1950.
STATINTL
STATINTL
DATED
1. Administrative Instructions Q datoc7, 6 January
195.0, will applir to travel, allowances and related expenses paid
from confidential fund; except as otherwise specifically provided
in Confidential Funds Regulations,
2. For the above purposes those portions of Owhich refer
to officials of the Administrative Staff by their titles apply to like
officials in the, Special Support Staff.
DISTRIBUTION: A.
no no A-LI '"TIU,
Rear Admiral, USN
Director of Cenral Intelligence
STATINTL
NOTE: This Attachment will not be used with copies of Administrative
InstructionII distributed outside the Washington Office
-1_
RESTRICTED
 Approved for Release 2006/11/06: CIA-RDP81-007288000100010039-0
RLsTi~xcTEn
'CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
STAINTL
I
TATIINTL
STATINTL
SThTI NTL;
ADMINIsIV11ATIVL INSTRUCTIO
NO. I I...
SUBJECT:
RESCISSIONS:
c. Administrative Instruction C
1949, subject: Travel'Allowanees
6 January 1950 .
,Travel, Al1owanees,.and Related Expenses
. Administrativo Instruction
111948, subject-: Overseas Allowances.
b e .. Administrative Instruction
...subject:: Travel.
1949, subject: Travel Allowances,
Administrative Instruction
Travel and Related Items
dated 26 Decerpber
dated, 7 June 1949,
dated 1 July
Interim Instructions).
dated 26 October
a. Travel and transportation expenses, and expenses -incident thereto,
including those incurred in the movement of dependents, household goods
and personal effects, may be paid to or on behalf of, employees in accordance
with the'provisions of Public Law 600 79th Congress, Public Law 92 - 81st
Congress, Agency and other appropriate legislation, regulations. issued
thereunder, ,.the Standardized ' Government Travel Regulations, the Foreign
Service. Regulations,, and as'- specified in this Instructione
b. Issuance of Travel,'Orders.
(1) Travel orders will be issued by the Fiscal 'Division except as
otherwise stated.
(2) ' Chiefs of .Missions outside the'continental United States may
authorize, approve, and issue travel orders for temporary duty travel'
within their theaters for employees under their jurisdiction.
c.. Requests for Travel Orders.
(1) Requests for travel orders, or amendments thereto., other than
those issued' by, Chi'efs'. of 'Missjons, shall be prepared 'in triplicate.
The original and one copy will be routed to the Fiscal Division, and
one copy will be routed. to the Transportation Branch, Services,
Division.
All::copies will be' routed' through:
(a) Assistant Directors or Staff Chiefs or their Deputies in
the. case of -individuals under their jurisdiction.
RESTRICTED'
k5ir ;rk~~' `' s
 Approved For Release 2006/11/06: CIA RDP81-00728R000100010039-0
RESTRICTED)
(b) Chief'., Personnel Division, in eases involvi.nrr nr)rmnneai+
UiL(4116u u, tj vu-iiaon or 'c,-avo.i.-to,,va.rstpost of duty abroad.
(o) Executive in oases of Staff Chiof's or Assistant; Directo,?:s
...-~ 411V1A-LU &JU :iUUITI.LOUQa nv uays, In advance of planned date of
departure.
(2) Personal, action of each forweu ding official 'must be in dioat d 11
sufficient ?tiin to be processed and reach the Fiscal Division at1least
)i r.y.4..,, 4 J.L., .-,_.- - I e
on the L,L request, Requests for domestic,travel'will be submitted o
gage yn repeated ofIL.pxal trips and arrange for periodic
submission of travel .vouchers, covering such repeated travel.
'Services Division, .may issue monthly blanket travel orders for trunk
drivers on d '
Responsibilities of the Transportation Branch, Services Division.
seas
should, contact the Tronspor~;iation Branch six weeks prior to departure.
(1) Provide travel arrangement service. Personnel ordered over
theater Clearance when necessary.
(2) . Arrange for the issuance of passports., visas, and' secure
(3) Verify that pro,:erly authent-Loated official d 1
Armed Services Personnel.
ro easing the tickets or Transportation Request to the traveler,
a
p sspor s, visas, and theater clearance have been obtained before
1 1
or ers ' lave been
issued, and` that security clearance, physical examination, immunization,
t
Armed Services personnel berform-ina' 1:Pmnnrnr,r A?+,r
h
pies o e orders will co forwarded to the Fiscal Division..
..,-y---.- - ---~w~.?v. va vi . V
rc;quests approved by the Fiscal Division, the Naval Administrative Command
or Headquarters Detachment will issue appropriate travel orders. Twb'-
certifi ed 1, ? f t
~.a vULLLlU-UU.LUJ.l wJ.i r1 a. permanent change of station;,for the benefit of the
Agency will be reimbursed for per diem sand travel costs in accordance with
rnf+,n4-4 ..43 1L_ ?__-..
Travel,
f. Physical ) xami.natI ions. and I
(d) Chief, Administrative Staff, when request includes over-
rntunizations, in, Cbnnecti'on'with Foreign
("1) A complete physical examination and required immunization` are
necessary within 90 days prior to departure.
(2)' 'An a.dditibaal physical:exami.nation to insure'%fresdom from
communicable diseases is'required within L1.8 hours prior to departure
from Washington.
-2-
RESTR3CTE
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(3) The Fiscal Division, upon ?the, recommendation of the Chief
 Approved For Release 2006/11/06: CIA-RDP81-00728.R0001.00010039-0
1..ESTlICTED
(3) A returnee physical examination' is re'auired'witi_n five days
a cur returning to Washington from overseas assignrrient.
Physical examinations, and immunizations should- be requosted
by forwarding a Request' for' Medical E:xnmii na?1-i nn anti /nr 7inrnuni',7n4-,' :.ti,
Travel Accounts.
Travel,vouchers must be submitted to the Fiscal Division upon com-
pletion of ouch trip or at the end of each calendar month in case of extended
travel. Vouchers for travel authorized by a Chief of an overseas post shall
be submitted to the appropriate, post official for processing. Armed Services
erso l 111
e
y
obtained from the Fiscal Division in addition'to advice as to the preparation
p n
e spa gve the necessary data to the Headquarters Detachment or
Naval Administrative Command for the preparation of vouchers and submission
.to the Fiscal. Division. Copies..of regulations pertaining to travel ma bo
(2) For extended periods of temporary duty at the semepost in the
United States, normally the following schedule of maximum rates shall
First .60 days - $9000
Second 60 days - ? 6.00
Third 60 days 3.00
eon inuxty of temporary duty at the same post.
Absence of ten days or'les.s shall not be considered as' interrupting the
t
with applicable provisions of..the-Foreign Service-Regulations:
.payable to,. an employee,and his, immediate? family, shall be in accordance
Allowances
,as Overseas-.and territorial allowances wit"1:?be, paid employees in
accordance with the provisions of applicable- rgulati-ons 'issued by the
Department of State and th'e?..Civil Service Conmii'ssion, except'as otherwise
specified in this Instruction.
.3-
RESTRICTED,
h.., -Per .Diem and Mileage.
(l) Per diem. and mileage" rates provided under existing laws and
regulations represent the maximum allowable.; Officials authorized to
issue travel orders will reduce the stipulated rates whenever available
information indicates that the maximum rates will exceed the'necessary
official traveling expenses, 'The requesting and approving officials of
each organizational unit concerned should be is a position to justify
the'rates requested. The approval of a request by the initiating office
will be deemed a certificate that the rates stipulated therein ,ar: not
i
n excess o tine amounts normally required to meet the, necessary, official
ravel expenses under the circumstances.
Approved For-,Release 2006/11/06: CIA-RD.P81-0Q728R0001000100.
9-0;
 Approved For Release 2006/11/06,: CIA-RDP81-00728R000100010039-0
RESTRICTM
Quarters and Post Allowances.
and separation allowances-will. be computed and administered usizi
(l) Temporary lodging, quarters, post, special post transfer
the Standardized Government Civilian Allowance Regulations as a basis.
ozi no basis of evidence submitted to and investigated by them, subject
to recognized review practices by the Fiscal Division. Application for
Allowana.es.,'will: be submitted in duplicate by i;hn a.mnimm 4 +n 1,a o rt,4 -
. n 0 J. employees temporary lodging, quarters, post, and special post allowances
(2) Chiefs of n .ss:ions itre authorized to grant T S citi zo
(7) Prior determination with respect to transfer, temporary'
lodging and separation allowances will be, made by the Fiscal Division
nr?. 4.V,n 1,n.,..,
f A..L__ 9 _e _ __ n
o
and
Chief, Fiscal Division. Application for such allowances will be r -
c
.r-11V 1 IV111L V VVU uy
the Chiefs of Missions. Chiefs of Missions may grant transfer, temporary
p o
essod as in (2) above and supported by information in sufficient detail
to
e
it a
e
p
rm
det
rmination as to the propriety for such payments,
(4)??'The'granting of temporary lodging, quarters
ost
s
i
l
, p
,
pec
a
post, transfer end,sepq.ration allowances will be effected through the
ssuance
in
uad
lic
t
o
,
.q
rup
a
e,
f a Schedule of Allowances. The original
A
i
t
pp
ca
~on cor Allowances, must be:transmitted to the FiscalDivision.
(5) Schedules of Allowances will be issued each ti
e
ll
m
an a
owance
is granted, revised,-or terminated, The schedules also must be issued
at the be of each fiscal year (1 July) with complete information
as to the allowances payable to the employees of each Mission; however,
where no change has occurred, it will not be necessary to submit support-
ing evidenc
nd i
r
e a
L.1 o
mation otherwise required by this Instruction.
(6) As of 1 January and 1 July of each year and at such other times
as may be deemed necessary by the Chief of Mission, he should review his
employees? estimated annual expenditure for quarters
Th
e
t
.
e
s
imated
amount should be compared with information as to expenditures made and
anticipated to determine the need for- requiring the employee to submit
a revi
d
se
Application for Allowances, thereby applying for a revised
quart
rs or
a
t
r
e
qu
r
e
s portion of a special-post allowance grant.
Post Differentials and Cost of Living Allowances.
(1) Foreign and territorialpost differentials and territori
l
a
cost of living: allowances will be paid employees in accordance with
re
ulations i
s
b
g
s
ued
y the Department of State and the Civil Service
C:nmmissins,
(2) Sl oh .di fferenti'als and. allowances' wi ?l `b?
ra
ted, wh
r
g
n
e
e
applicable,. by .the. Chief, Personnel Division,-and'-be included on the
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
 an employee must bo a citizen or national. of the United State's.
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0.
RESTRICTED 'j
Spe,c&uthoritios
Incident to assignment of employees to permanent duty stations outside
the continental United States,:.its Territories and possessions-#.tho,:_following
uxpealses, in addition-to those normally payable, may be allowed
a. :Travel a'i.d.,transpor?tation.expenses incident: to return of an employee
arid' his immediate family when.ordered. bo ?the United-..States .for home 'leave.
.The. employee must have been.,a resident of -the United States or..'its Territorie.
leave Uri 1l. be issued upon completion by~the, employee of two years continuous
I -.V -V r ____ _-Z, __d -- .....__ -- - -.1- -- -- .Ji&Ll CALL ."ra QVIILV.LIU UU
complete"two years'of service with tho--Agency unless. separated for reasons
do.y.peri.od, . In .the event, the -rull'two, years service has not boen-:spent
GovUrnmont service abroad or as soon as possible thereafter, provided that
he has accrued to his credit at the time of such order annual leave sufficion
to carry him in a.: pay status while in the United States for at- least a 30
distant, or upon retirement to the place where he will reside.
services, to his residence .at time of appointment or to a point. not more
family to his successive; 'posts of duty, and on the termination 'of his
household goods.,and personal effects,; of an employee and his 'immediate
necessarily occupied in awaiting transportation..
b. Travel and transportation expenses, including transportation of
United States' or its' Territories and. possess ions and such time as may be
for work;, and the time of ..such work or duty shall. not:.-be: counted as leave.
Leave of absence granted 'for. home leave shall be exclusive of the time
actually and necessarily occupied in. going to or from residence in.-the-L'
for tiaork or,.duties except .in the Agency or for training ~ or 'reorientation
beyorid his control. While on home leaves the employee , shall not .,.be available
assigned o a post, to which,., because of. emergency.. conditions. he, is not
e. Cost of. storing the, household; goods and,personal effects `of an
omp]oyeo who is ab-sent under. orders from, hi,s usual post of duty, or-.who is
,permitted to, toke.,his household and personal effects, When it is determi-ne _
the` Fiscal Division.. 1. 1
Household goods. and personal 'effects stored may not
may, not be shippehe, facts must. be brought to the immediate attention of
months after suun -first arrival or until:. the.; establishment of residence
(3) To. be eligible for foreign: and territorial post differentials
employee" on first arrival at a post fora period not: in- excess of .three;
quarters, whichever shall be shorter.
L11WLLUtILL' uangcr. - o. Lira ana property;.. and:tthe return -of
J.a e,.....
- , y
farm ly.,from a Dost"at which.. be '" ii 1 of f-t1A I
4, 'MA
household goods 'and personal effects of an emplo ee,;and his 'ed t 5
e, Travel and transportation, expenses.: including transportation of
Approved For Release 2006/11/06 :.CIA-RDP81-00728R000100010039-0
 Approved For Release 2006/11/06,: CIA-RDP81-00728R0001OQO10039-0
1U STRICTED, . , .f
n
? orning o; ne-
cessity for the move must be clearly set forth ill?tho request for or
approval-of travel.
? .such. pereons goods- a:nd of:Coots to such 'post upon 'the cessation' of such
conditions,, or to such other post as, may' in the meantime helve' become the
post to which the employee has been assipned i+'uots co
e th
f. 'Expense-,in transporting a privately-owned autoinobii f
p i ing a sa a of
1
the. automobile';unless' subsequently -authorized by the Assistant Director or
Staff: Ch7:af oo
ceri
d
"
- -y -??--..-..... vv+.+v v.L. .L 17 VV Vi
.shipped at ' Government expense 'niust be Indic ted in the roquest -for travel.
The employee will be required to sign an agreement relid' 4-U
-- - -- -- ?+ -,taur,vu," pozn-us or origin and e
,~inati on.
.Df3'rF?rtt,tirii,~^in,n~I?Y,A?4. .,,..;.,.;,....'-....._ 9 _ -__:__L.,
e or or on
behalf of--an omployee iri a. case whero It is doterm'i i;nc - +r.,,+ Arn4
n
ze
.
an nansportation shall be considered,as'.a debt due by the
inr}?itt;Aiio7
e United States, any money exp'-ended on account of
seen travel ,
}
n o sec n violation
within 12 months, if determined by the Chief, Personnel. Division., to be in
the-,be-bt interests P: th
- .~..1 ~.,,??, . .jc. u1A ui sc;pura-cion
for misconduct may bar return payments and in` tl~e evert f
UVVV ,Y-ju.L -tj from tine time of appointment. Violatiorn of such
o p aces of omploymment an d' return to their actual residences
at, time of appointment-'or a point not more distant, - Such appointees must
r
g anspor a ion of
t
household goods and personal effects,, of new appointees and their immediate
families from places of, actual resid'once in foreign 'countries at time of
appointment t 1
, ~.son, to be the appropriate place of interment, pro-
vided that in -no case shall the expense allowed be greater than, the amount
payable had. the destination, been the' home or offi, ial station*
i. Travel and transportation expenses ineludin t
t
omp oyce or a
member of his family, who may die while in a travel status. or abroad, to
his home or official: stationor to' such other place 'determined by 'the
Chief Personnel Dig
travel expenseof =an' .attendant may also be paid. Except in extreme emergency
r op o rave unati,ended.
approval- for travel 'wilder this section must be secured in advance from, the
Executive. - A complete report must b? furni shod in all. .cases.
h. Cost of preparing and transporting' 'the remains f
ie neares
suitable :.hospital or ',clinic. If the employee 'is too ill t t 1
o
b
viciou., }i .its,
intemperance, or misconduct) incurred while on assignment` abroad, necessi-.
;.tates hospitalization in a locality where there does not exist'a suitable
hospital'or clinic. Expenses will be allowed to and from t1? t
e e mo
appropriate, where illness or injury (not the rasu]a
f ' n
g. Travel. expense of a full=time employee' by whatever moan r, o d
s o uty. Fersonal offects.:include privately-owned vehicle,
mane
at lni s 4- f d ,LVVO lhrAu in one year 'of the date the 'employee ''arrives
r
+vu+v, zed" V1 UVA i VVIAVII
properly'authori' in 'an ainend ie'at to the original order, and travel or.
.
transportation"co h?
an ouse gld
h
goods;,and personal:'effects' (within established weight limitations) acquired
AubRRAl,aY,'4'+r , ne,...,........ -i_.- -
J. Travel and transportation expenses of dependents d h
A:pprovecl For,Release 20QQ/,1.1f06 . CI RDP81-0072$R-Q0Q1.POQ100-
 Ap'roved For ..Release 2006111106.: 'CIA-RDP81-00728R0001 00010039-0
RESTRICTED
Local Personnel
Personnel hired locally by Chiefs of Missions normally, will receive
travel expense, allowances and other benefits as dictated; by local custom,
and, whenever possible, practices followed by other governmental activities.
Employment documents or contracts for services must set forth the details
of the arrangement in each case.
5. Except as specifically-approved otherwise by the Director, the additional
benefits provided by this Instruction shall not apply to individuals in those
cases where the travel or transportation commenced prior to the date of this
Instruction.
6. The Executive is authorized to take appropriate action on requests for
exceptions to the provisions of this Instruction.
R. H. HILLENKOETTER
Rear Admiral,, USN.
Director of Central Intelligence
_?r
RESTRICTED
Attachment
DISTRIBUTION: A.
x 1(
 Approved For Release 2006/11/06: CIA-RDP81-00728R000100.01.0039-0.
RESTRICTED }
STATINTL
STATINTL
STATINTL
STATINTL
STATINTL
RESTRICTED
ATTAC} NT TO ADMINISTRATIVE INSTRUCTION
6 JANUARY 1950.
DATED
1. Administrative Instruction I dated 6 January
1950, will apply to travel, allowances and related oxpenses paid
from confidential funds except as otherwise specifically provided
in Confidential Funds Regulations.
2. For the above purposes those portions of Owhich refer
to officials of the Administrative Staff by their. titles apply to like
officials in the Special Support Staff.
DISTRIBUTION: A.
Rear Admiral, USN
Director of Central Intelligence
H. HILLENKOETTER
NOTE: This Attachment will not be used with copies of Administrative
Instruction 0 distributed outside the Washington Office.
a, MEIPPIA-11111-f
~~s
 TATINTL
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STATINTL
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f y {
t !
/
RESTRICTED
CEN`I'R&L INTELLIGENCE ..GENCY
Washington, D. -C.
.D?'4INISTR..TIVE INSTRUCTION
NUi!IBER
26 December 1948
SUBJECT: Overseas 11owances
Recision: `.dministrative Instruction
dated 25 October 1947
0
1. Effective at the close of business 25 December
1948, :,dninistrative Instruction ated 25 October
19x7 is rescinded.
2. Effective 26 December 194,6, overseas allowances
will be paid CI.'. employees in accordance with the pro-
visions of applicable regulations issued by the Depart
rnent of State, Bureau of, the Budget, and Civil Service
Commission.
3. 11owances granted will be subject to pertinent
'.gency administrative controls and instructions.
DISTRI}3UTION:
. ,k+ -#-T
R. H. HILLElIK0 3TTER
Roar :_dmirai, USN
Director of Central Intelligence
RESTRICTED
 RESTRICTED
STATI NTL
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CENTRAL INTELLIGENCE AGE, NCY
Washington,,..D....,C.
ADIvIINISTRATIVE IPSSTRUb 'Id
IJO.'- '7
SUBJECT: Travel.
4 ~~ u
//G/5~
7 June ;1949
`(This -rescinds Administrative Instruc cion dated 31 January 1949, )
1. General ?.c
a. Travel orders will be` iscued by. the 'Ducaget Office except as other-
wise stated,.
b. Chiefs, of missions outsid9 the eontinen?Lal United States may
authorize and approve teni.orr ry.duty.,.travelwithin their .theater.,for employ-
ees under their jurisdiction$
c. Requests for, travel' or amendments to travel orders (Form No. 34-5)
other than .specified in. !.'b!'. -above., , ghall. be. propared;.in triplicate. One
copy will'be:routed' .direct. ' ,to the, Transportation Divisions Services: Office,
and the . original and one copy routed to, the Budget; Offices through:..,
(1) Staff Chiefs or Assistant Directors or their Deputies in
the cases of individuals under. their jurisdiction.
;(2) Executive, .in addition to., the.above, ,in cases involving
travel to ' be performed on confidential funds, except as otherwise
specifically p'rovid'ed 'in Confidential Funds ' Regulations.
(3) Personnel Offioer, -in addition..,.tothe above, in all cases
involving permanent change of station, and travel to first post of
duty, abroad , and return, from. post' of duty, abroad.
(4) Executive or Deputy Director in the ' case of Staff Chiefs
and:-Ass stant'. Directors..
d.. Personal :action rod etch forwarding official must be indicated on
the request, Staff Chiefs 'and Assistant Directors may delegate 'approving
authority, to their deputies if desired.
e. (1) Requests for domestic travel wil3.be submitted in duplicate
in sufficient time to be processed, and,.reaoh;.the,Budgot Office at
least 48 hours prior to the actual departure time, for determination
as to adequacy of justification and availability ,of funds.
-1-
RFSTRIC7D
xy?ter.=.ms~i2.Jra psi i :'a,.e:ofot.G: r..e,.m".:cCS2. ar't.4r'.'l.'r3 `RY}a" ?.
 Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
~i TRTCTED
(2) Requests for `foreign travel'must be subritted sufficiently
in advance to permit required travel and medical arrangements prior
to planned date of departure. Travelers will personally contact the
Transportation Officer, Services Office, at''least 'six weeks 'before)
planned date of departure in order to facilitate travel arrangements.
(3) The necessity for travel must be adequately substantiated
on the request. General statements such as "official business,"
!'confidential- purposes ~"Leto. should not,'be''used. ' :
f. The Transportation Division, Services Office, will:
(1) Provide travel arrangement service.
1. ~ J.. .? '. ?? .. 1 ?J
(2) Verify that properly authenticated official orders have.,:
been issued, and that security clearance, physical examination and
immunization -'hsvd ,been :obtained bdf(ire% rel?asing' the.,:tickets .'or
transportation,. recyuests : to the l traveler...
(3) Arrange for the issuance of passports and visas.
Each :person :performing offi'cial',travel' shall familiarize .himself
2. Physical Examm ionic for Voucherod Foreian',Trhv 1 .
Budget Off ice.
with the .i rovis'i;oris~ :of. the.'Standardizod. Government ':Travel. Regulations-oas.
amended. - Copies !:of.'. he Regulations may be obtained from," tho' Fiscal: Branch
a'. A 'comploto ':physical examination and;'-requirod:.immunization is neces-
ry within 70'. days prior, -to--departure to overse-as.
b. An additional physical examination to insure freedom from communi-
cable` diseases - is required'-48 hours before .. do' parture ,.from Washington.
e, A returnee;?physical''exc?lination- is'::requ.ired:'within 5 days after
returning to Washington from overseas assignment.
d. Requests for physical examinations,. rill"be' forwarded' t'o'the Phhys
cal Requirements Officer, Medical Scrvices Division, including the following
information, not loan than'fifty (50) dayys- prior t;to estirmated' date':,:of Cie..
'
Destination.
(1) Name of Branch,
2): Name :of xravolor.
 Approved For Release 2006/11/06: CIA-RDP81-00728R0.00100010039-0
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STA~FTI NTL
STATI NTL
CENTRAL YAITLLLIGEFICE AGENCY
Washington,
IVE' TIa,5TFtUCTTbti, ;. :,.: r June 19L.9'
(This rescinds Admi-histi t` I;M'. l struetion"J~ dated 31, January 1949. )
Imo'
1. General
. Travel orders wi11 be, is,::ued by the Budget Office except as other-
b:" Chiefs of ` n:~.ssrionii outside the con hen, "United States t. ay
authorize and approve tempnr_ry ? duty travel Urithin ' their! theater for employ-
ees under their jurisdiction.
e. Requests, for trayol or amendments to travel orders (Form No. 34-5)
?copy' `,wi11 :be'"routed rec 1V'o' the - Transport a ion `Divi'~ on+ Services Of'f ce _
and we original and -one 'copy routed to the:. Budget .:Office -'through.
(1) Staff Chiefs, or Assistant Directors or their Deputies in
the cases of individuals, .wader.: their.j riadiction.
(2)' 'Executive'; in -addition' to' the, above ~. in' oases .involving
travel to be performed-' on confidential (ferias;except as 'otherwise " ,
spTcu ICELI y pro -idea 7
i
(3)'Personnel-Cfficer j::in addition -td =the. above, In:-,,.'all 'ca'ses
invo
lving, permanent change of station, and travel to first post of
ut
y abroad and' return' from post or d dutyabroad:
(4) Executive or Deputy Director in the case of Staff Chiefs
and : Assistant' Directors:
4 Personal action of.-eaoh' ?fofwidrd3`ng-' official must bs -.-In catoc +~
the request. Staff Chiefs and Assistant Directors may delegate ,approving
authority to their deputies if desired.
e. (1) Requests for domestic travel will be submitted in duplicate
in sufficient time to be processed and '`reach the'' :Budgot )Off ice at
least 48, hours prior to the actual departure time. for determination
as to adequacy of justification and availability -of funds.
RFSTRIC'-"!D
StrBJ,ECTs' ,Travel.
 Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
(2) Requests for; foreign , travel: ;must be submitted sufficiently
in advance to permit required travel and medical arrangements prior
to planned date of departure. Travelers will personally contact the
Transportation Officer, Services. Officev ,'At 4 least';six a?:eeks' befo: q::.
planned date of departure in order to facilitate travel arrangements.
(3) The necessity for travel must be adequately, substantiated
on the request. Genera,], statements such as "official business"
(1) Provide travel arrangeriont service.
f. The Transportation Division, services office., will:
."confidential;: p ux ones ;!!:i etc. should, not. be. ,used.::. `.1;
(2) Verify that properly authenticated official orders; have.,;;
been issued, and that security clearance, ph`; sical exe ination and
, inmunization:; haiie.` beenv; obtined, before, releasing ;,the tickets, or
-, transportatiori.~ recuos-ts "'.to . the .traveler. :,
+rA.
(3) Arrange for the issuance of passports and visas
a_. . Ea h perana~ ,
orfnrm;ng officis-l..trnvel; shall fnmi l~3nriza` 'himself
p
with ,.the; provisions: of :the; Standardized, Government' Travel. Regulations, as
Budget 'Offices'
amended. ',; Copi s of. the: Regulations may .be .obta ,ned from.,th? Fiscal Branch
Physical Examirio.:tionns_:,for: Vbuciiered I~ orginn Trc, el
a...: A oompleto--: physical ea~araination;.and, requirad;:immunization is neces-
sary within'.70`,days'~ prior ~'to' dep ;rture ao .,.ovorsF:a ,, , . ,.
b.. An additional physical excmination to insure fz'codom from co ivni-
:cable diseasoa> is required:;4$ ;hours before':.:dcporturQ from .Washington.
as A returnee;phyaieal :*xar3nat on is rocyu rEd. within 5 days. after
returning to Washington from. overseas assignment.
d. Requests for physical ox am inations., will-' be.' forwarded to, the Pb~rsi
oal Reauirements caMedical Services Division, including the following
information,, riot, ,loss :thanr:fifty,. (SO).. days prior . to,,ostir,iated .date . of do-
pasture:
`,13J :ijes.tinatioii. . r.
Approve ForRleas0.0i iJ00, . I RDP..81-.Q0, 28,R,00910001039-,0
(1) Name of Branch.
Name; of jTrayolor..
fl TRIO ED
 Overseas or Returnee).
1ZI,` C t D
(4) Typo of, Examination Roquirod
"(5) Date of"Doparturo
(6) Type of Duty (Temporary, or Permanent).
(7) Route of Travel.
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
(8) Mode of Travel.
Travel by Wombcrs of the Armod Services Assigned to CIA
a. Armed Sorviooa'personnol pcrfarming temporary duty travel as
necessary for CIA will bo 'roii bursod for per diem and t
l
o
t
ravo
c
s
s in
I accordance with the travol'rogulations of the various Armed Services.
b, Upon receipt of travol requests approved by the Bud
t Ci'fi
o
ge
,
c
the Naval Administrative Command or Headquarters Dotachmont will issue
appropriate travel orcloro, Two corios of the orders will bo fort-icxdod
to tan P , r I n,", -U r,e,r..
4
"Co ers and subm~.ssion to tho Fiseal branch
m
11, o ac en.,, or Naval ~ldminzstrat~.vo Commanct for the preparation
of yo
h
processing. Armod Services personnel shall give the aiecossary data too the
Hand iartors n t h
a,, Travel vouchers must be submitted
to the Fiscal B
h
n
B
d
,
ra
,
c
u
get
Office, upon completion of each trip, or at the end of each calendar month
in cases of extended travel. Vouchers f or travel authorized by a chief of
an overseas post shall be submitted to the ap'propriato cost off-1c4 1 f
a
n a n accurate records of time of depa rturo and arrival at all
points, a record of official expenditures, copies of official telegrams
and receipts for official expenses when necessary. It is essontiwl that
the traveler have this information to enable reimbursement for nff1M n1
bo The Fiscal Branch will provide L-idvice and assistanco to travelin
g
personnel for the preparation and submission of vouchers. The traveler
should-m
i t i
uxpvasos paia by nim.
50 Repeated Motor Truck ' Travel
r
avo vouc c.rs covering such repeated travel.
-- --~ ???~-? ~???iy 1i-LA." av u ul-uvv.L vraors ior &rucx arivors engaged in repeated
official trips with CIA cargoes,, and arrango for periodic submission of
t
h
The Budget Office may, upon the rocommondn nn nf' +I-in Gnm,a ~~e (W4
...,..
pr.S TPIO1 D.
Appr?veed For,,Release,2O. / j 1/O. 6 :. CJ).-RDP_81-00,72$RGQ01,0001
 25X1 Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
 Approved For Release 2006/11/06: CIA-.RDP81-007288000100010039-0
R-E-S-T-R-I-C-T-E-D
MAXflWM
MAXIMUM
LCCALITY
PER' DIEM RATES ;
LOCALITY PER DIEI'1 RATE;
Afghanistan
6.00
Netherlands
10,00
Andorra
10.00
Netherlands East Indies
12.00
Australia
6.00
Netherlands West Indies.
10.00
Austria
6.00
New Caledonia
6,, 00
Bahamas
12.00
New Zealand
6.00
Belgium
12.00.
Norway
10,00
Belgian Congo
10,00
?.
Panama
10000
Bermuda
12,00
Paraguay
6000
Brazil
10,00.
Paris, France
10.00
British Honduras
6.00
Peru.
6.00
British Malaysia
10?00
Philippines P X0.
Bulgaria
10.00
except rlanilo
14900
Burma
10.00
Poland
12.00
Ceylon
10,00
Portugal, except
Cyprus
10.00
Azores and Madeira, Islands
'i
10.00
Czechoslovakia
10.00
i4Ade1ra Islands
Azores ,and
6.00
Denmark
,10.00
Rove, .Italy
10000
Dominican Republic
10,00
Rumania
12.00
Egypt
10.00
Santos, Brazil
10.00
Estonia
-18 00
Sao.,Paulo,., Brazil
10.00
Fiji Islands-.,
?(Shanghai~.'.China. ,
10.00
French Indo China
10000,
Society Islands.
6.00
French West Indies
6;00
Spain, except Canary Islands
10.00
Germany
6.00
Canary, Islands
6.00
Gibraltar
6.00
Surinu~i
6.00
Greece
10.00
Sweden
10.00
Greenland
.6;00
.,Switzerland
10,00
Havana, Cuba
12.00
y ?
10,00
Haiti
10,00,
.Union of Soviet Socialist
Hong Kong
10.00
Republics
18.00
Hungary
.14.00
,,
Uruguay
1000
Iceland
10.00
Vatican City.
10,00
India ?
10.00
,
Venezuela,-,
18000
Iraq
;10,00
;Yugoslavia.
14,00
Israel
15.00
Other 'Lod alities
8.00
Japan
6.00
Korea,
6.00
Latvia t , ::.
Liberia
Liechtenstein.,.
Lithuania
London,::,England
Luxembourg
Madagascar,
11 nilati'#~' Republic
Philippines
Mexico, except Mexico
D. F,
18.00
..0.00
10.00
.;18?.00 .
10.00
10, 00 -
6.00
16,00
6,00
R E-S-T-R-I-C-T E-D
pprv,d~F
Ie<
5er,0 U/0.4
.,. ??P~.7~ntJliC.V~..10~4J.!/;~CJV~?`.~..e~~:o
 -Approved For Release-2D061111,06-: GJ DPJ81-QO728RO001Ofl0O.9Q039-0
R,F-S-T R-I4-1T4--D
The provisions of this Instruction arc offootive 1 July 1949 and
shall romain in effect, until revised regulations can be promulgated on the
basis of further study and experience.
FOR THE DIRECTOR CF CENTRAL INTELLIGENCE:`
Captain, + USN /
Executive
Attachment:
Extract from Bureau of the Budget Circular A-7.
DISTRIBUTION: A.
TL
2-
R-E-S-T-R-I-C--T-E-D
 STATINTL
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CENTRAL INTELLIGENCE AGENCY
Washington, D.C.
ADIUNISTRATIVE INSTRUCTION
NO.
SUBJECTS Travel Allowances.
26 October 1949
So much of Administrative Instruction dated l
July 1949, pertaining to per diem allowance as reads "O8.0d" is
horoby nrnendod to road "49.00".
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
Ws k'-~ Lj, U014
Executive r~
DISTRIBUTION: A
 STATINT.L
STATINTL
ST4TI NTL
Approved For Release 200 /11106: CIA:-R?P81-00728ROOO1O0010039;0
Washington,
ADMINISTRATIVE INSTRUCTION
NUTABER
0
_' AGENCY
C
25 October
ab ~s'
947.
SUBJECT:. Quarters, Cost of Living and Spec a :or .n Allowances
CIA Administrative Instruction dated
31 October 1946 is.rescinded.
L11owafices and Authority
Allowance for quarters, cost' of living, or special foreign
living allowances will be paid employees having permanent station in
a foreign country in accordance with provisions of Bureau of Budget
Circular A-8, Parts A and B.
2. Classification. Civilian employees will be classified
.as follows
Group 2
(1) Chiefs of Missions `and other principal officers
directly subordinate to Washington, D. C. in
grades CAF-13 or. P-6 or above.
(2). Chiefs of Missions and ether principal officers
directly subordinate to Washington, D. C., in
grades below CAF-.13 or P-6 may receive the allow-
ance applicable to this Group if specifically
-authorized by the. Director.
b. Group
(1) Employees in grades CAF-13 or P-6 or above who
are not directly subordinate to Washington, D.C..
(2) Employees in grades CAF-9 or.P-3 and above who
are not :covered by Group 2'.
Group
All other employees in grades under. CAF-9', or. P-3.
3.55:?
Exc ns to Regular-and Special Allowances During. Absence
from Official: ,Station
Quarters Allowance, Quarters allowance. to `personnel`
absent ? from . official s-tation will be authorized: as''
follows upon .`submi'ssion'-of a statement approved; by
the Chief of the Mission that employee has maintained,.
paid for, and not sublet quarters ; at his regular post
during the period of absence;
RESTRICTED
.;Approved
,Rlesse QQ6i111C.6
,Gl
.RI
0, t Q7 8ROQ,Q1
 $TATINTIL
,.
Approved For Rele s.e 2006/11/06: CIA-RDP81-007281'000100010039 0'
uarters Allowance (continued)
(1). Not to exceed 90'days during temporary absence
under orders inclusive of any. approved. annual
leave, `.If it is antic ipated 'that tehporary.
duty will extend beyond 90 days, a: transfer of
official station shou'ld,be effocted,
.(2) Not to exceed 90 days during authorized leave.'
of absence ' with pay plus transit time when leave
is taken in the United States.
(3) During, absence from,post .of assignment without
pay on account of illness or beyond the period
of leave with pay specified above, when the Dir-
octor determines that such oontihuance would be,
in the public interest.
Living and Special Fore n Living Allowance. The'
living allowance provided by Bureau,of the Budget
Circular A-8 for personnel permanently;assigned to'
foreign stations will be authorized while in travel
status, to
(l) Personnel with family prc:'vided family does.
not accompany employee.
(2) Personnel without family during any trip of
less than 24 hours durr.tion.
R., H. K`LLENKOETTER
Rear Admiral. USN'
Director of Central'Intelligence..
RESTRICTED`
RESTRICT
T
AP arepad, E~,,Qr-,-, R@M-9,5~9-29
1 1,,1 k R' (' I A
1111900-1111
 Approved For Release 2006111106 CIA-RDP81.00728R00010001'0039-0.
.11 CONFIDENTIAL
31. October 1946
25X1
COPY NO. g 5
CENTRAL INTELLIGENCE GRU(JP
C.I.C?. ADI.IINISTPuITIVE ORDER
QU;6RT.ERS COST OF LIVING, .SPLCT;,L FOREIGN LIVING ALLOWANCES
1, Where specifically authorized or approved, quarters allowances, cost
of living allowances, or special foreign living allowanc^.s; shall be paid to
those employees having permanent station in a foreign country., Such allow
antes shall be paid in accordance with the provisions of Bureau of the Budget
Circular A-8, Parts A and B.
2. For the purposes of paragraph 6 of Part 11, civilian employees will
be classified as follows:
Group 2. Chief of Missions and other principal officers dir-
ectly subordinate to'Washington, D. C. (Unless otherwise approved
by the Director, these officials will fall in grades CAT-13 or P-6
or above. Employees in those grades who are not directly subordi-
nate to Washington are listed in Group
3).
Group 3. Technical and professional employees with grades of
CAF-9 or P-3 or above and not covered by Group 2.
Group 4. All other employees with grades under CAF'-9 or P-3.
25X1`
Lieutenant General, USA
Director,.CIG
1. 1~~? J+A. y~ R ?K iH!c7f~M?Fs.?M
SC~1'd4~iN1~,R{A~11i``yHWgY~ 'i.ill 1 R11RlC~r1~11111 'II'7?'~1` --
 STATI NTL
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Approved For Release 2006/11/06: CIA-RDP81-0072880001
RESTRICTED
CENTRAL INTELLIGENCE AGENCI
Washington, D. C.
ADMINISTRATIVE INSTRUCTION
NO.
0010039-0
9 February 1950
SUBJECT: Travel., Allowances, and Related Expenses
RESCISSION: Paragraph 2
Paragraph 2, Administrative Instruction II dated 6 January 1950,
is amended to read as follows:
"a. Overseas and territorial allowances will be paid employees
in accordance with the provisions of applicable regulations issued
by 'the Department of State and the Civil Service Commission, except
as otherwise specified under the provisions of Executive Order No.
10100.'
11b.****
11c. (1) (2) (3) #
u(4) (a) In each case where an employee stationed at a foreign
,post where a post differential payment is authorized is absent
on a temporary duty or leave status, and intent at time of
departure, as indicated by official orders, is'that the em
ployee shall return to such post immediately upon the expir-
ation of temporary duty and/or leave period, payment of the
post differential shall be continued during the period of
temporary absence.
(b) Such p.Trments will terminate immediately upon deter-
mination at any time during the period of temporary absence
that the employee will not return to his former post.
11(c) Foreign post differential payments will be termi-
nated at time of departure from such pos is in 'all cases
where the intent is that the employee will not return thereto
immediately upon completion of a temporary duty and/or leave
period.
il) The effective date of this authorisation, is retro-
active to l January 1949?
R. H. HILLENKOETTER
Rear Admiral, USN
Director of. Central Intelligence
DISTRIBUTION: A
RES TRIOTID
~QN
 STATINTL
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Approved For Release 2006/1 x,06 CIA-RDP81-00728R000100 9-0
UIICLASSI ENE R D W I LLRESC R I CL ED }CION I DDE NT BOTTOM) SECRET
CENTRAL INTELLIGENCE AGENCY
DAPPROVAL I INFORMATION O SIGNATURE
]ACTION C_ DIRECT REPLY RETURN
1 (COMMENT PREPARATION OF REPLY DISPATCH
II (CONCURRENCE CI RECOMMENDATION 0 FILE
(REMARKS:
I #~c.e' C~ ~e-lo ce
SECRET CONFIDENTIAL
OFFICIAL ROUTING SLIP
 Approved Fair Releaie, p006/11/06: CIA-RDP81-00728800010
RESTIZICTED
CENTRAL IN 1ILLIGENCE AGENCY
'Tashinnton,
STA 1INTL
I
STAl1INTL
01 b039-..0 :
ADI-AINIS TRA TIVE INSTRUCTION 9 February 1950
NO .
SUBJECT:
Travel, Allo;;wances, and Related Expenses
RESCISSION: Paragraph 2
Paragraph 2, Administrative Instruction dated 6 January' 1950,
is amended to read as follows:
"a. Overseas and territorial allowances ,'Till be paid employees
in accordance with the provisions of applicable regulations issued
by the Department of State and the Civil Service Commission, except
as otherwise specified under the provisions of Executive Order No.
10100.11
Ilb.31
"c. (1) (2) (3)
(;) (a) In each case where an employee stationed at a foreign
post where a post differential payment is authorized is absent
on a temmiporary duty or leave status, and intent at time of
departure, as indicated by official orders, is that the em-
ployee shall return to such post irimediately uron the exair
ation of temporary duty and/or leave period, pa5riaent of the
:post differential shall be continued during the period of
temiporary. absence.
'" (b) Such payments will terminate immediately upon deter-
mination at any time during the period of temporary absence
that the employee will not return to his former post.
ii (c) Foreign post differential payments will be termi-
nated at time of departure from such posts in all cases
where the intent is that the employee will not return thereto
immediately upon completion of a temporary duty and/or leave
period
t (d) The effective date of this authorization is retro_
active. to.. l , January 1949. "
STATINTL
R. H. HILLENKOETTER
Rear Admiral, USN
Director of Central Intelligence
DISTRIBUTION:.
RES TRIC TED
L
DaM, r r Q.6
 Approved Fair Releaie, p006/11/06: CIA-RDP81-00728800010
RESTIZICTED
CENTRAL IN 1ILLIGENCE AGENCY
'Tashinnton,
STA 1INTL
I
STAl1INTL
01 b039-..0 :
ADI-AINIS TRA TIVE INSTRUCTION 9 February 1950
NO .
SUBJECT:
Travel, Allo;;wances, and Related Expenses
RESCISSION: Paragraph 2
Paragraph 2, Administrative Instruction dated 6 January' 1950,
is amended to read as follows:
"a. Overseas and territorial allowances ,'Till be paid employees
in accordance with the provisions of applicable regulations issued
by the Department of State and the Civil Service Commission, except
as otherwise specified under the provisions of Executive Order No.
10100.11
Ilb.31
"c. (1) (2) (3)
(;) (a) In each case where an employee stationed at a foreign
post where a post differential payment is authorized is absent
on a temmiporary duty or leave status, and intent at time of
departure, as indicated by official orders, is that the em-
ployee shall return to such post irimediately uron the exair
ation of temporary duty and/or leave period, pa5riaent of the
:post differential shall be continued during the period of
temiporary. absence.
'" (b) Such payments will terminate immediately upon deter-
mination at any time during the period of temporary absence
that the employee will not return to his former post.
ii (c) Foreign post differential payments will be termi-
nated at time of departure from such posts in all cases
where the intent is that the employee will not return thereto
immediately upon completion of a temporary duty and/or leave
period
t (d) The effective date of this authorization is retro_
active. to.. l , January 1949. "
STATINTL
R. H. HILLENKOETTER
Rear Admiral, USN
Director of Central Intelligence
DISTRIBUTION:.
RES TRIC TED
L
DaM, r r Q.6
 Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
ployee shall return to such post irnnediately uton the expir-
ation of temporary duty and/or leave period, paynent of the
RESTRICTED
CENTRAL INTELLIGENCE AGENCY
;'Tashiri ton, D. Ce
TATINTL
PTATI NTL
Paragraph 2, Administrative Instruction u dated 6 January 1950,
is amended to read as follows:
"a. Overseas and territorial allowances will be paid employees
in accordance with the provisions of applicable regulations issued
by the Department of State and the Civil Service Commission, except
as otherwise specified under the provisions of Executive Order No.
10100.11
ttb. # it 3; -3:
ttc. (1) (2) (3) * i(: 3; 4,
U(4) (a) In each- case where -:.n employee stationed at a foreign
post where a post differential payment is authorized is absent
on a temporary duty or leave status, and intent at time of
post differential shall be continued during; the reriod of
STATI NTL
temporary absence.
Trave:1
Allowances, and Related Expenses
"(b) Such payments will terminate i mediately upon deter-
mination at any time during the period of temporary absence
that the employee will not return to his former post.
11(c) Foreign post differential payments will be termi-
nated at time of departure from such posts in all cases
where the intent 'is that the employee will not return thereto
inmiediately upon completion of a temporary duty and/or leave
period.
R. H. HILLENKOETTER
Rear Admiral, USN
Director of Central Intelligence
RESTRICTED
AD:IINISTR TIVE INSTRUCTION
NO.
departure, as indicated by official orders, is that the en-
RESCISSION: Paragraph 2
60,0411 `;> Y i 'R,0 P ',1=0b728P,000100D100S9-O'
z 41
 Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
ire.:,.e:::.,:?r~x+v.aa~nmv._a;Y:~'V ti4
rovs~.20519'kQ6,:: CIyF2DF?81-00728R0.00100010039-0
 Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
CENTRAL INTELLIGENCE AGENCY
Washington, D. C.
STATI NTL
under the following circumstances:
ized by Assistant Directors and Staff Chiefs or their deputies
cans ror orricial business by Agency employees may be author..
within a reasonable time, reimbursement for The use -of taxi-
mined that government transportation will not be available
n6. Use of Taxicabs. a. When it haw I_mAn dAfin1 fi v Aa+ -.
I'(1) To meet urgent fixed appointments.
"(2) To transport unusually bulk- documents or
delicate or cumbersome equipment, provided there is
an urgent immediate need.
"b. Reimbursement vouchers will include adequate
statements of justification in each case.
'Ice The use of taxicabs for official business in the
no other means of transportation was reasonably available*
transportation. Certizying officers will review reimburse.
meat vouchers for taxica4ifares with great care to insure
that justifications given completely support the fact that
view of the availability of public and official means of
Washington area is considered generally unnecessary in
ADMINISTRATIVE INSTRUCTION
NO.
0
SUBJECT: Travel, Allowances, and Related Expenses
bering the current paragraph 6 as paragraph 7:
Administrative Instruction dated 6 Jalaaary 1950, is
amended by adding paragraph 6 thereto as dicated below, and renum
be governed by the provisions of Standardized Government
"d. The u4 of taxicabs :while in a trawl status will
 Approved For Releas
2006f"I"1106 CIA-R
eff t...t"c~,'ea. r~7: :criencL:'?cnLs i:here"t,c , c, ctlc: r'
Llajai :Losuect by C(:1:ie A Missi. nl:, ftha1i be. prepared :Ln
Both cow-iiec will. bie ',-I)b :J. ttec1 -t-,11:i augI1 proper channels,
to 'bhe Acb*aJ.n:'uArLLt;:i.tw Services Office.
J. OJ.l TM' J)IR TCTOI OF
Al . ieC 1, ,5
E Duty D.yecto^
 Approved For Release 2006/11/06: CIA-RDP81-007288000100010039-0
I
STATINTL
STATINTL
STATI NTL
t,l . V c ME'L
Deputy Direct u'
(Acti!:i.n:istrat;L on)
Jir,sTRICTED
NO.
ADMINISTRATIVE 1TJ~i'1'i MI., ION
, tJi3J SC`I': Travel) AIJ.owances, and R(-A.ated :Expenr;eo
Jtuiuary 19)1
Pending :rrevi:yioii, of .'.Adrni nl,,:tt .'ative ]:nr: t~ uc t: t c~ri I I d atecl
c' Janua , i ~5 :! that portion of the iris truc L ion concern .ng . ?tho .~ t~;,,_ anc r_?
of tx'avei orcdee 1.s hereby amended to prov:ide:
a. T2.anis c taiac,n D; visj(
.)n. iill.illd.s'trat ''ie. Sorv
~instead of the 1~ i, ic.e Office,
,cal Division, will :issue all travel order, and.
,,lnE,nc:Uncnts -?tJ1ex c to.
b. Requests, foxr travel o cle~ s, or amend ients thereto, other
than the .;.ssued by Chi! -; Of rshall be prepared in
d>>+;l .c ~i i'~:. Both coin ie;3 iv i.ii. be subrmt it?ted t.ht cough proper channels
o the Tran ;p or tati.on Div.l sic>rl, A(:Lu.,.n. a j'a't.1: Ve Sr-vices
Office.
1 "OR M DIRECTOR O.r~ ,:.J'Dt'.Cli.4 , :>~TJ'1')jPLL:cc pj?CL
DISTRIBUTION: No.
P11")T, i ICTED
CJ.~ IJ"~':t"Al: xl~l'~'ELL.I(ENC] AGENCY
Wrcaiiin0rton, D. C.
;1 Ot78R,000100010039-0,'.
 25X1
25X1
Approved For Release 2006/11/06
DIRECT REPLY
UNCLASSIFIED REfIRI'C I I,,,. ONFIDENT IA SECRET,
(SENDER~W.L!CCLE IFIC ION TOP AND 8pT OM)
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
INFORMATI"ON
APPROVAL
FACTION
CONCURRENCE
OMMENT
REMARKS.:
Q
PREPARATION OF REPLY
RECOMMENDATION
~' FORM NO.
SCP 1947 30.4
SIGNATURE
RETURN
DISPATCH
FILE
TRANSMITTAL SIP
BUILDING
IN ,
191 ' 36
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ROOM NO.
cti/>-te-rtof - ti! X-ZA-W
P ass- n SSG CDs .+4
ROOM NO.
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 Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
UNCLASSIFIED RESTRICTED CONFIDENTIA - SECRET
(SENDER WILL CIRCLE CLASF )CA TOM)
TI LS DATE
12JAPPROVAL INFORMATION' I I SIGNATURE
=ACTION I I DIRECT REPLY II RETURN
L--(COMMENT 1---1PREPARATION OF,REPLY t---~ DISPATCH
I_1 (CONCURRENCE I IRECOMMENDATION 0 FILE
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
INITIALS DATE
91w 24- ~', ~ ~'
UNCLASSIFIED RESTRI-CT:r, CONFIDENTIAL SECRET
(SENDER WI R)FICATION TOP AND BOTTOM)
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
LS
_ DATE
DD (Plans)
..
r
' L.
.~.P
2
DD (Admin)
3
5
FROM,
INITIALS
DATE
I
DD (Admin)
1) j Feb
2
3
=APPROVAL CI INFORMATION F --D SIGNATURE
-FACTION DIRECT REPLY RETURN
1COMMENT PREPARATION OF REPLY i DI SPATCH
IJCONCURRENCE II RECOMMENDATION I1 FILE
REMARKS:
1. For comrient or co currence.
'SECRET CON DE
T
L
N
IA
RESTRICTED UNCLASSIFIED
1 00100
 Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
 Approved For Release 2006/11/061: CIA-RDP81-00728R000100010039-0
0
TO
Ce Memorandum ? UNITED STATES GOVERNMENT
Deputy Director for Administration
FROM : Chief., Administrative Services
SUBJECT: Amendment of Paragraph G of Delegation of Authority
dated 1 December 1950.
REFERENCES: Memorandum from Executive Officer, Special Operations, dated
It. January 1951, to Chief, Administrative Services, subject,
"Travel Orders for Field Travel"
Memorandum from Chief, Transportation Branch, Administrative
Services, dated 12 January 1951, to Chief, Administrative
Services, subject, "Issuance of Overseas Travel Orders by
Chiefs of.Field Stations".
2$
In view of the facts stated in the above referenced
memorandums, it is recommended that paragraph G of the Delegation
of Authority dated 1 December 1950 be amended to delete the words
"within the theater" and that the extended authority thereby
granted to chiefs of missions and'of independent stations be
exercised subject to the limitations set forth in paragraph
of the memorandum dated 12 January 1951. from the 9ief, Trans-
portation Branch to the Deputy Chief Adm'
W. L. PEEL
Atts: Referenced
Memos
Concurred in:
General Counsel Date
DATE: 2).1 January 1951
S'1"1JQ'728RQ,OQ.I Q0010039-0
 FOR: CHIEF, ADMINISTRATIVE SERVICES
Travel Orders for Field Travel
1.' Reference is made to your memorandum dated 22 December 1950
regarding the issuance of travel orders.
Approved 'For e ea - 1-00728 R000100010039-0
generally defined as the country to which assigned. The problem stems?
permitting them to authorize only travel within an 'operational area,"
out that a cause of considerable confusion and retroactive action is
the present limitation upon the chiefs of foreign field stations
2. In connection with the new procedure, we would like to point
uncommon that a simple exchange of correspondence with a field station:'
in Europe may require from thirty to sixty days.
structions to chiefs of field stations permitting them to authorize-
3. For this reason, we now recommenda further delegation from
your office,which will permit this office to issue appropriate in-
travel without regard to area limitation, but within appropriate
operational controls. Such operational controls will require that
chiefs of field stations obtain clearance by brief cable from the
appropriate branch chiefs in Washington.
4. This authority is intended only for special temporaryTdut
missions to other operational...areas and does not contemplate travel
to or from the United States or Permanent Change of Station travel,
Z 1A
which must be approved in advance by headquarters.
Executive icer
Special Operations
~p r ,F efe se 4 Q6/ f;;~ p i ' , =E3C1.R$1~-0072$R000100010039-0
 OTANDARD MonM NO, e4 Approved Far 'Release 200 /11106 -CIARDR81 0072 R000100010039-0
Reference: Memorandum from Executive Officer, Special Operations, dated
4 Januar 1951 t
Chi
re Memorandum .
UNITED STATES GOVERNMENT
Deputy Chief, Administrative Services
Chief, Transportation Branch
SU13JECr: Issuance of Overseas Travel Orders by Chiefs of Field Stations
o
W .9 W. L.9 ServicesTravAl njq="0 , subject,
1. The question of the issuance of Travel Orders by Chiefs.
of foreign field stations has been thorou
L1--
hly dis
d
g
w t
cusse
c
rn
d
o
e
P -
tb-l Comptroller, the Acting Chief, Finance
Branch and
th
o
ers ,concerned,
2. At the present time
the delegation of a
th
it
,
u
or
y authorizes
chiefs of such missions or independent stations to approve temporary
duty travel abroad, within the th
t
ea
re, of civilian employees whose
official stations are located within that ti ul
p
y wi ou regard to limitations.
ea re , thus authorizing
chiefs of field stations and their designees to issue temporary duty
orders for em
lo aes 'th t
e
o
of the issuance of confirmato a the necessity
I'Y orders in Washing
that ton it is recommended
paragraph G, of the delegation of authority, dated 1 December 1950,
be ammended to delete the words "within the +1, t n
completed prior to
the issuance of Travel Orders was
, which meant that it was just a question
of issuing confirmatory Travel Orders after travel had been completed.
3. In order to expedite the movement of temporary duty travel
from one field of operation to another and
14m4n t
controlling branch and in most cases travel j ca a rom the
par c al- theatre. This
has generally been defined as being limited to the country in which
the mission or station is located. Investigation developed that
there is considerable travel performed between, theatres of operation
and such travel in the past has been authorized b bl f
4. It is understood that such travel w4 1 1 b
l
efease 2006111106 : ~GIA-RDPS1=00728R000100010039-0
.Appr ved;_For R
on
y a authorized
after the chiefs of field stations obtain clearances by brief cable
from the appropriate branch-chiefs in Washington, and that this
authority will be used only for special temporary duty missions to
other operational areas and will not apply to travel to or from the
United States or Permanent Change of Station travel.
 Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
Approved For Release 2006/11/06: CIA-RDP81-00728R000100010039-0
 25X1
r
Approved For Release 2
Budget .Officer
25X1
IIN~
Central
V
MOO
49
CIL
A
D
25X1
111 :CIA-RCMP -0.728RO0910001Q.Q -
TRANS M I TTA'h ~~. I P
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a
ARKS:
P
12/13/49
le ement
Staff X27 Deosmber 1949.
ROOM NQ
QI~Q
EXTENSION
 SJ FLE_D'
006/11 /06 LA-RDP81-00728800010001:0039-0
)RESTRICT; ) CONFIDENTIAL SECRET
L CIRCLE CLAS?iFICAT.IONTOP AND BOTTOM).
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
=APPROVAL C~ INFORMATION SIGNATURE
I (ACTION C=] DIRECT REPLY CI RETURN
rCOMMENT I-PREPARATION OF REPLYC - DISPATCH
E==(CONCURRENCE RECOMMENDATION C~ FILE
TIATTKTL
REMARKS:
SECRET CONFIDENTIAL RESTRICTED " CLASSIFIED
FORM N0. S0.1
SEP 1947
7Rc
Ql' 1010-11