THIRD ANNUAL REPORT ON THE PRIVACY ACT (CY 1977)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00142R000600060004-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 38
• Document Creation Date: December 14, 2016
• Document Release Date: November 6, 2001
• Sequence Number: 4
• Publication Date: September 26, 1978
• Content Type: MF

"istry
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DDA 78-3496/1
MEMORANDUM FOR: Deputy Director for Administration
STATINTL FROM:
Assistant for Information, DDA
SUBJECT: Third Annual Report on the Privacy Act (CY 1977)
1. Attached is OMB's annual report on the administration of the
Privacy Act. Copies of the Presidential transmittal letter and the
first five pages of the report have gone to the DCI, the DDCI, OGC,
OLC, and the IG.
2. I have gone through the report, highlighting paragraphs of
interest to us and any specific reference to CIA. I found only one
problem of concern and this was on page 5 where we are cited as one of
the agencies undertaking "zero based review of... internal programs,
policies and directives." I have talked to the woman in 0MB who was
responsible for drafting this language, Leslie Greenspan, and she admits
that the words were poorly chosen. The paragraph in question needs to
be read in conjunction with the immediately preceding paragraph which
speaks about preventing unnecessary new recordkeeping and eliminating
unnecessary records. It is this effort with which CIA is associated.
I see no reason at this stage to protest the misleading phrasing, but
the point should be borne in mind in the unlikely event that questions
arise about CIA failure to follow through on an implied commitment.
3. After you have scanned the report, I will send it down to IPS
for their review. As for the principal injunction in the Presidential
letter, I believe it is clear that the Agency program is already com-
mitted to his stated goal of reducing "the amount of personal informa-
tion collected and maintained by the Federal government [on U.S. citizens],
to avoid unwarranted disclosure of this information, and to improve the
internal management of personal data systems."
STATINTL
Attachment: a/s
cc: 0GC
OLC
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NATIONAL SECURITY INFORMATION
Unauthorized Disclosure Subject to Criminal Sanctions
Cladfid by 000288
Exempt from C; w of Dodowfication Schedule
of E.O. 11652, exemption category
Sec. 38(l), (2), and (3)
Auta,oticdy dodoWfid on:
date impowble to determine
106 T 0
y #D
f ; ail pr FUea 03/ _ - :
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Directorate of Administration ..............................................
Page
Overleaf
Office of the Deputy Director for Administration (O/DDA) ......
...... 1
Office of Communications (OC) ........................................................
5
Office of Data Processing (ODP) ......................................................
9
Office of Finance (OF)
......................................................................
13
Office of Logistics (OL)
......................................................................
17
Office of Medical Services (OMS) ....................................................
19
Office of Personnel (OP) .................................................................... 23
Office of Security (OS) ...................................................................... 27
Office of Training (OTR) .................................................................... 31
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DIRECTORATE OF ADMINISTRATION
Deputy Director
For Adrriristration Executive
Assistant
Officer
Associate Deputy
Assistant For
Information
? Career Management Staff ? Information Systems Analysis Staff
? Budget Staff ? Information and Privacy Staff
? Management and Assessment Staff ? CIA History Staff
? Equal Employment Opportunity Officer
Off ice of
Communications
Office
of Medical
Services
Office of
Data
Processing
Office of Office of
Finance Logistics
Office of Office of Office of
Personnel Security Training
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Office of the Deputy Director for
Administration
The Directorate is responsible for providing
support to all Agency intelligence, operational,
and related activities. The Deputy Director for
Administration (DDA) provides guidance and
counsel on administrative matters to the DCI and
DDCI, the Executive Advisory Group, and the
other Deputy Directors. He provides leadership
and direction to the Directorate of Administration
office heads.
Performs the vital function of managing the
flow of paper that concerns the Office of the
DDA, assigning action requirements to staff ele-
ments or the offices of the Directorate, establish-
ing suspense dates and monitoring those dates.
Acts in the capacity of Executive Officer for the
Office of the DDA and the Directorate and as
Executive Assistant to the DDA and ADDA.
Special Support Assistant
Ensures adequate, proper, and timely support
to the Operations Directorate. Serves as the focal
point for the Deputy Director for Administration
and the Deputy Director for Operations for the
resolution and coordination of support problems
of mutual concern.
Has general oversight responsibility for all of
the information elements of the DDA staff: the
Information Systems Analysis Staff, Information
and Privacy Staff, and the History Staff. Serves
as the overall Agency focal point officer for
matters affecting the Agency under the amended
Freedom of Information Act of 1974 and the
Privacy Act of 1974. As such, participates in the
development of Agency policy with regard to
public release of Agency information.
Information Systems Analysis Staff
Responsible for the Agency-wide records man-
agement program that covers records administra-
tion; micrographics and word processing activi-
ties; classification and systematic review for
declassification of Agency records; editing, co-
ordinating, and publishing of Agency regulatory
materials; and management of the Agency
Archives and Records Center.
Information and Privacy Staff
Serves as the focal point within the Agency for
receiving Freedom of Information, Privacy, and
E.O. 11652 declassification requests; tasks action
components; arranges for necessary intro- and
inter-agency coordination; prepares responses;
and maintains appropriate records of each
transaction.
CIA History Staff
Maintains the Historical Documents Index con-
cerning the Agency's institutional growth; main-
tains the collection of published Agency histories;
provides support of an historical nature to inter-
nal requesters; and provides ongoing support to
historical offices of other government agencies.
To the extent possible, conducts research and
writes history of various major Agency activities.
Career Management Staff
Prepares policy and makes recommendations
concerning the training, assignment, rotation, and
promotion of DDA careerists. Acts as the focal
point for a variety of personnel matters affecting
the Directorate and coordinates Directorate cleri-
cal functions.
Budget Staff
Provides staff guidance on the preparation of
Directorate Programs and Budgets and conducts
budgetary liaison with the Office of the Comp-
troller and the budget and program staffs of the
Directorate Offices. Recommends allocation and
reallocation of resources within the Directorate,
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DIRECTORATE OF ADMINISTRATION
Deputy Director
Special Support For Administration Executive
Assistant Officer
Associate Deputy
? Career Management Staff
? Budget Staff
? Management and Assessment Staff
? Equal Employment Opportunity Officer
Office of
Communications
Office
of Medical
Services
Office of
Data
Processing
Assistant For
Information
? Information Systems Analysis Staff
? Information and Privacy Staff
? CIA History Staff
Office of Office of
Finance Logistics
Office of Office of Office of
Personnel Security Training
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Office of the Deputy Director for
Administration (continued)
Management and Assessment Staff
Provides staff guidance to the DDA in manag-
ing the activities of the Directorate; assists in
developing objectives, monitoring progress and
assessing performance of the Directorate Man-
agement by Objectives program; and edits the
DDA Exchange quarterly magazine.
Equal Employment Opportunity Officer
Develops and initiates programs and efforts
that are designed to aid the career development
of DDA employees, especially those who are in
unfair or disadvantageous employment positions
because of their race, sex, religion, national
origin, language, or physical handicap.
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OFFICE OF COMM=UNICATIONS
Deputy Plans Staff
Information
Control Staff
STATINTL
Communications
Engineering
ISTATINTL
Communications
Operations
Communications
Security Staff
Programs
and Budget
Staff
Career
Management and
Training Division
Administration
Division
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CONFIDENTIAL
Office of Communications (OC)
Overall Functions
Plans, manages and operates a worldwide
narrative message communications network to
serve Agency Headquarters and field installa-
tions. As a member of the National Communica-
tions System (NCS), the Agency network provides
message service to other members of the U.S.
foreign establishment.
Coordinates Agency communications security
requirements, conducts liaison with the National
Security Agency on specialized COMSEC re-
quirements, issues and controls cryptographic ma-
terial, implements the Agency's emanations
security program for all electronic and electro-
mechanical equipment used to process classified
information.
Provides personnel to assist in the provision and
maintenance of equipment and facilities essential
to the Agency's foreign electronic communications
intercept program.
Operates and maintains certain facilities and
provides communications security support to clan-
destine communications operations.
Provides and operates unprotected and secure
telephone facilities in the Headquarters area and
provides secure telephone service to a limited
number of overseas locations.
Provides and operates data facsimile facilities
in the Headquarters area.
25X1 C
Communications Operations
Plans and implements programs and activities
as required to establish, manage and regulate
networks for command, record, secure voice, data
and facsimile communications. Conducts customer
liaison and provides
~. Prepares and disseminates communica-
tions procedures and instructions.
Communications Area Headquarters have the
some missions and roles and perform the same
functions as detailed above for the Headquarters
organizational components but on a reduced
scale. A Communications Area consists of the
area staff, base radio and relay stations and
communications officers providing service directly
to stations and bases within the geographical
area.
Communications Engineering
Plans, designs, programs, budgets, procures
and implements all communications systems and
equipment required to provide a reliable and
secure Agency communications network.
Provides technical guidance, support, liaison
and coordination for the engineering of all
domestic and overseas staff communications
activity.
Provides technical and logistical support for the
staff communications network.
Career Management & Training Division
Formulates OC personnel management policy
and evaluates the effectiveness of those policies.
Manages the majority of career actions for
Office of Communications personnel.
Manages and operates the
25X1A
and manages Office-wide per-
sonnel programs such as external training, EEO,
upward mobility, FUST and Honor and Merit
Awards.
Plans, develops, coordinates and administers
support programs and services for OC compo-
nents at Headquarters, the II and over-
seas. These support programs and services include
finance, personnel, logistics (non-technical), cover
and security (non-crypto).
Communications Security Staff
Provides COMSEC material and techniques
required for secure communications. Serves as the
Agency COMSEC advisor and contributes to
formulation of national COMSEC policy.
Performs TEMPEST/EMSEC testing and
COMSEC evaluation of all electronic and electro-
mechanical equipment used for processing classi-
fied information. Manages the OC safety and
health program.
25X51 A
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OFFICE OF COMMUNICATIONS
STATINTL
Information
Control Staff
Communications
Engineering
Communications
Operations
Communications
Security Staff
Programs
and Budget
Staff
STATINTL
Career
Management and
Training Division
Administration
Division
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Office of Communications (OC)
(Continued)
Plans Staff
Responsible for developing long-range plans
for the Office of Communications which will
achieve the goals identified by the Director of
Communications.
Programs & Budget Staff
Develops a unified Office program, reviews
established programs, analyzes program changes
and new program requirements and recommends
adjustment to ensure meeting priority needs. Re-
sponsible for MBO program, annual budget and
performance evaluation efforts.
Plans, coordinates, administers and develops
the OC Records Management program, the
25X1A
I I I
preparation of OC
regulatory issuances, disseminates and controls all
correspondence including OC and Agency regula-
tory issuances and other government publications.
25X1A
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OFFICE OF DATA PROCESSING
Consolidated Safe
Project Officer
(CSPO)
Deputy Director
for
Applications
Training
Staff
Customer
Services
Staff
A B C D Operations
Div`sinn Division Division Division Division
Deputy Director
for
Processing
Systems
Programming
Division
Support
Staff
Engineering Production
Division Division
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Office of Data Processing (ODP)
Provides centralized computer services to all
components of the Agency.
Advises the Director and staff on matters
pertaining to Automatic Data Processing.
Reviews and approves Agency proposals for
acquisition of computer equipment, software, and
services.
Performs analyses of requirements for ADP
services, conducts feasibility studies, prepares
project proposals for new computer applications,
develops new computer application programs,
and performs maintenance and production control
of completed application programs.
Operates two major computer centers provid-
ing facilities and services for: large capacity
batch processing; interactive computer processing
through remote terminal networks; data base
management; and online information storage and
retrieval.
Develops, coordinates, and conducts ADP
training programs to meet Agency-wide re-
quirements.
Implements established security policies and
develops security measures for ODP's ADP sys-
tems in coordination with the Office of Security,
Office of Communications, other Agency compo-
nents, and members of the Intelligence Com-
munity.
Serves as ODP office manager performing a
wide range of administrative, representational,
briefing, and special project-oriented tasks for the
Director, ODP. Serves as ODP Equal Employment
Opportunity Officer and Career Development
Officer.
Provides support for personnel, logistics, train-
ing, document control, travel, records manage-
ment, and other ad hoc administrative functions.
Management Staff
Provides short- and long-range planning,
budgeting and programming. Develops, coordi-
nates, recommends, and promulgates office
policy. Acts as ODP comptroller and provides
financial management and services. Exercises
staff supervision over ODP activities. Reviews
Agency proposals for acquisition of computer
equipment, software and services.
Special Projects Staff
Responsible for the analysis of requirements for
the development of unique or dedicated computer
processing systems, including management and
technical support required for implementation.
Provides CIA staffing for the joint CIA/DIA
Consolidated SAFE Project Office (CSPO).
Consolidated SAFE Project Office
Manages the joint project undertaken by CIA
and DIA to develop an information handling
system to support improvement in the timeliness,
quality, and effectiveness of intelligence data.
The Project Office is physically located in CIA
under the administrative control of the Director of
Data Processing.
Deputy Director for Processing
Ensures the availability, reliability, and stability
of ODP computer and terminal hardware. Oper-
ates the Ruffing Computer Center, the Special
Computer Center and remote Data Access Cen-
ters (DAC's). Manages the acquisition, configura-
tion, and maintenance of ODP computer systems
and related communications terminal equipment.
Provides consultation and assistance to users of
ODP computer systems.
Provides data conversion, production control,
and reports distribution services.
Support Staff
Provides administrative and planning support
to DD/P/ODP.
Customer Services Staff
Provides users with a central point within
Processing for information, problem resolution,
and consulting. Services include problem deter-
mination, language assistance, performance im-
provement, conversion aids, advice on available
facilities and techniques, and assistance in obtain-
ing other ODP services.
Production Division
Ensures that production applications are proc-
essed accurately and on schedule. Provides data
conversion services.
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OFFICE OF DATA PROCESSING
Consolidated Safe
Project Officer
(CSPO)
Deputy Director Deputy Director
for - for
Applications Processing
Training
Staff
Customer
Services
Staff
Systems
Programming
Division
Support
Staff
A 8 C D Operations
Division Division Division Division Division
Engineering Production
Division Division
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Office of Data Processing (ODP)
(Continued)
Systems Programming Division
Ensures stability and reliability of ODP operat-
ing systems and other systems related software.
Operations Division
Responsible for operation of the Ruffing Com-
puter Center, the Special Computer Center and
remote job-entry centers.
Engineering Division
Ensures the reliability and stability of ODP
computer and terminal hardware. Responsible for
acquisition, configuration, and maintenance of
computer systems.
Deputy Director for Applications
Responsible for the development, implementa-
tion and maintenance of applications software on
ODP central computers and stand alone minicom-
puters to support missions of Agency components.
Areas of expertise cover a wide variety of
intelligence collection, intelligence analysis and
production and administrative management appli-
cations, including analytical models, signal analy-
sis, medical technology, and integrated data base
management.
Develops, coordinates and conducts ADP train-
ing programs to meet Agency-wide requirements.
Training Staff
Presents ADP courses to introduce Agency
users to ODP computer facilities and to enable
users to work with these facilities. Designs and
presents courses to maintain the proficiency and
knowledge of computer professionals.
A, B, C, and D Divisions
Develop, implement, and maintain applications
software to support missions of Agency
components.
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Assistant Director
for Liaison
OF ICE OF FINANCE-
Deputy
Plans & Deputy Director
Systems for
Staff Financial Operations
Monetary
Division
Compensation Accounts
Division Division
Deputy Director
for
Audit and Surveys
Audit and Commercial
Certification Systems and
Division Audit Division
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Office of Finance (OF)
Satisfies the statutory responsibilities of the
DCI for Agency financial activities other than for
budgetary responsibilities of the Comptroller.
Recommends fiscal policies and establishes pro-
cedures for their implementation.
Furnishes technical guidance and assistance to
Agency officials in all matters of finance and
accounting policy.
Provides professional finance personnel for
Agency components.
25X1A
25X1A
Establishes and maintains liaison with other
Federal agencies to facilitate interagency finan-
cial negotiations; exercises control over transfers
of funds to and from other agencies; and issues
allotments for use of such funds.
Executive Officer Support Staff
Plans and implements rotational assignments;
counsels employees on career planning, performs
personnel, security, logistics, training, budget and
other administrative functions for OF.
Deputy Director for Financial Operations
Coordinates plans, policies and procedures for
management of financial and material resources;
supervises operations of PSS, MD, CD and AD.
Plans and Systems Staff
Develops accounting and reporting systems and
procedures for field stations and Headquarters;
develops regulatory issuances and internal direc-
tives pertaining to functions of OF; participates in
development of programs and facilities for train-
ing Agency personnel in information science tech-
niques for financial management.
Monetary Division
Provides for custody, receipt and disbursement
of Agency funds;
Compensation Division
Conducts overt and covert payroll activities for
Agency personnel; issues W-2 forms consistent
with unique Agency cover arrangements; main-
tains individual retirement records and accounting
controls over disposition of retirement funds (CSC
and CIARDS); and computes and pays CIARDS
annuities.
Operates the central accounting system; moni-
tors accounting operations of field installations;
analyzes and evaluates financial data; issues
financial management reports; operates Agency's
financial registry.
Deputy Director for Audit and Surveys
Serves as Chairman, Travel Policy Committee,
Overpayment Review Committee and Board of
Review for Shortages and Losses; supervises oper-
ations of A&CD and CSAD.
Audit and Certification Division
Audits and certifies claims, accountings and
requests for advances; provides technical guid-
ance for decentralized certifying officers; reviews
and approves administrative plans or fiscal an-
nexes for subsidy projects; serves as central
clearance point for separating personnel.
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OFFICE OF FINANCE
Assistant Director
for Liaison
Deputy
Plans & Deputy Director
Systems for
Staff Financial Operations
Monetary Compensation Accounts
Division Division Division
Deputy Director
for
Audit and Surveys
Audit and Commercial
Certification Systems and
Division Audit Division
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Office of Finance (OF) (Continued)
Commercial Systems and Audit Division
Conducts surveys of contractor accounting sys-
tems and financial conditions; makes cost analyses
of contractor proposals; audits industrial con-
tracts; certifies advances to proprietaries and
maintains financial control records; develops
and/or approves accounting systems for propri-
etary and other commercial-type projects; coordi-
nates on proprietary administrative plans; main-
tains accounting records and files all tax returns
nd provides ac-
counting services for Voluntary Investment Plan.
25X1 C
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Deputy
Budget
and Fiscal
OFFICE OF LOGISTICS
Records
and Services
Security
Staff
Personnel
and Training
Staff
Procurement Plans and
Management Programs
Staff Staff
Logistics Printing and
Services Photography
Division Division
Procurement
Division
-i STATINTL
Real Estate
Supply and
Division Construction
Division
STATINTL
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Office of Logistics (OL)
Responsible for the development of logistics
policy and the planning for and implementation of
logistical support to all Agency activities; estab-
lishment and maintenance of a procurement and
supply system; administration of a real estate and
construction program; printing, photography,
mail, courier, transportation, and other appropri-
ate logistical services.
Ensures compliance with statutory provisions
affecting logistics policy and procedures except
where specific exemption has been or may be
authorized.
Conducts liaison with other governmental de-
partments and agencies, and negotiates support
arrangements for their providing logistics assist-
ance wherever and whenever required.
Monitors and controls logistical support pro-
vided other government activities.
Manages the Single Transportation Allotment
(STA) which provides for the movement of ma-
terial (excluding employees' household effects) in
support of worldwide operations.
Manages the Standard Level User Charge
(SLUC) funds for direct reimbursement to the
General Services Administration for maintenance
and operation of Agency facilities within the
United States.
Logistics Management
Directs and supports the personnel assigned to
the Logistics career service and the five operating
divisions of the Office of Logistics (OL). Four
staffs and the executive office: provide policy and
procedural advice in the areas of contracting,
industrial security, personnel, special programs
evaluation, finance, records, and ADP applica-
tions; and operate a contract information system,
perform security inspections of contractor facili-
ties, distribute all correspondence within OL,
monitor and control the OL budget and procure-
ment allotments, handle all claims by Agency
employees, and monitor equal employee opportu-
nity within OL.
Logistics Services Division
Provides administrative support to Agency fa-
cilities in the Headquarters area. Functions include
courier and mail services; motor pool operation;
classified waste disposal; distribution of supplies;
management of building space allocations, ren-
ovations and relocations; moving services; and
furniture maintenance.
Printing & Photography Division
25X1A
production items and services, ADP equipment
Acquires, manages, and disposes of all official
and nonofficial real property required for Agency
operations worldwide. Its two engineering
branches provide technical consultation, project
management, utilities planning, and contract ad-
ministration to support the Headquarters complex
and field installations.
Supply Division
Determines the appropriate source for all
Agency requirements for supplies and equipment.
It administers the Agency supply system, manages
all stock inventories, including contingency re-
serves, and operates two major supply depots.
Central Depot
located on a 19.5 acre site, provides for the
receipt, inspection, storage, issue, disposal, pack-
ing, and shipping of material in support of
25X1
Agency requirements for intelligence, carto-
graphic, pictorial, and administrative publications
are met through the operation of a central
printing and photographic plant that ensures high
quality, rapid delivery, and rigid security control.
Effects the acquisition of all open market
purchases of general supplies and services, major
inventory totals 0 line items valued at
million.
25X1A
DOA
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OFFICE OF MEDICAL SERVICES
Center for
Counter Terrorism
and Crisis Response
Executive
Officer
Plans and
Support Staff
Field
Operations
Division
Deputy
Psychological
Services Staff
Chief
Professional
Services
Registrar
and
Services Staff
Systems
Development
Staff
Clinical
Activities
Division
Psychiatric
Division
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Office of Medical Services (OMS)
Plans, develops, implements and directs the
Agency medical support program.
Provides direction and control of Agency medi-
cal programs.
Directs, reviews, evaluates and adjusts the
foreign and domestic medical programs as neces-
sary to meet the Agency's operational require-
ments including furnishing medical personnel and
25X1s plies and providing medical facilities
stations. 25X1 A
0
25X1 B
Develops and implements new medical pro-
grams and policies in support of Agency activities.
Exercises policy control over medical support
programs and personnel for the Agency.
Provides an organizational, technical and phys-
ical environment in which a high quality of
comprehensive Health Services Programs can oc-
cur in a responsible dignified and efficient
manner.
Center for Counterterrorism and Crisis
Response
Provides behavioral science support and guid-
ance to the Agency and Intelligence Community in
counterterrorism and limited force crisis.
Develops guidance for use by potential victims
of threats, assassinations, kidnappings and
hijackings.
Develops crisis management techniques and
their application to ongoing crises.
Participates in counterterrorism briefings and
training programs.
Provides executive management, direction and
coordination for OMS.
Assists D/MS in implementing administrative
policies and procedures.
Directs the activities of the Plans and Support
Staff.
Plans and Support Staff
Provides administrative, financial, personnel,
logistics, registry and records management serv-
ices support to OMS.
Coordinates OMS planning and management
programs according to overall Agency needs.
Serves as focal point for all Agency medical
supply matters.
Insures that fair employment practices are
adopted and maintained.
Registrar and Services Staff
Provides medical administrative services for the
Office of Medical Services.
Insures that medical records remain confiden-
tial, current and accurate.
Advises, administers and supervises work in-
volved in the development, analysis, maintenance
and use of medical records and reports.
Serves as the focal point for request for
medical information under the FOIA.
Provides integration, coordination and supervi-
sion of OMS professional elements.
Directs day-to-day operation of OMS profes-
sional activities.
Establishes and supervises continuing medical
education for professional medical personnel.
Recommends to D/MS professional policies
and procedures.
Maintains professional liaison with other
Federal Government medical offices and certain
medical organizations in the private sector.
Systems Development Staff
Plans, develops and implements computer as-
sisted medical processing systems to assist medical
case processing.
Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
 Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
OFFICE OF MEDICAL SERVICES
Center for
Counter Terrorism
and Crisis Response
Executive
Officer
Plans and
Support Staff
Field
Operations
Division
Psychological
Services Staff
Registrar
and
Services Staff
Systems
Development
Staff
Chief
Professional
Services
Clinical
Activities
Division
Psychiatric
Division
J pprove l For Release 2103/03/2p : CIA-VDP81-%0142ROQ06000q0004-9
 I a
4provec# For Re#ease 233/03/21 : CIA-A)P81'-OO142RO106000IA004-9
Office of Medical Services (OMS)
(Continued)
Provides technical assistance to production as-
pects of clinical and administrative computer
programs.
Prepares and trains OMS personnel to assume
production responsibility for newly completed
medical computer programs.
Psychiatric Division
Conducts psychiatric activities for the Agency
through clinical diagnostic and preventive psychi-
atric programs.
Evaluates personnel for employment and over-
seas assignment.
Directs the Agency Alcohol and Drug Abuse
Programs.
Develops and evaluates new psychological test-
ing programs to enhance Agency selection of
personnel.
25X1 B
25X1A
25X1 B
Conducts comprehensive programs in clinical
medicine, health education and emergency health
care.
Provides emergency medical care for on-the-
job injuries and illness including diagnostic and
treatment procedures when appropriate.
Administers preventive and occupational health
support to the Agency's safety program.
Conducts pre-employment, overseas, TDY, dis-
ability retirement, fitness-for-duty examinations
on employees and certain dependents.
Provides immunization services including al-
lergy desensitization injections to employees and
certain dependents.
Supervises the medical and administrative func-
tions of all dispensaries/ health units in Headquar-
ters and other selected Agency buildings.
Field Operations Division
Provides support to staff medical requirements
25X1 C
Coordinates and manages all medical evacua-
tions to CONUS.
Maintains files with data on overseas medical
facilities and appropriate foreign physicians.
Coordinates and arranges training for OMS
personnel.
Trains Agency personnel in first aid including
CPR.
Psychological Services Staff
Conducts a program of psychological services
and research to support and enhance the
Agency's utilization of its human resources.
Provides a full range of psychological support
through assessment and testing, counseling, orga-
nizational consulting services, job performance
research and human factors support to code-word
projects.
Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
 Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
OFFICE OF PERSONNEL
Director
Special Activities
Staff
Deputy for
Special Programs
Benefits and
Services
Division
Contract
Personnel
Division
Retirement
Affairs
Division
Deputy
Executive
Assistant
Deputy for
Recruitment and
Placement
Recruitment
Division
Staff
Personnel
Division
Personnel and
Career Management
Staff
Deputy for Plans
and Control
Plans
Staff
Review
Staff
Automated Data
Resources
Staff
Control Position
Division Management
and
Compensation
Division
PVproveI For Re4ease 2103/03/21: CIA-I DP81-c 142ROV060006C004-9 I
 J a Atprovec' For Release 2h3/03/21: CIAADP81Al 42RO10600064004-9 I 1 A i I
Office of Personnel (OP)
Develops and recommends Agency policies,
standards, and procedures for personnel and
position management.
Guides and evaluates personnel management
action by the Career Services and operating
components.
Authenticates, records, and reports Agency
position requirements and personnel transactions.
Operates an Agency recruitment program
nationwide.
Operates central benefits and services pro-
grams of common concern.
Special Activities Staff
Provides advice and guidance for handling
problem performance and disciplinary cases. Rep-
resents the Director of Personnel on the Overseas
Candidate Review and Applicant Review Panels.
Maintains confidential files on sensitive personnel
information.
Performs a variety of managerial, administra-
tive, representational, and special project tasks
for the Director and Deputy Director of
Personnel. Advises and counsels senior Personnel
Officers. Supervises administrative functions and
office of the Director of Personnel.
Personnel and Career Management Staff
Provides the OP Career Management Board
and Panels with information on staffing require-
ments, promotions, training, and related person-
nel items. Provides career counseling to members
of the Career Sub-Group. Reviews training re-
quirements and assists supervisors in the selection
of courses. Develops plans for the assignment of
MP careerists.
Deputy Director for Special Programs
Benefits and Services Division
Provides complete employee benefit program
including insurance, incentive and honor awards,
travel processing, employee assistance and coun-
seling, and recreational and club activities. Ad-
ministers the Agency's responsibility inherent in
the statutory programs of group life and health
insurance, workers' compensation, also respon-
sible for the Overseas Medical Program.
Contract Personnel Division
Prepares and executes Headquarters personal
services contracts. Reviews all field-prepared per-
sonal services contracts. Processes consultants and
conversions to staff agent status.
Maintains
the contract personnel computer system. 25X1 C
Retirement Affairs Division
Provides employees with a review of retirement
benefits, options, entitlements, verification of
creditable service and annuity computations.
Provides pre-retirement counseling and external
employment assistance. Administers the CIA Re-
tirement and Disability System.
Deputy Director for Recruitment and
Placement
Recruitment Division
25X1A
Provides a constant flow of qualified appli-
cants to meet specific Agency requirements
Washington-based regional recruiters, and the
Washington Area Recruitment Office.
Staff Personnel Division
Identifies civilian and military staffing require-
ments, selects clerical personnel, monitors the
selection of professional and technical personnel,
processes clearances, corresponds with applicants,
arranges military details and enters on duty all
civilian personnel and military detailees. Provides
staff support to the Director of Personnel on in-
service personnel actions, and coordinates the
Agency's Handicapped and Disabled Veterans
Program.
Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
 Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
OFFICE OF PERSONNEL
Special Activities
Staff
Deputy for
Special Programs
Benefits and
Services
Division
Contract
Personnel
Division
Retirement
Affairs
Division
Executive
Assistant
Deputy for
Recruitment and
Placement
Recruitment
Division
Staff
Personnel
Division
Personnel and
Career Management
Staff
Deputy for Plans
and Control
Plans
Staff
Review
Staff
Automated Data
Resources
Staff
Control Position
Division Management
and
Compensation
Division
-Pprovel For Re4ease 2903/03/2f : CIA-FDP81-0Q142R0W060006V004-9
i
 I 1pprovel For Release 2103/03/2 : CIA-i DP81 ( 142RO106000F41004-9 A
Office of Personnel (OP) (Continued)
Minority Employment Coordinator
Reviews minority applicant files and recom-
mends them to Directorate Minority Employment
Coordinators. Monitors progress of minority ap-
plicants through review and clearance phase to
entrance on duty.
Deputy Director for Plans and Control Plans
Staff
Analyzes personnel flows and occupational
structures for planning purposes. Conducts studies
for the DCI, DDCI, and EAG pertinent to Agency
personnel management.
Interprets public law, Executive Orders, and
OMB and CSC directives and monitors proposed
legislation as pertinent to Agency personnel man-
agement. Develops systems for implementation of
personnel policy objectives.
Researches, develops, and assesses OP's ADP
requirements. Serves as liaison between OP ADP
projects by evaluating feasibility studies; coordi-
nating, assessing, and testing projects in develop-
ment; and overseeing maintenance when project
is completed.
Manages, maintains, and administers the offi-
cial personnel records system of the Agency.
Monitors the release and verification of personnel
information. Prepares and distributes personnel
statistical reports for the Agency. Services FOIA
and Privacy requests for personnel information.
Position Management and Compensation
Division
Conducts a continuing program of position
management review to advise and assist manag-
ers in the design of organizational structures for
efficient operations and optimum utilization of
personnel resources. Conducts an Agency-wide
position classification program. Provides advice
to managers on the application of Agency and
Civil Service Commission regulatory issuances af-
fecting compensation and related matters.
Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
 Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
OFFICE OF SECURITY
Deputy
Deputy Director of Security
for Physical Technical
and Overseas Security
Physical
Security
Division
Technical
Security
Division
Deputy Director of Security
for Policy and Management
Administration
and
Training Division
Deputy Director of Security
for Personnel Security and
Investigations
Policy and Clearance
Plans Group Division
Information
Special Security Systems
Center
Security Group
i
i
Overseas Information Security
Security Area Security Review Records
Groups Officers Group Division
STATINTL
jpprovef For Release 2V03/03/2f : CIA-VDP81-%0142R0f06000%0004-9 1
Security
Support
Division
Security
Analysis
Group
 1 4prover For R lease 2103/03/2% : CIA-ADP81A142R0I0600040004-9 I
Physical, Technical and Overseas Security
Physical Security Division
Conducts a comprehensive protection and
safety program for Agency personnel and facili-
ties. Maintains the 24-hour, 7-day-a-week Se-
curity Duty Office. Conducts appropriate security
inspections, surveys and/or audits of Agency
facilities and of major Agency industrial contrac-
tors' facilities.
Office of Security (OS)
Prepares and executes a comprehensive secu-
rity program, including personnel, physical and
technical security activities.
Conducts liaison with other government agen-
cies on matters of mutual security concern.
25X1A
Technical Security Division
Designs, tests, evaluates and installs systems for
the safekeeping of official data and for entry
control of sensitive areas. Conducts a worldwide
technical surveillance countermeasures inspection,
detection and prevention program.
Overseas Security Groups
Provides comprehensive security support to
overseas Agency installations and personnel.
Area Security Officers
Security Officers assigned to selected Agency
components to provide on-site guidance and as-
sistance on security matters.
,j1 A 1
Policy and Management
Administration and Training Division
Provides general administrative and career
management support to the Office of Security.
Policy and Plans Group
Provides staff support for the coordination and
formulation of security policy and plans.
Information Systems Security Group
Conducts the Agency's computer and micro-
graphics security program.
Special Security Center
Supports the Intelligence Community concern-
ing compartmented information security matters
and assures implementation of related policy
standards.
Information Review Group
Responds to Freedom of Information Act and
Privacy Act requests.
Security Records Division
Operates the central file facility for the cre-
ation, processing and maintenance of security
records and for the controlled dissemination of
information contained in them to Agency compo-
nents and to other U.S. Government agencies.
Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
 Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
 I I I / pproveA For RAease 2'03/03/2% : CIA-RDP81-Al42R0906000#0004-91 11 1 I I
Office of Security (OS) (conmd)
Personnel Security and Investigations
Clearance Division
Performs the processing and security evaluation
of applicants for Agency employment and of
other individuals being considered for CIA clear-
ance or approvals. This activity also includes the
continuing review of Agency employees through a
reinvestigative program.
Security Support Division
Conducts the Agency's personnel and oper-
guidance programs pertaining to a variety of
security and cover-related problems incurred by
Agency employees involved in both official and
relevant personal activities.
Security Analysis Group
ational polygraph programs. Provides an immedi- Investigates, analyzes and reports on security-
ate response capability as well as briefing and related counterintelligence matters.
25X1A
Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
 Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
OFFICE OF TRAINING Director
Administration
Division
Deputy
Training Instructional
Support Technology
Division Division
Career Training
Staff
Center for
Study of
Intelligence
STATINTL
Deputy Director for Deputy Director for Deputy Director for
Functional Training Intelligence Training Operations Training
Cl Training
Staff
Language
School
Management Intelligence
School School
Communications
Skills
Staff
Special Information Covert Operations Operations
Programs Science Instruction Trng Trng
Staff Center Division Division Division
Support
Division
I I ipprovet For Release 2V03/03/* : CIA-VDP81-10142ROP06000f0004-9I
 1 4 prove4 For Reeease 2403/03/24 : CIA-I*DP81-(4142R0106000 004-9 I
Office of Training (OTR)
Develops, coordinates, and conducts courses
and programs which range from orientations to
advanced skills on subjects of intelligence and
world affairs, organizational management, infor-
mation science, operations, and foreign lan-
guages. Manages the Agency's Career Training
Program and Language Development Program.
The office also operates the Center for the Study
of Intelligence, administers Agency-sponsored ex-
ternal training, and supports visits of non-Agency
groups to CIA for specialized briefings and
orientations.
25X1A
Career Training Staff
Manages the Career Training Program, an
activity which concentrates on the selection, train-
ing, and assignment of a select number of junior
professionals with high potential for growth and
contribution. The scope of the program, which
includes both new-entry and internal personnel, is
based on requirements from the respective direc-
torates and the Office of the Director of Central
Intelligence.
Center for the Study of Intelligence
Conducts a program of inquiry into the pur-
poses and processes of intelligence. Works inde-
pendently of, but in close relationship to, operat-
ing elements of the Agency. Its efforts include
seminars such as the "Seminar on Ethics and
Creativity in CIA" and research, the results of
which are published in papers such as those on
"National Estimates ... " or "Clandestinity and
Current Intelligence."
Responsible for the support functions of the
Office of Training: personnel, logistics, budget
and finance, and a word processing center. Also.
Instructional Technology Division
Utilizes systematic instructional development
techniques and multi-media resources to support
ongoing and new training courses.
Training Support Division
Responsible for the administration and
management of the Agency External Training
Program, setting the travel and per diem and
academic allowances, and monitoring cover,
security, audit and personnel requirements; ad-
ministration of the Agency Off-Campus Program;
maintenance of the computerized Agency Train-
ing Record; publishing of selected OTR publica-
tions; the Executive Secretariat of the Training
Selection Board; responding to requests for infor-
mation on external training programs; handling
registrations for all OTR courses; compiling and
maintaining statistics for OTR and external
courses.
Provides training in oral and written communi-
cations with particular emphasis on Agency corre-
spondence procedures. Courses are also presented
for secretaries and office workers involving inter-
personal communication, motivation and human
relations skills, and office management practices.
Intelligence School
Responsible for orientation and general courses
for new, mid- and senior-level employees; for
specialized training in preparation for overseas
assignment, analyst training; and for ad hoc
foreign liaison tutorials.
Special Program Staff
Conducts courses such as foreign culture, eco-
nomics, international business, industrial orienta-
tion, plus civic, academic, and governmental
briefings and orientations.
Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
 Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9
OFFICE OF TRAINING
Administration
Division
Training Instructional
Support Technology
Division Division
Career Training
Staff
Deputy Director for Deputy Director for Deputy Director for
Functional Training Intelligence Training Operations Training
Cl Training
Staff
Language
School
Management Intelligence
School School
Center for
Study of
Intelligence
S1ATINTL
Special Information Covert Operations Operations
Programs Science Instruction Trng Trng
Staff Center Division Division Division
Communications
Skills
Staff
ipprovef For Re0ease 2903/03/ : CIA-WDP81-(P142R0Q06000004-9 I
Support
Division
1 1 1
 *proved For Release 2003/03/2 : CIA-I DP81- &142R0406000 004-9 I
?
Office of Training (TR) (continued)
Conducts courses in basic computer program-
ming and the application of various computer
science methodologies to intelligence analysis.
Provides both covert and scheduled operational
training in basic tradecraft and operations
records for staff personnel, contract officers,
nonofficial cover officers, foreign agents, and
selected officers of friendly liaison services. This
training is done both in the United States and
overseas.
Counterintelligence Training Staff
Develops and conducts a Counterintelligence
Operations Course and provides or arranges for
lecturers on counterintelligence subjects in other
OTR courses as well as for other US Government
agencies. The training includes coverage of the
legal basis of counterintelligence as well as orga-
nizational and operational topics related to
counterintelligence.
Language School
Conducts full-time and part-time instruction
and proficiency testing in over 20 languages and
provides administrative support for the Agency's
language development program.
Management School
Provides courses of instruction designed to help
managers and supervisors to better handle them-
selves and the Agency's resources. The courses
offered are for first-line supervisors through sen-
ior executives and are classified by the type of
information taught-technical, administrative,
and/or interpersonal.
25X1A
Approved For Release 2003/03/28 : CIA-RDP81-00142R000600060004-9