PROCEDURE FOR HANDLING CLASSIFIED MATERIALS IN THE USSR STATE SCIENTIFIC-TECHNICAL COMMITTEE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80T00246A030100040001-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: December 23, 2016
• Document Release Date: August 7, 2013
• Sequence Number: 1
• Publication Date: January 17, 1963
• Content Type: REPORT

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This material contains information affecting the National Defense of the United States within the Meaning .01 the Espionage Lavis, Title
18, U.8.0. Secs. 793 and, 794, the transmission or revelation of which in any manner to an unauthorized person is prohibited by law. ? . :... V _ ,4,
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-CCWNTRY USSR
SUBJECT Procedure for Handling Classified'
Materials in the USSR State
Scientific-Technical Committee
DATE OF
INFO.
PLACE &
? DATE ACQ.
REPORT
DATE DISTR.
REFERENCES::'
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iit IC I IAILVA I I leTrn . INFORMATION SOURCE GRADINGS ARE DEFINITIVE. APPRAISAL OF CONTENT IS TENTATIVE'
document entitled "Instruction for persons Cleared for.,
secret, top secret, and special importance, documents
the State Scientific-Technical Committee of the:Council)??i.
of Ministers USSR". This document was iisued*. in Moscow.,,,':'
on 14 November 1959 and was. still in force in late 1961
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Comment: This Committee is ,now 'called"?the:,,?
State Committee =Coordination of Scientific-Research.,'"
,
Work. '
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STATE I X ARMY
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EXCLUDED FROM AUTOMATIC
DOWNGRADING AND ,
DECLASSIFICATION ? .
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(Note: Washington distribution Indicated by "X"; Field distribution by "*".)
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? -Chairman of the State
? Scientif ic?Technical Committee
of the Council of Ministers ,USSR
? 14.. November .1959
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Y . Maksarev
'INSTRUCTION
for persons cleared for secret, top seCret, and special
importance documents in the -State Scientific-Technical. /
Committee of the Council of Ministers .USSR
Moscow, '1959
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Secret
Responsibilities of Persons Cleared for Special
Importance, Top Secret, and Secret Work and Documents'
1. Every person cleared for special importance, top
secret, and secret work and documents may use or familiarize
himself only with the work and documents that concern him
by virtue of official duties discharged.
2. Top secret and secret documents, as well as special
articles (spetsizdeliye), are obtained by the executor
(ispolnitel) through the secret section (department) or ,
its authorized representatives. Special importarice docu-
ments may be obtained in the secret section only by the
executor personally, and he can work with them only in
specially assigned rooms.
3. Executors are permitted to turn top secret and
secret documents over to supervisory personnel, and also,
oases,oL-ofikAalnecelifEdVirfor the temporary use of other '
workers of a given functional subunit cleared for such
documents, against their signature when they are outside
the secret section. It is the duty of the executor to get.
the transmitted documents back.
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4. Persons cleared for speCial importance, top secret,
and secret work and documents mOst:
a. determine correctly, in accordance with the list
of information that constitutes a state secret and other. .;*:
information subject to classification, the classification:'-'
of work and documents, i.e., not to allow classified. in--,
formation to be divulged in unclassified documents, or to
classify documents not containing such information;
b. prevent unnecessary reproduction of special i
portance, top secret and secret documents;
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c. present, at the first request of the secret section
personnel, all special importance, top secret, and secret
documents and special arttCles for checking;
d. return in good time special importance, top secret,
and secret documents, as well as special articles, which
are no longer needed;
e. not to keep, during working hours, special importance,
top secret, .and Secret documents, as well as special articles,. -
in a place that would make it convenient for other persons' -
to observe them, even if they are cleared for such work :and
documents, but are not directly concerned with them;
f.. upon completion of work, special-importance, top
secret, and secret documents, work foldersp.or Special
sealed cases must be turned in for safekeeping to the
secret section, which issues a receipt.
In exceptional cases,, keeping of top secret and secret.
documents in the executors' personal safes is allowed by
permission of the head of the establiShmett'or the chief.
of the secret section.. Upon completion of.work the safes. '
must be sealed with a stamp or seal.
g. maintain strict secrecy in wprki suppress-actionS ?
and deeds of.other persons, which may lead to divulging
of special importance, top secret, and secret information,
and report such facts to .the secret section;, -
h. in case of loss of special importance, top secret,
or secret documents or special articles, immediately report.
this to the..secret.department (section);
i. when going on leave or departing on' official,
travel, account to the secret section for all special' im7
portance, ,top secret, and secret documents and special
articles charged out to them;
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j. know well and observe precisely all regulations -
for registering and safekeeping documents and special
artilles that are provided for iilthistnstruction-and other
chocuments.for ensuring the safekeeping Of state secrets;
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submits.7 at. the .request of the chief of the 'secret?'
section; oral. or written explanations of violations.Of
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established procedure for, fulfilling secret work,:.registratiOn,
and. safekeeping of special importance, top secret, and -
secret. documents and special .articles, and their handling'
as well as the facts concerning loss of documents and Special
articles;
1. 'draw up special, importance, top secret,: sand:sedret
.dOcuments only on special writing pad's, workbooks, 'and
sheets of paper, registered in the secret department (section)
When getting workbooks 'the executor ?must determine the
classification and the, title according to the' nature. of.the
entries to be made in them. ? .
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5. Persons Cleared for special importance,.. i4.
and secret work and documents are forbiddentp=f-
a, visit foreign representations (embassies, ? miSO.OliS,
consulates), and to come into contact with foreigner*
directly, or through other persons. . .
Note: Persons who, by vittue of their work,.
'ail:. while discharging their assigned duties, have. to. have
contact With representatives of foreign Coolitries, will
be guided by the decrees of the. Presidium.,,.of.7the:SuPr'ethe
Soviet of .the USSR, resolutions of the Council:of-Mint-.
isters Of the USSR, and special' instructions.'
b. mention unnecessarily tpcial importance top.
secret, and secret information and make reference:.to.the:
urgency and importance of fulfilling government .asSignMentS
in letters sent lo other agencies in regard to .supply of
.component articles, Various materials,' and' the sending:opt
Of documentation;
c. use special importance, top secret, and -secret
information for Unclassified 'articles, reports, and speeches.
d. make known to. anyone (including relatiVes),'Oraj,1Y
or in'writing, special importance, top secret.; and .setiet: .
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data, and the nature of work being. done, production output,.
location, and the guard and pass system of the enterprise,
unless this is called for by official need;
e. make any kind of special importance, top secret, ?
and secret entries, copies, sketches, and calculations, or.
draw up other similar documents in personal nbtebooks or
on unregistered sheets of paper, nor store unclassified
and classified documents together;
f. conduct open conversations by telephone, radio, or
telegraph about special importance, top secret, or secret
subjects, -or record such matters using magnetic recorders.
Note: Transmission of secret information over
government communications telephones is carried out
in compliance with the regulations for using these
telephones.
g. perform special importance, top secret, and secret
work at home, take special importance, top secret, and
secret documents, as well as special articles, out of the
establishment without special permission from the director
of the establishment or the chief of the secret tlep,A.rtment
(section), or keep on the person such documents and special
articles while on official trips.
h. make copies of. special importance, top secret, or
secret documents, or-turn over personal workhooks to other'
subunits without getting permission from the seereb de--
partment (section);
i. destroy draft and.extra typewritten copte-S- of
special importance, top secret, and secret documents and
defective special articles without the knowledge of the
secret department (section);
j. leave unlocked, when departing, the premises and
repositories of special importance, top secret, and secret ?
documents and special articles;'
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? 6. Drafts prepared for typing must ?bear a classification
stamp, an-indication as to the number of copies required,
? their dittribution, and the name of the executor.
7. When receiving typed documents from the typing office
the executor must check them to see if they bear the correCt,
classification and if they bear the registration number of.
the typing pool, check the number of typewritten copies ,and
sheets against the appropriate notations on the registration
card or in the registration book, and sign (indicating the
date) for the receipt of the typewritten copies and drafts.
8. Specialiimportance top secret, and secret docu7
ments intended for forwarding are turned over to the' secret:
department (section)) tOgetherYmithct4e7draft'copies27bythe:
executor, who gets a receipt for them. The executors,must
turn in, in a timely manner, all spoiled or extra type-
written copies of the documents to the secret depaiqment.
(section) for destruction, and must not allow the accumula-
tion of unnecessary documents, drafts, and workbooks' 'ii
their own safes (special case, work folder).
Determining the Classification
9. Documents, publications, special articles, and work
are divided into the following categories according to the
degree of secrecy:
a. Top secret special importance;
b. Top secret;
c. Secret
and are stamped accordingly.
Use of other classification stamps is forbidden.
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10. The classification of documents, as well as
of extracts from them, is determined directly by the
.executor and the person who signs the document on
the basis of the list of information that constitutes
a state secret and other information subject to
security,cIassificatibm,byo the GNTK USSR, as well
as the list of informatiom-that is not permitted to
be published in the open press or transmitted over
radio and television, published by the Chief
Directorate of Literature and Publishing Matters
of the USSR.
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Registration, Safekeeping and Reproduction
of
Special Importance, Top Secret, and Secret Photographic Documents
11. The laboratory technician is responsible for
the safekeeping of exposed film, negatives, and photo-
. ,
graphs during processing.
In those cases when special personnel are assigned
to the photo lab to perform individual operations,
the films, negatives0.and photographs mUst be signed
for as they,are transferred from one to another.
12. ?The completed orderaand the rejects-Are. turned
over by the photo lab to the secret(11004pnt (section)
and a receipt is issued.
Reproduction of Documents and the Registration Of TopSecret
and. Secret -Publications .by Printing and Mimeographing !/.
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? 13. Top secret.and secret publications maybe
published only in a.strictly controlled numberOf
and be sent out only:to those establishments where ther0.
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is a real need for them by virttfeeof the work performed
there. The number of copies of -Stich publications and
the lists of establishments to which they are to be
distributed are approved by the director of the
establishment .7'
Typing of Pocuments
' 14. Typing of special importance, top secret, and
Secret documents is carried out in dpolated premises,..
specially adapted for this purpose (typing office), by'
typists cleared for this type of work and documents.
15. The handwritten and typewritten drafts of
material are received in the typing office by the
chief typist, who issues a receipt for them. At the
same time, the registration number of the typing
office is stamped on the draft copies.
16. The upper right-,,hatidcorner of the finished
typewritten document Mist have the classification,
the copy number, and, when necessary, serial letter
"K" or the notation "EypscOnly" ("Lichno"). On the
reverse side of the typed document the typist
indicates the numbercof typed copies, to whom they
are being distributed, the name of the executor,
the date of typing, the number of sheets in the
draft, and her own initials.
17. The fully typed document is registered by the
typing office under a new number; at the same time
reference is made on the document, and in the
registration card, to the number of the document from
which it was retyped.
18. Taking dictation of top secret and secret
documents directly on the typewriter or in shorthand
is done only in isolated premises that exclude the
possibility of eavesdropping, and in the absence of
persons not directly concerned with such a document.
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19. At the end of the working day all registration
books, as well as all documents that have not been
finished by the typists and have not been returned
to the executors, are turned in by the chief typist
to the secret department (section) for safekeeping,
in a special work folder or a special case.
Conduct of Business
20. Files and references to them are issuecUohly
to those executors Whoare directly concerned with the,
documents contained in these files. Upon familiar.::
izing himself with the documents the executor signs,
and dates them.
21. A file,issued for work must be returned the
same day, without fail, to the secret department
(section). Leaving files in special cases or
personal safes at the end of the working day by
executors is forbidden':
22. Extracts froth,and copies of, special importance;
top secret, or secret documents are made only with
the knowledge of the director of the establishment
or the chief of the secret department (section).
Extracts fromland copies of, special importance;
top secret, and secret documents received from Other,
establishments if they do not contain information '
directly, related to the production activity of the
installation receiving the documents, are made only
with the consent of the director of the installation''
from which the documents came.
23. Making copies of special importance, top .
secret, and secret government decisions is forbidden,
? When it is necessary to make reference in unclassified
matter to special importance, top secret, or secret
? government decisions,. only their numbers and dates. may'
? be indicated.
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Cipher Telegrams at Establikhments Which Do Not Have
Cipher Components
24. Outgoing cipher telegrams are written only
special blanks, in single copy, by hand, in ink,
clearly, briefly, without abbreviating words, and
without erasures. All corrections of the text are
specified and verified by the executor or by the
person who signed the cipher telegram.
The cipher telegram must show the name of the
executor; a notation is made "Written without a draft"
or "...pages of draft attached" and the executor
signs it.
:125. All draft copies of the cipher telegram are
turned in by the executor to the secret department
(section), and are destroyed by the section worker,
who makes a notation of their destruction on the
reverse side of the original copy of the cipher
telegram.
26. Persons having contact with enciphered
correspondence are categorically forbidden to:
a. make copies of cipher telegrams and conduct
open conversations about their contents by telegraph,
radio, or telephone, including high frequency CV Ch);
b. transmit the text of the same message both in
cipher form and in the clear;
c. use texts of cipher messages in unclassified
letters, memoranda, communications, reports, or orders;
d. reveal the contents of cipher messages to persons
not cleared for reading cipher telegrams and for Writing
themi
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e. make reference to cipher telegrams in unclassified
letters and open telegrams.
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Using Documents While on Official Trips
27. When on official trips (while traveling), it is
forbidden to have special importance, top secret, and
secret documents on one's person.
Library of Top Secret and Secret Publications
28. Secret and top secret publications arriving at
the State Scientific-Technical Committee of the
Council of Ministers of the USSR are stored in the
secret part of the library of the State Scientific-
Technical Committee of the Council of Ministers of
the USSR in steel cabinets. The secret part of the
libawy is under the control of the secret section of
the State Scientific-Technical Committee of the Council
of Ministers of the USSR.
29. Top secret and secret publications releasOd
to readers (subscribers) for use in their work are
signed for on a library withdrawal card (form No. 8).
Conferences on Secret Matters
30. Conferences on secret matters in departments
and groups may be called for only with the permission
of the Committee leadership or a department chief.
Persons calling a conference on secret matters
must, in all cases, notify the chief of the Secret
Section in advance.
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31. Conferences ?on secret matters may be attended
only by those persons who are directly concerned with
the matters under discussion and are cleared for secret
work and documents. Al. participants must have with
them their clearance certificates for secret work and
documents, with the exception of those who are cleared
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for secret work by status, in accordance with the
Instruction for Ensuring the Safeguarding of State
Secrets in Establishments and etterprises of the USSR.
Release
32. Release of persons cleared for special im-
portance, top secret, and secret work and documents
is effected only after the secret department (section)
confirms that all secret documents charged out to him
have been returned.
Penalties for Violating the Instruction
33. Persons guilty of divulging information that
constitutes a state secret, losing documents containing
such information, "or losing articles, information about
which constitute a state secret, are subject to pro-
seattion by criminal law.
Persons guilty o divdlging secreqinformation, loss
of documents containing such information or articles,
information on which,is classttiea, or violating
this Instruction, are subject to disciplinary penalties
by the leadership tt the establishment, and may also
be removed from special importance, top secret, and
secret work.
Chief of the Secret Section
of the GNTK USSR
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