CODING AND ABSTRACTING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80R01731R003400090009-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 15, 2016
• Document Release Date: March 4, 2003
• Sequence Number: 9
• Publication Date: December 6, 1949
• Content Type: MF

Approved For Release 2003/03/07 ?(Rfl
A
0R01731 R003400090009-1
6 December 1949
a ~':ORIs > DUT i FOR: Chief , CORPS
FROM: Assistant Director, OCD
SUBJCT: Coding and. Abstracting
1. Attached report was prepared at your suggestion for the
information of all offices, and is being distributed to all. It
therefore does not list specific recooriiaendations for comparison
with those of the Management Officer, though it goes into suffi-
cient detail to make clear the reasons for those Which follow.
2. CODING. It is recommended that Office responsibilities
fur coding be assigned as follows:
OCD: Responsible for development of the
Classification Scheme, for all coding of incoming
documents for the Index Files, for coding of such
-documents as OCD must abstract for the Abstract
Files, and for supervision of coding perfor_ned by
other Offices for the Abstract Files.
(The supervision referred to will consist
chiefly (a) of editing the coding done by other
Offices, to the end that it may be uniform and
consistent with the Classification Scheme, and
(b) of adding code numbers needed for central
reference purposes when these have been omitted
by the Offices preparing the abstracts.)
ORE/OSI: (Authorized, when they so desire,)to
code the abstracts prepared in their own offices
both for central reference purposes and for
specialist purposes.
ILLEGIB
3. ABSTRACTING: It is recommended that Office responsi-
bilities for abstracting be assigned as follows:
OCD: Responsible for abstracting.t-Rose docu-
ments which, by their nature, require summary
description in tie Abstract Files and which either
(a) include a diversity of subject matter, or (b)
are available to CIA only on a loan basis.
ORE/OSI: Authorized to prepare such abstracts
of intelligence documents as they deem important to
their mission.
Approved For Release 2003/03/07 : CIA-RDP80R01731 R003400090009-1
ILLEGIB
ILLEGIB
S
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4. TYPING. It is my belief that the system of having ab-
stracts typed by electric typewriter on multigraph masters in the
production offices is economically unsound, and that wastage under
this system will be greater than under the )resent system. I have
gone into this question on pages 28 and 29 of the report. However,
I do not feel that any recommendation from OCD is required on this
subject at the present time. The i.lanagement Officer has installed
the system already in OSI, and if it leads to incurable difficulties
this Office will announce the fact.
5. REGISTER OPEP~JIONS. It is recommended that the Register
operations and assigned functions be left precisely as they are.
The Registers are getting their feet under them at the present
time, and are beginning to give effective service not only to ORE
and OSI but to the other Offices of CIA and to the IAC agencies.
My report touches only lightly on the register jobs (see pages 31
and 32), as they are highly specialized and outside of the central
reference scheme for indexing, coding, and abstracting. If COAPS 25X1
feels unable to accept my recommendation without further data, then
I shall undertake to prepare detailed studies of both of them.
Approved For Release 2003/03/07 CIA-RDP80R01731 R003400090009-1