INCREASED MANPOWER REQUIREMENTS - OFFICE OF THE INSPECTOR GENERAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80M00165A002900220018-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 20, 2016
• Document Release Date: November 16, 2006
• Sequence Number: 18
• Publication Date: December 4, 1975
• Content Type: MF

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MEMORANDUM FOR: Comptroller
SUBJECT . Increased Manpower Requirements -
Office of the Inspector General
REFERENCE : Memo to DCI from IG, dtd 3 Dec 75;
Subject: Manpower Requirements of
Inspection Staff
You will undoubtedly receive a copy of the attached documents
in connection with your membership on the Management Committee. However,
since I don't attend those meetings and you wear the two hats of the
Agency Resources Management Officer and DCI Resources Management Officer,
I wanted to urge you to bring to the attention of the Management Committee
the full DCI Area ceiling problem which would be further exacerbated by
the approval of this paper. Secondly, it would be easy to approve this
paper in terms of 10 more Inspectors, but of course, "appropriate secre-
tarial and clerical support" also requires slots. So while this paper
refers only to 10, it really talks about 13 or 14. This requirement
superimposed on the existing 11 slot deficit in the DCI Area creates
a total requirement of about 25.
Attachments
Regraded Unclassified
when separated from
Confidential attachment(s).
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3 13FC 1975
MEMORANDUM FOR: Director of Central Intelligence
THROUGH : Management Committee
SUBJECT : Manpower Requirements of Inspection Staff
REFERENCE : MCA-130 and 4 August 1975 Minutes of CIA
Management Committee Meeting on
30 July 1975
1. Action Requested:
That the recommendation to augment the Inspection Staff of the
Office of the Inspector General, made in paragraph 4, be approved
for implementation by 1 January 1976.
2. Background and Discussion:
The Inspection Staff has been in its new organizational
arrangement of ten inspectors since early September 1975. It is
now engaged in its first two inspections of Agency components under
the new program. Additionally, the inspectors are handling the
.ever growing number of cases coming to the Inspector General
under the Agency's grievance procedure, as well as handling special
staff assignments made by the Director, or arising in connection
with the Congressional investigations and Freedom of Information
and Privacy Act requests. With the exception of the requirements
arising from the external investigations, the work patterns and
requirements are essentially those that will continue during the next
few years. It seems appropriate, since the future pattern can be
discerned at this time and considering the current uncertainties in
CIA top leadership, to address the future staffing requirements now
instead of waiting until early next year as was anticipated in the
30 July Management Committee decisions.
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The first two inspections are being done in a new, streamlined
fashion, but it is clear that we are having to look into a greater number
of problems in each inspection than originally contemplated. Two teams
of four inspectors each are being used, since the Inspection Staff is in
a learning situation. ?We expect that future, comparable inspections
will require fewer inspectors and less time as inspectors gain
experience and the staff develops means of further streamlining our
inspections. Among the changes being considered is a combination of
Inspections with Audit Staff program reviews to economize on manpower
and avoid unnecessarily repetitive intrusions on component activities.
Even using optimistic estimates of the effects of these improvements,
however, it will not be possible with a staff of 10 Inspectors to approach
either the level of inspection activity recommended by the Rockefeller
Commission or even a more relaxed but still reasonable inspection
schedule.
Our inspection plan is to give selected components priority
attention, reviewing them more frequently than those with more
stable operating conditions or fewer sensitivity considerations. The
remaining components would also be surveyed periodically, of course,
but on cycles depending on the characteristics of the components. I
believe that our program, to meet the spirit of the Rockefeller
Commission recommendations for more frequent inspections, should
include at least the possibility of completing the first inspection cycle
in something like three years. Initial inspections of components of
special concern should be completed much sooner, probably not long
after the end of 1976. The components considered for initial priority
attention were listed in my 9 September 1975 memorandum to the DCI,
copies of which were distributed at the time. ' These are:
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Our current estimate of survey requirements over the next three
years is attached. This table is an optimistic extrapolation of our
inspection experience to date based on our expectation of improvements
in inspection efficiency. Although the table is adequate for planning
purposes, experience is certain to alter details of the schedule as we
learn more about inspection methods and needs. The underlying
assumptions include a three-year cycle between full inspections and
the use for priority and some other components of less thorough up-
dating surveys between full inspections.
Our estimate of the manpower needed to meet these inspection
requirements depends upon the proportion of an inspector's time
that can be devoted to survey activities. This depends on the work-
load of grievance cases and criminal investigations, which currently
require increasingly meticulous development of the facts and review
of the various factors that brought the problem out of the chain of
command for review. These cases have become more complex, for
reasons not entirely clear as yet, and in the present environment
require unusually close attention to ensure that adequate records are
preserved and that the full rights of the individual are protected. This
has tended to intrude further into the time of the inspectors, a develop-
ment we anticipated to a degree but not to the extent that recent
experience has shown. Developments of the last few months have also
indicated that the IG will experience a much greater than expected
FOIA and Privacy Act load. On the basis of this recent experience I
now estimate, even with an augmented staff, the breakdown of inspector's
time will be approximately as follows:
-
Component Surveys
65%6
--
Grievances, Criminal Investigations
17016
--
Other DCI Referrals
5%
Annual Leave, Sickness
13%
The inspector manpower needed to meet the estimated survey
requirements by the end of calendar year 1978 can be calculated by
dividing the 494 man-months required by the man-months available
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per inspector over the period (i. e. 65% of 36 months). The result is
about 21 inspectors. Considering the uncertainties involved in our
estimates, the arbitrary choice of a three-year cycle, and the
attractiveness of round numbers, it is believed that a staff of 20
inspectors would be appropriate to the need.
If the Inspection Staff were to remain at its 10-man level
excessively long periods would be required to complete even the
initial surveys of Agency components.
Completion of the priority component surveys would require
about two years and, if later updating surveys of these organizations
were neglected, a cycle of the entire Agency would require about 4 1 /2
years. The addition of updating surveys for priority components, even
at three-year intervals between updates, would extend the time to
complete the first coverage of all components to about six years.
3. Staff Position:
Based on the attached table of survey requirements, it is clear
that the Inspection Staff should be augmented. I recommend that it be
increased from a strength of ten inspectors with supporting staff, to
20 inspectors with appropriate secretarial and clerical support. This
augmentation should be undertaken at an early date in order for the
Staff to be in place and sufficiently experienced in its work to service
the requirements of the new Director. This size Staff will allow a
sensible inspection program, with the most sensitive components being
visited for inspection updates at 12 to 18 month intervals and with
other components generally on a three year inspection cycle. For the
record it should be noted that even this expanded Staff will not permit
annual inspections of all CIA facilities in the United States, as
recommended by the Rockefeller Commission, if we are to carry out
the other duties required of the Inspection Staff. Obviously this is a
point to consider even though I do not feel,it was a very useful recom-
mendation. '
That the Inspection Staff of the Office of the Inspector General
be augmented to a total of 20 inspectors, with appropriate secretarial
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and clerical support, and that this augmentation be authorized for
completion by the end of 1975. In view of the supergrade increases
approved in the Inspection Staff expansion of the past summer and
taking into account the current shortage of supergrade allocations
in the DCI area, I believe that the additional group of ten can be
limited to GS-14 and GS-15 positions. -
Donald F. Chamberlain
Inspector General
Attachment:
As stated
APPROVED: Date:
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