LETTER OF INSTRUCTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80M00165A002900090091-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 16, 2016
• Document Release Date: October 15, 2004
• Sequence Number: 91
• Publication Date: March 13, 1974
• Content Type: MF

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13 MAR 3974
MEMORANDUM FOR: Deputy to the DCI for the
Intelligence Community
SUBJECT . Letter of Instruction
1. During the next twelve months, I expect you to
accomplish the following:
-- create and maintain a multi-agency staff to assist
the Intelligence Community entities in the resolution of
management and procedural problems;
-- establish and maintain a procedure for the
evaluation of community efforts in analysis and production,
collection and processing, and resource utilization;
establish a system of relating - over time -
community resource expenditures to key intelligence
questions of users (KIQs);
-- insure the evaluation of the utility of community
intelligence products and advise me and the NIOs of ways
and means to improve them;
-- energize and improve community intelligence
coordinating mechanisms - USIB, IRAC, NSCIC and the
R&D Council, and provide for IRAC quarterly reports on
resource utilization;
-- prepare annual NFIPB, the Community Annual
Report, and assure satisfaction of PFIAB requirements for
intelligence and evaluation information;
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.
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-- improve the visibility of tactical intelligence
resources for DCI review and recommend improvements
in the national/tactical intelligence interface;
-- provide the secretariat function for USIB, IRAC,
and for the objectives I undertake for the President;
-- provide the secretariat and managerial support
to the KIQ process;
-- provide a focal point for DCI planning activity for
the community and for the drafting and circulation of appropriate
DCI guidance papers including the DCI Perspectives;
-- establish a coordinated community effort to improve
analytical methods and to improve the quality and acceptability
of outside substantive research.
2. I expect the above to be accomplished with a minimum
permanent staff and with minimum perturbation of existing
command structures in the intelligence community.
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 '~/IC 74-0144
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15 March 1974
MEMORANDUM FOR: Chief, Coordination Staff
SUBJECT Letter of Instruction
1. During the next twelve months, I expect you to
work within the Intelligence Community Staff to accomplish
the following in support of my Community responsibilities
to the DCI:
-- create and maintain a staff capable of performing
such non-scheduled tasks as are assigned to the D/DCI/IC
which do not fall within the subject matter purview of
one of the IC Groups;
- prepare reports, briefings and replies to
correspondence for which the IC Staff has action but
which involve the responsibilities of more than one IC
Group. Where necessary, the Coordination Staff will
organize intra-staff task groups to accomplish the
required actions;
-- provide support to the DCI in his role as Vice
Chairman of the National Security Council Intelligence
Committee (NSCIC);
-- monitor legislative actions which affect the
intelligence community, to include legislative pro-
posals initiated by the DCI, other executive departments,
and the Congress;
-- maintain liaison with the President's Foreign
Intelligence Advisory Borad (PFIAB) and other groups or
agencies (other than OMB) which are external to the
intelligence community but which study or become involved
with intelligence activities and intelligence-related
practices;
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-- prepare and/or contribute to the following:.
1. The DCIDs report to PFIAB "Annual Report on
Coordination of the U.S. Foreign Intelligence
Effort";
2. Such planning guidance as the DCI produces,
e.g., perspectives;
3. Revisions and updates of the NSCIDs and DCIDs
as necessary so as to keep these instruments
dynamic and prognostic in their assignment of
responsibility to elements of the intelligence
community;
4. The DCIDs Congressional presentations on
Community resources.
-- monitor USIB substantive activities and tasks and
working with USIB Committee Chairmen relate the associated
organizational structure to performance;
-- support the DCI in execution of his responsibilities
relating to community aspects of intelligence liaison with
foreign governments.
2. In furtherance of the foregoing, I expect the
Coordination Staff to devote particular attention to these
specific, already-assigned tasks:
-- with the Joint Chiefs of Staff, review tactical
and national intelligence resources to identify the assets,
the areas in which mutual support is possible, any shortfalls,
or unnecessary redundancies, and, based on the review,
formulate recommendations to ensure national and military
operational needs are met;
-- maintain liaison with the Murphy Commission and
support the DCI in his inputs to this commission;
-- establish a Management Information and Control
System with an associated Center to facilitate the
direction of the ICS efforts;
-- provide the chairman and necessary secretarial
support for revision of the Attachment to DCID 1/2,
pointing toward submission of the document applicable to
FY 1976-80 to the USIB in December 1974;
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"Security Committee", and establishment of the permanent
Security Committee staff for which the DCID provides:
-- prepare, or have prepared, necessary agenda item
papers and backup briefing papers for DCI use in connection
with forthcoming meeting of the NSCIC.
3. I expect these objectives to be accomplished
within your staff resources and in close coordination with
other related elements of the DCI/I(I and the Intel 1ic ,rF.
Lieutenant General, USA
D/DCI/IC .
-3-
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 DCT/IC 74-0712
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15 March 1974
MEMORANDUM FOR: Director, Collection and Processing
Assessment Group
SUBJECT Letter of Instruction
1. During the next twelve months I expect you to work
within the Intelligence Community Staff to accomplish the
following in support of my Community responsibilities to
the DCI:
-- create and maintain a staff representative of the
Community capable of tracking and coordinating selected
community efforts in the collection and processing of
intelligence in support of the KIQs and other requirements;
-- provide an outline of your intended actions in
reviewing community HUMINT activities underway in CIA,
State,_DIA, and the military services. Based on my review
of.this outline, I will further clarify our objectives
in this area, and provide additional direction and guidance
in our HUMINT activities;
provide the Secretariat for and support the under-
takings of the RFD Council;
-- maintain liaison with appropriate committees of
the USIB, to improve and maintain community coordinating
mechanisms with respect to the collection and processing
of intelligence;
-- complete work in producing the first iteration of
DCI "Community Collection Coordination Papers" in the areas
0f l
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--initiate steps to support other DCI Staff elements
(NIOs in particular) with Community Collection Coordinating
Policy. Papers and by monitoring community intelligence
processing problems through the USIB committee structure;
-- play an active and key role in the process of
evaluating community performance in satisfying KIQs in the
area of collection and processing.
2. I expect these objectives to be accomplished within
your approved staff resources and in close coordination
with other related elements of the, DCI/IC and the Intelli-
gence Community.
D niel 0. Graham
Lieutenant General, USA
D/DCI/IC
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15 March 1974
MEMORANDUM FOR: Director, Management, Planning and
Resource Review Group
SUBJECT Letter of Instruction
1. During the next twelve months, I expect you to work
within the Intelligence Community Staff to accomplish the
following in support of my responsibilities to the DCI:
-- create and maintain a staff capable of supporting
a community resource review process including related
program evaluation, research and analysis;.
-- e.tablish, and improve through use, a system of
relating community resource expenditures to key intelli-
gence questions, perform quantitative analysis in support
of the evaluation process, and integrate an initial
overall assessment to be submitted to the DCI at the end
of each performance period;
-- participate in the improvement of mechanisms for
coordinating and leading intelligence community resource
management;
support the effective operation of IRAC and the
IRAC Working Group;
-- prepare the NFIBR in December 1974, as a document
presenting the DCI's recommendations with respect to (a)
resources required for the tasks facing intelligence,
(b) evaluation of Community output against these resources;
(c) community management; and (d) identify issues meriting
Presidential attention-
-- provide support to the Coordination Staff, and
perform'appropriate analysis and presentations with respect
to the visibility of tactical intelligence resources and
the national/tactical interface;
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icipe in
e
analytic methods; 3 Ives of improving
~- participate with DOD, and as appropriate, CIA,
State, and OMB in the preparation of planning and fiscal
guidance for intelligence programs;
-- perform analyses of community performance and the
use of resources to support resource allocation recom-
mendations;
-- initiate papers which will assist in assessing
resource requirements in the outyears, and identify issues
likely to arise in the.two-to-five-year future;
-- identify major resource issues needing address in
current and budget year planning, study actions, and
participate in such studies as appropriate;
-- support EXCOM consideration of resource-related
matters;
-- maintain liaison with appropriate committees of
USIB to-improve and maintain coordinating mechanisms to
assure appropriate consideration of resource utilization;
-- develop and improve the content and format of
the data base available to support resource considerations
and performance evaluations;
participate in the review of community data and.
information handling systems;
-- issue the CIRIS-74 data call, including as a new
requirement a request for Program year information, and
insure that appropriate data are available in time to
support program reviews;
-- with respect to the implications of major new
technology about to impact on the intelligence community,
participate in the analysis and review of program proposals
to insure that the necessary cross-program inter-relationships
are considered.
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Z. I expect these objectives to be accomplished
within your approved staff resources and in close-coor-
dination with other related elements of the DCIJIC and
the Intelligence Community.
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ra am
Lieutenant General, USA
D/DCI/IC
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DCI/IC-74-0145
MEMORANDUM FOR: Director, Product Review Group
1. During the next twelve months, I expect you to work within the
Intelligence Community Staff to accomplish the following in support of
my Community responsibilities to the DCI:
--create and maintain a staff representative of the Community
capable of creating and maintaining procedures for evaluating Community
efforts in analysis and production, and establish systems to perform this
function effectively;
--determine and' assist in the implementation of ways to improve
the Community's performance in the area of finished analytical
intelligence;
--play an active role in the continuing process of refining Key
Intelligence Questions and in the use of KIQs by the NIOs to evaluate
Community performance;
--formulate and gain acceptance of ways to introduce a systematic
challenge mechanism into the workings of the finished intelligence
community;
--continue to develop the concept of the Family of National Products
and to encourage the adoption of specific recommendations growing out
of this concept, as it applies both to the regular, serial production of
finished intelligence and to the production of intelligence in times of
crisis;
--specifically concerning the latter, assess the performance of
the Community in times of crisis and recommend ways to provide
high-level consumers with better, more timely, and less redundant
products (including warning notices) during such periods;
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--establish and chair a coordinated Community effoit tar improve
.analytical methods and the quality and acceptability, of outside (contract)
research;
--enlist the aid of the NIOp, the various components of the Community
and other interested agencies of government to ensure evaluating and
facilitating efforts to improve the intelligence product;
--maintain close working relations with the NIOs so as to encourage
joint efforts and mutual assistance in the performance of Community
functions;
--cultivate harmonious working relations with both the individual
producing agencies (DDI, DI and DE, INR, etc.) and, as appropriate,
collection agencies (e. g. , NSA) so as to encourage coordination and
product improvement;
--maintain close working relations with the other elements of the
IC Staff, e, specially in areas affecting KIQ evaluation; the relationship between
intelligence collectors and intelligence analysts; and the coordination of
questions concerning the inter-relationship of collection, analysis, and
resource allocation.
2. I expect these objectives to be accomplished within your Staff
resources and in close coordination with other related I rr ents of the
DCI/IC and the Intelligence Community
Lieutenant General, USA
D/DCI/IC
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Z)
Daniel Graham
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 CONFIDENTIAL
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MAR 1974
TO Executive Secretary, United States Intelligence Board and
Intelligence Resources Advisory Cornmittee
SUBJECT Letter of Instruction
1. In your role as Executive Secretary in support of the DCI as
Chairman and in support of my Community responsibility to the DCI, I
expect you to accomplish the following during the next twelve months:
Maintain an appropriate staff to support the
USIB and the IRAC in their roles, of advising
and assisting the DCI in his position as the
Government's principal foreign intelligence
officer;
Work closely with the USIB and IRAC members,
principals and observers in support of their
roles on these two senior groups;
Work closely with the Chairmen of the various
committees and other subordinate groups to
help facilitate and coordinate their support of
the USIB and IRAC;
Work closely with the NIOs on National
Estimates or any other business which they
may bring before USIB or IRAC.
Record all actions of USIB and IRAC and
maintain a repository of official USIB and
IRAC documents for reference and retrieval;
- Work with the IC Staff and other supporting
elements to formalize and systematize IRAC
functions with the goal of increasing the
efficiency of the new IRAC mechanism;
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CONFIDENTIAL
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-- Review the procedures of the combined
Secretariats with a view toward improving
their efficiency;
Seek to improve procedures for coordinating
USIB and IRAC Committee actions among
committee as well as in support of IC Staff
responsibilities.
2. I expect these objectives to be accomplished with your Staff
resources and in close coordination with other elements of the Office of
the DCI as appropriate.
uamei u; ra am
Lieutenant General, USA
D/DCI/IC
2
CONFIDENTIAL
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IftPol
MEMORANDUM FOR: Special Assistant to the D/DCI/.IC (GS-16)
SUBJECT : Letter of Instruction ( PI.rt CZ,r,(
Attached hereto is a copy of the DCIF s letter of instruction to me
for the coming year. As Office Special Assistant, assigned to the
Coordination Staff/Secretariat, you will perform such tasks as I or
my Deputy will assign you in support of the IC mission and provide
direct support to the coordination functions of the Staff. These will
include, but not be limited to, the following:
1. --represent me at inter-agency meetings and reviews
and serve on special ad hoc committee groups as assigned;
2. --assist in the preparation of the DCIts key policy
papers; e. g. , the annual NFIPB, Perspectives, Objectives,
the annual Community Report to the President, the Congressional
presentation, etc.
3. --prepare position papers and memoranda on Community
issues before the DCI;
4. --monitor and assist the AD/DCI/IC in review of all
USIB Committee activities and serve as IC coordinator of these
activities;
5. --follow all matters of 40 Committee concern and assure
adequate IC staffing thereof;
6. --prepare special studies related to the field of Human
Sources Intelligence;
7. --monitor the participation of CIA/DDO in Intelligence
Community issues and attempt to resolve management and procedural
problems which arise from such participation.
Daniel O. Graham
Lieutenant General, USA
D/DCI/IC
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 7'~'t DIRECTOR OF CENTRAL 1NTELLIr"1N !Cc
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1 3 MAR 1974
MEMORANDUM FOR: Deputy to the DCI for the
Intelligence Community
SUBJECT : Letter of Instruction
1. During the next twelve months, I expect you to
accomplish the following:
create and maintain a multi-agency staff to.assist
the Intelligence Community entities in the resolution of
management and procedural problems;
-- establish and maintain a procedure for the
evaluation of community efforts in analysis and production,
collection and processing, and resource utilization;
-? establish a system of relating -- over time --
community resource expenditures to key intelligence
questions of users (KIQs);
--- insure the evaluation of the utility of community-
intelligence products and advise me and the NLIOs of ways
and means to improve them;
energize and improve community intelligence
coordinating mechanisms - USIB, IRAQ, NSCIC and the
R&D Council, and provide for IRAC quarterly reports on
resource utilization;
prepare annual NFIPB, the Community Annual
Report, and assure satisfaction of PFLAB requirements for
intelligence and ev=e luation information,
ti
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--- improve the visibility of tactical intelligence
resources for DCI review and recommend improvements
in the national/tactical intelligence interface;
--- provide the secretariat function for USIB, IRAC,
and for the objectives I undertake for the President;
provide the secretariat and managerial support
to-the KIQ process;
-- provide a focal point for DCI planning activity for.
the community and for the drafting and circulation of appropriate
DCI guidance papers including the DCI Perspectives;
-- establish a coordinated community effort to improve
analytical methods and to improve the quality and acceptability
of outside substantive research.
~. I expect the above to be accomplished with a rninirnum.
permanent staff and with minimum perturbation of existing
command structures in the intelligence community. -
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Intelligence Community Staff:
Chief, Coordination Staff/Secretariat
Provides general oversight of IC Secretariat functions to DCI
and special committees.
Prepares reports, briefings, and replies to correspondence on
behalf of the D/DCI/IC and the AD/DCI/IC which involve the respon-
sibilities of more than one IC Division. Where necessary, organize
intra- staff task groups to accomplish the required actions.
Supports the DCI in his role as Vice Chairman of the National
Security Council Intelligence Committee (NSCIC), and provides the
Secretariat to the Working Group.
Maintains liaison with the President's Foreign Intelligence
Advisory Board (PFIAB) and other groups or agencies which are
external to the intelligence community but which study or become
involved with intelligence activities and intelligence-related
practices and policies, including the appropriate committees of
Congress...
Prepares or contributes to the following: the DCI's report to
PFIAB "Annual Report on Coordination of the U. S. Foreign Intelligence
Effort"; such planning guidance as the DCI produces; e. g. , perspectives;
DCI objectives; revisions and updates of the NSCID's and DCID's as
necessary.
Supports the DCI in execution of his responsibilities relating to
community aspects of intelligence liaison with foreign governments.
Supports the DCI and Joint Chiefs of Staff in reviewing tactical and
national intelligence resources.
Provides the necessary support for revision of the Attachment to
DCID 1/2, pointing toward submission of the document applicable to
FY 1976--10 0 to the USIB in December 1974,
Pre pares, or has prepared, necessary agenda item papers and
backup briefing papers for DCI use in connection with the NSCIC.
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