LETTER TO MR. JAMES F. STEELE, JR. FROM JAMES H. MCDONALD

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80M00165A001900080004-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 15, 2016
• Document Release Date: June 24, 2004
• Sequence Number: 4
• Publication Date: December 12, 1977
• Content Type: LETTER

Approved For Relea a 2004/07/08 : CIA-RDP80M00165A001'900080004-3
;.Ir. James F. Steele, Jr.
Regional Commissioner, Region 3
Public Buildings Service
General Services Administration
Washington, D.C. 20407
7, UFO 1977
The information furnished below is in response to
your letter to the Director, dated 17 November 1977, regarding
a new procedure for the acceptance of reimbursable work
performed by GSA Buildings Managers in excess of $10,000.
We are looking forward to the successful implementation of
this procedure which hopefully will provide us with timely
and quality work performance and a participative role in
inspection and acceptance.
In order to assist you with this endeavor, we have
established focal point officers who are authorized to
sign the acceptance memorandum for reimbursable work. that
is satisfactorily completed for us. The focal point officer
for the CIA Headquarters Building and all other Agency-occupied
buildings in the Metropolitan Washington
area is Mr. ief, Space Maintenance and. STAT
Facilities Branch, Logistics Services Division, Office of
Logistics, and his alternate will be STA
he focal point officer for
Chief, Logistics Branch, Pda. Iona o ograp_ is inter-
ion Center, and his alternate will be
Please rest assured that we will support and assist you
in this effort. Thanks again for your continued cooperation
and assistance.
Sincerely,
cc: -ER
A-DDA
1 James H. TvMcDonald
James H. McDonald
Director of Logistics
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 L''NYI
Washington, DC 20407
Admiral Stansfield Turner
Director
Central Intelligence Agency
Washington, DC 20505
DD/A Registry,
I am initiating a new procedure with respect to work performed for you
by our buildings managers which exceeds p$10,000 in cost. We are hopeful
that these new procedures will improve our delivery service to you in a
more timely manner, ensure higher quality of work, and provide you, our
customer, with the opportunity to more fully participate in the acceptance
of these projects.
In order to do this, several administrative procedures are necessary.
Accordingly, if you will look at enclosure 1, you will note that this is
a letter that my contracting officer will send to you notifying you that
the work under your agency identification number, as shown on the GSA
Form 2957, has been completed and ready for final inspection. You will
also note that a joint acceptance inspection will be arranged by the GSA's
building manager whose name will be on the letter.
At the time of the joint inspection, reference enclosure 2, the building
manager will have prepared for you an acceptance memorandum. It is
requested that you certify on the memorandum that the work has been
completed to your satisfaction and return the memorandum to the contracting
officer. You will note there is space for additional comments if you so
desire to make them. We feel your feedback will provide us valuable
information such as: did the work start when promised; was the workman-
ship satisfactory; or any other comments you might like to make that you
feel would help us to improve our service to you. I solicit your support
and assistance in this effort.
Sincerely,
Public Buildings Service
'JAMES F. STEELE, JR.
Regional Commissioner
Uer,~,al Services Administration Regqi 3
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 Gen_l Services Administration - Reggio
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Washington, DC 20407
NAME
AGENCY
ADDRESS
Please be advised that all work has been completed, as
authorized by your agency identification number
and GSA's (PBS) order number assigned by our buildings
manager Your acceptance of the completed
project is requested together with any comments you may have
relative to the manner in which work was performed. A joint
acceptance inspection will be arranged by the GSA Buildings
Manager, It is important that this inspection
be made promptly to assure timely payment to the contractor and
avoid claims for delays.
KENNETH A. JACOBSON
Contracting Officer
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~lv I~UL~~ Washington, DC 20407
To 3PT
Subject ACCEPTANCE MEMORANDUM
From 3PF
Contract/Order Number Dated
Building
Location of Work
Type of Work
I have inspected the contract work that was authorized and
performed under our agency identification number
and GSA's (PBS) order number
and found it satisfactory.
Date
Authorized Agency Contact
Date
Buildings Manager, 3PF
COMMENTS:
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081 oCIIA RDP~0M00165AO01900080004-3
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GENERAL SERVICES ADMINISTRATION
Washington, DC 20407
OFFICIAL BUSINESS
Penalty For Private Use $300
POSTAGE AND FEES PAID
U. S. General Services Administration
GSA-361
Admiral Stanfield Turner
Director
-`entral Intelligence Agency
Washington, DC 20505
e-,
go
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 Approv
OFFICIAL ROUTING SLIP
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FORM NO. 213)7 Use previous editions
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