LETTER TO MS. BETTY J. HALL FROM F. W. M. JANNEY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80M00165A000400100001-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 15, 2016
• Document Release Date: December 23, 2003
• Sequence Number: 1
• Publication Date: June 13, 1977
• Content Type: LETTER

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Ms. Betty J. Hall, President
National Capital Chapter
Association of Records Managers
and Administrators
Post Office Box 89
Washington, D. C. 20044
Dear Ms. Hall:
Thank you for your letter of 18 May to Admiral Turner
inviting this Agency to submit a nomination for the thirteenth
Annual Federal Paperwork Management Awards Program.
After a thorough review of possible candidates within
the Agency, it has been determined that we will not have a
nomination this year. Please be assured of our continuing
interest in this program and let me express our appreciation
25X1 at the recognition accorded our nominee last year,
1 ja winner of the Award of Excellence.
Sincerely,
F. W. M. Janney
Director of Personnel
2 - C/BSD (1 w/held)
Distribution:
Orig - Addressee
-- ER
1 - DDA
1 - D/Pers
25X10P/BSD/0:gec (13 Jun 77)
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SPECIA,.J NOTICE
The date for the 13th annual Federal Government _Pa.perwo t
Management Awards luncheon has been changed to Monday,
November 7, 1977. This change will be reflected on the
official announcements and tickets which will be forwarded
in the near future to the Agency Records Officers.
Meartwhi e we remind you that the deadline for suhrnission
of nominations is Fr. i'day, ei,ternber 16, 1977, as indicated
in the official nomination guidelines. Some a.. encies have
already sent us their choices. We appreciate this prompt
response. May we urge those who have not yet completed
the n.ece -_,a.ry materials to do so as early as possible. It
will be ap preci Lted.
Thar!; you, f
ARMA/ N A.. AWARDS COORDINATOR
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 ASSOCIATION OF RECORDS MANAGERS AND ADMINISTRATORS
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NATIONAL CAPITAL CHAPTER - POSTT~"?EFICE',B:QX 89 - WASHINGTON. D.C. 20044
Honorable Stansfield Turner
Director, Central Intelligence Agency
Washington, D. C. 20505 -
Dear Admiral Turner:
Your agency is invited again this year to submit one or more nomina-
tions (as indicated on page 2 of the Nomination Guidelines) for special
recognition at the thirteenth Annual Federal Paperwork Management
Awards Program. All submissions must be received by Monday,
September 26, 1977.
The presentation of awards is scheduled at the Sheraton Motor Hotel
for Friday, October 28, 1977. Details concerning the awards, the
nomination procedures, and copies of the Nominee Summary Sheet
are enclosed for your information and use.
May we._suggest that your Agency Records Management Offieer (whose
be of assns=
name is listed on the enclosed nomination guidel Ties) may
tance-in identifying individuals whose-activities qualify them for- such
special recognition. In fact, yyour records management, officer may
deserve to be nominated.
Your-cooperation is sincerely appreciated. Please observe the guide-
- lines as to content, format, and deadline.
Thank you !
Sincerely,
BETTY J. HALL, President
National Capital Chapter, ARMA
Enclosures.
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 HISTORICAL DIGEST
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April, 1977
'FEDERAL PAPERWORK MANAGEMENT AWARDS
These awards recognize unusual contributions in reducing and simplifying Fed-
eral paperwork. Among results achieved to date are combined first year sav-
ings in excess of $1.5 billion. Many innovations have resulted in significant
efficiencies and economies. Others have improved service and responsiveness
to public needs. Most improvements contribute savings of manpower, money,
and materials on a continuing basis for many years.
The National Archives and Records Service of the General Services Administra-
tion has a mandate from Congress to provide leadership, training, and motiva-
tion for designing and using simple efficient paperwork systems in the Federal
Government. Those who make outstanding contributions toward achieving these
objectives deserve to be recognized and honored. This aimual awards program.
brings such worthy accomplishments into public focus. It is endorsed by the U.
S. Civil Service Commission.
For the first three years--beginning in 1965--these awards were jointly spon-
sored by the National Archives and Records Service (NARS) and by the Admini-
strative Management Society (_AMS)--?a professional office management organi-
zation. During the next three years these awards enjoyed the joint sponsorship
of NARS and the National Headquarters of the Association of Records Executives
and Administrators (AREA). The following four years this role was assumed by
the Greater Washington D. C. Chapter of this same organization.
In July, 1975, AREA was merged with the American Records Management Asso-
ciation. This combined unit became known as the Association of Records Man-
agers and Administrators (ARMA). It represents America's foremost organi-
zation devoted to efficient- records management,- The National Capital Chapter
of this new organization has servect as a point sponsor- with NABS since that time.
Each fall a leader from- Government or.. industry is ,incited to address- those who
participate in_ this annual awards puncheon. The speaker's role is to focus upon
the importance of efficiency, creativity, and frugality in operations and courte-
ous responsiveness to the needs of the people served.
Today this award is considered to be one of* the most highly prized in this pro-
fessional field. Those who participate in helping to achieve these worthy goals
are deserving of the appreciation expressed annually by letter from the Presi-
dent of the United States and by the warm reception accorded them by those who
meet together to honor them.
-30-
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FEDERAL PAPERWORK MANAGEMENT AWARDS
Jointly sponsored by
NATIONAL ARCHIVES AND RECORDS SERVICE (GSA)
and
NATIONAL CAPITAL CHAPTER
ASSOCIATION OF RECORDS MANAGERS AND ADD4INIS TRATORS (ARMM/iA)
PURPOSE
These awards are designed to honor those whose efforts contribute signifi-
cantly to improved efficiencies and reduced costs in Federal paperwork.
Official records are vital and account for a multi-billion dollar expenditure
annually. Costs continue to mount as expanding needs are met. vet a s;g-
nificant number of employees are applying ingenuity and imagination to stem
the tide and reverse the trend. These deserve to be recognized and honored.
NATURE OF AWARDS
The highest award is the AWARD OF EXCELLENCE, Each recipient re-
ceives a distinctive plaque in addition to a complimentary luncheon ticket
for self, guest, and an agency representative. The secondary award is an
AWARD OF SPECIAL MERIT'. These recipients also receive a suitable
plaque and attend as guests of the sponsoring organizations. Each additional
nominee who has made a truly significant contribution, in the judgment of
the awards judging panel,. will be officially recognized at the luncheon and
will-receive a CERTIFICATE OF NOTEWORTHY ACCOMPLISHMENT to be
presented at a suitable ceremony arranged by the agency involved, They
'll l
wy a sa attendt Lite luncheon as guests of the sponsors.
BASIS FOR.-SELECTION-
Paperwork.. as related to these awards, includes the wide s ectr m of ir-
formation, documentation; and records management activities involved in
the creation, flow, use, preservation, and disposition of all types of infor-
mation and records as specified in the Federal Records Act of 1950 and
subsequent amendments. The management of paperwork . includes various
methods and media for information control, storage, and retrieval, includ-
ing micrographics, word processing, and related technologies.
A special panel of judges, appointed by ARMA, will review all nominations
and select those considered eligible to receive the awards mentioned. Basic
evaluation criteria considered by the judges are:
1. Relevance of the activity described to paperwork or records systems.
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 PRESENTATION OF RDS
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The thirteenth annual FEDERAL PAPERWORK MANAGEMENT AWARDS
wi.li be presented at a luncheon scheduled for Friday, October 28, 1977, at
the Sheraton National Motor Hotel, Columbia Pike and Washington Boule-
vard, Arlington, Virginia, at 12 noon. An informal reception will begin 45
minutes earlier at which a cash bar will be available.
The Sheraton provides adequate FREE parking
Everyone is welcome! Come early and enjoy a lively concert by one of the
National military bands, followed by a salute to the National Colors by the
Joint Armed F orces Color Guard, If YOU are not in the winner's circle
this year, work to be in that circle next year. This event will help you set
your sights !
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 2. ? Significance or imt of the accomplishment wipe agency or upon
the sex kbFlo uaved0bb/b f1Pl i RDP80M001 00400100001-9
3.: Benefits realized in terms of improved service, simplified procedures,
and quantifiable savings. (Non-quantifiable or intangible benefits are
also given careful consideration. )
4. Evidence of ingenuity, innovation, and creativity.
5. Initiative demonstrated beyond that which might reasonably be expected
of a person in the position being occupied.
6. Scope of, the units directly benefitted by the achievement as well as its
potential suitability for application or modification by others.
NOMINATION PROCEDURE
Please submit before the deadline date a SINGLE, ORIGvAL COPY of your
nomination, signed by an administrative official of your agency. (Suitable
copies for use of the judges will be prepared by NA`RS.J The nomination
documentation should be brief, pertinent, explicit, and limited as follows:
1. A completed and signed summary sheet (copy enclosed) showing the ac-
complishment and specific benefits--quantifiable and non-quantifiable--
relating to the nomination.
2. A brief biographical sketch of the nominee (one page or less) to indicate
the nomineets position, training, professional background, and exper-
ience... Include the nominee's business address and phone number.
3, A single covering page (limited to 3 or 4 paragraphs) providing a con-
cise digest of the accomplishment. This- will serve as the basis of the-
description of the accomplishment for the official programs
4.:-- A brie? explanation may be added(three pages or Less) to clarify details
concerning the nominations -. The period, covered, by the- accomplishment
need not be limited to the current year. However, the basis for'the no-
mination should reflect current work rather than overall duties perform-
ed-over a period of years.
NOTE: Your agency is entitled to submit -
Your Agency Records Officer is
DEADLINE
r
nomination(s)
Nominations must be received on or before September 16, 1977 to be con-
sidered. Please mail as early as possible before this deadline to:
Federal Paperwork Management Awards Committee (ARMA)
Post Office Box 89
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Nominee Summary Sheet
FEDERAL PAPERWORK MANAGEMENT AWARDS
Nominee's Name
Organization
Date
Nominee's Office Address
Nominee's Office Phone Number
RELEVANCE AND SIGNIFICANCE
Digest of Contribution to Paperwork Efficiency:
BENEFITS
Quantifiable (manpower, materials, space, funds, etc.)
Non-quantifiable (service, morale, simplicity, time..)
Nomination Approved
This space for use of
screening and judging
panels
(Signature)
Name
Position Title
Agency
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EXECUTIVE SECRETARIAT
Routing Slip
ACTION
INFO
DATE
INITIAL
1
DCI
2
DDCI
3
D/DCI/IC
4
DDS&T
DDI
6
)DDA
X
DDO
8
D/DCI/NI
9
GC
10
LC
11
IG
12
Compt
13
D/Pers
14
D/S
15
DTR
16
Asst/ DCI
17
AO/ DCI
18
C/IPS
19
DCI/SS
-
20;
: D/EE0
2r
ate_egt _ceactr~e_ ncrntrreer. T
suifabrr& candidate. f:s_%cferitrfiedr pr_epare-res ons
far DCf Signat.ur-e; vta l 1
STAT
3637 (7-76)
ecutive ecretary- -
24 May-. 77
Date
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