HANDLING VISITING VIPS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R000500160027-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 15, 2016
• Document Release Date: October 1, 2002
• Sequence Number: 27
• Publication Date: August 13, 1965
• Content Type: MF

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13 August 1965
ORd
R: Executive Director - Comptroller
UBJECT Handling Visiting VIPs
1. This memorandum contains a recommendation in para. 8
below affecting front office procedures for handling U.S.
Ambassadors and other VIPs.
2. Following a discussion of the matter at a recent
Morning Meeting, we have reviewed the procedure for handling
visiting Mat with particular emphasis on U.B. Ambassadors.
3. We find the present procedures sound and recommend
no change except in the manner in which these are implemented
with respect to front office attention.
4. ncy Regulations provides
hat the Office of Central Reference (Liaison Staff) shall
"Notify the Office of the Director whenever
a senior U.S. Government official is
scheduled to be briefed or debriefed a
headquarters ."
TThis was put in to enable the DCI or DDCI or the Executive
Director to invariably extend a greeting on behalf of the
Agency or to participate as desired in the briefing or
debriefing arranged.
5. The front office in fact did so in only 29 of 90
VIP cases during FY 65, and of late has done so in fewer and
fewer cases.
e. Under present arrangements you have asked for
recommendations on whether DCI or DDCI should meet with an
Ambassador. My view is that one of you three should
invariably at least greet such a guest, and that it can
easily be settled at the Morning Meeting who will do it and
specifically how--whether a brief handshake during the course
of the briefing or a more extended meeting in the DCI's own
office.
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DDP in the field. For this reason it is imperative that he
learn a little about the other parts of the Agency while in
headquarters. This will be his only chance. Moreover, the
Ambassador's other Babassy programs, in particular State's,
are of vital interest to CIA (e.g., political and economic
reporting; biographic data; photos and publications). Only
by consulting with DDI people will he be made aware of our
needs and of our dependence upon him to satisfy them.
efore recommends
Done at morning
meeting 30 Aug 65
That members of the Executive Committee
be requested to study and review
their own procedures or the role
igned to them therein.
DCI wishes to see
them personally
if possible
b.
to greetings to VIPa -in particular
U. S. Ambassadors.
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PAU
ut Depu#y D
7871 L'., $., White
efing and debriefing program
rec or - ontp ro er
3 0 A U G 1965
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r office arrange as a matter of
,o have DCI, DD01 or yourself, or,
;essary, a member of the Executive
o ittee designated by you extend the
es on the Operation of CIA's Program for
sad6rs`_and Other VIPs
i gence
SECRET
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O/DDI : P
Distribution;
Ozrig. DDI w/atts.
4-1 ER w/att3.
1 - O/DDI Chrono Watts.
1 - PAB Chrono taw/at tz .
I:- Q/DDi -Cgganizationa -Pile w/atts.
I - Chief I /QCR via D/OCR
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TAB A
NUIES ON THE OPERATION OF CIA'S PROGRAM
FOR BRIEFING AMBASSADORS AND ERR VIPS
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1. Agency Regulation 0 in its policy declaration
states that this Agency shall pursue on a continuing basis
a vigorous.-but selective--program of classified briefings.
OCR is the designated central point for arranging Agency-
wide participation in that program. This paper reviews how
the program has been operating with respect to the VIP
category, e.g. Ambassadors, Senior Military Commanders, MAAG
Chiefs, and AID Mission Directors.
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2. Records available within Liaison Staff, OCR, show
that during Fad' 65, 90 such briefings were arranged, broken
down as followst 22 Ambassadors., 20 military of General
and/or Flag rank, 17 from USIB agencies, 5 from non-.USIB
agencies, 2 from non-government sources, and 24 foreign
visitors. Out of this total of 90, either the DCI, DDCI, or
Executive Director participated in 29. Total Agency partici-
pation in just this series of briefings included 679 people.
For your information, during this same period Liaison Staff
arranged for 55 debriefings on the comparable level.
3. The Department of State compiles and furnishes OCR
with a weekly listing of Ambassadors/Chiefs of Mission who
are available. This list is given Agency distribution to
determine substantive interest. In addition to this listing,
requests are received via the office of the Deputy for
Coordination I, State, to brief certain of the Ambassadors.
OCR makes no effort to routinely request every one of them
for Agency briefing.
4. Information on the availability of Senior Military
Officers for briefing is received from the Office of the
Joint Chiefs of Staff, BIA, and the Military Assistance
Institute. Not only do these units furnish information, they
also on occasion specifically request that the Agency brief
some of the officers. In most cases we attempt to tailor the
briefing session to suit the individual needs of the person
being briefed.
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.3. Interest is generated from within the A_,ency--at
various levels--for briefing arrangements to be made by OCR.
This interest covers USIB, non-U'SIB, as well as non-government
including foreign visitors.
The same general procedure is followed for each so-
called VIP category.
z= . r he DDI components notified are : O/DDI,
ONE, O CZ, ORR, CGS, and other components
as applicable. The DDS&T is notified
through one control point--the Action
ff.
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The DDP is notified via one control point
in FI This control point then
notifies the DDP and the Division Chief
concerned.
~... Within the DDS, the Office of Communication
is alerted on Ambassadorial briefings only.
OTR/I8/OB is called on when we need them
for an orientation type presentation.
As a matter of routine, the Office of the
Executive Director is notified for his
information and to inform the ICI and DDCI.
In this same context, the O/DDI is informed.
'l. A recent Executive Director request has resulted in
an arrangement with the Offices of the DDP, DDI, and DDS&T
to the effect that they make recommendations through OCR back
to him on their feeling as to whether the D!CI or the DDCI
should meet with the visitor. This word is relayed to the
Executive Director by a short memo, or if time does not permit,
through a phone call. However, quite often the DDP will make
direct arrangements wits the Q/DCI, keeping OCR fully informed.
3. When briefing arrangements are finalized, a schedule
is usually prepared and copies, to include biographic data on
the visitor, are sent to the O/DCCI, O/DDCI, Exec. Dir., O/DDI
O/DDP participants, and to the control points.
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9. Administratively., security clearances are checked on,
arrangements are made for conference rooms, receptionists,
transportation as needed, escort service, use of the Director's
elevator, and even coffee to be served during the course of the
briefing session.
10. It is incumbent on those participating offices to
furnish qualified briefers, chairmen, and conference space as
required in order to ensure that the Agency impart the best
possible image in these presentations. Generally speaking
this is being done; the occasional lapses are brought to the
attention of seniors in the components concerned and deficiencies
corrected.
11. There was some concern about the low level of some
of the participants, notably in the case of the I
Register/OCR, who participate primarily in Ambassadorial
briefings. From personal observation, these people do a
competent job; these sessions, usually of 15 minutes duration,
give the Register an opportunity to present community needs
on biographic reporting and serve to reemphasize the Foreign
vice responsibility for biographic collection. They have
been in all observed instances well received by the Ambassadors.
This type briefing was afforded the Ambassadors by the State
Apartment prior to the program being transferred to the Agency.
12. A recent conversation with the Off ice of the A/DDP
revealed that the present system of notification of briefings
via the control point in FI as ,proved to be quite
adequate and for us to notify the DDP Division Chiefs would
not be necessary.
13. As of now, we believe the program to be highly
effective--serving both the needs of the visitor and the
Agency. The recent interest of the Rxecutive Director plus
that of the DDI should tend to create more of an awareness
on the part of the top Agency officials of this on-going
program. However, an increase in top Agency official partici-
pation is needed if we are to fully capitalize on the
opportunity which these visits afford.
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