ACTION MEMORANDUM # 398

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R000200040044-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 12, 2016
• Document Release Date: June 17, 2002
• Sequence Number: 44
• Publication Date: June 30, 1964
• Content Type: MEMO

pproved For Release
(CLASSIFICATION)
my676R000200040044-0_
OFFICE OF THE DIRECTOR
poo
Action Memorandum No. 398
30 JUN 1964
Date
TO Deputy Director (Plans)
SUBJECT :
REFERENCE:
i1/43licy Guidance for ?reparation and Review ot
Fiscal Year 1966 Budget
A
I
0
During FY 1964 the Agency has taken a number of important
steps in complying with the President's admonitions for economy and
efficiency. No vital operations have been impaired, productivity has
been improved, and the over-all on-duty strength reduced. In FY 1964
there has also been considerable reprogramming in the Agency, both
within and among Directorates, and some elimination of marginal
programs in order to accommodate new higher priority efforts. V ith
the requirement to submit the Agency's FY 1966 budget, there is pro-
vided a further opportunity to take the kind of hard program look
requested by the President.
Z. Within the next few days the Offices of your Directorate will
be called upon to prepare their FY 1966 budget estimates. it is the
Director's wish that each Deputy Director and Oifice Head personally
review these submissions with the utmost care to insure that they represent
a sound allocation of resources agaiiut highest priority objectives.
0
A
3. The Director has instructed that the budget reflect a decline
in over-all Agency personnel strength to I by June 1965. Within the MX1
Agency total, the personn.el ceiling for the 01)1P will be 1 in i" 1965 25X1
an in FY /966. Dollar target ceilings to accommodate your programs
for FY /966 arel hlillion. Dollar ceilings for the .FY 4965 Financial
Plan are now under review in the Office of Budget, Program Analysis amid
SUSPENSE DATE:
(CLASSIFICATION)
Approved For Release 2002/08/21 : CIA-RDP80601676R000200040044
ellOIT 1
ExoludzU ircm automatic
dovil:rzniag and
declosaitication
Approved For Release 2002/08/21 ? CIA:RDP801301676R000200040044-0
SECRET
EYd
Manpower. However, prior to the issuance of allocations it will be
necessary to provide BIPA.1,4 by 15 July with the new office break-out
oi your Directorate's FY 1965 manpower celiing.
4. The achievement of these goals will require all of us to
demonstrate our management ingenuity in reshaping and reassigning
current assets to meet future demands as we see them. New priority
programs must go forward and other less important ones dropped.
Deputy Directors and Office Heads, in concert with my office, will be
expected to reprogram and effect reorganisations as necessary to
accomplish the FY 1965 and FY 1966 objectives.
(signed) Lyman Ls. 3Kirkpatriek
Lyman B. Kirkpatrick
Executive Director-Comptroller
0/BPAM/JMClarke: vgd 28 June 1964
Distribution:
orig and 1 - addressee
1 - ExDir-Compt
1 - ER
1 - D/BPAM
Approved For Release 2002/08/21 : CIA-R13P801301676R000200040044-0
Approved For Release 2002/08/21 : CIA-RpP80601676R000200040044-0
Deputy Director of
vi 01 roc
Personnel Collings for the Clandestine
6 JUL
lntfligsnc.
es
Nuasrandum N. 390,30 June 1964,
from Executive DirectoreCemptrolier
&Ai", i424/0
I, Thisasliorandumisfor
the Clendostloe Service* 4101,001
reduced personnel ceilings *stab
tin only' It summarises
len in connection with
for FY 1965 by reference.
3. We are the steps 4lres$.d by the Executive Director'
Camptroll.r to reprogram and reorganise in terms of the reduced
ceilings. Our review of required manpower for FY 1963 indicates
that thireverstrength consists almost completely of personnel in
66-09 and above, as our clerical force has been sharply reduced in
size during the peat six ourtho. We shell accelerate the Identifi-
cation and diepeeltlen of officers who may be separated far failure
to mast our standerds. We shell also take appropriate action to
review all officers eligible for retirement including any who may be
reasonably mooted to retire under the CIA Retirement System now
pending oongreesiemel action. New Officer Input will ke_reetricted
teen essential Mahone but will Include an additionalJOVe
whom we ere 4011111ftted to bring against ceiling In Aanuary 1965.
These means, however, will not In my view be sufficient to achieve
ther--1 reduction.
4. 1 estimate that after tek_ft. the preceding motions to reduce
our staff there will e*Ist about I Officers, 060.09 and above, who
will be emcees to requirements of the FY 1965 coiling. We are
Approved For Release 2002/08/21 : CIA-ADP80601676R000200040044-0
25X1
25X1
25X1
,,Approved For Release 2002/08/21 : CIA-13DP80B01676R000200040044-0
4
4
prepared to aspire+e this number of officers if wheys available
an scooptal& end equitable means of so doing. We understand, how-
ever, that you have determined that the Agency weutd not solo
employ the procedures for separation of surplus personnel specified
in ilegulettull L Unless an alternate seems can be provided for
the disposition of our emcees personnel, we do not see how it will
be possible tome FY MO manpower tioltelems,
Richard Helms
Deputy Director for Plena
Distribution:
Orig & I - DDCI
2 - OOP
2 - DDP/OP
2 - CVO
7
Approved For Release 2002/08/2t: GIA-RDPB0B01676R000200040044-0
elease 2002/08/21 : CIA-RDP80601676R000200040044-0
14144013ANDLIM
SUB=
PUMICE
SEC RET
(ptaas)
TOsition and YUnd Allowaneee
Mt OR Woo 398 deted 30 June 1964, subjects
cy guidance far Preparation and Review
966 Budget
BM-64-063o
1. The *teethed schedule ontains your TY 1965 position and
dollar ceilings by office far inclusion in the TY 1966 budget estimate.
2. The distribution t positions within your directorate is in
accord with the breakdown furnished by your office in response to Action
Memo 398. The total dollar ceiling is the planned alloeation for your
directorate, sdbject to Congressional approve). of the Agenses budget
and apportionment by the Bureau of the Budget. The office breakdown is
the resolt of budget reviews and benrinzs by OBISM but may he adjusted
within the total for your directorate, in consultation with ?BRAM, if
you determine such steps sPPropriate.
3. It is anticipated that the Federal iMployees Salary Act of
1964 pending in Congress silt be approVed no the 1965 allowance includes
an estimate of I or this added east. The detail of this break.
down has been computed in personal service machine runs furnished to your
Budget/Fiseal officers.
4. In adfiltios to the 1965 data, the attached schedule lists the
FY 1964 average employment and actual dollar Obligations by office for
the 1964 **loin of the budget. The dollar Obligations accord with
Agency records as of 30 June 1964 and cennot be changed except for com-
parability adjustments between offices.
URDU? 1
"7.tthan 1-t3
Approved For Release 2002/08/21 : CIA-RDP80601676R000200040044-0
Approved For Release 2002/08/21 : CIA-RDP80601676R000200040044-0
SECRET
5. T rSf!e a leteiblished for Ti 1)66 personnel ceilings
arid dollar target eettifli for your directorate. That dollar ceiling
is hereby revised frau I p to accomodate estimated .
pay act costa. You are requested to provide OBFAM with budget estimates
-within those ceilings aa prescribed in the (all for Office Lot/mates TY
1966, dated 6 ihtii 196L
Lyman B. Krkpatrtol
xxecutive Director-Comptroller
Attachment
Distribution:
Orig. 80 1 - Addressee
1 - ER 40'
Approved For Release 2002/08/21 : CIA-RDP80601676R000200040044-0
25X1
25X1
Approved For Release 2002/08/21 : CIA-RDP80601676R000200040044-0
Approved For Release 2002/08/21 : CIA-RDP80601676R000200040044-0
Approved For Release 2002/08/21 : CIA-RDP806016
-
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
For your information.. D/BPAM has
original for his action. (This answers
Action Memo originated by BPAM. )
0200040(1)44-0
* U.S. GOVERNMENT PRINTING OFFICE 1961 0-587282