ACTION MEMORANDUM # 400

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R000200040042-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 16
• Document Creation Date: December 12, 2016
• Document Release Date: June 17, 2002
• Sequence Number: 42
• Publication Date: June 30, 1964
• Content Type: MEMO

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(CLASSIFICATION)
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OFFICE OF THE DIRECTOR
TO Deputy Director (Science & Technology)
200040042-2
1-&7-4) /
Action Memorandum No. 400
Date
3 0 JUN 1964
SUBJECT : Policy Guidance for Preparation and Review of
I'iscal Year 1966 Budget
REFERENCE:
I. During FY 1964 the Agency has taken a number of important
steps in complying with the President's admonitions for economy and
efficiency. No vital operations have been impaired, productivity has
been improved, and the aver-all on-duty strength reduced. In FY !164
there has also been considerable reprogramming in the Agency, both
within and among Directorates, and some elimination of marginal
programs in order to accommodate new higher priority efforts. \kith
the requirement to submit the Agency's FY 1966 budget, there is pro-
vided a farther opportunity to take the kind of hard program look
requested by the President.
Z. Within the next few days the Officesof your Directorate
will be called upon to prepare their FY 1966 budget eetimates. It is the
Director's wish that each Deputy Director and Office Head personally
review these submissions with the utmost care to insure that they represent 1)
a sound allocation of resources against hi.gliest priority objectives.
U
3. The Director has instructed that the buaget reflect a decline m
in over-all Agency personnel strength to by- June 1965' Within the 25X1
Agencytotal, the personnel ceiling for the DD/S&T will be 1=1 in F 196525X1
and FY 1966. The personnel ceilings provide []position for
Y
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ORD and II torFliASAC. Dollar target ceilings to accommodate yes/
programs for FY i966 aren?lreillion. Dollar ceilings for the ilr 1965
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EYES ELV
Financial Plan are now ander review in the Office of Budget. Program
Analysis and Manpower. However, prior to the issuance of allocations
it will be necessary to provide BPAM. by 15 July with the new office
break-out oi yoix Directorate's FY /965 manpower ceiling.
4. The achievement of these goals will require all of is to
demonstrate our management ingenuity in reshaping and reassigning
current assets to meat future demands as we see them. New priority
programs mast go forward and other less important ones dropped.
Deputy Directors and Office Heads, in concert with my office, will be
expected to reprogram and effect reorganisations as necessary to
accomplish the FY 1965 and FY 1966 objectives.
(signed) Lyman B. Kirkpatiek
Lyman B. Kirkpatrick
Executive Div IC tor-Comptroller
0/BPA.M/JMClarke: vgd 28 June 1964
Distribution:
orig and 1 - addressee
1 c -ExDir -Compt
1 - ER
1 - D/BPAM
,Lga
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DD/$&T 1818-64
13 AL 1964
MEMORANDUM FOR: Executive Director-Comptroller
SUBJECT:
REFERENCE:
6C1-41cf t
DD/8&T Personnel Ceiling Allocation
Action Memo No. A-400, dated 30 June 1984,
to DD/S&%' from Executive Director-
Comptroller
1. Action Memorandum
advised by 15 July 1964 on
new FY 1965 ceiling, to be
Directorate.
No. 46.400 requests that you be
personnel allocations, based on
made to components of this
2. Initial allocation
components will be:
a.
b.
C.
d.
e.
f.
for FY 1965 to DD/S&T operating
Office of the ..Deputy Director
Office of MINT
Office of Research and
Development
Office of Scientific
Intelligence
Office of Special Activities
Office of Computer Services
Foreign Missile and Space
Analysis Center
Total
3. It is of equal importance that you be furnished with
the rationale upon which the above allocations were determined.
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The cited Action Memorandum informed us that the new FY 1965
personnel ceiling "provided positions for ORD and monifor
FMSAC." These figures were in consonance with our requests.
In view of the ceiling given us, however, this award of
increase to ORD and FMSAC can only be accomplished by a con-
comitant elimination of Flalready existing positions in this
Directorate.
4. The problem with which I am faced, accordingly, is
to determine the best possible utilization of the total
number of positions given this Directorate for FY 1965, i.e.,
25X1 in light both of current facts and current developments
which eventually will have a significant impact on the use of
personnel by this Directorate.
5. I have determined, therefore, to initially allocate
my personnel ceiling as shown in paragraph 2. In effect, I
have maintained all units, with the exception of ORD and
FMSAC, at their current approved size. The additional allo-
5X1 cation of n new positions for FY 1965 has been assigned for
an indefinite duration, and in approximately equal segments,
to ORD and FMSAC. In view of the developments described
below, all of which to a greater or lesser degree will affect
the personnel needs of the Directorate, I am persuaded that
prudence indicatea no further internal change of personnel
allocations at this time.
6. At the moment there are four major developments, the
ultimate outcome of which will probably force rethinking of
our personnel deployment. These developments are:
a. dynamic changes in the scope and magnitude
of the Agency's participation in a highly
sensitive national level collection program;
b. the Agency and Bureau of the Budget reviews
on the amount of funds to be made available
to ORD for FY 1965;
c. the commercial management survey being con-
ducted within the Office of Computer
Services; and,
d. the Inspector General's survey being con-
ducted within the Office of Scientific
Intelligence.
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7. At such time as we possess more certain knowledge of
the ultimate outcome of the above described developments, and
have an opportunity to assess and collate their collective
impacts, we will again review in concert with you personnel
allocations to components within the Directorate. I am
hopeful that this review can be undertaken in the neighbor-
hood of 1 October 1964.
25X1
ALBERT D. MELON
Deputy Director
for
Science and Technology
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14BNORAXIX14
ROAM
.SECRET
ty Mese (2cience and Technolo: )
t PT 3.965 Fasitioa and Fund Allowances
'CB : on Nemo 400 ad 30 June 1964, subjects
sty Guidance for Preparation and Review
1966 Indget
1. The-s tubed a contains 70f FY 1965 ition and
dollar Csilinde *office fo Lnc1uaiodin the FY 1 budget estimate.
2. Ths diatithation of positions within your directorate is in
accord with the hemehdovn farnAnhed by your office in response to Action
Me00400. The total dealer (Selling ie the planned allocation for your
directorate, euh4oact to Congreesional approval of the Agency's budget
and apportionment by the Bureau of the Budget. the office hreadown is
the result of hbillat reviews and hearing* by OWSIAKbut may be adjusted
within the total fbr your directorate, in consultation with OBPASt, if
you determine ad* steps appropriate*
3, It is aaticipated'that the Federal lisployees Salary Act of
19614, pending ii Congress will be approved 00 the 1965 allowance includes
25X1 an estimate of I I for this added cost. The detail of this break
down has been eiteputed in ilbObbital service smehine runs furnished to
your Budget/Fismma. officers*,
4. 14 additien to the 1.965 data, the attached Schedule lists the
FY 1964 average employment and actual dollar obligations by office for
the 1964 column of the budget. The dollar obligations accord with Agency
records as of 30 June 196t Med Cannot he chamedsmseept for comparability
adciostnents between offices.
MCI? I
Exctutte
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Attachment
Distribution:
Orig. & 1 7 Addressee
1 - EA
lawmen B. Kirkpatrick
Executive Director.Comptroller
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54-3e9'.3
EXeCU 7 77:17 --; 1_ . .
6 "iv MC GOO to
vs Diractor-Comptrolier,
Personnel Ceilings for the
dead 30 ihime
vs Director-
I. This asseranskiaIncludes an ttensic.ot the in
prow dod In referent memerandum ) and In parsph 3 WI
presents the Naffin brbvirtn roquested
This brook-out (el /melon of ceiling mint )
tentative snow be subject to toter riewkleehment emeng OD/P
components.
2. Iliancticas In celitags. wives they are exactly In Wane
with strsagtk as is presently the mos withls the CS, Nevi/ably
sena redsctiaw in 'empower. Our operating components hen not
ye completed iheilr adjustment to the lest rodoctton when they are
to be essfroshed with another more serious one, desalts our araisr-
steadies that as farther satin was contemplated during FY O.
we think you wit, agree that from the pole of view at sand
seesgeeset, wajOr personal adjustments, herring emsrgescies, shim)*
in programmed over a period of years dependiag on the scale of t
dominions or aftesslons bivalved. Otherwise, cylnet
acid programming gets out Of Obese. SerOcidefiLlohsw
stertions_areAmmt veil., The bortructiome to effect this
presents us with a dilemma simply because it runs canter **valid
requirements far isoreesed operationi tasks. For sample, the
necessity for pereemsol additions in South East Asia (particularly
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Cohn") aro well understood sad
progroo. At titiose Inti
tin ipostion 011 Imre intonso?
Immo In its appilootioa of romwroos t 1
those woos is to dacourago the Dloarlinoot
cod folio* an of Oen of our tasks. in some
awry the politic& oral sooratlasol onvirawarat
to Nero wort LI. oilltarY relo
hero.
) in
in
aromas how-
t is
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In adjustment*, v. shall be paIdsd tensehkr
lore rah* stet* %Pot "aor prieritY
atkar 14P14 infortasit ono dritood.
as an tioaratliss prlacIpto but. 11$11Ce
eat tint weenie adjuslosoto of that
I y acounitsh the abort tors personnel ro-
by shift In saftwois or the reductions necossi
-
by
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We know of ao alternative course that wi it Ms the
desired gaols In regerd to manpower, ji4pt ests$?fl of the time
within which they may be achieved. It sight be yassibis to achieve
the presort proposed reduction by 30 June$967. pr?v$dsd operational
regrows are held to present levels sad prOWIdSd further we we
permitted to @stab, ish rotes of programa en Us the grads structure
which wIU permit continued development of emir Siemer officers.
This latter promlis is intended to **two the problem posed in
paragraph 5. sli01e6
7. ts requested with respect to the coarse tWt Is tc
be tot lawed.
(.541,nd)Rictrei Helms
Rhttion. Hiles
Osputy Detector fete Pions
itaelnents Mats
Distribution:
Orig & 1 -
,e- Ex.Dir.-Compt.
I - CAPON
1 - CiCSPO
2- ODiP
I - COMPS
2 - DINOW
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