THE ESTABLISHMENT OF A CENTRALIZED RECORD OF ALLINTER-AGENCY MEETINGS AT WHICH AGENCY PERSONNEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R000200020050-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 24
• Document Creation Date: December 15, 2016
• Document Release Date: September 3, 2003
• Sequence Number: 50
• Publication Date: October 23, 1963
• Content Type: MEMO

eF Por Rele a 20031 0 Ri~JP80B01676R00 0020 50-
(CLASSIFICATION)
lags at Which Agency
A .iteeord of All inter-Agency
easel ere Represented
1. It is important that we possess a centraliaced record of the various
or-Agency meetings that Agency personnel attend. This will provide a
of your component:
2. In this commotion I would appreciate your office providing by
November the following information on each meting attended by personnel
OFFICE OF THE DIRECTOR
Action Memorandum No. A-303
3
Date 21 October 196
Deputy Director/Intelligence Comptroller
Director/Sciceace and. Technology DINIPE
ty Director} Plans General Banner
sputy Director/ Support General Counsel
The Itstablis ent of a
establish a clearing ho se for seeing that there is as duplication in
our attendance at these mootings; it will also ,provide a means to make certain
that Agency representation at these meetings serves all Agency interests as
effectively as possible.
a. The name and pu oee of each mee
b. W=ho chairs it,
4 hers it meets and the time and frequency of each Meeting.
d. A brief description of the type of business discussed,
e. WI o from your component attends this meeting ,
f. Are Agency personnel from components other than yours
pre sent at the" meetings U so. Who?
SUSPENSE DATE:
1 4 NOV i96
tir",j aata:nstic
t`r:rgmaind and
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g. Is any k siuess taken up that affects Agency components
other than your own? It so, do you have an agreement to repre-
sent that Agency component at the meeting?
h. Are minutes of the meeting kept 'r
3. It is not necessary, of course, to mention ad hoc meetings or
irregular and informal meetings between desk chiefs, etc. What I do have in
mind are: task force.. panels, seminars and agency meetings (other than CIA)
which CIA officers attend.
(signed) Lyman B. Kirkpatrick
Lyman S. Kirkpatrick
#x cutive Director
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O/ExecDiri 71
Copy Addressees
ER -fL--.-.a
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g FOR Executive Director
REFERENCE:
The Establish ent of a Central Record
of All Inter-Agency Meetin at Which
Agency Personnel are rated
A,-303, dated 23 October 1963, same subject
1. As requested in reference, there is attached
information on inter-Agency meetings (to include ecertain
ng
Panels) attended by personnel of the DD/S&T:
is treated separately with the data given in the order
listed in reference. Meetings are grouped under the
following four major headings:
A.
B.-
leetings sponsored and/or chaired by CIA.
,Meetings sponsored and/or chaired by
Department of Defense.
C. Meetings sponsored and/or chaired by
other Government agencies.
D. Panels.
2. We have omitted participation on USIB Committees,
as this participation does not appear to fall within the
scope of the definition.
JOHN F. BLAKE
Executive officer
Deputy Director
Attachmentat`
As stated
( #? a and Technology)
a mot, i
Distribution:
Orig & 1 -Exec. Dir, w/1 cy att.
tf ER w/lcy att.
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Missiles and Space Working Group (DIA)
a. Missiles and Space Working Group (DIA). Held to enable analysts
to discuss, on an informal basis, topics and problems of current interest.
No official position is taken.
b. Usually ch&ired_by
of DIAAP-IF1. i
c. Meetings are held at 1300 hours on the second Tuesday of every
month in "B" Building at Arlington Hall Station.
d. Topics associated with developments in Soviet missile and space
operations, including ran & activity, deployment, production, com-
munications, and flight activity are discussed.
e. The following members of Test Range and Support Branch/ BMSD/pgi
attend the meetings:
f. Yes, Military Division of ORR, the DDP, and CIA component of
NPIC. Names of the individuals are not known.
S. Yes. There is no agreement to represent other components.
h. Minutes of topics discussed at each meeting are produced and sent
to individuals who have attended the meeting. Two copies of the minutes
are sent each'month to TRSB.
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lbtrolana Oil sad LnDricaats Informal
pn ereace
a. Petroleaa, Oil ad Labricaots Informal Technical
Information pcnfszemme. Meets to discos and ewhoage, on
as informal basis, iaftmu tiara on all aspects of Soviet and
So,-Bloc petralew, oil, sa-d 1ubrieasts
g. No beaus is discassad tbst affects Agemay comvouents
otbw tbm M mad M. Thera is so agreement on representation.
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INTERDEPARTMENTAL CONTINGENCY PLANNING COMMITTEE
a. The purpose of this committee is to review and approve contingency
and cover plans for reconnaissance activities, both manned and unmanned,
over denied territory.
b. Chairman: Undersecretary of the Air Force
(DNRO): Dr. Brockway McMillan
c. Meets in the Undersecretary's office aperiodically; usually bi-
monthly frequency.
d. See para a above.
e. Col. Jack Ledford, AD/OSA
f. No other Agency personnel attend.
V. Generally. no business is taken up which directly affects Agency
components other than OSA.
h. Minutes of the meeting are not kept; the product establishes the
record.
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Inter- ncy Committee on Automatic
to roc sing
a. Inter-Agency Committee on Automatic Data Processing;
sponsored by Bureau of Budget as a medium of ADP
information exchange among 45 Government agencies.
b. Chaired by Mr. William Gill, BOB.
C, Meetings are held monthly in BOB designated place,
usually in sxecutive Office Building.
d. Same as a. above.
f. NO.
g. Yes. Pertinent information and copies of papers that
are discussed are passed on to appropriate components
in the Agency.
h. Yes.
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4b
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a. TolSISS"T ZRO"ortaI Co ' fl.
b.
c. Meow at various lorattr and modings are
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apsrloodic.
L Me raps istica from other a~os~opoms.
d. me basiaeas slbcs other AioagY ea ?
he MiWrSts sso kept.
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 Interdepartmental Committee on Nutrition for National Defense
a. The Interdepartmental Committee on Nutrition for National Defense-
QC-NN D) was established in 1955 by memorandum of agreement signed
by the Departments of State, Defense, Agriculture: Health-Education-
and-Welfare and the Agency for International Development (formerly
ICA). The Atomic Energy Commission later became a participant.
Close liaison is maintained with Food For Peace, United Nations
agencies and the National Research Council. The Committee con-
ducts an international multidisciplinary program aimed at improving
the nutritional status of peoples in developing countries throughout the
world. A permanent panel of 23 specialists in nutrition, medicine,
biochemistry, food technology and agriculture, advises the Committee.
reviews all survey reports and other publications. and assists in pre-
paring guidelines for nutrition surveys and follow-up activities.
01
b. (1) Chairman: Dr. Shirle C. Fisk, Department of Defense, Deputy
Assistant Secretary, (Health ad Medical).
(2) Acting Chairman: Executive Secretary, Dr. Arnold E. Schaefer,
NIH, National Institute of Arthritis and Metabolic Diseases.
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c. Meetings are convened at irregular intervals, approximately once
every two months, as dictated by committee business or timeliness of a
problem. Meetings take place regularly at the "Stone House, " National
Institutes of Health, in Bethesda. Occasionally a meeting of major im-
portance is held close to the Office of Chairman Dr. Shirley Fisk in the
Pentagon (usually Conference Room 3E869).
d. Committee meeting agenda include consideration of nutrition survey
programs to be conducted in selected countries, selection of countries to
be surveyed, selection of survey team personnel, direct and associated
research in nutrition, publication of reports on completed surveys, con-
sideration of budget, presentation of substantive and background briefing
to committee members and survey teams by experts on geographical
areas to be surveyed.
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Interdepartmental Committee on Nutrition for National Defense
(Continued)
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f. No.
g. No.
h. Minutes of the meeting are kept by the Executive Secretary,
Dr. Schaefer, NIH, NIAMD.
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COMMITTEE ON OUTER SPACE
a. This committee was established to provide broad guidance to
the U. S. representatives (Ambassador Plympton) to the U. N. Committee
on the Peaceful Uses of Outer Space. Representation includes- DOD, FAA,
NASA, USIA, FCC, USWB, ACDA, CIA, and STATE.
b. Chairman: Assistant Secretary of State for International Affairs
(Mr. Harlan Cleveland).
c. Meets aperiodically as required; usually prior to sessions of the
U. N. Committee on Outer Space or convening of U. N. National Assembly.
d. This committee formulates U. S. policy and provides guidance
to the U. S. representatives on the U. N. Committee on Peaceful Uses of
Outer Space, as well as to the Ambassador to the U. N.. on all matters
relating to international agreements with regard to outer space. The
majority of the members do not possess C. A, or KH clearances. The
primary purpose of CIA representation on the committee is to forestall
the adoption of any policies. inadvertently proposed, which would inhibit
or impair intelligence collection programs, to the detriment of national
security interests.
e. Primary member: Dr. Albert Wheelon, DD/S&T
Alternate member:
f. No other Agency personnel are present at these meetings.
g. Business transacted at these meetings could directly affect
other Agency components, particularly DDI. Coordination is effected as
required.
h. Minutes of meetings are not kept. Position papers as agreed
reflect deliberations of the committee.
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COMMITTEE TO ESTABLISH NATIONAL POLICY
ON SATELLITE RECONNAISSANCE
a. This committee was established nby tdi ect on of the National
Security Council for the purpose des
b. Chairman: The Deputy Undersecretary of State for Pclitical
Affairs; Mr. C. Alexis Johnson.
c. Meets aperiodically as required, in the office of the Under-
secretary.
d. The committee is primarily concerned with establishing a
national policy which will insure the security of oursatellite tporeconnaissance
s program, devise ways and means of establishing, to the degree
on satellite
ions co n ace,
a favorable international atmosphere `tee regard
and to formulate guidance to our U. N. delegates
cerning reconnaissance.
Dr. Albert Wheelon , M/S&T
s. Primary member:
Alternate member:
f. No other Agency personnel normally attend these meetings.
g. The deliberations of this committee directly affect the major
components of the Agency, particularly DDI. All Agency positions
carefully coordinated prior to presentation before the committee.
h. Minutes of meetings are not kept.
deliberations lof the group.
papers resulting from the meetings re
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r
tfl+taai P Wtal. T* tssvt4 a u -' rasa
a.
to Oom?
b. Dr. I&VTOWN Hyka4. M8110" wt~s.R.
s. V WA ti 11y =was is CV b.s 'tass butlMaj for
red" ad 1?) ~sy.. no iraas1 bas atat as seedy as Oral
baske at "wag at t~sisasas. VIE.
4. The p.i asrawft bas wd" tm s m * tch O-rir
advlar is sslt./taa. To mart tics.. rqslrammsMs the lass is pro-
eased rrilb ssrlrs ad lrrtl*aat brlr!'latrt um" is ?s
sssatas tbaraas4 asd fsrarriaMs us ?
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boo aeud of 844001"T.
L. lstaNl ( ass MMa h a~ l ve.srfMMsa gt as by vsrias$
Agasey yarsaaitat (o/t. ORR is ; as ' as albs VIM
Abrsay rpSS'as?
6. see d, es s ? an addow w MisM1. a" spa" t$ ns
bwe at Mast as briars bsartss as ammerme &$m' WIM-M-
k. wR Mast OR isMms1 ""WO MG Of &* ssaitajs is as+t&.
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Strategic We 'Ona PSnel
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a. DOD, Strategic Weapons Penal. i`c prove adviCP 0111
meke rec.omendatiomur to Da w, w?
been chaired by Dr. Charles TM =51 3. panel. has
has not yet beer. ~Lesi~te=
Ito recently resigned. A - c`
r.. Pare i meets in either the Pent= or at fives t td
t the J.S. sapenitt? , eject ustter f'r meet-
ing . s Meeti~ttnJ6sr' corm" rum srm two to three days. The Prue:,
meets about qvs terl7?
nor 3.lT has specific questions CID rich their
d. The Pme, ordw to abet ae req' ements the panel
advice is solicited* In ibrtlaBs, meets in esecu*.ifi*_
.is prsseatid rith series of omits ~~ations.
session thereon, and form let"
dies.. ad/Up., is the ooly C1 represms-
ative.
f. No.
. yes. The panel fregvet3y requests educe rege-rding
Soviet sissiie er4 spice cspbilities. Response thereto
is 0""
'VW
the scope of 001 but ocCYt~~'
u U
1 i3,~r within activities. Is CU seer of OKAIC
YsCSaaCn, .-a eLy c *iv. 'ice on all of these QiestiCOs?
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h. Ho. The oozy report is one that the panel ask" to the
D[tiit on the panels specific recoa ions ?
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r. Bepreseatsti es from C=,, 00., and OCI
g. no
h. so
a ?
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Webster Panel
S. Webster Ps el. To review estimates on the Soviet
Near Imex y Prang on.
b. Mr. Williesr Webster, caosn1tsnt
C- CIA - once a yew. pawl me^ibers cane in iaiividnally
sareral times a yew to review material.
d. Pt'swut UcM rgwdint the eov t.t stouie enwW
estimate.
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MEMORANDUM FOR: Executive Director
SUBJECT : Inter-Agency Meetings
REFERENCE : Action Memorandum No. A-303
dtd 23 Oct 63
In response to reference memorandum, the Office of
the Comptroller does not have any scheduled Inter-Agency
meetings at which Agency personnel are represented.
25X1
Acting Comptroller
b. A
r
pp
ov d For
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C :to NDUL 'OE: Assistant Director, O Z
VIA : Deputy Z rector r Intelligence
SUBJECT
4 UEC iyb3
Tb0 st erhmseat of a Centralized f`tecord of
All Inner-agency Meetings at Which Agency
Personnel are Requested
1. Attached are cedes of all the responses to Action Mimorandurn
303 which requested that each Agency component provide data on inter-
agency meetings attended by officers from their components. I'm request.
ing that your office develop the iftformation attae hsd so that we will have a
centralized record of all inter-,agency roootings. We should then be able
to retrieve any details as those sa gs quickly under se eral categories.
possibly under the headings in tamph 2 of Action Memorandum 303.
2. I suggest ,that we break down the various Inter-agency meetings
at which we are represented into throe categories roughly as follows:
a. Those meetings at. which eae Agency coenponont has a
very specialized and local- i*tsr.st with no other component
concerned.
b. Those U ter-agency meetings in which there is interest
in more than one Agency ce ponent but where there are no
substantive policy matter* discussed and the cesapomentes are
adequately represented under present arrangements.
c. Those later-agency meetings which have iseapt-rtanco
for one or were of the Directorates and where the subjects
discussed at the meetings concern a matters of policy and are
consequently of interest to the Director, the Deputy Director
and the Executive Director.
3. 1 wo d like you to provide for the Office of the Director by
16 :December a listing of all inter-agency meetings attended by Agency
repres*titattves broken downs by category per paragraph 2 with data chests
for the third (Zc) category attached giving a eetaileed inforn.ation. This of
*our** will be in addition to the full data u will keen in OCR.
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10 SECRET
ial to being gass*4 on to YOU is raw
4, Since MO attach ~uMf'
foorms, there may ber icati* (vi-ate the xspra r ti es of more than
one Agency COMPOSMA ptt.*d a *tsatiag) or o ttsiasr. Thowe is in&ele-
qua a as *am* the a#aeched pap* r. I t you to fill. in
these gaps.
(signed) Lyman B. Kirkpatrick
,fit Kir4atrick
Executive Director
cc: DD/P wb att.
Do/ sr w / o att.
DID JS w/o att.
25X1 O/ExecDir
(29 Nov 63)
Distribution:
Original & 1 -
25X1
l Executive Director w/o att.
l Chrono w/o att.
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