OFFICIAL ENTERTAINMENT IN THE EXECUTIVE DINING ROOM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01495R000300060042-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 20, 2016
• Document Release Date: October 16, 2006
• Sequence Number: 42
• Publication Date: January 11, 1974
• Content Type: MF

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'Approved For Release 2006/10/16: CIA-RD 01 00030006
11 January 1974
Official Entertainment in the Executive
Dining Room
REFERENCES (a) Memo dtd 29 June 1963 to ExDir from DDCI,
Subject: Delegation of Authority
(b) Memo dtd 10 April 1967 to Deputy Directors
and Heads of Independent Offices from.
ExDir, Subject: Official Entertainment
in the Executive Dining Room
(c) Memo dtd 29 July 1971 to Deputy Director
for Plans from ExDir, Subject: Official
Entertainment in the Agency Dining Room
(d) Memo dtd 17 March 1972 to Deputy Directors
from ExDir, Subject: Official Entertain-
ment in the Executive Dining Room STAT
(e)
Form 725 dtd 5 September 1973 to Director'
of Finance from DCI,. Subject: Delegation
of Authority and Headquarters
dtd 24 July 1973 STAT
1. For some time the basic policy of the Agency has been
that expenses incurred in the official entertainment of officers or employees
of the U. S. Government exclusively required approval by the Director or by
a single senior official designated by him. Per reference (a) this authority
was delegated to the Executive Director. Reference (b) stipulates that offi-
cial entertainment. in the Executive Dining Room must be hosted. personally
by a Deputy Director or Head of an Independent Office, or by his. deputy when
directed. Reference (c) disapproved a regv,est to delegate to Division and
Staff Chiefs the authority of a Deputy Director to submit vouchers for official
entertainment. Reference (d) permitted Deputy Directors to delegate to a
MCA-73 'v1ORUCDF
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single senior officer their authority to submit such vouchers. Reference
(e) established the Executive Secretariat, appointed the Executive Secre-
tary, and delegated to the Executive Secretary the Director's authority to
approve the payment of these expenses.
2. During the past few months Agency policy concerning the official
entertainment of officers and employees of the U. S. Government has been
under review. The Comptroller General's position is that official funds
should not be used for the entertainment of Government officials unless
specific authority for that purpose has been given by the Congress. There-
fore, it has been concluded that the Agency shall no longer use official funds
to pay for the expenses incurred in the entertainment of officers or em-
ployees of the U. S. Government in the Executive Dining Room. In addition
to those persons included within the definition of "officers and employees"
in Title 5 of the U. S. Code, this phrase includes staff employees, staff
agents, detailed military and civilian personnel, contract employees, and
career agents of this Agency. An exception to this policy may be made
only in the most unusual and special circumstances. Such an exception
shall require the advance approval of the Director.
3. The Director's Imprest Fund may be used to pay the full, cost of
a function, including the meals served Agency personnel, when the purpose
is-to entertain a foreign official or a non-U. S. Government personality.
Deputy Directors may delegate their authority to submit vouchers for these
functions to a single senior officer. Since the burden is a limited one, .
Heads of Independent Offices are expected to continue personally to retain
this authority. The Executive Secretary has been designated as the single
senior official who may authorize the payment or reimbursement of these
expenses.
4. It shall no longer be necessary that official entertainment in the
Executive Dining Room. be hosted. personally by either a Deputy Director
or his Associate. Any other senior official designated by a Deputy Director
or a Head of an Independent Office may act as host..
5. The General Counsel has been asked to amend the appropriate
Headquarters Regulation to reflect the change of policy and delegations
set forth above. The policy and delegations referenced in this memoran-
dum are hereby rescinded.
Approved For Release 2006/10/16: CIA-RDP80B01495R000300060042-0