CODIB RECOMMENDATIONS REGARDING TELECOMMUNICATIONS IN THE NATIONAL AGENCY CHECK SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000300040010-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 15, 2016
• Document Release Date: August 1, 2003
• Sequence Number: 10
• Publication Date: December 8, 1966
• Content Type: MF

+ Approved For Reilse 2003/09/
14 tl139A 04300040010-6
8 December 1966
SG-66/592
EJECT: CODIB Recommendations Regarding Telecommunications
in the National Agency Check System
Execu;i're Registry
ovC
1. Two days' rudimentary fact gathering and preliminary analysis
of proposals to transmit name check requests and replies via unclassified
telecommunications links show some interesting costs in manpower and
uipment figures.
2. The Civil Service Commission issues the majority of NAC requests
y.. the government to five standard distribution points plus others on a
selective basis. In November, the CSC submitted 44,000 requests to the
FBI alone, resulting in name checks in the FBI's 53,000,000 card central
index and a separate check.of the FBI's 161,000,000 card name index lead-
ing to the fingerprint files.
the FBI by CSC employees, it is roughly estimated that the additional #v'
costs to these two agencies alone in manpower would total $23+,000 annu-
J
ally' eq? ofl~ment> line, and maintenance costs $85,300 for the first year,
~
with $2,300 annual costs in maintenance and leased lines thereafter.
Costs of initial design, procedural change, and space are not included.
Breakdown follows:
3. The forms submitted by CSC are filled out (for free) by the
applicant seeking federal employment. If the information supplied by
the applicant had to be typed (punched) for teletype transmission to
a. Typing: The CSC submits an average of 700 characters of
information per name check to the FBI. One operator can type (and punch
on paper tape) an average of 75,000 characters per day (faster than key-
punching, slower than a higher priced GS-7 telegrapher). At this rate,
4L000 requests totaling 30,800,000 characters per month punched for
electrical transmission (without key verification), would require -ll
man days, or (@22 man days per month) about 19 people for typing, plus
six additional people to supervise, maintain equipment and feed tape.
At a salary of GS-L,- average, this would amount to about $100,000 as year
in salaries for CSC to prepare tape for transmission, plus $35,000 super-
visory, etc., salaries. Total $135,000.
FBI & OPM REVIEW QRelease 2003/09/02: CIA RDP ,~AP @0010-6
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 Approved For Release 2003/09/02 : CIA-RDP80B01139A, -- 300040010-6
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b. Reception: At the receiving end at least two employees
would be needed to tend the machines, and cut the roll paper at a,
salary cost of $9,500, plus a teletype (GS-7) technician @ $6,500.
Total $16,000.
c. Overhead: Given the high turnover rate of clerical
employees, add a conservative 50% in costs for all forms of admin-
istrative overhead and benefits.
d. Telegraphing Responses: Roughly 75% of FBI responses to
CSC requests are No Record at the index level of search. Assuming a
20 character response (addressing, request number, surname, NR): one
man at $5,000. The balance of replies based on file analysis (not
counting some additional No Records handled by the same man) would be
sensitive and not subject to unclassified telegraphic transmission.
e. Total Personnel Costs to Transmit Requests and Replies:
$23L.,000 annually, 29 new positions.
5. Equipment Costs:
a. 26 (23 CSC, 3 FBI) teletype machines (20 28/37's for data
preparation, 6 Mod 28 100 wpm ASR's for transmit/receive equals $83,000
purchase incl. installation.
600 annually incl. remote motor control.
c. Equipment Maintenance: $1,700 annually.
6. Proposals for early creation of telecommunications links between
NAC agencies, leaving aside technical and security problems (certain name
checks and replies, even No Records, must be handled by secure and expen-
sive systems) involve communications between agencies rather than automatic
query of automated indices. The costs/manpower equation exemplified by the
CSC - FBI example is as follows:
CSC and FBI manpower required to mail or hand deliver 44,000
requests and replies monthly is two persons, in the aggregate, at
the salary plus overhead costs of $15,000 annually. Switching to
teletype, including equipment, would result in a net increase in
cost for the first year of $30+,300, subsequent yearly cost increase
of $221,300. At best, this will bring a day's reduction in trans-
mitting requests and replies between these two agencies.
Approved For Release 2003/09/0
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 Approved For Rise 2003/09/02 1139A{P300040010-6
7. Given the above, it is not clear how greater economy,
efficiency or quality in community name checking can result from
the early installation of telecommunications links in the NAC pro-
cc s . If and when the index data base of a NAC agency is Computer-
stored and subject to formatted machine language inquiry by requesting
agencies, significant gains may be realized in the NAC process. Even
then, the potential gains will be negated if the index storage and
search logic is not sufficiently flexible and sophisticated to
accommodate a variety of search options.
Approved For Release 2003/09/02 : CIA-RDP80B01139A000300040010-6
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 [:] iPFor Release ffi j /02 : CIA-RDP80BOl 3 A(d00f6b5Rdd1A16 ^ SECRET
ROUTING AND RECORD SHEET
FROM:
DDP/SG
EXTENSION
NO.
SG-66/592
E!:!f
DATE
8 December 1966
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
Chairman, CODIB
7 E 32
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For Release 20
0109/021
: QIA-Rb
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FORM 610 USE EDITIO S
3-62 ^ SECRET ^ CONFIDENTIAL 1:1 USE ONLY E] UNCLASSIFIED