TOP SECRET, SECRET AND SENSITIVE CONTROL SECTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000200120015-3
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 27, 2016
• Document Release Date: August 8, 2012
• Sequence Number: 15
• Publication Date: July 30, 1962
• Content Type: REGULATION

Declassified and Approved For Release 2012/10/11 : CIA-RDP80B01139A000200120015-3
ar th INTELLIGENCE CORPS GROUP
APO 154 US FORCES
AEtmMO-CR(FC) 30 July 1962
ANNEX I TO USAREtJR CENTRAL REGISTRY
STANDING OPERATING PROCEDURES NUMBER 1 (U)
(SHORT TITLE CR-SOP-I(U))
TOP SECRET, SECRET and SENSITIVE CONTROL SECTIM
1. (U) TOP SECRET CONTROL: The USAR.EUR Central Registry has presently
on hand no TOP SECRET (TS) documents. There are on orders a TS Control
Officer and an alternate. A container that meets the federal specifications
for the storage of TS material is present in the File Control Branch. Upon
receipt of TS material, the policies and directives of AR 380-5 and Adminis-
trative Procedures -#15, Headquarters 513th INTO Group? dated 5 June 1961,
as amended by letter, 513th INTO Group, file ARUMO-S2, dated 23 April 1962,
Subject: Changes to Procedures for Safeguarding Military Information, will
be followed to assure the correct receipt, recording, handling, and dispatch
of TS material.
2. (U) SECRET CONTROL: a. All SECRET documents, received by or origin-
ated at TUSAREtJR Central Registry (CR) will be logged in on DA Form 455 and
assigned a control number, Subject of the document will. be listed by the long
title in the "Description" column of the form, regardless of the classifi-
cation of the title. The form is then classified, if required, to correspond
with the title classification. DA Forms 455 which are classified SECRET are
then logged on a subsequent unclassified logbook page. The "Remarks" column
is completed to show disposition, i.e., "fwd (name of unit, date, and receipt
series number", "filed dossier (number))". When all documents listed on an
Dti'kMV1010 AT 12 i+UT 0TOMATIC;L.Y Ec+:`,.. i +}.
ANNEX I TO CR-SOP-1(U )
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SUBJECT: Top Secret, cret, and Sensitive Control Secision.
individual DA Form 455 have been transferred to other unite and/or destroyed
the form is transferred to the inactive folder. The folder is out off
at the end of the calendar year, held one (1) year and ;hen destroyed (ref
pars 91, AR 345-274).
b. TRANSFER OF DOCUME~1TS BETWEEN UNITS: Transfer of documents is
effected by use of DA Form 1204 or DA Form 631. Subjects of`\the documents
are listed by short title where the classification of the title is not
clearly designated as being unclassified. Tracer action, as required, is
initiated sixty (60) days after dispatch of documents sent to the United
States, and fifteen (15) days after dispatch of documents sent to units in
Europe. Classified documents transmitted between CR and Headquarters 66th
IitTC Group message centers will be hand carried.
c. ACCOUNTABILITY QF SECRET DOCUMENTS WITHIN 1JSAREUR CENTRAL RFGISTRYm
Accountability is maintained by use of DA Form 455. Short titles will be
used when the title of the document is classified. The signed copy of the
DA Form 455 will be.placed.in a folder designating the section to which
dispatched. Upon return of the document the DA Form 455 previously signed
by the section representative is then completed to show date returned and
signature of person receiving document. If the document is to be filed
in a dossier, the DA Porn, 455 is placed in the front of the dossier prior
to the dossier being filed. The form is then retained in the dossier file
until such time as final disposition is made of the dossier, at which time
it is placed in an inactive folder, cut off at the end of the calendar year,
held one (1) year and then destroyed. DA Form 455, previously used as a
1k 1 /r I , l U 3E ~~LY ANPJI X I TO Cif-SOF-1 (U)
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AEUMO-CR(FC)
SUBJECT: Top Secret, Secret and Sensitive Control Section
receipt within CR, relating to documents which are transferred to other
units or destroyed are treated in the same manner as above. It will be noted
that under this system of receipting, the individual sections within CR are
relieved of the necessity of maintaining their own separate file of DA Forms
455? All receipting for a Secret document will be done on the same DA Form
455.
d. DESTRUCTION OF SECRET DOCUMENTS: SECRET Documents will be
destroyed per Administrative Procedures #15, Headquartears, 513th INJC Group,
dated 5 June 1961, as amended by letter, 513th INTO Group, file AEUMO-S2,
dated 23 April 1962, SUBJECT: Changes to Procedures for Safegiarding Military
Information.
3. (c) SENSITIVE CONTROL: a. PURPOSE: The purpose of these procedures
is to set forth the policy of the USAR XJR Central Registry regarding the
release and storage of SENSITIVE microfilm.
b. SCOPEt The File Control Section of the USAREUR Central Registry
will accept SECRET dossiers from the-66th INTC Group for SENSITIVE Control
only through a formal transfer between the two message centers of the two
units. Only SENSITIVE microfilm will be stored in the File Control Section.
Any dossiers, regardless of classification, that is filed in the SENSITIVE
files will be subject to immediate microfilming and retirement to Central
Records Facility, Fort Holalird, Maryland. The File Control Section will
accept no active paper dossiers still belonging to the 66th INTC Group.
The goal of the section is to eliminate entirely all paper SENSITIVE dossiers.
The section, in fact, will be a repository for SENSITIVE microfilm only.
H. ii,
. i l A P&1EX T TO CR-Sgr'-1(U)
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AMU- O-CR(FC)
SUBJECT: Top Secret, Secret and Sensitive Control Section
o. DEFINITIONS:
(1) SENSITIVE Dossier: A dossier of any olal3sification
except TOP SECRET which requires special handling and storage and which is
the property of the USAREUR Central Registry. The SENSITIVE designation
will be restricted to dossiers containing the following type of investiga-
tions:
(a)
Investigation of assigned military personnel and/or
their dependents.
(b)
Investigation of employed DAC personnel and/or
their dependents and assigned ICCP personnel and/or their dependents.
(c) Investigation of famous/important '?ersonnel.
(d) particularly sensitive operations ar investigations.
(e) Prospective, dropped, and potential POI sources.
(2) SENSITIVE Microfilm: A processed roll of microfilm of
any classification except TOP SECRET that contains SENSITIVE information
as defined under c(l) above.
d. AUTORITY TO DFSI!NATE DOSSIERS SENSITIVE: Only those individuals
designated by the CO, 513th ITC Group and those individuals in the 66th
INTO Group occupying the positions listed in paragraph e(l) below, who are
authorized to withdraw SENSITIVE microfilm may designate a dossier as
SE.1STTIVE or remove SENSITIVE handling requirements.
e. AUTHORITY TO WITHDRAW:
(1) In order to adequately safeguard SENSITIVE information
and restrict its dissemination to an actual "need-to-knave" basis, withdrawal
of microfilm or hard copy dossiers maintained in SENSITIVE control is
AlfrflJX I TO CIt--SOP-l (u )
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AEUMO-CR(FC)
SUBJECT Top Secret, Secret and Sensitive Control Section
restricted to the unit which designated the information its such. All
513th INTO Group SENSITIVE dossiers or microfilm can be withdrawn only by
the CO, USAREUR Central Registry or the Liaison Officer, 513th INTO Group.
Officers of the 66th INTO Group occupying the following ]positions may
withdraw 66th INTO Group SENSIT IVE controlled informations
(a) Commanding Officer
(b) Deputy Commanding Officer
(o) S 2/3
(d) Chief, CE Division
(e) Chief, Source Control Division
(f) Chief, Liaison Division
(g) Chief, Security Division
(h) Chief, Technical Division
(i) CO, Central Registry (513th INTO Group) (for
administrative purposes only)
(j) Chief Overt Collection Division
(2) Authority to withdraw SENSITIVE information pertaining
to assigned CIC/FOI MOS and ICCP rersonnel is limited as above as pertains
to the 513th INTO Group. Only the following officers of the 66th INTO
Group mtiy withdraw dossiers on their personnel in the same categories:
(a) Commanding Officer
(b) Deputy Commanding Officer
(c) S 2/3
(d) Chief, Security Division
(e) CO, Central Registry (513th INTO Group) (For
acninistrative purposes only).
R1 I
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AHJMO-CR (FC)
SUBJECT: Top Secret, Secret and Sensitive Control Section:.
(3) SENSITIVE microfilm will be released to the reading roon
only by SENSITIVE Control upon receipt of proper authorization. In some
cases two units have SENSITIVE dossiers on one reel of film. In this
instance an individual assigned to SENSITIVE Control will ob*.erve the "reader"'
in order to insure the other units SENSITIVE microfilm is not corrpromised...In
the event an authorized requester desires to have the SENSITIVE microfilm in
his possession a reproduction will be made and the reproduction sent to the
requester. Each officer listed'in paragraph e(l) above, may appoint, by
name, two persons to act in his behalf. This withdrawal of SENSITIVE micro-
f--'lm will be effected by means of a formal transfer of the reproduction.
f. RETENTION: SENSITIVE microfilm reproductions may be retained
by the requesting party for 15 days, unless specifically requested for a longer
period. This reproduction will be returned to CR for destruction.
g. SHIPMENT OF CONTROLLED CASES TO USACRFs The policies of the
USAREGR Central Registry regarding the retirement and shipment of SENSITIVE
cases to USACRF for integration into their controlled cave files are.
governed by the policies and procedures established by Alt 381-50, dated
13 April 1961.
h. RESPON'SIBILIT iES:
(1) SENSITIVE microfilm will be stored in SENSITIVE Control,
File Control Branch, USARIIJ'R Central Registry. The Chief, File Control
Branch is responsible for the storage of and accountability for SENSITIVE
microfilm.
ANW X T mr; ( -SM 1 (iT1
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(~{pBUFi w
AEUMO-CR(FC)
SUBJECTc Top Secret, Secret and Sensitive Control Section.
(2). It is the responsibility of the person athorizing
withdrawal of SENSITIVE.,microfilm reproductions to insure limited access
until it is returned to SENSITIVE Control.
BUFORD E. MoCHAREI1 JR
Major, AI (Inf)
Commanding
~~a~~ AN11I:{ I TO CR-SOP-1(U)
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