USAREUR CENTRAL REGISTRY STANDING OPERATING PROCEDURES NUMBER 1 (U)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000200120008-1
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 10
• Document Creation Date: December 27, 2016
• Document Release Date: August 8, 2012
• Sequence Number: 8
• Publication Date: July 30, 1962
• Content Type: REGULATION

Declassified and Approved For Release 2012/10/11 : CIA-RDP80B01139A000200120008-1
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USAR1JJR CENTRAL REGISTRY (Pl V) .
513th INTELLIGENCE CORPS GROUP
APO 154 US FORCES
AEUMO-CR .30 July 1962
U SAREJJR CENTRAL REGISTRY
STANDING OPERATING PROCEJERES NUMBER 1 (U)
(SHORT TITLE CR-SOP-1(U))
1. (U) Pux .poses To describe the functions.of the USARLUR Central Registry
(CR) and -prescribe the procedures relating to the operation thereof.
2. (U) References:
a.
Army Regulations:
(1)
AR 345-15
(2)
AR 345-20
(3)
AR 345-274
(4)
AR 380-22
(5)
AR 381-45
(6)
AR 381-117
(1)
USARkIJR Ci
rcular
380-5
(2)
USAREIJR Ci
rcular
380-6
)WNGRADEO AT 12 YEAR II TERVALS
3)
USARIR Ci
rcular
380-50
'OT AUTOMATtCAUY DEC[ASSIfeD.
DOD DIR 5200.10
4)
USAREUR Ci
rcular
604-5
USAREUR Ci
rcular
380-91
(6)
USARELTR Ci
rcular
635-350
(7)
U SAREUR Ci
Luarters US
rcular
AREUR L
680-30
etters.
(1)
Letter, AE
AGB-S(P
SS), Headquarters USAREXJR, 16 June 1961,
subjects
Central Registry Checks by French Liaison Officer (U) (clas).
1 U)
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AkUMO-CR `W W 30 July 1962
SUBJECT: USAREUR Central Registry
(2) Letter, AEAGB-S(DS), Headquarters USAREUR, 25 January 1962,
subject: Central Registry Checks by British Intelligence Service (BIS) (U)(cias).
(3) Letter, AEAGB-S(DS), Headquarters USAREUR, subject: Release
of Classified Information to Austrian Army Intelligence Service (U)(alas)(to be
published).
(4) Letter, AEAGB-S(PSINV), . feadquarters USAREUR, subject: ?getter
of Instructions USARHJII Central Registry (U)(olas) 14 May 1962.
d. Other Documents:
(1.) Document, Department of the Army'Policy for Disclosure of
Classified Military Information to Foreign Governments (U), Short Titter
DA-DCMI(A) (u)(olas).
(2) USAREZJR Intelligence Collection Directive.
e. 513th INTC Procedures:
(1) Administrative Procedures Number 15(U), Headquarters, 513th
INTO Group, 5 June 1961.
(2) Letter, AEUMO-S2, 23 April 1962, subject: Changes t+a pro-
cedures for Safeguarding Military Information.
(3) Memorandum Nr. 380-50-1, 24 May 1962, Headquarters 513th INTO
Group.
3. (U) Scope: This directive includes procedures for:
a. Operation of the Microfilm Library.
b. Marriage Requests.
c. Intelligence requests.
d. Post requests.
e. Consulate requests*
f. German requests.
01"I`I GI L U S E WILY CR-SOP-1(U)
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J
y 1962
SUBJECTS USARECR CENT REGISTRY m
g. Central Personality Index Operations.
It. Analysis of Information,
i. Impersonal Index Operations.
3. TOP SECRET, SECRET and SENSITIVE CONTROL.
k. Retirement, Microfilming and Shipping.
1. Files and Service..
(U) Organizations
a. USARHJR Central Registry (CR): The repository for intelligence
files and information, primarily counterintelligence, concerning pertinent
personal or impersonal subjects coming to the operational attention of USARIITR
intelligence units. CR consists of three branches.
(1) File Research Branch (FR): A branch of CR which receives the
results of file checks and performs research on the "hits" of requests from US
agencies and authorized agencies of foreign governments. PR furnishes complete,,
accurate and properly evaluated summaries of information (SOI) from the files
of CR. F.R consists of six sub sections.
(a) Microfilm Library (See Annex "All)
(b) Marriage Processing (See Annex "B")
(c) Intelligence Desk (See Annex "C")
(d) Post Desk (See Annex "D")
(e) German Screening Desk (See Annex "F")
(2) File Maintenance Branch (FM) A branch of CR which processes
all requests for Central Registry checks and refers their results to FR for
research. This branch administers the files of CR bys opening dossiers, carding
(personal and impersonal subjects), strengthening index cards, combining doubles
4 IPCIAL 0 USE
4y a . _ . CR-SOP--1(U )
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AEUMO-CR 30 July 1962
SUBJECT:, U SAREUR Central Registry
and analizing information received to determine its retention value. FM consists
of two sub sections.
(a) Central Personality Index Section (See Annex "G")
(b) Analysis and Impersonals Section (See Annex "E")
(3) File Control Branch (FC): A branch of CR which maintains and
safeguards TCP SECRET, SECRET and SENSITIVE information. FC screens, microfilms,
retires and ships all "closed case" intelligence files to the United States Army
Counterintelligence Records Facility (U SACRF) at Fort Holabird' Maryland. FC
consists of three sub sections.
Annex I)
Annex J)
(a)
(b)
(o)
TOP SECRET, SECRET and SENSITIVE Control Section (See
Retirement, Microfilming and Shipping Section (See
Files and Service Section (See Annex Ii)
5. (U) Policy: These procedures apply to the following listed USAREUR
intelligence units and appropriate divisions of DCSI, USAREUR insofar as their
contributions to and service derived from CR are concerned&
5,
a. 66th INTC Group
b. 513th INTC Group
c. 163rd MI Bn
d. 766th MI Bn
6. (U) Procedures:
a. A dossier opening may be requested by any unit listed in paragraph
or may be initiated by CR. This constitutes the opening of a file and is not
to be confused with case opening or case control numbers. Control numbers are
NOT assigned to ANY cases, by CR.
1OF' WAL ?USEc::`.
CR SCP-1(U )
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,7l!;3JL'~i'1' . uo.aru'ilitt liens tLef~ls Lry
(1) Case o-.ficers physically located adjacent to CII will submit
material for opening attached to a completed ARUM Form 168 (Operational `,'rork-
sheet)t with identifying data typed in as indicated on the form. In those cases
where DOB end/or PGB are not lmow,%n positive identifying data such as an Aral,
serial number may be utilized. In the case of an impersonal opening, identifying
data is limited to title of dossier. If it is desired that the dossier be
returned to the interested case officer, A3M ;corm 172 (Dossier Control Card)
should be attached to the opening recu.est. If priority handling is necessary,
the opening request with forms ind.icated herein, may be hand carried by the case
officer or his representative to OPT, for file check of subject and then to Analysis
and Impersonal Section (A & I) for immediate opening action.
(2) Case oNficers of intelligence units located away from CR will
submit information for intergration into CR and/or dossier opening requests
throu, ii their parent operations division by using a letter of transmittal in lieu
of the forms mentioned above, until, such time as a USAREUR form is devised by CR
for field use by all intelligence units.
1). Preparing documents for Submission to CR: Generally, the governing
precept for intergration of material into CR encompasses information concerning
any pertinent personal or impersonal subject coming to operational attention of
i?SAIRT?TT[l intelligence units, including counterintelli.;;ence, collection and source
lends ^nd development efforts. Case orficers at the headquarters level. Will
ar-en cll. material destined for CR end forward only that in.!'orra~tion which will
be of surficient positive, lasting value to the USARTIIR intelligence effort to
,,-warrant retention in CR (See LOT, USAREUR Central Re ?istry, dated 14 E'by 1962).
(1) Material for either dossier openi.nE~, or integration should be
for:ra.rded in one legible corny to section. Thermo-Ci'ax reproductions cannot
FOR OFFICIAL USE ONLY
CR-SOP-1(U)
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Af?UM0-CR 30 July 1962
SUUJCCT.. USAILETfR Central try
be accepted because they deteriorate with time end generally do not microfilm
legibly. A xerox copy is acceptable.
(2) Each document must be scrutinized. by a case officer and only
those pertinent personal id impersonal subjects indicated. for indexing in CR.
Personalities will be underlined with red pencil; impersonal subjects with b1lie
enncil. On a, personality, only the name, DOB, POD, residence and occupation viii
be underlined. On an impersonal subject underline only the title or name which
will be entered on the impersonal index tab.
(3) Case or ciders located adjacent to CR:
(a) Will utilize 1EUM Form 168 to submit all documents to be
integrated. into CR. vkiich reauire special disposition, sensitive control or any
action. on the part of CR necessitating special instructions in the remarks section
of, this form.
(b) Material to be integrated without special instruction may
be submitted to CR;s after underl%rt%rig,h,a.s been performed by the case officer on--'
DD Form 94 or 95 If the title or subject of the material intended for file is
the same as the subject of the dossier in which it is to be filed, the case office:,
should print the dossier number, complete with proper prefix, in the upper ri(ht
han(l. corner of the ton pb. e of the document. However, if the title or subject of
the materir)7_ intended for file is different than the subject of the dossier in
which it is to be filed, 4h'tJL Yorm 168 must be completed and attached.
(4) Case officers of intelligence units located a,:la.y from CR will
a ?ho_rto the same procedure os outlined in sub-para.^ra.ph (3) above, except that
?etl.:or of tr^nsmitta?. will be used.. in lieu of 2,U.',: Poi 168.
c. Reproduction o=' Dossiers: Because of time, labor, expen.:e, as well
--,onrity considerations, reproduction. of dossiers or portions thereof will
FOR OFFICb., ~.,.~~.~
Cif-SOP-1(IT)
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Ar11r"0-CR 30 Ju.1,y 1.962
SU6J1 CT3 USAREIfR Central Rec-istry
be accepted because they deteriorate with time and generally do not microfilm
legibly. A xerox copy is acceptable.
(2) Each document must be scrutinized. b.v a case officer and only
those pertinent personal kid impersonal subjects indicated for indexing in C11.
Personalities will be underlined with red pencil; impersonal subjects with bl i'e
ep ncil. On. 8, personality, only the n,-..me, DOB, POB, residence and occupation vill.
be underlined. On an impersonal subject underline only the title or name which
will be entered on the impersonal index tab.
(3) Case oFfieers located adjacent to CRR:
(a.) Will utilize AETR. Form 168 to submit all documents to be
inte,crated into CR which reai.iire special disposition, sensitive control or any
action on the part of CPL necessitating special instructions in the remarks section
of this form.
(b) Material to be integrated vithout special instruction may
be submitted. to CR ter tuiderl riirip- 1.as been. performed by the case officer o'n
1)T) Form 94 or 9) If the title or subject of the material intended for file is
the same ass the subject of the dossier in which it is to be filed, the case officer
should print the dossier number, complete with proper prefix, in the upper rii;ht
hand. corner of the ton pa..Me of the docuument. However, if the title or subject of
the material intended for file is different than the subject of the classier in
tlzich it is to be filed., 4Ir-UIi ,Form 168 must be completed and a,ttarched.
(4)
Case officers of intelligence units located away from CR will
"Mier to the same procedure as outlined in sub-para,,ra.ph (3) above, except that
~et!sr of' tronsmit`al. ',dll be used, in lieu of 1. ,U;. form 168.
c. Reproduction o' Dossiers: 3ecavuse of time, labor, expense, as well
s cur:ity considerations, reproduction of dossiers or portions thnreo'L' till
FOR OFF!CU1.L U-'
CI2-sop-1(U)
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SUBJECT : USARETT11 C en trATRe Sri s try
be kept to e. minimum.
(1) Any request for dossier reproduction should be forwarded
through parent operations division to CR: ATTPZ: Microfilm Library. to d.eterrnine
If dossier is on microfil.N or roper. Wherever possible only portions of dossiers
should be requested, and these portions clearly identified. The following types
of reproductions are available and should be clearly indicated:
(a) Microfilm strip or reel
(b) Thermo-Pax copy
(a) Photo prints
(d) Xerox copy
(2) Case officers locsted, adjacent to CR will first contact the
Microfilm Librarian to determine if dossier is on microfilm or paper.
(a) If the dossier is on microfilm that portion of the reel
to he reproduced must be bracketed with grease pencil and paper clips and placed.
on two spools by the case officer or his representative. The Microfilm Librarian
will then prepare DA corm 11-161 (Photography Work Order), which the requestor
signs and indicates priority and type of reproduction desired. The completed
reproduction will be returned to the Librarian who will notify the requ.ector.
(b) If the dossier or any portion of it is on paper, the
request will be submitted to the Files Control Branch, where a DI Arm 96 (Request
for Reproduction), will be prepared by the Control Clerk in }~C. The requestor will
1' not1 led Sen to pick up reproductions.
d. Withdra.wir end. Acoimtin- for CR.Dossiers:
(1) No CR "record cope" of a dossier will be removed from CR with-
out specific approval o' the Chi.e?, CH. Reproductions may be issued from CR as
ribca in par ranh c above.
FOR OFFICIAL JSEZ ONLY
CR-SOP-1 (U)
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^5.tj l.11U%J-UP1 f V U L4,L.y L )Wf-
STIrBJFJCT : L?S.(.REUR C entry' Re ~?;ic try r%w
(2) Case ofi'teers located in the s:r.ne building with CR may check
dossiers out or CI'-~ for their use ',-.1-thin the iui.lcUinp,, (See Annexes "I" and 111(")
(3) Case officers located. en av from R will submit regl.,e t for
"record cony" dossiers btr,letter (See Annexes IIIII and. "K").
e. Central T':eni stry Cheri::- on Personal 1ftJcctc These requests for
information from CR files fall in two principle ccte:-oriel: routine and priority:
(1) Routine
(a) Those originating ~'r.om a. US military unit or an adjunct to
a military unit will be subrnittecl on 'J:; ;.'ors. 41.15 ?(Recuerlt for Central Registry
Check) in duplicate, which must be completed in full as indicated thereon. 1?Jon-
military :reoue.rtors may utilize a reasonable facsimile of AIR Yorm 415 e o long as
two copies are submitf:ed and the follovdnc; information is* included: Name of
requesting unit, Cull name, date and place of birth of the subject, reason for
request, any 1motivn. derogatory information.
(b) Those requests being hsndcerried. by a represen.tati.ve of an.
authorized user of CR and being submitted to CR for only a file check of the
indices, may be submitted on 1L ;Form 41.5 or A.EUM iPorm 188 (R) in one copy.
(2), Priority requests
(a.) Those '-,hieh err-na.te outside the build-in; housing Cit will
he .,rihmi.tt:ed by electrical resso =, including pertinent d,'.ta. requi.rod in sub-
' 's c-m