MINUTES OF THE COINS I/SOVIET PERSONALITY FILES PANEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000100130004-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: February 23, 2005
• Sequence Number: 4
• Publication Date: December 2, 1966
• Content Type: MFR

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M lORANDUM FOR IEEE 1?1,;r:ORD
2 December 1966
he COINS I/Soviet Personality Files Panel
1. The twelfth ,,,eeting of the COINS I/Soviet Personality Files Panel was
held on 21 November :1)66 at 1000 hours at DIA.
The followir,t; individuals were present:
j . Mr . hair,: nce Slaughter
l+. Education -
was still in the proc,;ss
5. Source
6. Occupation alII. Specialty
codes developed and
(1.)
(2)
complete listing
NSA
DIA
CIA
CIA
NSA
NSA
CIA
DIA
DIA
STATE
the eleventh meeting were not ready.
of being prepared.
discussed possibility of using the occupation and specialty
u,,cd by The National Science Foundation (NSF).
7:rr.,ome instances this breakdown and code appears too fine.
Kr- :;laughter/State will check with the NSF to see if a more
as w? 11 as a description of the code structure is available.
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50 broad occupational categories
are used in conjunction with Intelligence Subject Code (ISC) which is used to
identify specialty.
C.
CIA indicated they used a code specialty developed by
the Biographic Register. Copies of these codes were distributed at an earlier
meeting.
7. Standards - Chairman requested comments on the paper on standards
previously distributed.
8. Briefings - Chairman will attempt to arrange a briefing on how
biographic information is used in NSA.
9. Current Situation
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b. Mechanized files are organized and formatted to satisfy the file
sponsor and not other users in the Intelligence Community. However, in case
of DIA Soviet Military Personality file they did collect requirements from the
Community.
10. Requirements
a. The specific requirements for Soviet biographic or personality
information varies from agency to agency as well as from organization to
organization within an agency. It appears, however, that these requirements can
be grouped into several major categories.
(1) Identification Information
(a) Identification of an ind.ividual(s) as his current rank,
title, position, occupation or organizational assignment.
(b) Identification of a group of people assigned to a specific
organization; assigned to a specific geographical area; or having a specific
occupation or position.
(c) Most of the questions received fall into this category
although none of the machine files are currently organized or formatted to
satisfy all questions. Requirements for these questions is not fully known
although in many instances they are used. to edit or write a report (e.g., correct
spelling of a name or position, etc,)
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(3) Estimates for policy uidance are derived, from an evaluation
of all biographical data available on a group of individuals. The contingency
estimates attempt to answer such questions as: Who will take over in the event of
the death of a key individual? What is the political leaning of these individuals?
tb Steer other collection efforts in the Intelligence Communit .
(5) Means of suort~_i research efforts within the Inte_lli once
Community in anticipation of a requirement.
b. What use is made of this information once it reaches the person
originating the request? What decisions or actions are taken as the result of
this information? These kinds of questions still need. to be answered. in some
detail.
11.1 Pro sed, Test for Mechanizing Soviet Bio ra hic Information
a. It is recognized. that there is a need. for mechanized. formatted, records
as well as narrative biographic sketches. Formatted. files can be:
(1) Searched. and processed. by computer much more easily and. quickly
Then narrative text files.
(2) Used. quickly to identify infornation - gaps on an individual.
b. The cost in terms of money, manpower and time required. to convert
existing files (i.e., manual and. machine files) is not presently available nor
appreciated..
c. After the standard. data elements arid, items have been defined
design a multi-format record. for Soviet biographic information which can be updated,
by the file sponsor and. interrogated. by any authorized. member of the intelligence
community.
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d.. All information on two small groups of individuals will be collected. 25X1
and. entered. into a multi-format record.. For example:
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NOF
e. These files would, be available in an operational environment even
though they will be experimental. The objective of includ.ing these files in
COINS I would, be to:
(1) Demonstrate to the management concerned, what could. be achieved.
by mechanizing this type of information.
(2) Develop procedures for using and. maintaining this kind. of record
(3) Identify the costs involved. in preparing these files in terms
of manpower, money and. time.
(4) Provide an estimate of the total cost for convering existing
files to the proposed. rnachineable biographic record..
12. Non-Military Organizations
a. I CIA delivered. copies of three CIA/OCR publications on
non-military organizations:
b. Members could, see no reason why this report could. not be used.
as a base in COINS I files
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