CIA CAREER COUNCIL MEETING ON 24 MAY TO DISCUSS CAREER PLANNING FOR INDIVIDUALS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000900060022-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 12
• Document Creation Date: December 9, 2016
• Document Release Date: May 20, 1998
• Sequence Number: 22
• Publication Date: May 14, 1956
• Content Type: MF

Approved For Release 2001/09/04: CIA-RDP80-01826R000900060022-7
14 May 1956
MEMORANDUM FOR: Heads of Career Services and Operating Officials
SUBJECT: CIA Career Council Meeting on 24 May to
discuss Career Planning for Individuals
1. Heads of Career Services and Operating Officials are invited
to attend a special meeting of the CIA Career Council at 4:00 p.m. on
24 May 1956, in the Director's Conference Room in the Administration
Building to discuss the A~ency'5 program on caree lann nga fob
individuals.
2. The attached Staff Study, "Career Planning for Individuals-_
Career Preference Outlinea" which was approved_ the CIA Career
_ Council on 3 M 1956,,will_be the basis for the discussion. Persons
attending this meeting will be invited to make comments and sugges-
tions regarding policy and procedural matters pertaining to the
establishment and implementation of the Agency's career planning
program.
3. In order to make the necessary arrangements, we must
know the names of persons who will be attending this special meeting.
If you are unable to attend, you are requested to send your Deputy or
some other senior official from your Service or component. Please
STATINTL advise Mr Executive Secretary of the Career
Council, a or before 22 May if you plan to attend
the meeting and, if not, the name of the person who will represent
you.
Harrison G. Reynolds
Chairman, CIA Career Council
Attachment S
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1401,
CIA CAREER SERVICE PROGRAM
CAREER DEVELOPMHNT/ROTATION LOAN SLOTS
/Slots designated for "on/off-Job development of CIA employees selected
because of high future executive potential (originally known as ROTATION
LOAN SLOTS - became CAREER DEVELOPMENT SLOTS 23 June 1953)7
Attached is chronological summary, July 1951-to -date, of action
on ROTATION program for DEVELOPING future executive potential in accord-
ance with Agency Career Service Program by the following top-level
advisory bodies and subordinate working groups:
CIA Career Service Committee (and Working Committee on
R.OTATION), 3 July 1951-19 June 1952
CIA Career Service Board (successor to Career Service
Committee), 26 August 1952-30 June 1954
CIA Career Service Council (successor to Career Service Board),
2 August 1951-Present
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 ROTATION LOAN PROGRAM (Later,
CAREER DEVELOPMENT PROGRAM)
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Record of Progress;
GTR forwarded to DCI thru AD/Pers, its recommendation for
establishment of a career corps in CIA, entitled "A Pro-
gram for the Establishment of a Career Corps in the CIA,"
prepared in compliance with DCI verbal instructions in
Dec. 50. This rpt of 72 pgs and 9 supplementary tables
covered the personnel problems of employee selection,
testing) training (FAD; language - advanced internal/ex-
ternal, and graduate); evaluation;rotation, and career
benefits and job security.
gs 1-Li, Appendix K, contain "ROTATION Plan for Career
Training - Specialists," and Pgs 1-3, Appendix N, contain
"ROTATION Plan for Career Training - Generalists."7
After review of above rpt AD/Pers transmitted it to the
DCI recommending that he approve the OTR plan in principle.
The DCI indicated approval of the OTR plan by indorsement
of the AD/Pers memo of transmittal dtd 21i July 51 by:
Bound booklet
labeled "A
Program for
the Estab. of
a Career
Corps in CIA"
dtd 3 July 51
Reference
File
3 July 51
24. July 51:
01. I do so approve.
NOTE: Of interest also is the following quotation from
Fie Introduction of above-described rpt:
"The intention of establishing a Career Corps within
CIA was succinctly stated by General Smith as follows:
""I am trying to build up a corps of well qualified men
here who are interested in making a career with the
Central Intelligence Agency. To effect this, I recently
established a training section which functions - as much
as I dislike the term as a sort of career management
office. t
7 Aug 51:
The D/D/OTR transmitted complete rpt,as approved by DCI, to Same as above
DD/P, DD/A, and 10 CIA AssIt. Dirs. for t heir comments by
29 Aug 51.
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Reference
Date Action File
Aug-Oct 51: In response to above request, comments concerning OTR pro- Booklets
gram were forwarded to the Dir/Trng and are assembled in as under-
2 booklets listed below and currently in the custody of scored at
DD/Pers/PD: left
1. "Comments and Recommendations by Ass't.Dirso on
-
ro ram or the Establishment of a Career
AA
Corps in the CIA,' 7 Aug 1"1 and
2. A summary- of the above comments broken down by
Career Benefits, Rotation, Employee Evaluation, and
Trainee Selection, labeled "Summaries of Comments b
Asst. Dirs. and Office Heads oA grogram ?or
Establishment of a Career Corps in the CIA,' 7 Aug 51."
24 Sept 51: The Career Service Committee:, appointed by DCI to meet weekly "Final Rpt
to develop a career program for CIA, held its first meeting of the Careen
24 Sept 51. Serv. Com.,
CPy 1, 13
A full-time Execurive Secretary was appointed to service the Ju i52MNT.L
Committee. Part 2
Six Working Groups consisting of Div., Staff Chief,
caliber employees were established to carry out the mission
of the Career Service Committee as soon as possible and create
a basis for planning the Career Service Program and solving
various Career Service problems.
rREF TAB A., Para 1, Pg 1 of Progress Rpt by Chairman,
rCareer Service Committee, to DCI, dtd 22 Jan 52.7
15 Oct 51- The 7-member Working Group on ROTATION which met fm 15 Oct "WG Rota-
11 Feb 52 51 to 11 Feb 52 were assigned the following task: tion" Folder
"To recommend to the Career Service Committee a policy
regarding intra-Office rotation and extra-CIA rotation; to
recommend policies and procedures ding rotation betty
rotation should be centralized or decentralized within CIA;
to recommend procedures by which the several types of rotation
should be administered, scheduled, and controlled in order to
advance the development of the ixidividual and pp tribute the
ApFF t it ~t2 609x/ /ftd (% P98 '' g0 A6022-7
overt and covert offices
_ to recommend the d
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18 Dec 51:
Reference
Action File
Report of Working Group on ROTATION is included in Section VI "Summary of
of a report summarizing activities and tentative conclusions Proceedings of
of 6 Working Groups for interchange of ideas and coordination Working Groups,
of planning on over-all career planning program. This report Dec 18 51"
compiled by the Exec Secy, entitled "Summary of Proceedings Folder
of Working Groups," and dated 18 Dec 51.
Revised contents of this report were included in "Final Rpt of
the Career Service Committee," 11 June 52, addressed to DCI,
at TAB F of attached "Summary of the CIA Career Service Program."
(See 11 June 52 action below)
Part 2,
22 Jan 52: Chairman, CIA Career Service Committee forwarded to DCI, 22 Jan 52, "Final
"Progress Report," informing DCI of current status of solu- Rpt of
tions to various Career Service Problems by C S Committee and Career
various (6) Woriging Groups. The ROTATION Working Group Rpt Service
is at TAB F and !deluded in Final Report submitted to and ap- Com.,Cpy 1
proved by DCI,13 June 52 (see below). 13 June 52
30 Jan 52: Working Group on ROTATION presented Chairman of CIA Career "WG Rotation"
Service Committee its report on "Rotation", in accordance Folder
with the direction of the Committee on 15 Oct Si, and
recommended that their program "...be implemented immediately
and concurrently with or independently of such recommendations
as the Committee may adopt as a result of the proposals of
the other Working Groups. ...."
(Contents also included in Final RPt to DCI, 11 June 52.)
11 June 52: Memo fm Chairman, Career Service Committee to DCI, transmitting "Final Rpt
"Final Report of the Career Service Committee," dtd 11 June 52, of the Car-
recommending that DCI approve rpt and authorize DD(Admin) to eer Service
implement CIA Career Service Program. DCI approved rpt Committee,
13June 52. 13 June 52,
Cpy 1"
At TAB A is "Summary of the CIA Career Service ProgramV The
following sections of the rpt deal with ROTATION:
At TAB B: "ORGANIZATION, RELATIONSHIPS AND FUNCTIONS OF THE
CAREER SERVICE BOARDS," Para B. 6, Pg 6, one of the responsi-
bilities of the Career Service Board is listed as follows
"B. 6. Approve the allocation of Rotation Loan Slots
to (Office) Career Service Boards. (See Schedule B)."
AT TAB F: "ROTATION,"'the rotation program is outlined on Pgs
1-6 as ollowss
Para. 1. Objectives of Rotation for Agency
2. n n n It Individual
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1. Principles concerning process of rotation
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5. Two basic types of rotation:.
a. ROTATION BY EXCHANGE
b. " LOAN
6. Specific ROTATION questions raised by the DCI
in his memo of 7 Mar 52 and recommendations
in response thereto are as follows:
Reference
File
Do you recommend moving officers as a matter
of policy fm Office to Office w/in the
Agency or do you mean from division to
division within an office?
" The rotation system recommended provides
for intra-Office, inter-Office and extra-
CIA'rotation of the individual to duty or
training. At the Agency level, the CIA
Career Service Board is empowered to levy
requirements on the Office Boards for
individuals to prepare them to fill key
Agency positions.
"d. At what rank does the rotation by the Career
Service Board atop?
The rotation system recommended by this
Working Group covers all positions and all
ranks without restriction.
it
AT SCHEDULE B. "ROTATION LOAN SLOTS," Pg 26, is list of 50
Rota on Loan Slots available to Offices, by Unit, to be used
to effect rotation assignments only when "exchange" rotation is
not practical.
/NOTE: TAB F, Pgs 1-6, as outlined above, does contain basic
details on ROTATION as approvy DCI 13 June 52.)
19 June 52s CIA "CIA Career Service Program," was issued Plans Staff
19 June 52, an contained as attachment above-outlined
DCI "Final Report of CIA Career Service Committ," dtd
11 June 52, for "information and appropriate action."
STATINTL (This Notice later rescinded by CIA 16 June 53.)
26 Aug 52: At First Meeting of CIA CAREER SERVICE BOARD, Chairman Career Service
opened meeting'by expressing opinion that work of Career Board Minutes
Service Committee over a period of 10i mos. represented an of First
outstanding contribution by some of the ablest men in the Meeting, 26
Agency. The DCI, in approving the Final Report of the Aug 52
Career Service Committee, indicated that he is 100 per cent
at - d ?r @ ~~ /e /cam ~ t DM: ~ 1291 io o~ ~-7
to t he CIA Career Service Board to carry orwa some ng
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Cont'd which, for the long-term future of the Agency, can be one Cont'd
of the most important things to be done. The DCI has also
expressed the desire that the Career Service Program be
kept flexible and implemented in such a way that new ideas
can be exploited if justified and that initial decisions can
be quickly reversed if such action is found to be in the
interests of the Agency., Since the Agency's real asset is
its people, the most important job in this business today
is the proper personnel handling and development of people.
The problem now, to quote the statement - is one of im-
plementing '....a Career Service Program that identifies,
develops, effectively uses and rewards individuals who have
the skills required by CIA; motivates them towards rendering
maximum service to the Agency; and eliminates. from the
service, in an equitable manner, those who in spite of the
program fail to perform as effective members of the
organization' ......"
The Career Service Board also approved Exec Secys "Rpt of
Progress in Activating C S Program for Period 13 June
15 Aug 52". (No specific mention of ROTATION in report.)
17 Oct 52: Career Service Board approved "Career Service," dtd 27 Career Service
Sept 52i fm CPO, CPP, CFI, and CAD to DD/P and approved Board Minutes
by DD/P, concerning recommended organization and structure of Second
to be created within Clandestine Services for implementing Meeting, 17 Oct
Career Service Program. 52
f1B;F: Para 9 of Career Service Board Minutes of Second Meeting,
17 Oct 527
The Career Service Board also approved "'Coordination of
Career Service Board Activities," 12 Sept 52, outlining
exchange of info between CIA Career Service Board and the
various Office Career Service Boards, to be coordinated
by Exec Secy of the Career Service Board. Para 2.b. of
ref paper specifically states "Within the limitations of
operational security, these reports will include tabulations
of name, grade, permanent assignment, and temporary assign-
ment of each individual in inter-Office rotation status or
in formal exxtra-CIA training #a us,"
Y1TffF_C_ar_je_i rvice Boar nutes of Second Meeting, Para 87
19 Nov 52: CIA Career Service Board postponed discussion of "Problems Career Service
of the Career Service Program," dtd 17 Nov 52 (Item 5 of Board Minutes
Agenda, 3rd Meeting), which made reference to CIA Notice of Third
STATINTL - issued 19 June 52. The ROTATION problems listed Meeting, 19
were as follows: Nov 52
"1. A recording system for rotation assignments and
reconsideration on centralization or decentraliza-
tion of rotation loan slots. (para B, 6, p. 6;
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"12. Revision of Schedule B (allocation of rotation loan,,slotss
er,
pg.7- 5.-
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15 Jan 53 At its Fourth Meeting the Career Service Board suggested Career Service
minor future modifications after briefly discussing "Summary Board Minutes
of Career Service Activities for the pd 15 Aug to 15 Dec 52," of Fourth
dtd 9 Jan 53, Exec Secy summary of activities of Career Meeting, 15 Jan
STATINTL Boards, as specified in CIA Notice - "CIA Career 53
Service Program."
Para A: Contains reports by various Offices, by Unit,
on n er-Office Rotation and Rotation Loan Slots authorized
and used during repo ng p e .
[F: Para 7, Minutes of the Fourth CS Board Meeting, 15 Jan 537
10 Mar 53: Career Service Board approved substance of proposed CIA Career Service
STATINTL draft Reg- "CIA Career Service Program," to replace Board Minutes
STATINTL CIA as a suitable instrument to formalize announce- of Fifth
ment o p nciples and organizational structure. Excerpts Meeting, 10 Mar
on ROTATION are quoted below. 53
Para B. 5.: Defined method and reasons for ROTATION
program as follows:
"5. Rotation, a process of systematic designation and
redesignation.of an individual to various kinds of
duty and training for the purpose of improving his
capacity to serve his sponsoring organizational
component."
Para C. 1. b. (5) and (6): Assigned responsibility to CIA
Career er ce Board for the review of evaluation of
personnel contained in the Exec Inventory and their ROTATION
for further development, and for approval of allocation of
Rotation Loan Slots to (Office) Career Service Boards am-followst
"C. Administration of the Program
b. Responsibilities
It is the responsibility of the CIA Career Service
Board to:
(5) Review evaluation of pers contained in the
Exec Inventory and review rotation programs
for their further development.
(6) Approve the allocation of Rotation Loan
Slots to (Office) Career Service Boards."
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Cont'd Para C. 2. b. (2) (a) and (b) Outlined organization and Cont'd
responsibilities of the Secretariat of the CIA Career
Service Board with respect to recommendations to the Board
for improvement of CIA C rear Service Program, and service
functions for the Board ind Office Career Service Boards.
Sub-paragraphs 2. (a), (b) and (f), quoted below, specifically
deal with Rotation Loan Slot responsibilities:
"2. The Secretariat of the CIA Career Service Board
0000*
b. Responsibilities
(a) Maintaining master files concerned with
Career Service matters on a current basis
for the CIA Career Service Board, including...
..records of rotation slot utilization.
(b) Assisting (Office). Career Service Boards in
effecting rotation appointments.
(f) Coordinating with the Office of Training arrange-
ments and needs respecting the CIA Career Service
Program."
(The CIA Career Service Board also approved at this meeting,
S/Stdy, "Responsibility for Career Planning," dtd 25 Feb 53,
by AD(Pers), subj to ratification of an amendment(subsequently
concurred in individually by ea member of Board).
he purpose of the Staff Stdy was "to place responsibility for
the career planning for employees of the Agency on a uniform
basis." It proposed "extension throughout the Agency of the
principles already approved for placing responsibility for
career planning for DD/P personnel on the DD/P and the DD/A and
established the basic procedures for assigning career planning
responsibility for each career employee." The S/Stdy and amend.
provided principles for assignment of a career designation to
each Agency employee and related to the right of the individual
to express his desires respecting the career designation assigned
him. The S/Stdy made no specific mention of Rotation Program.)
23 Apr 53: CIA Career Service Board reviewed and approved at its 6th Meeting
STATINTL revisions to - which it recommended at the 5th Meeting,
10 Mar 53.
Notes Staff Study, "Sr. Career Development Program," 19 July 56, and STATINTL
attahhed to Agenda of 31st Me tine of areer Council 26 J ~v arizes progress
on this t Bate 20 )IM" O oCIA-RDP80-018L6R000I000 tb21T