D/PERSONNEL MEMORANDUM OF 18 JANUARY 1962 - SUBJECT, 'RESPONSIBILITY OF THE DIRECTOR OF PERSONNEL FOR MONITORING THE ADMINISTRATION OF THE AGENCY'S PERSONNEL PROGRAMS'

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000300040026-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: November 17, 2016
• Document Release Date: August 4, 2000
• Sequence Number: 26
• Publication Date: January 30, 1962
• Content Type: MF

Approved For Release 2000/08/16 IA- P` -01826ROM300040026-1
30 January 1962
SUBJECT : D/Personnel Memorandum of 18 January 1962 - Subject,
"Responsibility of the Director of Personnel for
Monitoring the Administration of the Agency's
Personnel Programs"
PJANS 5-fAFF
1. The following is presented in response to the request contained in
subject memorandum regarding responsibility for monitoring or generally admin-
istering activities concerned with policies or programs.
A. This Staff has had responsibility for surveying and studying the
effectiveness of policies and programs reflected in many personnel regu-
lations. This responsibility is not limited to those already reviewed or
studied but, over a period of time, could extend to most personnel policies
and programs. Surveys and studies which are in process or have been
completed recently are:
(1)
(2)
(3)
(4)
Review of Fitness Reporting System
Current policies and practices were reviewed resulting in a
recommendation for a revised simplified form and more complete
instructions.
Review of Administration of Overtime Regulation
Review of Overtime Compensation Practices. Areas in which
improvements could be made were pointed out.
Hours of Work, Overtime Compensation Policies
Promotion Analysis
Statistical analysis of feasibility of various promotion patterns
for JOT and other personnel. Analysis of promotion rates for
various career services. Developed staff paper for the Career
Council in connection with the review of the one-grade promotion
policy. Promotion.
Retirement
Monitoring developments in the retirement field in the Foreign
Service, Military and other Federal Service. Worked with
Comptroller's Office in arranging for documentation of Overseas
Service of Agency personnel on a continuing basis for possible
use in future retirement studies.
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(5) Manpower Analysis
sis of current and projected staffing of Career Services.
Ceiling and Position Authorization
(6) Analysis of career service Structure
Review of Career Service structure to determine feasibility of
establishing a mechanism through which certain specialist cate-
gories of personnel would receive centralized personnel management
control on an Agency-wide basis. The CIA and The Career Services
B. Honor Award
This regulation charges the Office of Personnel with responsibility
for administrative support for the operation of the Honor and Merit Awards
Board. This Staff acts as Seeretaraard mfor this eetings,, and?pres presentation ceremonies,
preparation of agendas, arranging
plus maintenance of records.
C. Suggestion Awards-
This Staff provides the Executive Secretary and the necessary
administrative support for the administration of the Suggestion Awards
program by the Suggestion Awards Committee.
D. Analysis of junior officer Trainee Program
graduates
Conduct semi-annual survey of status of JOT students and graduates
from the standpoint of progression and attrition. Indicate emerging Problems
and trends from this survey. Preparation of annual JOT statistical annex
for submission to DD/S. Provide data and analysis of JOT program as required.
2. Upon direction or its own initiative, this Staff prepares or participates
in the preparation of reports or studies in such fields as discrimination, Agency
strength, personnel utilization and development.
3. This Staff follows policy and program changes and developments in
other goverment agencies and industry in order to access their value for
Agency application.
Acting Chief, Plans Staff
r
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