STATEMENT OF ACCOMPLISHMENTS FOR FISCAL YEAR 1969 - CONTROL DIVISION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000200150015-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: November 17, 2016
• Document Release Date: July 28, 2000
• Sequence Number: 15
• Publication Date: July 22, 1969
• Content Type: MF

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22 July 1969
MEMORANDUM FOR: Director Of Personnel
SUBJECT Statement of Accomplishments For Fiscal Year
1969 - Control Division
1. This is the overall report of the Control Division.
Separate reports for each of the three Branches of this Division
and the Records Management function are contained in the attached
TABS.
TAB A - Qualifications Analysis Branch
TAB B - Statistical Reporting Branch
TAB C - Transactions and Records Branch
TAB D - Records Management Function
The basic statistical workload data which are included in
the Branch and Records Management Reports will be repeated in this
report only when of sufficient significance to be reported as a
highlight.
2. The alignment of the Qualifications Analysis, Statis-
tical Reporting, Records Management and the Transactions and Records
Functions in this Division continued to result in economies and
greated,efficiency in the use of personnel. The fact that the Plans
and Analysis Division and the Control Division report to a mutual
supervisor at the next higher echelon has helped to effect a closer
working relationship between these two Divisions.
3. There was considerable activity in the Records Manage-
ment area during this reporting period. Principle emphasis was on
the close review of all records control schedules and the purging
of duplicative and records materials not required for legal, adminis-
trative or historical purposes. The purge began in August 1965 when
2,501 cubic feet were on hand at the Records Center. As of 30 June
1969 these holding were reduced to 1855 cubic feet. A statement of
the "Office of Record" responsibility was developed as a part of this
program in an effort to effect better records discipline. It is
believed this is the first such record developed in the Support Director-
ate.
4. BALPA reporting continued to be a major work load
responsibility. The compilation of quarterly reports on overseas
head count country strength, the percentage of returns, and the main-
tenance of a current reporting capability consumed considerable time
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of the Statistical Reporting and Transactions and Records Branches.
5. In anticipation of, and preparation for, requirements
from the SIPS program a Career Trainee Officer analyzed all statistical
reports and obtained use reaction through interview. This resulted
in the elimination of 14 manually prepared and 6 machine reports.
This was offset by the addition of 13 manual and 2 machine reports.
Most of the new reports were concerned with minority, discrimination,
BALPA and ceiling strength.
6. Staff type assistance was provided in the establishment
of PERCON (Contract Personnel Accounting Project). creased activity
is anticipated in the preparation of work orders ink response to report
requests to utilize the information on contract personnel that is now
available from the computers.
7. The processing workload of the Transactions and Records
Branch continues to fluctuate as new programs are started and old
ones are completed.
There was a 29% increase over the previous year in the
charge out of Official Personnel Folders. This was due to increased
activity in the Qualifications Analysis Branch since Form 444n,
"Qualifications Update," is processed at a faster rate than Form 444j,
"Qualifications Supplement to the Personal History Statement," and
the fact that a group of 8 "D" personnel are coding "D" work experience.
A 64% decrease in the number of overseas entries processed
results from the fact that the majority of Forms 444j were being
processed in the preceding year.
A 15% increase in the number of Quality Step Increase
processed is noteworthy.
It's also noteworthy that the number of Personnel Actions
prepared varied less than 1% from the preceding year.
A 27& increase in the number of transcripts prepared indicates
that more people who separated from the Agency went to other Federal
Government agencies for employment this year than in the preceding
year.
8. Substantially all Forms 444j, "Qualifications Supplement
to the Personal History Statement," have been coded which means the
Agency's Qualifications Inventory has been basically established.
In addition the Clandestine Services reversed a previous decision and
is now coding Clandestine Services work experience. The coding is
approximately one third completed.
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9. The high level of activity in all Branches of the
Division and in the Records Management function is expected to
continue and increase during fiscal 70. Some of these additions
will be:
-BALPA PHASE III record keeping
-Modification of the system for the maintenance of the
Agency's Qualifications Inventory to reduce delinquencies.
-Effect greater utilization of the Agency's Qualifi-
cation Inventory particularly the work experience of "D"
personnel through recurring reports.
-Take necessary steps toward the production of a
machine produced Biographic Profile.
-Take actions necessary to effect better records
management discipline.
-Work closely with SIPS in the development of an
integrated DDS management information system.
Approved For Release 2000/
Chief, Control Division
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