RECRUITMENT FIELD DIRECTORY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000200090013-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 24
• Document Creation Date: November 17, 2016
• Document Release Date: August 8, 2000
• Sequence Number: 13
• Publication Date: May 1, 1966
• Content Type: LIST

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Clerks are used in the following type positions:
1. Clerk
2. Tab Machine Operator
3. Tab Equipment Operator
1+. Card Punch Operator
5. Courier
6. illus (trainee)
7. Messenger
8. -File Clerk
9. Appointment Clerk
10. Time Leave & Pay Clerk
31. Personnel Clerk
12. Fiscal Accounting Clerk
13. Supply Clerk
11. Security Clerk
15. Statistical Coding Clerk
16. Ca:uxno Code Clerk
17. Teletypists
18. Telephone Operator
19. Personnel Assistant
20. Position Inventory Clerk
21. Intel Assistant
22. Statistical Clerk
23. Micro-photographer
21. Photographer
25. Mail & File Clerk
26. IH1 Trainee
27. Library Assistant
28. Mail Clerk
29. Supply & Property Clerk
30. Digital Comp. Programmer Trainee
31. Digital Comp. Operator
32. Flexowriter
33. EAM Operator
31. Info control clerk
35. Misc. Dup. Equip. Operator
36. Press Operator
37. Credit Union Cashiers
38. Xerox Operator
39? Fiscal Accounting Assistant
110. Receptionist
41. Photographer Trainee
42. Safe Technicians
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DATE HOUR LOCATION
AGENDA
Fri. 10 Sep. 08301230 1D4O13 Hqs Annual Medical Exams Scheduled
for Recruiters
12330-1700 LUNCH., Individual Appointments.,
and Departures for Field Bases
N0T,ES
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Contract Secretarial Conference
5 and 6 May 1966
0815 Limousine Pick-up in front of Claridge Hotel
for trip to Headquarters
0900 - 1025 4E-64 Headquarters Security Briefing
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1030 5E-56 Headquarters Emmett D. Echols
Director of Personnel
Take Shuttle from Headquarters to Ames Building
1100
1200
- 1200
- 1300
706 Ames
Lunch
1315
Take Shuttle fronts Ames to 16th Street
1+00
- 1530
Tour of CAB
Rest of afternoon is free for sightseeing
6
0815
Limousine Pick-up in front of Claridge Hotel
for trip to Headquarters
0900
- 0930
5E-62 Headquarters. Remarks
DD/Pers, R&P
0930
- 1130
5E-62 Headquarters Organizational Briefing
OTR Orientation Office
1200
- 1300
Executive Dining Room
7D-1.2 Headquarters Lunch
1315
- 1600
GA-13 Headquarters Security Film
Take Shuttle from Headquarters to 16th Street for Departure
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VYLUM_
1 July 1966
1. Fiscal Year 1966 Activities
We have now completed one full year of providing an all-grade,
all-Directorate employment search program for Agency retirees. It has
been a learning process for both the retiree and ourselves. We are
able to report at this time that the task of assisting retirees is
very difficult, but not impossible. With a few exceptions, we have
found complete cooperation and appreciation by those retirees who
have sought our service. Many, while expressing profound disappoint-
ment at the policy that forces their retirement at an age other than
of their own choice, also voice their appreciation for the "humanity"
of the Agency in offering this service.
Our experience to date allows us to make several generalizations
about the placement interests and opportunities of our clientele:
a. The majority of retirees seeking our service prefer to
remain in the Washington area. This suggests to us that
the necessary personal adjustments that have to be made
in the act of retirement are quite enough for most people
without the additional burden of adjusting to a new
location. Those who have been willing to consider posi-
tions away from Washington tend to be quite widely trav-
elled and have been and are willing again to be teachers.
b. Organizations having foreign activities (be they business
or institutional organizations) are "standoffish" when
considering our overt retirees. These organizations,
while prepared to believe that our retiree comes as a
"free agent", owing no allegiance to his former profes-
sion, are understandably concerned that the countries
wherein they conduct their operations will not be so
convinced. Several such organizations, while acknowl-
edging the professional competence of our retiree, note
the "incompatability" between their interests and the
retiree's former profession. We suspect that more evi-
dence of this situation will appear and that overtly-
identified retirees will be virtually ruled out of conten-
tion for overseas positions with American organizations.
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During the first quarter of FY 66, the professional staff concerned
with retiree placement was reduced to one as the "retiree employment
research" man was reassigned to full-time recruitment and the then-
Chief, Recruitment Division found it necessary to devote full time to
facing a major recruitment build up. Briefly, during the second
quarter, a very capable officer from the Support Career Service was
detailed to assist in the "research" function and successfully
described our retiree placement program to a large number of organi-
zations in the Washington area. Late in the fourth quarter the
Retiree Placement Service was combined with the Employee Referral
Branch to form the External Placement Branch in the Recruitment
Division. At the close of the fourth quarter, two full-time pro-
fessional counselors concerned themselves with retiree as well as
resignee placement, with the Deputy Chief, Recruitment Division con-
tinuing to work with his earlier retiree clientele as well as selected
new retiree clients.
2. Fiscal Year 1967 Plans and Objectives
Plans, objectives, and workload in Retiree Placement for FY 67
will depend to a great degree on the amount of internal publicity
given this function. Although a description of this activity has
been presented in two editions of the Support Bulletin, this publi-
cation has limited readership. Too, the Retirement Officer, BSD,
apprises each impending retiree of our service. However, this takes
place usually a few weeks to months before actual retirement and pro-
vides little of the "lead time" so necessary in retiree placement.
There is, of course, a proposed "Employee Notice" which, if and
when published, would alert personally each person retiring or con-
templating retirement in the foreseeable future of the existence of
the Retiree Placement Service. This "Notice" would, in effect,
authorize an employee to deal directly with RPS; presently, in some
Career Services, a person contemplating retirement, especially under
the CIA Retirement Act, must make his contemplations known to his
Career Service. In some instances, this announcement of even a con-
sideration of the possibility of retirement has jeopardized the
position of certain employees within their own career service.
If wider publicity is given to our function, then, it is probable
that an increase in the professional counseling staff will be required.
At least one full-time counselor would be needed as well as one full-
time "researcher" to continually canvass the labor market in a positive
search for retiree employment opportunities.
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RETIREE PIACEN NT SERVICE
Civil
Service
Retirement
DCI
Search in progress 2
Placed 2
*Other Services 0
DDI
Search in progress 12
Placed 12
*Other Services 24
DDP
Search in progress 4
Placed 11
*Other Services 8
;,,ADDS
Search in progress 3
Placed 17
*Other Services 20
DDS&T
Search in progress 1
Placed 2
*Other Services 3
CIA
Retirement
Total
1
3
0
2
0
0
1
13
2
14
0
24
10
14
6
17
8
16
3
6
4
21
1
21
0
1
0
2
0
3
TOTAL 121 36 157 **
*Other Services constitutes a variety of individual counselings ranging from the
initiation of an employment search later terminated when the retiree's employment
is extended by decision of the Retirement Board, to the preparation of the state-
ments of verification of employment for purposes of credit, to the simple task
of "lending an ear" to the retiree who feels compelled to "call in" just to
"keep in touch."
** GRAND TOTALS
Search in progress 22 15
Place 44 12
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- Notice - ?--sires .jul zi 1966
25X1A 3e:v .-.-:lion: dated 23 September 1916-4
Cune 1965
?_ac- ment of the Central Inuelli ;eence Agency Retirement Act of
)6+ for Certain Employees has created a second retirement system
--shin the A.gencj. The existing retirement board, renamed the
r=;ency Retirement hoard, will continue to be concerned with the
administration of the Civil Service Retirement System. A second
hoard, the CIA Retirement hoard, has been created to assist in
the administration of the new retirement system for certain
a loyees.
a. wv_ce and assistance in the ad:_`nistration of the Civil Service
sauirement System .11111111111 will be given by the Agency Retire-
_:s= Board (previously designated as the CIA Retirement Board).
_allowing is a current list of the members of that Board:
Lawrence R.Houston - Chairman
Robert H. Fuchs - Member
Otto E. Gutme - ::amber
- Member
George C. Miller - Member
:staff and secretariat support in the administration of the Civil
orvice Retiremen-;; System is furnished by the Benefits and Coun-
aeling Branch, Benefits and Services Division, Office of Personnel.
Effective 27 April 1965 a CIA Retirement Board was established
to assist and advise the Director of Personnel in the adminis-
tration of the CIA Retirement and Disability System
hffective the same date Emmett D. Echols was appointed chairman
of the CIA Retirement Board. The other members of the Board ap-
>ointed by the Directa2 on the basis of proportional representa-
;ion by Directorate are as follows:
G^OUP 1
T'' !'~ ' xc..:cec --0M automatic
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25X1 A PEP.S0ND:EL
intelligence Directorate
Science and cchnolo r irectorate
Support Directorate
c. A CIA Retirement Staff has been established in the Office of
Personnel to -:Frovide stave and. secretariat support in the ad-
ministrati on o the CIA Retire pert System.
FOR TIE: Dl ;TOR OF CENT'R I1';uELLIGENCE:
L. K. WMITET'
Deputy Director
for Suppor--;
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EXTERNAL PLACEMENT BRANCH 1 July 1966
1. Fiscal Year 1966 Activities
During this past fiscal year, the EPB has undergone a reorganization
which involved the transfer of certain support functions (routine employ-
ment reference work and liaison and correspondence preparation on various
types of detailed personnel) and the reassignment of the Retiree Placement
Service to EPB.
During the year, the professional staff was curtailed 50% with an em-
ployment counselling workload decrease of approximately 38%. Under this
reorganization, it is anticipated that the staff will be able to devote
more time to employment counselling and job search efforts. However, since
the functional transfers were not effected until near the end of the fiscal
year, a greater emphasis on counselling has not been possible.
Fiscal Year 1967 Plans and Objectives
Fiscal year 1967 plans and objectives are mainly concerned with con-
centrating on employment job searching and counselling for both retirees
and involuntary separatees.
With respect to retiree placement activities, there appears to be
some general expression of interest in the early retirement clauses of
the pending pay act. If passed, the RPS probably will have a number of
additional CSC retiree placement cases in addition to the anticipated
CIA retiree workload.
Judging by last year's experience with handling Agency personnel
(both staff and contract employees) who refused to make themselves avail-
able for assignment to Vietnam, EPB may find itself with an increasing
workload especially if world conditions get more tense. The three gen-
eral types who seemed to emerge from the Vietnam situation were: (1) 20
year military retirees under Agency contracts; (2) younger COTs who had
limited career investments with the Agency; and (3) heads of families
who chose not to be separated from their families for even 18 months..
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EXTERNAL PLACEMENT BRANCH, RD
STATISTICAL SUMMARY OF FUNCTIONAL ACTIVITIES
1 July 1966
(Excluding RPS Statistics)
1 July 1965 to 30 June 1966
EXTERNAL PLACEMENT CASES
Total Number of Cases Handled
Cases Open as of 1 July 1966
Cases Closed
220
57
163
Placement
Resigned
Analysis by Grade Cases Handled
Remained Agency* Government Private Industry
Total
No Position
Open
GS-12 and above 41 8 5 2
7
9
17
GS_7 to GS-11 89 16 12 10
22
18
33
GS-3 to GS-6 90 80 21
J6
24
220 101 52 33
85
51
57
*Remained Agency includes those employees who eventually were reassigned in the Agency and those who showed
no further interest in looking for external opportunities.
interest had been concurred in by Management%
In the latter case their voluntary external
OFFICIAL CONTACTS WITH FEDERAL INVESTIGATORS
322
DETAILED PERSONNEL CASES
20
EMPLOYMENT REFERENCE INQUIRIES
LIAISON CONTACTS
Employment and Examination Inquiries
826
Individual Lead Source Contacts
1050
(est)
Official Personnel Liaison Contacts
300
Internal Inquiries from Agency employees
Representation at InterDepartment Committees
50
on status, leaving the area, etc.
127
Representation at Professional Meetings
2
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13 July 1966
PLACEMENT DIVISION
ACTIVITIES REPORT FISCAL YEAR 1965
This reports those activities of the Placement Division elements
after the reorganization in the Office of Personnel on 1 April 1966
except for the inclusion of the Clerical Staffing Branch.
Each branch chief and his personnel are highly commended for
the excellent work they performed during this year. In no instance was
the activity performed with more people than in previous years and in
some cases with fewer people. In fact, at the end of the fiscal year the
Professional and Technical Placement Branch looked very much like
a second division minor league ball team at the end of the season--most
of the good players in the higher leagues and the substitutes playing
regularly.
As the result of a six weeks' time lag in scheduling polygraph
interviews for personnel who had a full field investigation completed,
we arranged with the Office of Security to revise the invitee scheduling
of polygraph interviews about the middle of the fiscal year. It had been
common practice for invitees to be scheduled for their polygraph interviews
before any other action took place at Headquarters. As a result of
increased invitee activity, the polygraph facilities were jammed. This
office accepted the responsibility for scheduling all invitee polygraph
interviews for which the Office of Personnel was responsible. As a
result, the scheduling became systematic and we have been able consistently
to get polygraph interviews for personnel who had a full field investi-
gation when that individual was available. Also, we accepted the
responsibility for scheduling all pre-employment medical examinations
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centrally and are thus able to make adjustments in schedules when
necessary as well as to systematize the scheduling. One other new
activity was inaugurated during the fiscal year by the arranging for a
Personnel Representative to be located in the main receptionist area
at Headquarters. This person represents the Office of Personnel in
greeting invitees and monitoring their schedules. Also, this Repre-
sentative assists with the professional personnel when they EOD.
Production Highlights
An average of 224 letters was prepared and dispatched each
workday for a total of 56, 625. Over 7500 of these required individual
composition.
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A total of _ reimbursements were
d
t
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ma
e
o professional-
technical invitees during the year. Of these
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,
consideration and= were invitees for Type A contract consideration.
We entered on duty-General Schedule personnel durin
the
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year--the highest number since fiscal year 1963 when we brou
ht
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on board.
Profe s s ional
CTP
Commo
Clerical
The number of applicant files which were shopped to office s
for consideration was up 1500 over fiscal year 1965 to - but
still 3000 less than in 1963. It appears obvious that we had more than
enough files to select the number of applicants for employment that we
needed. Out of the over -files that were shopped, there were
security initiations, which breakdown as follows:
Professional
CTP
Commo
Clerical
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Attached are four statistical tables which compare fiscal years
1963 through 1965 by month and cumulative information on EOD's and
separations by categories of personnel.
We see no letup in workload in fiscal year 1966; in fact, invitee
traffic and EOD's should increase, but with a few exceptions we will
expect to get along with the current personnel authorization. We hope
by re -evaluating systems and organizational structure that the extra
workload can be handled with about the same number of people.
The planned reorganization of the Division by DD/Pers/R&P
will also materially abet production.
Deputy Chief, Plac6ment Division
Attachments:
Branch Reports (PTPB, CTP, Correspondence, CSB)
Statistical Summaries (Quadruplicate)
CROP 1
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downgrading and
declasslflcatton