1965 - FISCAL ASSIGNMENTS - 1965

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000200070004-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: November 17, 2016
• Document Release Date: July 28, 2000
• Sequence Number: 4
• Content Type: CHART

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MEMORANDUM FOR: Chief, Personnel Operations Division
SUBJECT : Clerical Assignment Branch Annual Report
Fiscal Year 1965
Functions
The primary function of the Branch is to select, process, control,
supervise and assign to permanent positions the Agency's clerical
personnel. This function includes (a) initial selection and processing
of clerical personnel; (b) initial selection and processing of Spanish
clerical employees - including special Spanish testing after they EOD;
(c) initial selection and processing of the Special Secretarial Group;
(d) interviewing each of these employees after they have entered on duty;
(e) administering an overall personnel briefing; (f) making hotel reser-
vations for personnel arriving from out of town.
The Branch is also responsible for (a) reproduction of all Personal
History Statements used by the Personnel Office, including JOT; (b) prep-
aration and dissemination of all correspondence relating to the activities
of the Branch; (c) preparation of travel orders and arrangements for
reimbursement of travel expenses for Spanish clericals; (d) preparation
of travel orders and vouchers for all typist and stenographer EOD's
living beyond the 50 mile radius of Washington, D. C.;(e) guidance to
Agency personnel on housing problems; (f) maintenance and upkeep of the
DOCUMENT NO. _
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building at lo16 - 16th Street; (g) responsible for the scheduling of
classes, orientation, and DAT testing for new EOD's; (h) receipt, storage,
and issuance of supplies for the building.
Work Force
The normal staffing complement during Fiscal Year 1965 consisted of
11 positions. At the present time one employee is on Maternity leave.
Production Figures
1. Cases in process as of 30 June 1964. . . . . . . . . . . .
Applications received . . . . . . . . . . . . . . . . . . .
New cases put into process . . . . . . . . . . . . . . . .
t . . . . . . . . . . .
R
25X1A
eJec s. . . . . . . . . . . .
. . . Attach. A)
Cancellations . . . . . . . . . . . . . . . -
Entered on duty . . . . . . . . . . . . . . . . . . . .
Resignations after EOD
(Medical, Security or personal reasons) . . . . . .
Number remaining in process as of 30 June 1965 . . . . . .
Employees in the Pool as of 30 June 1965 . . . . . . . . .
Detailed to White House . . . . . . . . . . . . . . . . . .
Detailed to Personnel. . . . . . . . . . . . . . . . . .
Assignments Attach. B)
DDP . . . . . . . . . . . . . . . . . . . . . . * . . .
DDI . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DDS . . . . . . * . . . . . . . . . . . . . . . . . .
DDS&T . . . . . . . . . . .
Total . . . . .
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"Summer Only" Program
Number of applications received . . . . . . . . . . . . . . . . 762
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . 383
Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . 382
(1 requirement cancelled) (Attach. C)
2. Letters prepared and dispatched . . . . . . . . . . 8,267
Reproduction "Xerox" copies . . . . . . . . . . . . 133,7+1
Reproduction "Ozalid" copies. . . . . . . . . . . . 668,705
Hotel reservations: Female . . . . . . . . . . . 507
Male . . . . . . . . . . . . . 76
EOD's reimbursed for travel . . . . . . . . . . . .
Total cost of travel reimbursement. . . . . . . . . $16,97.25
Problems met and solved
(1) The most important item to report during the Fiscal Year 1965 is
the approval of the "Summer Only" program which was deleted in 1964.
(2) Throughout the Fiscal Year 1965 every effort was made to keep the
on duty strength of the IAS at a minimum. This caused little concern
for the most part because most Agency components had to reduce their
clericals to authorized ceiling levels. As anticipated, all operating
offices seemed to reach ceiling levels simultaneously and within a very
short period of time the clerical situation had reached a critical point.
It became very apparent that the only way to alleviate the situation was
to request authorization for provisional clearances. As of 27 May 1965
STATINTL
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this authorization was granted through 30 June 1965. As a result, we
were able to increase the pool personnel to = Due to the tremendous
attrition of clericals it is necessary that this authorization be extended
well into the Fiscal Year 1966. And it would appear to be more to the
point to have this continued throughout the next twelve months.
STATINTL
(3) was detailed to the UGF Drive for three months during STATINTL
this past fiscal year.
(4) who for many years was Chief of TAS, retired STATINTL
3o July 1964. He was replaced by STATINTL
Problems met and not solved
(1) The Meridian Hill problem still exists.
(2) CAB did not meet the clerical requirements to DDP.
Forecast
(1) Based on outstanding clerical requirements the input by the recruit-
ment office should be at least _ or more.
Recommendations
(1) Recruitment of clericals should continue at present levels.
(2) Since most offices are lacking their much-needed clerical assistance
for the major portion of each fiscal year, it may be wisest to authorize
them to "stock pile" clericals when available in order to take care of
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their many requirements during the "lean" months. This would also allow
them to promote worthy clericals to more responsible positions - something
they cannot do now in many cases due to our inability to replace them.
It appears that such would more than likely raise the morale of the clericals
to a great degree and perhaps cut down attrition which this situation now
causes.
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