STATEMENT OF ACCOMPLISHMENTS OF THE PLANS AND REVIEW STAFF FOR FISCAL YEAR 1964 AND ITS PLANS AND OBJECTIVES FOR FISCAL YEARS 1965 AND 1966

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000200040009-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: November 11, 2016
• Document Release Date: September 23, 1998
• Sequence Number: 9
• Publication Date: July 1, 1964
• Content Type: MF

Approved For Rase 19
IA-RDP80-01J26R000200040009-1
1 July 1964
MEMORANDUM FOR: Director of Personnel
SUBJECT : Statement of Accomplishments of the Plans and Review Staff
for Fiscal Year 1964 and its Plans and Objectives for
Fiscal Years 1965 and 1966
1. During FY '64 the Plans and Review Staff continued with its primary
functions: personnel planning, the preparation of a Monthly Report to the
Deputy Director for Support and other reports and studies on personnel activi-
ties, and the development and processing of Agency regulatory material.
In addition, the Staff continued its special project function concerned
with systems analysis and the application of new techniques, materials and equip-
ment to Office of Personnel requirements,
2. Plans and Review Function
The principal activities and accomplishments under this function were
as follows:
a. In response to the request from the President's Committee on
Equal Employment Opportunity, a report was prepared for trans-
mittal to the Committee showing the Agency's employment of Negro
and Spanish-speaking personnel.
A review was made of a report (Memorandum E-23, Part III)
prepared by the President's Committee on Equal Employment Oppor-
tunity on the employment of minority groups in field establish-
ments of other U.S. departments and agencies.
b. Periodic analyses were made and summary progress reports prepared
for transmittal to the DDS on actions taken in response to recom-
mendations made at the Personnel Officers' Conference held in the
Spring of 1963-
c. The Staff was responsible for monitoring the Department of State's
action in implementing recommendations contained in the Herter Report.
d. A review and analysis was made of the Agency's activities in Per-
sonnel Counseling in relation to those of other agencies.
e. Basic studies were ccanpleted ontthe status of, and responsibility
for, the current and historical accuracy of Office of Personnel
records. These studies led to thel-4stablishment of a Task Force
chaired by the Deputy Chief of Plans and Review Staff and composed
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 Approved For Release 199 E!{C1A-RDP80-Q 826R000200040009-1
SUBJECT: Statement of Accomplishments of the Plans and Review Staff for Fiscal
Year 196+ and its Plans and objectives for Fiscal Years 1965 and 1966
of representatives of several divisions of the Office of Personnel.
The Task Force intends to delineate policies, procedures, require-
ments and responsibilities for the Agency's personnel records system.
f. A form was developed and instructions prepared for use in rating
personnel with supervisory responsibilities.
g. A comprehensive study was completed on the CIA "Summer Only"
employment program. The purpose of the study was to establish a
properly graduated salary scale for "Summer only" employees.
h. A comparative analysis of salary by year of age of DD/P male
employees GS-7 and above and Foreign Service Officers was completed.
i. Several studies and analyses concerned with the Agency's require-
ments for junior professional personnel resulted in the recruitment
objectives of the Junior Officer Training Program being increased
25X9A2 from
j. A comprehensive study was completed on the CIA policy of giving
emoluments with Honor Awards. The study made recommendations in
response to a position taken by the CIA Honor and Merit Awards Board.
k. An analysis was made of the Agency's overseas tour of duty policies.
1. Responses were made to questions posed by the Inspector General
while the Office of Personnel was being surveyed by that Office.
in. A report was prepared listing CIA staff personnel who work in
association with other Federal agencies and their work relationship
with the other agency.
n. Comments were forwarded on proposed policies to implement the
Agency's "early retirement" legislation pending before Congress.
o. The Staff cooperated with the Civil Service Commission to the extent
security would permit in the Commission's study of the effects of
automation on Federal employees.
In cooperation with the Office of Security, a major revision of the
Personnel History Statement was effected. The changes included a
summary sheet, improved design and better adaptation for computer
usage.
The Staff coordinated technical assistance required in the production
of the Agency's multi-color 21 page professional recruitment brochure.
Approved For Release 1999/09 DP80-01826 R000200040009-1
 Approved For U ease 194W: CIA-RDP8O-W26R000200040009-1
SUBJECT: Statement of Accomplishments of the Plans and Review Staff for Fiscal
Year 196+ and its Plans and Objectives for Fiscal Years 1965 and 1966
r. The Staff conducted liaison with the Civil Service Commission,
the Department of State, and frequently represented the Agency
at Inter-Agency Advisory Group meetings. The Chief, Plans and
Review Staff served as Executive Secretary of the CIA Personnel
Advisory Board and also the Scientific and Technical Personnel
Advisory Board.
3. Reporting Function
The Staff prepared the Director of Personnel's Monthly Report to the
Deputy Director for Support. For each month during the year this report contained:
- highlights that occurred during the month.
- a statement re the principal activities of the Divisions and
Staffs of the Office of Personnel.
- a statement of anticipated future activities or events and,
- usually a special report on some phase of personnel management.
The following special reports were prepared during this year:
a. Study of Personnel Promoted to GS-9 Professional Positions
During 1962
b. Comparison by Career Service of Authorized Positions and On-Duty
Strength GS-9 and Above, GS-8 and Below As Of 30 June 1963
c. Statistical Comparisons of CIA with Selected Agencies and the
Federal Service
d. Federal Service of Staff Employees of the Major Directorates
e. Average Age Comparisons of the Major Directorates.
Annuity Comparisons Under Past, Present and Future Conditions.
Attrition Comparisons - 1958 through 1963 - By Selected Grade Groups.
f. Fifteen Year (1964 thru 1978) Projection of Losses of Professional
Personnel of the Career Services of DD/P, DD/I and DDS
g. Special Report on Promotions
h. Personnel Promoted to Grade GS-9 During Calendar Years 1962 and 1963
3
Approved For Release 1999/O~A-RDP80-01826R000200040009-1
 Approved For Tease 1999 -RDP80-U826R000200040009-1
SUBJECT: Statement of Accomplishments of the Plans and Review Staff for Fiscal
Year 196+ and its Plans and Objectives for Fiscal Years 1965 and 1966
4. Regulations Function
The major accomplishments of the regulations function were:
- processing regulations on Civilian Reserve, Position Evaluation)
and Rest and Recuperation
- processing Notices on Time Between Assignments for Travel and
Leave, and Dents,
- preparation of a handbook for Exit Processing for Separations or
Extended Leave, and a major revision of the Employee Conduct regula-
tion and handbook
The Fiscal Year 1964 regulations function accomplishments are as follows:
Headquarters Regulations Processed
17
Headquarters Handbooks Processed
2
Headquarters Notices Processed
17
Field Regulations Processed
10
Field Notices Processed
11
Messages from the DCI or DDCI
1
Headquarters Employee Bulletins
11
Office of Personnel Memoranda Published 13
Information Brochures Published 1
5. Program Plans and Objectives for Fiscal Years 1965 and 1966 are as follows:
a. Fiscal Year 1965
Special surveys and studies will be conducted in a number of
areas of current personnel interest such as Agency promotion
practices, retirement projections, sick leave use, counseling,
attrition, etc.
The Records Task Force will continue its study to determine
Agency policies, procedures and responsibilities for personnel
records. Efforts will be made to maximize the use of the Agency's
automatic data processing equipment in this regard.
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 Approved For Jease
CIA-RDP80-Q26R000200040009-1
SUBJECT: Statement of Accomplishments of the Plans and Review Staff for Fiscal
Year 196+ and its Plans and Objectives for Fiscal Years 1965 and 1966
The item information content of personnel records and reporting
operations will continue to be examined to find additional means
for improving the effectiveness and economy in meeting the per-
sonnel records and reporting objectives of the Agency.
Advanced concepts for improving personnel action systems and pro-
cedures through fuller use of the automatic production capabilities
of the computer will be studied in cooperation with the Personnel
Operations Division.
Agency and Career Service manpower studies will be undertaken on
a total strength and job category basis.
Office of Personnel memoranda will be reviewed to include:
- revision and updating of procedures prescribed in those
which should be retained
- cancellation of those which have outlived their usefulness, and
- the development of a numbering system for OPM's which will
correspond with that for Agency regulations
The continuation of the program for the revision of regulations
and handbooks so that they contain current policies and procedures.
The completion of the project concerned with converting Agency
Personnel Regulations to the new numbering system.
Continuation of the preparation of the Director of Personnel's
Monthly Report to the Deputy Director for Support.
b. Projection - Fiscal Year 1966
Continuation of objectives as set forth for Fiscal Year 1965-
c. It is anticipated that operations will continue in Fiscal Years
1965 and 1966 at about the same level as was budgeted for Fiscal
Year 1964.
25X1A9a
Chief, Plans and Review
Office of Personnel
Approved For Release 1999/