REVISION OF FORM NO. 540, TRAVEL ORDER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01370R000200070004-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: November 17, 2016
• Document Release Date: July 19, 2000
• Sequence Number: 4
• Publication Date: July 16, 1958
• Content Type: MF

i AML
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Chief, Management staff
SUBJECT
Revision of Form No. 540, Travel Order
FENCE Your memorandum to this office dated
1 July 1838, Same Subject
1. The referenced memorandums submitted the subject
Form to this Office for concurrence.
2. A review reveals that certain revisions are es-
sential, namely:
a. Place the box captioned "Natimated Cost"
underneath the Travel Order No. box and divide the
box to show (1) "Estimated Cost of Travel" and (2)
"Estimated Cost for Shipment of Effects." These
changes were requested by budget and fiscal officers
for their convenience in processing; the separate
estimates are required because different allotment
accounts are involved.
b. Place the boxes relating to "Certification
of Availability of Funds" underneath the Estimated
Cost" box and provide typing space in the box "Charge
Allotment No .. " for two lines of 18 figures each, or
3/8 =. high x 1 1/2" wide.
c e Change the caption of the box "Grade- to
"Grade or Sank." When travel involves military
personnel, the rank is shown in lieu of the CS grade.
The insertion of a military title will also serve as
a flag to route the travel order to the Military
Personnel Division for review.
d. Following the statement in italics You
are authorized to travel and incur .... etc." add,
'This travel, or change of official station if so
designated, is made in the interest of the Organi-
zation and not for your personal convenience."
This change will obviate the necessity for each travel
reimbursement voucher to contain a certification to
the effect indicated, 4/
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e. Eliminate the vertical and horizontal lines,
and the headings "From", "To", "Node'', and "Purpose"
appearing under "Itinerary." Read the resultant blank
space in the upper left corner, "Itinerary, Rode of
Travel, and Purpose (Indicate the soft applicable to
each segment of itinerary when varying modes of travel
are authorized)". This change will permit more flexi-
bility in the preparation of the travel order.
f. Eliminate the box captioned 'Other (Specify)"
under Per Diem allowance - Foreign" inasmuch as in-
sufficient space is provided to indicate the alternative
to be applied. Any deviation from the maximum will be
stated in the space captioned "allowances and Special
Provisions with Reasons".
g. The bows provided for "Certification (Central
Processing)" and "Remarks" may be eliminated. This
Office has discussed with CPB the proposal to eliminate
the provision for certification by that Office. The
certification was originally requested by the Co ptrolier
when copies of travel orders were routed to this Office
with illegible authorizing signatures. Procedure has
since been revised to route the original order to this
Office, consequently the certification is not necessary
and CPB concurs.
h. This Office requires information relative to
the procurement of transportation which can be provided
by a box headed "Pre re Transportation By" with two
sub-captions to be appropriately checked, Trans. Re-
quest" and ? Gash".
i. A box should be provided to furnish informa-
tion relative to an advance of funds with the caption
"Advance of Funds Requested" and sub-captions to be
appropriately checked "Yes" and "No" and an additional
sub-caption to read "Due Date for Accounting".
J. Space should be provided to denote that
travel orders of military personnel have been re-
viewed by the Military Personnel Division. Insert a
box headed 'Travel of Military Personnel' and pro-
vide spaces to record:
(1) Signature of reviewing official
(2) Title
(3) Date
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3. Proposed Travel Orders, now under-
going final revision in this Office, will refer in particular
to the requirements stated in 2a, 3e, 2f, 2h, 2i, and aj.
The regulations will carry Form No. 540 as an attachment.
Accordingly, the proposed revision should be expedited to
permit concurrent issuance of each.
E. R. S.AUXDXiS
Comptroller
TAS/ELU/mla(16 July 1958)
Distribution:
Orig. & I - Addressee
1 - Signer's copy
1 - TAB Subject
1 - TAB Reading
1 - TAS Chrono
25X1A
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