STATUS REPORT - ACCOUNTS AND ANALYSIS DIVISION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01341A000100060015-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 14, 2016
• Document Release Date: September 30, 2002
• Sequence Number: 15
• Publication Date: August 24, 1976
• Content Type: MF

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6. Another item on the Agenda was to discuss the status
of my reorganization plan. I discussed with the group the meet-
ings we had with in early June and gave
them a copy of my 10 June memo and suggested TO (attached). I
stated that I hadn't received any feedback on this proposal and
as a result, I would send this memo to you with a plea that we
receive some feedback. We feel that we are going through a
real transition or change at this. time and we must continue to
fight for our position of asking for a stronger Division that
will be capable of providing management with the information it
needs. In order to accomplish this, I believe we must have a
very strong Analysis Branch which continues to take preliminary
responsibility for developing and implementing systems that
cross organizational lines in Finance, and also for a strong
Data Base Branch that can service the customers utilizing the
GAS/FRS Data Base. One of our biggest frustrations is our worry
that Management (at the DDA level) does not really understand
that the user should have the prime responsibility for develop-
ing systems. Rightly or wrongly, we feel that we do most of the
work and ODP gets the kudos. Hopefully, someday we'll be able
to turn this armind. We also have a constant fear that as soon
as we develop o Our STAT
desired degree ot pro essiona ism we wl reas-
signments because of the cold fact that systems specialists
aren't totally accepted in the Finance career service. In recent
discussions with PMCD in trying to upgrade Tony's GS-14 position,
they stated we appear to be in
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direct conflict with the ODP organization, grade structure, etc.
It appears to me that we should have a clear understanding who
is responsible for systems analysis work as it relates to the
Office of Finance vis-a-vis ODP.
7. In summary, I have gone over with you some of our
immediate personnel problems, I have pleaded for an additional
look at our reorganization plan, I have asked for a reconfirma-
tion of a strong charter for the Analysis and Data Base Branch
and I have expressed my feeling that unless we fight for this,
we will lose at least part of these functions to the Comptroller
and/or ODP. The intent of this memo is just to put together
some of our thoughts in a very candid and constructive manner.
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ACCOUNTING TECH
Accounting Branch -
1. JOB SUMMARY
Serves as a. member of the
GPADE : GS-09
POS NO: 0686
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engaged in the
recording and reconciliation of field accountings and
analysis of advance accounts.
II. DUTIES AND RESPONSIBILITIES
Reviews, reconciles and records Class A station
monthly accountings; records disbursements;
distributes employee advance account statements; distributes
1501 (stations' accountability) and 1505 (transfers) computer
listings; collates operational and representation expenses
to be used in annual report for DDO. Does research on
advance accounts and prepares adjustment vouchers when
required. Performs other ad-hoc duties as required.
I
III. SUPERVISION AND GUIDANCE RECEIVED
Receives direction and policy guidance from the
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ACCOUNTANT GRADE: GS-11
Accounting Branch. - Hqs Reports POS NO: 0685 (jr=G
I JOB SUMMARY
Serves as accountant responsible for analyzing
and reconciling field property accountability repc'-ts
of Type I field stations; for analyzing, policing and
maintaining in a current status all subsidiary ledgers
relative to Type I property procedures; for reviewing
and posting vouchers to record annual dollar value
reports from installations designated on Type II
accountable installations. Responsible for analyzing
and reconciling monthly reports of advances from U.,S.
Government agencies; for the recording and liquidation
of Agency estimated receipts for reimbursement and for
originating Agency reimbursement billings to other
U.S. Government Agencies.
II..,. DUTIES AND RESPONSIBILITIES
Responsible for the accounting control. of funds advanced
by other,U.S.- Government. agencies. and the recording of related
authorities,, collections, expenditures, refunds and final.'
closing. of each project. Provide assistance to AD/L- in the
special handling of some projects.
Analyzes monthly computer report of advances from
U.S. Government agencies and prepares monthly. reconciliation,
identifying and resolving discrepancies. Prepares special
reports as requested by the Assistant Director for Liaison.
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Responsible for the accounting control, recording and
.liquidation of Agency estimated receipts for reimbursement;
periodically requesting AD/L to verify the validity of
uncollected estimated receipts...
-Originates, provides. accounting control and distributes
Agency. S.F. 1080 reimbursement billings to other U.S. Government
agencies;. follows up with-Agency components and. identifies
and -reports del-Laqu:,incies to -the. All/L.
Provides, special assistance. to AD/L,_ Office of the.
Comptroller-and operating components in the use of the
reimbursement accounts and prepares special reports as
requested by AD/L.
Prepares quarterly report and supporting schedules
of expenditures data to be certified by the Director of
Central Intelligence in compliance with the CIA Act of 1949,
as amended.
Responsible for analyzing Type I field installations
property tinanci
vouchers, reports, memoranda, dispatches, and other
correspondence relative to Type I installations.
Review, analyze and record periodic 'reports of
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in the possession of contractors,
cryptographic material
under the control of the Communications Security Staff, and
(d) Agency real property.
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Prepares semi-annual financial reports reflecting the
dollar value of property assets at Type I, Type II, Type III
and Headquarters Property in Use installations.for the Office
of Logistics.
Review and prepare posting vouchers to record 187 annual
dollar value reports from installations designated as
Type II accountable installations. Prepares correspondence
to field installations and/or area component regarding
non-compliance with Agency regulations (mainly delinquent
reports).
Review all transactions processed to record Property
transactions, T/A's, Log jobs, Schedule of Shipments, etc.
Provides telephone assistance to B&F offices, area
Log offices Office of Logistics, Comptrollers Office.
Provides special financial analysis and special reports
as required. Also assists in.:the preparation of the Annual
Agency Financial Report.
Responsible for analyzing, policing and maintaining
all subsidiary ledgers relative to property accountability,
advances from other U.S. Government agencies, accounts
receivables, etc.
Performs other duties as required.
Acts for the Chief of the Headquarters Reports Unit
during her absence.
III. SUPERVISION AND GUIDANCE RECEIVED
Receives directions and policy guidance from Chief,
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and general as to end results and suggested courses of action.
Work is reviewed upon completion for compliance with Agency's
accounting policies and with accepted accounting principles
and practices. Supervisor is available for consultation.
Available written guidelines include Agency and Office of
Finance regulatory material, technical handbooks and manuals, etc.
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