SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000400010005-7
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 46
• Document Creation Date: December 9, 2016
• Document Release Date: April 10, 2001
• Sequence Number: 5
• Publication Date: February 1, 1966
• Content Type: SUMMARY

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SUMMARY AND REC WDATIONS FOR THE CHAIRMAN
STATINTL
STATINTL
I FEB 1966
SUGGESTION NO. 66-1q0: dated o Dec be 1965
Chief,
OSI
GS-15
A. Summary of Suggestion
1. Problem: The IBM listing "Collection Requirements and
Responses Inventory", published monthly by the Collection Guidance
Staff, utilizes a large variety of abbreviations and symbols as a
means of conveying the information to the reader. The key des-
cribing the symbols and codes used is generally not readily
available to the individual. analyst.
2. Suggestion: That a key to the symbols and codes used
in the "Inventor be included as the first page of each issue.
B. Summary of Evaluations
1. Collection Guidance Staff/D:DI said that until 1963, they
included a comprehensive description of symbols in each of more
than fifty varieties of listings published. Since the practice was
wasteful and often confusing to the consumer, it was discontinued.
As a replacement, one-page prefaces were developed which were
tailored to each series of listings, designed. to answer most
questions. Copies of the comprehensive description of symbols,
Key to Symbols Used, were sent to each branch within consumer
offices for use when necessary to clarify remote symbols. However,
CCS said that since analysts frequently change, it might be well
to include a statement to this effect on future preface sheets and
improve the quality of their existing one-page prefaces.
2. DDI Coordinator to the Suggestion Awards Committee said that
the suggestion brought to their attention a blind spot, resulting
in a modification in the preface sheet, and should be recognized
by an award.
C. Recommendations of the Executive Secretar
1. Not in line of duty.
2. Certificate of Appreciation (Advisory Award).
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SUBJECT: Suggestion No. 66-144 (continued)
D. Decision of the Chairman
STATINTL
A/ Chairman, Suggestion'7Awards Comaittee
Cv~
Award
CIA INTERNAL USE ONLY
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SUMMARY AND RECOMMENT)ATIONS FOR THE CHAIRMAN
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SUGGESTION NO. 66-132: dated V) November 1965
GAB/PD/ NPIC
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A. Summary of Suggestion:
1. On 9 June 1965 submitted a secret
(codeword) Suggestion No. 66-1 for grids for location maps.
He stated that there was a need for pre-designed grids of clear
overlays for quickly locating a target to be spotted on a map,
particularly in remote areas. These grids would be useful in the
particular codeword studies being made.
2. NPIC Collateral Support Division, the Imagery Analysis
Division, and the Logistics Support Section of the Photographic
Analysis Group considered this improvement unimpressive as a
suggestion because: The extremely small scale would be too
inaccurate; the idea would have very limited use; and there would
have to be too many grids created to take care of the available
locater maps. The grids, if available, would serve as a convenience
in locating areas but would fail to do an accurate job. They all
declined the suggestion.
3. When the suggestion went to the NPIC
Publications Division for eva ua on, they saw immediately that
they had already put into use a new and similar pre-designed grid
system for Briefing Boards which was better for their purposes and
was big enough and accurate enough. In other words they also
declined the suggestion. They proceeded to seek recognition
for their man - ?. who had proposed and had had
his system adopted 1 months previous, but who had never put it
through the Suggestion System for credit.
B. Summary of Evaluations:
The -system of pre-designed grids with clear overlays
for use on Briefing Boards is not new; it is an adaptation of a
known system. did introduce it to his division,
did improve the opera one. o a office, and as such is rewardable.
C. Recommendations of the Executive Secretary:
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SUBJECT: Suggestion No. 66-12 continued
2. $15 award (Slight/Limited) to for
adapting a known technique to the work of the Publications Division/
NPIC. It is a small improvement, has been adopted, is useful, and
deserves a small award.
3. suggestion has been declined by letter because
his idea was found to be impractical.
D. Decision of the Chairman:
41
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SUMMARY AND REC NIA.TIONS FOR THE CHAIRMAN
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SUGGESTION NO. 66-132: dated 0 November 1 65
Illustrator, GS-139 1 FEB 1966
GAB/PD/'NPIC
A. Sir of Suggestion
1. On 9 June 1965 submitted a Secret
(code word) Suggestion No. 66-1 for grids for location maps.
He stated that there was a need for :pre-designed grids of clear
overlays for quickly locating a target to be spotted on a map,
particularly in remote areas. These grids would be useful in-the
particular code-word studies being made.
2. NPIC Collateral Support Division, the Imagery Analysis
Division, and the Logistics. Support Section of the Photographic
Analysis Group considered this improvement unimpressive as a
suggestion because: the extremely small scale would be too
inaccurate; the idea would have very limited use; and there would
have to be too many grids created to take care of the available
locator maps. The grids, if available, would serve as a convenience
in locating areas but would. fail to do an accurate job.)( However,
the Publications Division had, for the past 18 months, designed and
used new grids for Briefing, Board maps and for their purposes they
are big enough and accurate enough.
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B. Summary of Evaluations
The Publications Division/NPIC thus asked for credits for
their employee.. They said that the :idea of grid overlays for
locater maps not new throughout the map world. In NPIC they
will not be used for the purpose proposed in the first suggestion
(NO. 66-18), but this idea (NO. 66-132) is in use in the Publications
Division for the Briefing Board maps.
C. Recommaendations of the Executive Secret ar
1. Not in line of duty.
2. $15.00 award (Slight Limited) to for
adapting a known techni ue to the wo:rk of the Publications Division/
25X1A NPIC. No award to (Suggestion No. 66-18) because
there will not be an application of his idea in other areas as it
is impractical.
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SUBJECT: Suggestion No. 66-132 (continued)
D. Decision of the Chairman
xman, Suggestion Awards Committee Date
bz VL9- Ct
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SUGGESTION NO. 66-122: dated 12 October 1965
SUM RY AND RECoMIMMA.TION S FOR THE CHAIRMAN
STATINTL
STATINTL
STATINTL
kCIA INTERNAL USE ONLY
DDS/OL/SD~
1 J5
Warehouse orer, W-5 1 FEB
A. Summary of Suggestion
Much loading and unloading of trucks and transport vehicles
is performed at the border of Dock Well No. 64,
There was no safeguard for air conditioning equipment locate in
this area to prevent damage from heavy objects that might fall
accidentally on the equipment.
The suggester recommended that a heavy-duty metal cage-type
construction be placed around the air conditioning equipment in
this area with built-in doors to permit easy access to the
equipment.
B . Sumonat7 of Evaluations
STATINTL 1. Chief, said the air conditioning
equipment is worth several t ousand dollars. Although care is
exercised, some material being loaded could accidentally fall
on the air conditioning pipes or gauges and result in damage to
the unit.
2. A barrier was installed in early January on each side
of the equipment facing the warehouse. It was constructed of
two by four lumber and heavy-duty plywood. OL rated the benefits
from this suggestion as Slight-Limited.
C. Recommendations of the Executive Secretary
1. Not in line of duty.
2. $15 award (Slight-Limited).
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STATINTL
CIA E.F
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SUBJECT: Suggestion No. 66-122 (continued)
D. Decision of the Chairman
A/Chd , t-tee Date
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Award
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
STATINTL
SUGGESTION N0. 66-90: dated 28 June 1965
Intelligence Research Specialist (PI), GS-12
NEB/S&TD/PAG/NPIC
A. Summary of Suggestion
I (FEB 1966
Suggester proposed showing on each photographic print the
ratio of the enlargement made from the original. For example,
5 x, 10 x, 20 x, etc.
B. Summary of Evaluations
NPIC said that showing the enlargement factor on the print
of photography is a significant improvement. It is useful for
fast reference during initial reports, also when older prints on
hand are needed for comparative coverage. The suggestion has been
in use about one year.
STATINTL
C. Recommendations of the Executive Secretary
1. Not line of duty
2. $15 award (Slight/Limited)
D. Decision of the Chairman
A a, rman, ugges to wards MCommittee Date
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SUMMARY AND BECOMMETDATIONS FOR THE CHAIRMAN
SUGGESTION No. 66-87: 11 t d 5 October 1 6 1 F E B 1966
Intelligence %Q14r, (Geography), GS-09
OBI/Geography
SUBJECT: Measurement of Irregular Areas;, such as Mapped Areas
A. Summary of Suggestion
1. Former Method: Principal methods used were:
a. Planimeter - a device that one uses to trace the perimeter
of the area and then converts to square feet, miles, etc.
b. Map Area Computer - developed by the Bureau of Census.
c. A transparent template with uniformly spaced dots, whereby
the dots falling within the area are counted and with a knowledge
of the spacing of the dots and a little mathematics, an estimate
of the map area is provided.
2. Suggestion: That a template, be made consisting of parallel
lines a known distance apart resembling a grid. This would then be
placed over the area to be measured and the total length of line
falling inside the area would be measured. This would be con-
verted to square inches by multiplying the total number of inches
measured by the distance between the lines (e.g. 20" x 5 square
inches). Knowing the scale of the map, it would be simple to convert
to the desired result (e.g. 150 square miles). (See attached example.)
B. Summary of Evaluations
1. Chief, Geography Division, OBI, said that this system was
recently used in a project of the Geography Division with a great
saving of time and a high degree of accuracy.
2. OBI rated this suggestion as excellent. It should save
at least 35 to 50 manhours annually in the Geography Division. Its
simplicity will bring indirect savings through shifting some
measurement work from professional to sub-professional or clerical
personnel. This system may also be utilized occasionally in the
Cartography Division.
3. DDI Coordinator to the Suggestion Awards Committee re-
commended an award of about $50.
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SUBJECT: Suggestion No. 66-87 (continued)
STATINTL
C. Recommendations of the Executive Secretary
1. Not in line of duty.
2. $50 award (Moderate Limited).
D. Decision of the Chairman
A Chairman, Suggestion Awards ttee
Award
Date
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SUMMARY AND RECOM',=ATIONS FOR THE CHAIRMAN
STATINTL
SUGGESTION NO. 66-62: dated Se t; 1965
Information Control Assistant, GS-7
O/DCI-Cable Secretariat
A. Summary of Suggestion
1. Former Method: When A. B. Dick or Addressograph
Multigraph machines broke down, the Cable Secretariat called
the servicemen or sent employees to Washington for needed parts.
Machines have been down anywhere from sixteen hours to two or
three days, depending upon the availability of parts.
2. Suggestion: That representative spare parts be ordered
and kept in drawers for, 24 hours use. The suggester obtained a
parts book and made a log record; when a supervisor needed parts,
he made the appropriate entries in the log.
3. Advantages: Cable Secretariat has at least one person
on each shift trained to fix the machines; having the parts available
reduced the "down time" of the s:Lx offset machines.
B. Summary of Evaluations
1. OL contracts for repair and servicing of the machines
indicated. The current A. B. Dick contract allots $100 for parts
during FY 66 and the Ad_dressograph Multigraph contract, $500.
Due to the need for immediate 24 hour daily service, OL approved
stockage at a minimum le el.
2. The contractor., had been. called eight to nine times within
the past six months. 0L estimated annual savings of $150 (15 calls
at $10 a call) if the suV,;gester had accomplished the repair. OL
also rated the suggestion as having intangible benefits clue to
reduction of the "down time".
3. The Cable Secretary estimates the value of "down time" at
about $500 annually. Time formerly lost by the operators waiting
for servicemen to come from Washingtonwill be productive.
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SUBJECT: Suggestion No. 66-62 continued
C. Recommendations of the Executive Secretary
1. Not line of duty
2. $4+0 award based upon 5% of annual tangible savings of
$500 annually plus $15 for intangible savings (Slight/Limited)
D. Decision of the Chairman
STATINTL
A Mn, Mes io Pw Ccmmittee Date
Award
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STATINTL
SUM10Y AND RECQ IIATIONS FOR THE CHURM
SUGGESTION NO. 66-62: dated a 965
FEB 1960
iwilw
Information Control Assistant, GS-07
0/DCI-Cable Secretariat
A. S of Su~estioa
1. Former Method: When A. ]3. Dick or Addressograph
Multigraph machines broke down, the Cable Secretariat called
the servicemen or sent employees to Washington for needed parts.
Machines have been down anywhere from sixteen hours to two or
three days, depending upon the availability of parts.
2. suggestion: That representative spare parts be ordered
and kept in drawers for 24 hours use. The suggester obtained a
parts book and made a log record.; when a supervisor needed parts,
he made the appropriate entries in the log.
3. Advanta ems: Cable Secretariat has at least one person on
each shift tr-ained to fix the machines; having the parts available
reduces "down time" of the six offset machines.
B. Summ 'y of Evaluations
1. OL contracts for repair and servicing of the machines
indicated. The current A. B. Dick contract allots $100 for parts
during FY 66 and the Addressograph Multigra h contract, Due to the need for immediate 24 hours daily service, OL approved
stockage at a minimum level.
2. The contractors had been called eight to nine times within
the past six months. OL estimated annual savings of $150 (15 calls
at $10 a call) if the suggester had accomplished the repair. OL
also rated the suggestion as having intangible benefits due to
reduction of "down time."
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SUBJECT: Suggestion No. 66-62 (continued)
C. Recommendations of the Executive Secretary
1. Not line of duty.
2. $20 award (Slight-Limite.d).
STATINTL
D. Decision of the Chairman
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SUMMARY AND RECOMMENDATIONS FOR THE CHAIRMAN
SUGGESTION NO. 65-346: dated 15 June 1965
Analyst, GS-7
D:DP/RIDD
FES 1966
A. Summary of Suggestion
1. This suggestion pertains to use of Form No. 610a in
RID (copy attached). Formerly, an arbitrary source symbol and
number was assigned each document originating in another Government
Agency. The source consists of.a three-letter symbol, the first
letter of which was 1D" and five numerals. Such sources and
numbers were preprinted on cover sheets. Also, RID abstracted
each document under a second source indicating agency of origin
(FBI, Army, Defense, etc.). The analyst would write the second
source in longhand under the arbitrary source.
2. Suggestion: That the second source be preprinted under
the arbitrary source, for example, the w "Defense" on the
attached sample.
B. Summary of Evaluations
1. RID said that this saves a minimum of two hours weekly
of a GS-4's time, valued. at about $230 annually. RID decided that
the second source should be preprinted on the same line with the
primary source to avoid additional keypunching.
2. Intangible benefits are realized through assurance that
all cover sheets for these documents reflect the duplicate sources
representing a greater guarantee of accurate processing.
C. Recommendations of the i:xecutive Secretary
1. Not line of duty.
20 award (Slight/ Limited)
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SUBJECT: Suggestion No. 65.316 (continued)
D. Decision of the Chairmaaa
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ATChAirman, Suggestions Awards Ccamuittee
Award
, l'G
Date
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A-63
Ap r zbo azu ~:__c ~ FLUA00oa.nooiianj_7 - f
ROUTIV, A D N:FC ! D SHEET
P(?'iO11 TO F"k !
1. F III in Sect. 2. o bac'k-. l c,[i I b..
a-_--d fo-war(I. lo My).
2. Destroy front cover F;':IorA, it -(-o:(
rii.:cant action taken or
ing preserv