SUGGESTION NO. 1577

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000200100015-8
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: November 17, 2016
• Document Release Date: July 20, 2000
• Sequence Number: 15
• Content Type: SUMMARY

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Suggestion No. 1577
A. Summary of the: Suggestion:
& "ggest that the offices of Comptroller, Personnel and.
Logistics create a liaison person to work with Planning & Liaison
Staff -)f M.P.D. for study of existing and proposed jobs. These
men would know working and aims of all divisions within their
office any job in M.H.P. If set up currently, :y,ill make infor-
mation usable by more than one division. Also, a job initiated
by one division may effect other divisions which one ma.n would
recognize.
The liaison man would save Division Chiefs' time by working
out problems at a lower level and then submitting solution to
Chiefs for approval.
B. Evaluation of Concerned Office:
The Chief, Machine Records Division stated:
"Comptroller Instruction No. 4 dated 31 January 1955 and Office;
of Personnel memorandum l6-51 establish liaison contact as suggested.
a. As far as can be ascertained there has been no delegation
of authority and responsibilities to one cperating Unit in
the Logistics Office.
b. It is recommended that similar procedure be establfished in
Logistics Office.
"Unable to estimate monetary savings, more efficient o-jt-,nit ions
have resulted due: to adoption by Office of Comptroller and Office,
of Personnel.
NOTE: Action taken per Para. 1, above, taken -,vrior to receipt of
suggestion. Suggested action, therefore, already in effcl-i."
The Chief, Planning & Analysis Staff ceu mentcod:
"Tire Office of Personnel has had such a liaison "person" f o,~.
over 2 years on its Planning and l.rralysis Staff'. Pursuant to irr--
terna.l instructions, this liaison officer is responsible for cc-
ordinating activity between the Office of Personnel and the Machine
Records Division, It is considered that the advantage indicat,,d
by the su, este,r in such an arrangement 'Piave been realized as a
result of the activities performed by this liaison "person". So
fox as this Office is concerned, no award is recommended."
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Suggestion No. 1577 (Cont'd)
The Chief, Administrative Staff, OL reported:
"The proposal contained in this suggestion is in offs ct as
a result of a Reports Management Program initiated by this Office
of 26 September 1955. An integral part of this program provides for
assignment of responsibility to the Administrative Staff of this
Office to review and approve new or revisions to existing reports
for the Office. This responsibility will necessarily involve
certain liaison work with MnRDD and at the same time provide for other
advantageoue features cited in the suggestion. Inasmuch as the
Reports Managerient Program is designed to accomplish the suggested
proposal, and since the program was initiated as a result of a
memorandum dated 9 September 1955 from the Acting Deputy Director
(Support), this suggestion must be considered as being in effect."
C. Recommendation of the Executive Secretary:
No award since suggestion is already in effect.
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CONFIDENTIAL
Suggestion No. 1885
A. Summary of the Suggestion:
The suggester proposes the use of books with a central
map space and Kardex tables along the sides to be used in
the collection, analysis, and presentation of any type of
data in which the _lo-ati.onal factor is important. in this
format, the map in the center can be marked with number or
other references to d--tailed plans, maps, photos, text,
etc. in the Kardex. The maw and the exposed Kardextabs
will give a visual summary of the whole picture, and. details
weeded on a given point can be luickly locate& by lifting
the appropriate Kardex flap. Books of this type can be
obtained on special order from Remington Rand or can be
constructed as needed in Government offices from materials
purchased from Remington Rand.
B. Evaluation of Concerned. Office:
The Fxeeutive, RR subnittei the follpwing cvalus.tion to
the Iru:cntivc Awa,r-3.s ytaf f
"The usual criteria for rating suggestions are not applicable
in this case, since, in our opinion, it can only be accessory
to the work of an individual and cannot be made a part of a
process, or a technique, or a piece of machinery. It is an
ingenious suggestion but one appplicahi.e only to special us.: ' , in
special situations. The folders, because each one would r
to be made up individually, could not replace maps as used 1:i
publications, and would not be of assistance in our geogra.r.,.iLc
or cartographic divisions. They would be bulky to store ra..
expensive in time to make up.
"It might be of use to an individual with a definite .._d
limited area responsibility or interest and with ample cl..::_cal
assistance. Possibly a LP/r case officer working on a Iii,_7.-aed
area might be such an individual and we suggest referring
number 1885 to DD/r for additional comment. It might also be
useful to high-level officials who desire to have material on
limited areas kept for them in such a form as to be available
for instant consultation."
The DD/r committee member stated: "This would be a very
exceptional item -- not of sufficiently general intt icnt to DP/ )T
C Rccommendation of the Lxecutive Secretary:
Suggestcr t1(- cimrLdc`~~..
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ugges i t1
A. Summary of the Suggestion:
This suggestion is along morale-boosting lines. Something
should be done about the shuttle service at the beginning and
end of the working day. 'T'hursday, November 10, I stood with
some fifty employees outside ME Building for about twenty-five
minutes in a pouring rain. Two full buses passed while we stood
there waiting. I'm sure many of us planned trips to homes in
:iearby states for the weekend.
I volunteer that a survey should be made to determine where
the heaviest flow of employees leave from both in the morning and
in the evening, and the shuttle service schedule should be altered
ti have extra buses waiting at the heaviest traffic points. The same
problem exists in the morning at Central Building and often means
tardiness in reporting to work since many employees park in that area.-
The delay in the evening upsets many home routines for as much as 1 hr.
B. Evaluation of Concerned Office:
"Employee Suggestion No. 2127 states that the present agency bus
system is inadequate to handle the traffic generated., before ?830 and
after 1700, by employees `raho park their automobiles near Central,
Building. This suggestion further recommends that a survey be made
to determine at which points the greatest volume of such traffic
generates and that buses b!e scheduled to depart from. these points.
"The Agency must base the niun'oer of buses it operates on the
minimum number required for "official purposes". The number of buses
operated during normal working hours (G830-1700) has proven t: lc:e
adecaatc as these buses are not overcrowded during these hours. Fublic
Law 600 prohibits the use Hof government transportation in transporting
employees to and from all or any part of the distance between their
places of residence and employment. Although Agency buses are operated
for 2 hour before and 2 hoar after normal working hours, such operation
is permitted only to provide transportation for those individuals on
official business. As a convenience, these buses may be'. utilized to
capacity by other Agency employees, but it must be strongly stressed
that the buses are operated solely for official transportation and
that any use of these buses by individuals not on official business is
authorized only as a courtesy to off-duty employees.
"Therefore, as this suggester states that he utilizes the Agency
bus system only to ride to'and from the point at which he parks his car,
it is recommended that Suggestion 2127 be disapproved for adoption."
C. Eecomu endation of the Executive Secretary:
Disapproval based on comments made by Logistics.
SECRET
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