SUMMARY AND RECOMMENDATION FOR COMMITTEE MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00832A000200080023-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: November 17, 2016
• Document Release Date: July 24, 2000
• Sequence Number: 23
• Publication Date: April 7, 1958
• Content Type: SUMMARY

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KO= MOM YORIMON FOR OCIVINTIO ICCIUNG
7 April 1958
ON O. 53.246: exted3eeesber 1957
084.12
lestolligenm Off$eer (Oji)
iP
A"'Stlimal..q.e...egiftWce
ester proposes printing the following on the bottom of
Perm 010a (Routing wall Record Sheet): "On fill docusent in
permanent ease file, destroy back pink sheet, lbeetor cards,
and abstract slips." 2his is suggested to stop the general
practice of filing these unnecessary blank. papers, thus caving
safe space.
B1 of Rvaluationi
4coSstbeelr Wannral.ratsverWeloMVA.AM.I.L.- tos
al 23 4613112a17 1938, Assistant Retie Officer, OW
state&
%here has been AD notification to the staffs aad
divisions that tie back of the cover sheet should
be destroyed upoi removal of tickets as outlined
in references evIn though this was the intent.
9Doples of bstracts are placed on documentS for the
convenience of the staffs and divisions. IA RIPTles
abstracts are Mg:WM before filing and certainly may
be removed in thl staffs and divisions 'when tbeyeme
no longer needed (i.e., the document has finished .its
normal routing).
"An RI memorandum would provide a satisfactory method
of aAmisins ueers that the back part of the or sheets
maybe removed eaa destroyed; hence the printing of a
notation on the -vver sheet is considered unnecesserr
sad this part of the suggestion is disapproved."
On 5 rebruary 1958, Chief, RI stated:
"The Records Integration Division considers that the
destruction of the back vert or covercheets and re-
maining locator tickets for desk file material is
authorised in
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58-e46 ctextd.
Abwavers
pre ameno nihmIto all. P Staffs and Ares
Divisions rmaissitng personnel of this authorization,
When an Area. Desk decides to retain a con.
trolled document in an RI File charged per-
manently to V= Desk, the Doenment Locator
Section must be notified by mailing one
'Stator Control Ticket and an- 1MR Location
Card on a key ring. Across the face of the
nerd, the seri "FILED," es well as the date,
Should be written. The time need net be
recorded. A record of the specific file
location of the document must bemaintained
:at the Unit's Locator Point. All remaining
Locator COEIVC31 Tickets attaehed to the '
'document may be destroyed.)
"RI is in agreement with the DD/P Assistant Itsecutive
Officer that it is not necessary to print this author.
ization natation on coversheets."
On 6 February 1938, Chief?RI sent out a memerandum stating:
"It has come to the attention of RI that there exists an
uncertainty within the Clandestine Servicessw to the
disposition of the back:pert of covereheete'with locator
tickets attached when a document i retained on an inaefin.
ite basis at en area desk.
"It is requested that all personnel be advised that when a
document controller by the document locator system is to be
filed indefinitely at an area desk, the back portion of the
coversheet with the loeator control tickets remaining nay
be destroyed."
OP 4 March 1958? Chief, Rscords Management Staff stated:
"Concur in evaluations of the Assistant ExeCutive Officer,
DD/P and the Chit of RI/DD/P.
adequately cover destruction of the back
of the coversheel and unneeded tickets, etc. However this
is a long and casples document and it i well underst;od
how some people might have missed or misinterpreted this
buried paragraph.
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L'RN.OD 8,046 Ceartd.
"The C/BI's e-Atn, of 6 reb.zuary 1958 would see to adevately
Plug this loophole. Isee ao need to print agy slpecial
tmatTuctiors or the form.
"Alla the sawestion has nat be adopted se submitted, [
?25. 2id tFger a modified course of action. kri award i
saaz, Suotified. Benefits aypear to be primarily
intangible, slight in ratur3, but with antended application.
A '.5,0 award is recoEmanded." L
C. of Baty' Statue,
MA IK line-of-daty (IntaIligonce Officer, Oyu.)
D ccwtiv et Aw-miTeridatioa
72tic;Jo,i,ze tha suggestion prompted aorreetive action.
2. *4-00 awrod based on Intangible nenefite
D3eis, n of CommAttee
Not Adevited
(Slight-Local)
ScAter of Ap*eciation
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