STANDARDIZATION OF PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00765A000100030089-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 22, 2016
• Document Release Date: July 9, 2009
• Sequence Number: 89
• Publication Date: January 31, 1956
• Content Type: LETTER

SENDER WILL CHECK CLASSI ION TOP AND BOTTOM
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Approved For Release 2009/07/20 :CIA-RDP80-00765A000100030089-4
 Approved For Release 2009/07/20 :CIA-RDP80-00765A000100030089-4
sir. dohn T. CaegDall, ;sad
B8C haa414oriad `arias
Casershat Path
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Dear Joan: 3eb~aatr 8tae~disation of ?roesd~+ss
has passed to ee a coP7r of Aektinetan's "F~aaapti~
Snit * of 1~ Daossbst 19's5s ~~ "l+Mtatas and a~-xats
&~oaptiaa Lrait~a standse+d dafinitiaaa tar the traata~t ad
traasarlpts."
aleo,jto wtoh the aethocb andw haas~ and Y sa sane to gate peon>y
~ ~~ clsaas D++omsd~+as of oat tw SsrtioM
cam~ot tali to ieQl~tha seat sa. ~ in tdis dir+seti,w
paf~'s for .~mr prlaaipal s
and far aaah ~" STAT
i base asfnd aq sditoa~iai psog~ls in FBIS ~ to
m1w oar +ygaia to sss aq-thta6 w
caa da to follow ap this FBC actiaei. ~dll 1st 7a
lmosr abet ae aq ba aDle to accoe~lieh in thin rsapast.
'!7' bat ragarQs to tae and groat staff.
`~ Approved For Release 2009/07/20 :CIA-RDP80-00765A000100030089-4
 ?
FOREIGN BROADCAST INFORMATION SERVICE
AMERICAN EMBASSY
LONDON, W. 1.
roreign xsr:;adcast information service
2u30~ .street i.orthwest
+as~.innton 25, D. C.
mnciosed are t,ao copies of the ,tandard teYinitioas issued
recently 'o~? the BF,C to its monitors, w,:icn we r~lerred to in ohr
~ rogress :ce ort i'cr :~ove:aber 1y55.
This list represents, ~ think, considerable progress in the
standardization of ~C monitoring procedures according to .'31~
standards and requirements, particularly 4) ~um-nary -which is
now a 1''Ei~ style smnmary rather than a monitors retort, which
often was an impression, and 10) dote 'Pacing - wi~ich is a step
in the right direction toward the rBI:i ::onitor~s ~umnary.
i'ixere still is tauch to be done of course--perhaus another
-ear of -,;he ratient, pa-nstaking, anri persist_nt efi'ort which has
oeen i,c-rfor;ned wring. the past 1d ;nonths so wisely and tactfull;,~
'oar rleiss and heir. nspeciall;,* important is the fact that the
i^provemert has been accomplished ~?chile retaining the f;oodwill
and gaining an increase,i respect of the LBC staff at all levels.
~t the same time, the BrC staff has acgcired a *nuch better under-
sta_xding oi'rBIo operations, pro'~,le*as, and requirements.
it is expected another :neet__ng of the standardization
~omiittee .rill be he l3 early in 1956.
 Approved For Release 2009/07/20: CIA-RDP80-00765A000100030089-4
45. S T A N D A R D D E F I N I T I O N S
At the request of output departments it has become necessary to restate
and augment Reception Unit's standard definitions fir the treatment of
transcripts. The following standard definitions must be adhered to in
future,
The fullest possible rendering of an item, except for the
omission of words or phrases because of (a) unintelligibility or
(?+) other reasons which must be indicated by monitors' notes.
Text excerpts are several textual extracts from an item
not shorter than complete sentences. Sentences omitted raithin any
one text excerpt must be indicated by three dots. If whole passages
are omitted, each individual text excerpt must he enclosed in quotation
marks.
A single excerpt is one sell-contained complete textual
extract from an item.
A summary is a condensed version of an item preserving
the same tenses and persons as the original,
This is a summary - as defined above - with complete textual
passages cf special significance enclosed in quotation marks. The
excerpts should normally consist of at least oomplete sentences,
A slug is a headline comprehensive enough to indicate the
contents of an item. (The fuller slugging of certain Pdcscow items,
as previously defined, remains unaffected).
This is a report prepared fmm the point of view of the
listener rather than from that of the speaker. This device must
be confined to descriptive accoants cf on the spot broadcasts of
ceremonies, parades, certain kinds of intervietivs and features. A
moaitcr's report mzy be in indirect speech but it should where
necessary include significant textual passages enclose3 in quotation
marks.
Monitor's notes serve the purpose rf elucidation and are
welcomed by output departments. They must always be based on facts
and not on personal opinion, and may inter alia -
 a. proviie background information to illustrate some point
not evident from the broadcast;
b, where a broadcast has not been texted, indicate that the
important parts have been rendered in full, e.g.
(M[~t: Sulganin - Text) or
(NAI: Reference to Baghdad pact - Text)
c, be used for making factual remarks on treatment, audibility
of any particular bulletin and for making factual observations
on changes in the pattern of broadcasts, on delivery,
presentation and similar matters.
The standard definition should always be indicated, and
wherever possible be given at the beginning of the transcript.
Where more than a slug is desirable, output departments
prefer text to text excerpts where the latter would take up say
three quarters of the space occupied by the former, and similarly
a summary with excerpts to a summary.
Where there is any doubt as to whether an item is worthy
of mention at all, output departments like it to be slugged, thus
enabling them to ask for an amplification if this seems desirable.
The taking of full notes while a broadcast is in progress
is essential to monitoring. The BBC note books provided should be
used for this purpose.
r'
ARA~JB (A. R. Addington)