RECORDS ADMINISTRATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-00679A000300050059-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 14, 2016
• Document Release Date: March 28, 2003
• Sequence Number: 59
• Publication Date: June 1, 1969
• Content Type: MEMO

Approved _For Rely'a ?IT983 14aN W- 2{bP&0-00679A000300050059-6
OFFICE OF PERSONNEL MEMORANDUM NO. 7O-1-2
RESCISSION: OPM 70-1-1 dated 19 March 1965
1. The Agency Records Administration Program is administered
on a decentralized basis. This memorandum sets forth the principles
and responsibilities for such a program in the Office of Personnel.
2. The Records Administration Program in the Office of Personnel
includes the following elements:
a. Records Maintenance. The application of procedures,
systems, equipment, and supplies designed to simplify and
improve maintenance of personnel records, including the review
of all requests for equipment which will be used for the storage
of such records.
b. Records Disposition. The economical and systematic
disposition of personnel records, including their preservation,
retention, transfer, protection, and disposal according to
approved records control schedules.
c. Vital Records Administration. The timely selection of
vital records and their prompt transfer to and secure maintenance
in a designated Agency repository in accordance with approved
vital records schedules. Vital records are records which are
essential to the continued operation of the Office of Personnel
in an emergency, and which, if destroyed by enemy action, fire
or natural disaster, would constitute a serious or irreplaceable
loss.
d. Forms Administration. The analysis, design., and contr 74.1
of those forms, including the revision of current forms, for
which the Office of Personnel is responsible.
Group 1
Excluded from Automatic
C-O-N-F-I-D-E-N-T-I-A-L Downgrading and
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3. The Records Administration Officer (RAO/OP), under the super-
vision of the Chief, Control Division, is responsible for the
coordination of the Records Administration Program in the Office of
Personnel. In addition, the RAO/OP will maintain liaison with the
Records Administration Staff as well as other offices of the Agency
as required.
4. Chiefs of Divisions and Staffs are responsible for implementing
the disposition instructions as set forth in the records control and
vital records schedules for their respective components. (The RAO/OP
should be contacted when revisions or amendments to these schedules are
deemed necessary.) In addition, Chiefs of Divisions and Staffs are
responsible for identifying as vital records those documents developed
within their components which would be essential to the re-establishment
of Agency personnel operations in the event of disaster.
oPM l4-69
2
C-O-N-F-I-D-E-N-T-I-A-L
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