PROPOSED STANDARD FOR SOVIET PERSONAL NAMES IN THE COINS EXPERIMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79M00097A000200010001-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 19, 2016
• Document Release Date: May 9, 2005
• Sequence Number: 1
• Publication Date: December 17, 1968
• Content Type: MF

Approved For Release 2005/06/01 : CIA-RDP79M00097A -
NATIONAL SECURITY AGENCY
FORT GEORGE G. MEADE, MARYLAND 20755
Serial: COINS/164
.IT December 1968
ME4ORANDU24 FOR THE COINS SUB-SYSTEM MANAGERS.
SUBJECT: Proposed Standard for Soviet Personal Names in
the COINS Experiment
.1. Attached as Incloaure 1 is a proposed standard for
Soviet Personal names in the COINS Experiment which I would
propose to have incorporated in the following Soviet biographic
files in the COINS Experiment by 30 April 1969. The intent
of this proposal is to bring about some degree of commonality
nequest your comments on this proposal by 20 January 1969.
CIA SOVELITE
DIA CIBIA
BIOGA
2. Currently users operating: from remote terminals
throughout the COINS network must use different terms when
interrogating Soviet personal names (i.e., first name, patronymic
and surname) appearing in different' Soviet biographic files
currently available-in the COINS Experiment.
a. Chart I attached as!Inclosure 2 illustrates the-
extent and seriousness of the situation as well as significant
differences In the length and structure of these data elements.'
There are also differences in the conventions used for recording
personal names@
b. As illustrated in Chart I a user operating from a
remote terminal at the State Department would have to learn
and select the appropriate one of four different terms
(depending upon which file was being interrogated) in order
to interrogate a Soviet surname in the COINS Experiment..
25X1A
 j. ( 1 2F
from using OOIP18. It will also make it very difficult to
3. The lack of standards will inhibit some individuals
17 December 1968.
merge ana aeaupe Soviet personal names derived from
interrogating several Soviet biographic files..
X1A
001113 Project Manager
Approved For Release 2005/06/01 : CIA-RD179M00'097A000200010001-9
Approved For Release 20Q5/R6/jO1
t i 5
cc: Major General (Bet) Robert Taylor
Serial: WINS/164..
 Approved For Release 2005/06/01 : CIA-RDP79M0b 97A00020001000.1-9,
PROPOSED DATA STANDARD FOR THE
COINS EXPERIMENT
DATA ELEMENT CHAIN: Soviet Personal Names
SCOPE:. 1. This data chain is for recording Soviet personal names
or initials in all files in the COINS Experiment where
required.
2. The data elements which make up this data chain have been
a. Minimum required data elements for COINS Experiment.-
Alias first name
NUPdBER OF
25
25
25
RECORDING CONVENTIO S: The following conventions will be used- for
recording Soviet personal names.
a. Each part of a name (i.e., first, patronymic and last name) will be
Approved For Release 2005/06/01 ,: CIA-RDP79M00097A000200010001-9
fielded separately thus permitting a search to be conducted on each part of G
be Soviet personal names contained in COINS files will not be intentfnna11v/)k-'
c. Hyphenated names will be separated with ahyphen, with no spaces either.,.
be Optional data elements
DATA ELEMENT
CODE
REQUIRED
1.
First name or initial
FINA
2.
Patronymic of initial
PATR.
3.
Surname
BURN .
OPTIONAL:
.5: Diminutives
side of the hyphen.(e.g., the surname PETRYANOV-SOKOLOV).
 Approved For Release 2005/06/01 : CIA-RDP79M00037AO00200010001-9..
d. Bu.noian names in the files and interrogations will be recorded',
either singular, masculine or feminine nouns in the nominative case.
-Poe h?- A rniv+,,re. The individual submitting an interrogation must
f. Soviet personal names may be recorded using either the BON or''.
__.n. ?__ ___~! ..JJ.1.4.. n
in the files and interrogations.
e. Soft signs (b) will be included when recording Russian names
use the transliteration system uses 3m Tnci s.Li wo .
Approved For Release 20.05/06/01 CIA;RDP79M00097A000200010001-9
 SPONSOR
CIA
DIA
NSA
DATA ELEP.l FILE
SOVELITE
CIBIA BIOGA {
SMP
Soviet First Name
Soviet Patronymic
(lG I (?12)
PNA E(?16?)
FSNNAM(27) !
NDXAM(28) {NAM(75)
NAt p(15)
NJ (2)
NAP '(12)
NIP(15)
Soviet Surname
Ml9(?15?)
SRkW(27)
NA~ff,(26)
MM (20)
t
i {
(1) The same term (i.e., G2E) is used in both CIA/SOVELITE and DIA/BIOGA but for different purposes.