REQUEST FOR PROPOSAL

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B00873A002000010033-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 28, 2016
• Document Release Date: August 30, 2012
• Sequence Number: 33
• Publication Date: February 10, 1967
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release
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Declassified in Part - Sanitized Copy Approved for Release
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Declassified in Part- Sanitized Copy Approved forRelease2012/08/30 CIA-RDP79B00873A002000010033-6 .
February 10, 1967
Lauest for Proposal
Publication Techniques and Equipment' Study
PURPOSE
The purpose of this document is to present the background and
objectives of a Government-sponsored program to study the equipment and
techniques of an organization devoted, to the publication of photographic
intelligence reports and graphisc and to make recommendations for the improve-
ment of that organization's efficiency and work capacity.
2. BACKGROUND
There are approximately thirty different intelligence reports that are
published at NPIC. They vary in size, style and purpose. There are also a wide
variety of graphics made as briefing 'boards, viewgraphs or as insertions in the
reports. One of the responsibilities of the contractor will be to become
familiar with all of the aspects of the publication of these reports and graphies.
There are several' documents of past studies on the operations of various NPIC
divisions. Portions of these documents that contain information relative to the
publication process will be made available to the contractor who performs the
The contractor will be required to investigate all of the aspects of
publishing photographic intelligence reports, including the keypunching, editing,
proofing, and typsetting of these reports. He will also study the preparation
of graphics used in these reports and used as briefing boards, viewgraphs, and other?
visual aids. The contractor will not investigate the area of printing or dissemina-
tion of the finished product, but must keep the government aware of any incompatibilitiel
between proposed new publication outputs and existing production equipment. The
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contractor will not be required to thoroughly investigate the preparation or
approval of the reports prior to their receipt by the division responsible for
their publication.. However, he may suggest composition equipment or techniques
not now in use or suggested by previous studies if they are deemed to be
beneficial to the publication process. For instance, if some of the reports
received for publication are in a typewr*en draft form, it may be suggested
that typing equipment be used which will also produce a punched tape of the draft.
The contractor will suggest all techniques and equipment to benefit the
publication of photographic intelligence reports and graphics. As a minimum,
the contractor will perform the following tasks. (these tasks and other tasks
recommended by the contractor should be more fully elaborated in the contractor's
proposal)
3.1 Study of report publication The contractor will study all of the aspects
of report publication that have not been covered in previous studies (reports
of these studiea will be furnished to the successful bidder). The publication
can be broken down into at least the following categories:
3.1.1 Keypunching The information must be taken from a written or typed
draft version and keypunched into a draft format suitable for editing. Considera-
tion should be given to page readers as a means of accomplishing some of this work.
Preferably, only one keypunch operation should be required. The keypunch operator
should be able to see the format being produced and should be able to easily correct
errors. Where available, information should be furnished on the percentage of
errors likely to be introduced by this operation.
3.1.2, Editing The editor should preferably first view the copy in a typed
form or on a CRT and should be able to easily indicate corrections or changes and
perhaps make these changes himself. He should also be able to indicate desired
type size and style. Some highly formated reports may require equipment or
techniques to automatically select forts.
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3.1.3 Typesetting Various methods of rapid typesetting equipment will
be examined by the contractor. The use of existing NPIC computers as well as
special purpose computers will be prescribed where it is felt they can
economieally assist in this operation.. The number of fOitts needed will be
mutually agreed upon by all contractural parties. The contractor will examine
and report on procedures for line justification; hypheration, hyphenless
justification, column widths, .type roadability, etc.
3.1.4
3.2 Study of graphics preparation The contractor will study all aspects of
graphics preparation at NPIC. The preparation of graphics can be divided into
at least the following categories:
3.2.1 Annotated photographs. These graphics are prepared for insertion into
reports or as briefing boards or viewgraphs. A black and white photograph or
occassional color photograph will be annotated with arrows, lettering, outlines,
etc. Typesetting equipment used for report publication may possibly assist in
this work.
3.2.2 Line drawings Line drawings are usually prepared from photographic
information. The drawings vary from 'simple outline diagrams to perspectives
and shaded drawings. They are prepared as briefing boards on viewgraphs, or are
inserted into reports. This is presently a time consuming operation and is in
need of suggestions of techniques and equipment to speed its production.
3.2.3 Miscellaneous graphics. Safety posters employee notices, and other
varied graphics are also prepared. Their importance in relation to other graphics
is limited but consideration should be given to them in proportion to the efforts
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required for their preparation.
. Procedure The parties involved in this study will be:
a. the personnel selected by the contractor (and- subsequently approved
by the government);
b. the contracting officer of the government who will be responsible
primarily for contractual procedures;
c. the contracting officer's representative, hereinafter called
the project monitor who will have primary responsibility for direction of '
the contractor's effotts;
d. four government representatives of the division responsible for
publication of reports and graphics;
e. indirectly other contractors at NPIC engaged in work that may
require coordination with this study. The contractor will become familiar
with their work and will request coordination through the project monitor;
f. Other personnel at NPIC or consultants suggested by the contractor
(and subsequently approved by the government) who may contribute to this
study.
The continued cooperation and exchange of ideas and information by
parties a, c, and d will be required during all phases ofthe study. Unless
the contractor can suggest a more advantageous procedure, the following general
plan will be adopted for this study.
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4.1 Study Phase The contractor will study all aspects of the
publication of reports and graphics at NPIC. He will study those areas '
previously outlined in this document as well as all other areas and aspects
of the process that the contractor or the government feels necessary.
The contractor will simultaneously examine all publications and graphics
preparation techniques and equipment presently On the market or in the state
of development. He will also suggest areas of research ?or development
that may reasonably be expected to produce fruitful results if invested in.
The contractor will furnish approximate investment costs, manpower requirements
and all other information needed to evaluate the equipment and techniques.
Equipment and techniques that are obviously of little Value to the area of
study may be only cursorily examined and reported on. Equipment and techniques
to be evaluated should range from artist's materials, and hand_held tools,
to automated or semi-automated graphics production on a CRT, automated
photocomposition equipment, etc. The report on this phase must be submitted
befomwork on the next phase can begin.
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4.2. System Selection and Evaluation Phase - From the results
?of the Study Phase, the contractor, the project monitor and the representatives
of the Publication Division will mutually select from three to five systems
for textual preparation and the same number of systems for graphics preparation.
These systems as well as the present systems will be more fully evaluated
using the following criterial and other criteria suggested by the contractor.
A report on this phase must be submitted before work on the next phase can begin.
a. System Performance - Time from beginning of receipt of draft copy
of information until it is available to be printed.
b. Reliability. Consistency of expected performance and ability of
system to perform major functions in event of individual component
failures.
c. Ease of Phase in - An indication of the amount of disruption
of Center activities during.implementation of the system as well as the time
needed to put the system into operation.
d. Expansibility - Difficulty (time and cost) of adding to the system
to meet increased demands.
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e. Flexibility - Ability of system to handle new or unexpected demands.
f. Compatibility - A measure of the ability of the system to function
harmoniously with the automated and non-automated systems within and
external to the Center.
g. Report and Graphics Format - Readability, quality, and professionalism
conveyed by form, style, etc. of reports and included graphics.
h. Facility Requirements - The need for unsusual site preparation,
utilities, communication circuits
i. Personnel Requirements. The number and skill types required for
system operation.
j. Computer Requirements - The amount of computer storage and operating
capacity required by the system as well as type and magnitude of required
programming.
k. Economic Evaluation - This includes all initial, operational, and
maintenance costs. All costs will be separated and presented in a fashion that
is easily understood by all participating parties. A figure will be given for
an estimated cost for each system to produce one page of textual information. .This
page size will be,a,srAimeel-45-a--be-of an -asisume4 average number of words or characters
and ?
..a.1 for ease of comparison will4 assumed to be the same for all systems. The
k ,
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same cost estimate of the present system will be prepared by the contractor.
A figure will be presented for an estimated cost for producing an average
graphic composition. A separate figure may be needed for each type of
graphic composition. A separate figure may be needed for each type of
graphic composition, i.e., annotated photograph, line drawing. A cost
estimate' will be prepared by the contractor for the present method of
producing each graphic.
4.3 System Specification Phase - From the results of the system
selection and evaluation phase, the project monitor and the representatives
of the publication w411 with consultation of the contractor will select for ?
textual preparation and a system (or several sub-systems) for graphics
preparation. The contractor will provide detailed specifications of all
equipment, development, techniques, programs, etc needed to fully describe
the system. These specifications will be used as specifications for soliciting
proposals for the development, acquisition and installation of the systems.
The development, acquisition and installation is not to.be included in this
proposal but will be sblicited on a competitive basis by the government
at a later date.
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